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Home My WebLink About20170876.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 29, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 29, 2017, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: Assistant County Attorney, Bob Choate Acting Clerk to the Board, Amanda Petzold Controller, Barbara Connolly • MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of March 27, 2017, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. El COMMISSIONER COORDINATOR REPORTS: Commissioner Conway reported on the Colorado Water Conservation Board meeting, where they agreed to commence the Colorado River Study. Commissioner Conway attended the E470 Board meeting and the State Transportation Advisory Committee, where he participated in the Revenue Committee. e(Clerk's Note: Commissioner Kirkmeyer present at 9:04 a.m.) Commissioner Moreno stated he attended the Metro Denver Economic Development Conference and stated the CEO, Tom Clark, was recognized and the new CEO, J. J. Ament, was introduced. ,, = Commissioner Kirkmeyer stated she testified on House Bill 1256, and stated Tom Parko, Department of Planning Services, did a great job. eChair Cozad acknowledged today as Vietnam War Veterans Day, and she reminded all that May 13, 2017 is the Vietnam Recognition Day and pinning. She stated she attended the Firestone Meet and Greet, where discussions on Bright Futures Minutes, March 29, 2017 Page 1 2017-0876 BC0016 were had with many. She attended the second meeting on the Highway 66 Coalition, and stated there were representatives from the Colorado Department of Transportation(CDOT) present. Lastly, she attended Prevention Partners Council and had discussions about youth services provided by North Range Behavioral Health. Chair Cozad stated she has a pass -around circulating on homelessness, and stated there are films coming out; one about homelessness and another for Veterans. Lastly, she attended the Johnstown-Miliken Annual Chamber Dinner, which was really pleasant. Commissioner Moreno commented on the support from Johnstown regarding their contribution of $6 million, and Larimer County increased their contribution to $1 million in response to Johnstown's decision. BIDS: 1) APPROVE BID #B1700059, CRUSHED TYPE 1 AGGREGATE - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, stated staff requests this matter be moved out to Monday, April 3, 2017. Commissioner Kirkmeyer moved to approve continuance of said matter to April 3, 2017. The motion was seconded by Commissioner Conway, and it carried unanimously. • 2) APPROVE BID #61600178, CAPTURE SOFTWARE FOR EMC'S APPLICATIONXTENDER 8.x DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, stated four (4) bids were received. He stated Business Imaging Systems (BIS) best met staff's criteria. Commissioner Kirkmeyer moved to approve said bid from Business Imaging Systems. Seconded by Commissioner Moreno, the motion carried unanimously. _ = 3) APPROVE BID #61700064, CANOFILE CONVERSION TO APPXTENDER - DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated three (3) bids were received and staff recommends awarding the bid from Scansmart, LLC. Commissioner Freeman moved to approve said low bid. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. • 4) PRESENT BID #B1700068, VALT SYSTEM FOR SHERIFF'S OFFICE INTERVIEW ROOMS - DEPARTMENT OF INFORMATION OF TECHNOLOGY: Mr. Rose stated staff will review this bid and bring back a recommendation on April 12, 2017. He responded to Commissioner Conway stating that the single response is due to the fact that the vendor has been a previous awardee, with a pricing most advantageous for the County. NEW BUSINESS: • 1) CONSIDER CONTRACT ID #1080 CONTRACT AMENDMENT #3 FOR 2015-2018 COMMUNITY SERVICES BLOCK GRANT (CSBG) AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, stated this amendment will allow for quality childcare within the County, which will allow the agreement with North Range Behavioral Health to commence. Commissioner Kirkmeyer moved to approve said contract amendment #3 and authorize Chair to sign. Commissioner Conway seconded the motion, and it carried unanimously. Commissioner Kirkmeyer commented on the quality childcare dollars coming from the County's Community Services Fund, and not the Child Care Fund, and stated that this should be brought to the attention of the Governor. 2) CONSIDER APPLICATION FOR JUVENILE RESTORATIVE JUSTICE GRANT FOR FISCAL YEAR 2017-2018 AND AUTHORIZE ELECTRONIC SUBMITTAL: Michael Rourke, District Attorney, stated the total amount of the grant is $142,742.40, and the County acts as a pass through for these funds and most of them go to support YFC's Restorative Justice Service. He further stated approximately $48,000.00 will go to the District Attorneys Office for Personnel Costs, travel, training, and supplies. He stated this will serve approximately one hundred (100) youth between the ages of ten (10) and seventeen (17). Commissioner Conway moved to approve said restorative justice grant and authorize electronic Minutes, March 29, 2017 Page 2 2017-0876 BC0016 submittal. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 3) CONSIDER STATE TRAFFIC SAFETY INFORMATION SYSTEM IMPROVEMENT GRANT APPLICATION FOR ELECTRONIC TICKETING AND CRASH REPORTING AND AUTHORIZE CHAIR TO SIGN: Jennifer Oftelie, Sheriff's Office, stated the project allows for electronic ticketing and crash reporting in all patrol vehicles. The grant application calls for $75,000.00 from CDOT, and the County would match with equitable shares. Deputy Alan Caldwell stated this will allow for increase in accuracy and completeness, and provide a substantial time-saver of at least ten minutes on each traffic stop. The electronic submission will allow circulation among departments to be more quick and accurate. He commented that the Records Section is supportive of this effort. He advised that the maintenance of the equipment will be paid for from the savings made, due to the higher production rate, within the first three (3) months. Commissioner Conway moved to approve said Traffic Safety Information System Improvement Grant Application and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 4) CONSIDER ESTABLISHMENT OF PETTY CASH FUND AT WELD COUNTY SHERIFF'S OFFICE: Barbara Connolly, Controller, stated the Ft. Lupton substation will be open to the public and will need a petty cash fund in the amount of $50.00. The motion, which was made by Commissioner Conway, and seconded by Commissioner Kirkmeyer, carried unanimously. • 5) APPROVE APPOINTMENT TO HUMAN SERVICES BOARD: The motion to approve the appointments to the Human Services Board, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. El 6) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES AND DELEGATE AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Ms. Connolly stated Roller and Associates is changing formats to online, and now as products become available, they are being sent immediately for auction. Commissioner Moreno moved to approve said sale of same at auction with Roller and Associates and delegate authority to the Controller to sign all necessary documents. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. ki 7) CONSIDER CONTRACT ID #1099 CHANGE ORDER # 2 FOR CR 49 DESIGN -BUILD PROJECT FROM US HIGHWAY 34 TO 1-76 (BID #61400202) AND AUTHORIZE CHAIR TO SIGN - INTERSTATE HIGHWAY CONSTRUCTION (IHC): Don Dunker, County Engineer with Public Works, stated the extension is about 3.5 miles of improvements with a total cost at $21,164,224.65, with irrigation utilities and drainage, to begin in November. He stated the approximate completion date is set at June 30, 2018. Commissioner Kirkmeyer moved to approve said Change Order #2 and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. El 8) CONSIDER CONTRACT ID #1100 AGREEMENT FOR THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN - EVELYN AND PAMELA ARD: Clay Kimmi, Department of Public Works, stated this is an agreement to purchase additional right-of-way of 0.32 acres from the landowner, Evelyn and Pamela Ard, for the CR 49 and CR 50 intersection. He stated that the cost is already included in the overall price of the CR 49 project, and the property owners will be paid $832.00 for the acreage. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, March 29, 2017 Page 3 2017-0876 BC0016 9) APPROVE RESCINDING DOCUMENT #2015-1032, DATED APRIL 15, 2015, AND #2015-1666, DATED JUNE 8, 2015, CONCERNING SMALL TRACT OIL AND GAS LEASE AND LEGAL DESCRIPTION CORRECTION TO SAID LEASE - BAYSWATER BLENHEIM HOLDINGS II, LLC: Esther Gesick, Clerk to the Board, reviewed the lease of 1.65 acres and the bonus amount of $1,980.00 that needs to be refunded and the lease rescinded because it was a duplicate. Commissioner Freeman moved to rescind said small tract lease. Seconded by Commissioner Conway, the motion carried unanimously. PLANNING: 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS AND AUTHORIZE CHAIR TO SIGN AND ACCEPT OFF -SITE COLLATERAL FOR SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW PERMIT, USR15-0079 - RLU HOLDINGS, LLC, C/O NORTHWINDS OF WYOMING, INC.: Evan Pinkham, Department of Public Works, stated this is a request to accept collateral associated with the Improvements Agreement, which is a company check in the amount of $3,600.00. He stated there were no issues. Commissioner Freeman moved to approve said agreement, accept the collateral, and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:37 a.m. BOARD OF COUNTY COMMISSIONERS W COUNTY, COLORADO ATTEST: di:6(8A)�i. •�Clto�� Weld County Clerk to the Board BY y Clerk to the Boar Steve Moreno, Pro -Tern tea" Sean P. Conway Miles Freeman rbara Kirkmeyer A Minutes, March 29, 2017 Page 4 2017-0876 BC0016 Hello