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COIJ•NTY OF WELD
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COOPERATIVE of County Commissioners
EXTENSION colorado state university Oat: i 1975
SERVICE
COUNTY EXTENSION OFFICE Ctl VIr7Y CLUK AND Kgkdgppll
WELD CO.SERVICES BLDG. IEIE I_Dy
GREELEY, COLORADO 50631
303/353-2212 November 24, 1975
Jeannette Ordway
Deputy County Clerk
Board of County Commissioners
Health Services Bldg.
1516 Hospital Rd.
Greeley , Colorado 80631
Dear Jeannette:
Enclosed is a copy of the amended By-Laws of the Weld
County Fair Board. The proposal was presented to the membership
at their annual meeting and passed as recorded on this form.
Date of approval was November 6, 1975.
Sincerely,
Elmer E. Rothman
Extension Agent, Agronomy
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750497
COLORADO STATE UNIVERSITY, U.S.DEPARTMENT OF AGRICULTURE AND WELD COUNTY COOPERATING
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PROPOSED AMENDMENTS TO
BY-LAWS OF THE
WELD COUNTY FAIR
Article .I
NAME: This organization shall be known as the Weld County Fair retaining
the name for all official publicity, fair premium books, and any
other regular promotions.
Article II
OBJECTIVES: To conduct this county fair for junior exhibitors of Weld
County enrolled in 4-H and FFA programs, as well as open class
competition from any known geographical area of the world.
Article III
FAIR BOARD: The Board of the Weld County Fair shall be composed of no
more than twenty-one (21) members representing the geographical
limitations of Weld County.
The Board shall be represented by twenty-one (21) appointed
members; each appointed to fill a three (3) year term; with their
durations staggered so that the terms of (7) members will come
due for replacement or reappointment prior to the Board's annual
meeting.
The procedure of designating members to the fair board shall
follow the following procedure. A nomination committee of current
board membership appointed by the chairman, shall recommend
responsible people of Weld County to be placed for balloting by
the official membership. The results, by popular vote, in turn
shall be submitted to the Board of County Commissioners for their
approval and official appointments.
It should be recognized that one of the twenty-one (21) active
members shall be an FFA advisor, representing Weld County schools.
Weld County Extension personnel shall also attend any meetings in
their official capacities associated with the fair management.
The responsibility of each as organizational coordinators of the
fair shall suggest them to function as ex-officio members of all
committees. Other ex-officio members shall consist of one
representative from the County 4-H Executive Council, and one
member representing all FFA chapters.
Article IV
ELECTIONS: There shall be an election of fair board members held annually
in October, and new officers installed at the annual meeting of
the Weld County Fair Board during November of each year. The four
elected officers shall include: President, Vice President, Secretary,
and Treasurer.
Article V
DUTIES OF BOARD OFFICERS: The president shall call a meeting of the board
at times he feels necessary to properly conduct the business of the
fair. He shall preside at the meetings.
The vice president shall act in place of the president in his absences,
shall be responsible for all committees appointed by the executive
board, shall serve as ex-officio officer of committees. Standing
committees will be the following plus any the executive committee
feels should be appointed: Finance, advertising and promotion, sale,
queen, and commercial exhibits.
The secretary shall keep a record of all transactions of the board
and other committee reports, and see that they are properly recorded.
The treasurer shall keep a record of all monies, countersign all
checks with one other designated person, see that all bills are
paid, and monies owed collected, make an annual financial report
to the fair board as well as the County Commissioners, and have the
financial statement audited each year by the county auditors.
Article VI
FAIR MANAGERS: The structure of this fair shall be arranged to function
under the direction of Extension Agents serving in the managerial
and consultant capacities. Their responsibilities shall include
the following:
(1) Extension Administrator - The duties of this individual shall
be relegated to the County Extension Director, whose primary
responsibility shall include all necessary transactions pertaining
to the financial arrangements, development and procurement of
additional physical facilities for the expansion of this fair.
(2) General Management - The duties of the general management
shall include the organizational preparation for the premium
book, liason with the Fair Board, selection of ribbons and trophies,
development of the official fair schedules, procurement of judges,
preparation of all judging instruments to be used by superintendents
and clerks in implementing accurate and efficient records for the
office of the fair, with guidance from the fair board and superin-
tendents.
The General Manager and consultants, along with the Extension
Administrator, shall be responsible for proper functioning of the
overall fair.
Article VII
EXECUTIVE COMMITTEE: Shall be composed of the four elected officers,
immediate past president, and Extension agents serving in the man-
agerial capacity of the fair. The responsibility of this group shall
be to function upon any emergency situations that may require
immediate action without the potential time limitations in assembling
the entire board. This committee also shall be expected to take
necessary action for replacing any board member or officer who has
missed three or more meetings during a year, or for non-performance
of duty or misconduct. Official action on any business will be
determined by a vote of simple majority.
Article VIII
AMENDMENT OF BY-LAWS: These by-laws may be altered, amended, or replaced
in whole or in part by a two-thirds vote of the board present at any
meeting of the board at which a quorum is present.
Article IX
QUORUM: Shall consist of two-thirds of the board membership. This number
shall consist of 14 of 21 members.
Approved November 6, 1975
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