HomeMy WebLinkAbout20170917.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 3, 2017
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, April 3, 2017, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Amanda Petzold
Controller, Barbara Connolly
• MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of March 29, 2017, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on March 29, 2017, as follows: 1) COZ16-0004 — Vicki S. Lake, do Weld County
Planning Department, 2) USR17-0001 - Cheryl Crabbe, Gilbert James Bernal, Jr., and Rande Bernal,
and 3) PUDZ16-0005 - Wayne Howard and Sharyn Frazer. Commissioner Moreno seconded the motion,
which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PROCLAMATIONS:
• 1) NATIONAL CRIME VICTIMS' RIGHTS WEEK, APRIL 2-8, 2017: Chair Cozad read the
proclamation into the record. JoAnn Holden, Director of Victim Services, identified agencies of Weld
County that provide support for crime victims. She commented on the joint efforts of the agencies and
the County as a whole. She mentioned the National Crime Event, with a focus on technology and the role
it plays in committing crime, to be held Friday, April 8, 2017. Each agency mentioned by Ms. Holden
stood for recognition from the Board of Commissioners. Each of the Commissioners extended their
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appreciation for the collaborative commitment of the Weld County agencies to ensure the safety,
wellness, and completeness of the citizens of Weld County. Commissioner Freeman acknowledged the
County agencies for supporting these victims through the worst days of their lives. Commissioner Moreno
stated there is importance in fighting for and representing the victims, and he is thankful to the staff for
providing these services. Chair Cozad reflected on her personal experience of working with these
agencies, and described her experience with the agencies' staff as being supportive. She stated the staff
became friends and family to her, with whom she remains in contact today. She too expressed
appreciation for all the support provided to crime victims. (Clerk's Note: Hearing was paused for a
photograph.)
• PUBLIC INPUT: No public input was given.
BIDS:
• 1) APPROVE BID #B1700036, VOCATIONAL ASSESSMENTS AND COUNSELING -
DEPARTMENT OF HUMAN SERVICES: Trevor Jiricek, Director of General Services, stated two (2) bids
were received and staff recommends awarding to both bidders, North Range Behavioral Health and
Transitions Psychology Group, LLC, each for specific services. Commissioner Moreno moved to approve
staff recommendation. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
• 2) APPROVE BID #B1700060, JAIL ELECTRONIC CONTROLS -DESIGN BUILD - DEPARTMENT
OF BUILDINGS AND GROUNDS: Mr. Jiricek stated four (4) bids were received and staff recommends
awarding to the low bidder, Sierra Detention Systems. Commissioner Conway moved to approve staff
recommendation of said low bid. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
El 3) DISMISS BID #B1700059, CRUSHED TYPE 1 AGGREGATE - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek stated no bids were received and stated staff was not able to find the material;
therefore, Public Works has decided to use Type 2 material. Jay McDonald, Director of the Department
of Public Works, explained that the Type 1 aggregate is a 3/8 -inch chip and is no longer available. He
stated the industry is moving toward the 1/2 -inch chip for main roads, which is more expensive, but has
a longer wear service. He stated Public Works intends to continue moving forward with Type 2 material
temporarily, and will later re-evaluate the project to see if Type 1 material becomes available again, or
Public Works will have to re -budget for the project. He stated the plan is to complete less of the project
than originally planned for 2017, and the cost evaluation will be presented for the 2018 budget analysis.
No action was required from the Board and the matter was dismissed.
• 4) PRESENT BID #61700046, WCR 74/SH 392 INTERSECTION IMPROVEMENTS -
DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated seven (7) bids were received and staff will bring
back a recommendation on April 17, 2017.
NEW BUSINESS:
1) CONSIDER CONTRACT ID #1073 EXPENDITURE AUTHORIZATION FOR SECTORS
PARTNERSHIP NATIONAL EMERGENCY GRANT AND AUTHORIZE CHAIR TO SIGN: Judy Griego,
Director of Department of Human Services, stated staff requests an additional $288,103.00 in National
Emergency Grant funds to help re-employ dislocated workers in high demand occupations and enhance
their employablility and earnings. She stated there was an amendment that extends the spending period
from June 30, 2017, to June 30, 2018. She stated an estimate of 111 participants to be served with these
funds. Commissioner Freeman moved to approve said expenditure authorization and authorize the Chair
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to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
• 2) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN - DAVID ANDERSON: Bruce Barker, County Attorney, stated this agreement is to obtain David
Anderson's services of fifteen (15) to twenty (20) hours per week to assist the County with appeals,
guardianships, and conservatorships, which all fit well within his practice. He stated that Mr. Anderson
was offered a position with the County which was declined due to his preference to stay in his private
practice. Commissioner Moreno moved to approve said agreement for professional services and
authorize Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried
unanimously.
El 3) CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR RESTORATION OF
COURTHOUSE MASTER CLOCK AND AUTHORIZE CHAIR TO SIGN - NATIONAL ASSOCIATION OF
WATCH AND CLOCK COLLECTORS, INC.: Toby Taylor, Director of Buildings and Grounds, stated the
work is to clean and restore to functionality the Courthouse Master Clock which will be completed on site
by volunteers at no cost to the County. Commissioner Freeman moved to approve said restoration of
master clock and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion, and it
carried unanimously.
• 4) CONSIDER CONTRACT ID #1094 MODIFICATION OF PARTICIPATING AGREEMENT FOR
NOXIOUS WEED TREATMENT AND AUTHORIZE CHAIR TO SIGN: Tina Booton, Department of Public
Works, stated this modification is to provide the Weld County Weed Division up to $9,700.00, for
treatments to the noxious weeds that the County and the Pawnee Buttes National Grassland are working
to eradicate. Commissioner Conway moved to approve said modification of agreement and authorize the
Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously.
• 5) CONSIDER TAVERN CONVERSION AND RENEWAL APPLICATION AND AUTHORIZE
CHAIR TO SIGN - DEWEY'S BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL: Frank Haug,
Assistant County Attorney, stated this application is a tavern conversion license, since more business is
being handled in food service, which causes the modification. He stated there are no concerns from any
County agencies, and that he recommends approval. No public input was provided. Commissioner
Freeman moved to approve said conversion and renewal application and authorize the Chair to sign.
The motion was seconded by Commissioner Conway, and it carried unanimously.
• 6) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - A WOMAN'S
WORK, INC.: Mr. Haug stated the event will be held April 29, 2017, and this is a first time event that
alcohol will be catered. He stated there were no concerns from any Weld County Departments and he
recommends approval. Representatives, Kate Gaddis, Executive Director, and Jennifer Wenande,
Events Coordinator, stated they have held events with no issues in the past. Ms. Gaddis described the
event as being the largest fundraiser they host with about 325 attendees, and she stated that the funds
raised support women of the St. Vrain Valley. Commissioner Kirkmeyer moved to approve said special
events permit and authorize Chair to sign. The motion, which was seconded by Commissioner Conway,
carried unanimously.
• 7) CONSIDER TEMPORARY CLOSURE OF CR 13 BETWEEN U.S. HWY 34 AND CR 56: Janet
Lundquist, Department of Public Works, stated there are three (3) different time -frames for road closures
of CR 13, between U.S. Highway 34 and CR 56: 1) road closure is scheduled for April 7-8, 2017 for the
CR 13 pork chop construction and temporary turning lane, 2) road closure is scheduled for
April 10-14, 2017, for the road bores and installation of caissons for the traffic signal, and 3) road closure
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is scheduled for April 17, 2017, through May 26, 2017, for CR 13 construction. She stated that
communication to the public is priority and staff will communicate the closures through several
communication mediums. The motion to approve the temporary road closures, which was made by
Commissioner Freeman, and seconded by Commissioner Kirkmeyer, carried unanimously.
8) CONSIDER AMENDMENT TO WELLSONE COMMERCIAL CARD AGREEMENT
CONCERNING REVENUE SHARE CALCULATION AND AUTHORIZE CHAIR TO SIGN - WELLS
FARGO BANK, N.A.: Barbara Connolly, Controller, stated this agreement relates to the County's
Purchase Card Program which began in 2005. She stated this program includes a revenue share back,
which for the last five years has totaled about $13,000.00 in revenue. She explained the larger companies
have negotiated a new rate with VISA directly, which will cause this revenue share back amount to
decrease. Commissioner Kirkmeyer moved to approve said amendment for card agreement and
authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously.
9) CONSIDER AGREEMENT FOR SUPPLIER ANALYSIS AND ONBOARDING COMMERCIAL
CARD CONVERSION SERVICES AND AUTHORIZE CHAIR TO SIGN - WELLS FARGO BANK, N.A.:
Ms. Connolly stated this agreement will allow for review of all current vendors to help determine which
vendors may be willing to switch over to electronic payments. Commissioner Conway moved to approve
said agreement for supplier analysis and authorize Chair to sign. The motion, which was seconded by
Commissioner Kirkmeyer, carried unanimously.
El 10) CONSIDER AMENDMENT TO WELLSONE COMMERCIAL CARD AGREEMENT FOR
MULTIPLE DIVISION BILLING AND AUTHORIZE CHAIR TO SIGN - WELLS FARGO BANK, N.A.: Ms.
Connolly stated a new account is needed with Wells Fargo in order for this new payment process to go
through. Commissioner Moreno moved to approve said amendment to card agreement and authorize the
Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
11) SECOND READING OF CODE ORDINANCE #2017-01, IN THE MATTER OF REPEALING
AND REENACTING WITH AMENDMENTS, CHAPTER 8 PUBLIC WORKS, OF THE WELD COUNTY
CODE - TRANSPORTATION PLANNING: The motion to read by title only, which was made by
Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. Jim Flesher,
Department of Public Works, stated the arterial designation on the classification map of CR 29 south of
Highway 392, two miles south to CR 64, has been removed per the request of staff from the first reading,
and the new classification map reflects the change. ki Eric Troudt, resident, stated he does not agree
with CR 29 (north or CR 392) being changed to an arterial road, and he requested a re-classification due
to lack of traffic counts. He stated his classification preference would be as a collector or to change it
back to local. a Jacque Troudt, resident, extended thanks to the Board of Commisioners. She stated
there are large projects with high dollar amounts depicted in the plans of Weld County, and some she
does not agree with. She stated her concerns of the spending are that some projects do not seem
necessary. a Kristen Debo, resident, thanked the Commissioners for listening to her concerns, and
she echoed the previous residents' requests regarding the classification of CR 29. a Jeannette Naill,
resident, stated that the impacts of this road classification during high traffic times going south on CR 29
will cause drivers to either turn east on Highway 392, or turn west, or continue south on CR 29. She
stated these drivers going into Greeley will quickly learn that east will result in a 10 minute wait at the
traffic light, which will cause more traffic to funnel onto CR 29 as an alternative. This portion of CR 29 is
where her and her neighbors reside, and it happens to be a dirt road. She stated more traffic on this road
in the future is her concern, and requests that the road be properly developed to support additional traffic,
and to allow for it to be safe for the locals to get in and out of their homes safely, without long waits just
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to get out to Eaton and Greeley. a Rebecca Seward, resident, thanked Commissioner Freeman for
reaching out to the community. She stated she understands the issues of the overall situation, but as a
resident of the area, she is requesting alternatives to the classification of CR 29 as an arterial. She stated
her request is to have CR 29 changed to a collector. El Jacque Troudt, spoke again to clarify that the
previously mentioned accident took place on CR 31 and not on CR 29. She clarified to the Commissioners
that there really is not much activity on the road, which is why there is no need to spend money on a road
that does not have any safety concerns. Chair Cozad requested clarifications from staff on: 1) the basis
for decisions made for classifications of county roads, 2) the process of decision making for road
classifications, 3) what is considered for long term transportation planning, and 4) what are the thoughts
to the traffic bottle -necking concerns of Highway 392 and CR 29. a Elizabeth Relford, Department of
Public Works, stated traffic volumes are not solely used for classification of road types. She stated there
are many criterias considered for an arterial classification, and stated that this is 17 miles of continuous
road which makes it function more as an arterial than as a local or collector road. Ms. Relford stated this
is a planning document and the cost estimates are for planning purposes only, which means that since
2010 the cost estimates have not been re-examined. She stated the planning purposes are basic level
that do not address the capital costs discussed by the residents. She explained the financial concerns
are addressed by the Capital Improvements Plan which is updated every five (5) years.
• Commissioner Kirkmeyer added that the 2010 plan was also to renew and update the traffic impact
fee, which was another reason why the cost estimates were indicated. Ms. Relford stated amendments
to the Transportation Classification Map happens every two years. a Commissioner Conway thanked
the staff and stated that he does not see the residents' request as unreasonable. He stated he agrees
with an amendment to the residents' request to change the classification to collector. He stated this would
allow for further communication, and that this can be re-evaluated in the two year re-classification time.
• Commissioner Freeman stated that the CR 29 meetings have looked at an access -control plan for
the present local communities in the area. He suggested a collector road with a wider right-of-way
designation at the intersections. eCommissioner Kirkmeyer clarified that the width of the shoulder is
also an important factor, in addition to the rights -of -way, when considering classification of roads. She
stated the role of the Commissioners is to look at the County -wide transportation system, the functionality
of the County's transportation system, and the safety of the roads, which means that the Board's
responsibility is to look at the needs of the future to ensure the appropriate widths of rights -of -way and
shoulders are appropriately being addressed. She restated her thoughts from the first reading, stating
that changing classifications of roads does not change traffic counts, patterns, volumes, characters of
drivers and their driving behaviors. Rather, it is for the purpose of the Board to plan for the functionality
and safety of the County's transportation system for the future. a Chair Cozad stated long-range
planning is important and is a priority. She questioned if there has ever been a modified collector road
with an increased width of rights -of -way and shoulders at intersections in the County. Ms. Relford stated
there has not been an actual classification change, and any modification has previously been treated on
an individual basis. a Commissioner Conway agreed with Chair Cozad on an addition to the
classifications, and he recommended amending the plan for CR 29 to collector with the understanding of
it being readdressed in two years. El Commissioner Freeman commented on discussions held at the
Access Control meeting. He stated that Mayors shared the need for an added classification where the
width totals fall in the middle of where the numbers are now. Chair Cozad stated she would be in support
of additional classifications, but for this reading she is comfortable approving second reading as is. She
added there is time before final reading to allow for further discussion during work sessions.
• Commissioner Conway moved to amend CR 29 from an arterial to a collector, from Highway 392 to
CR 100. Commissioner Freeman seconded the motion to allow for further discussion and noted he would
prefer to leave it as currently classified and allow for further discussion before the final reading. Upon a
Roll Call Vote, the motion failed 4-1, with Commissioner Conway in support. In discussing the ordinance
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further, the motion to approve on Second Reading, which was made by Commissioner Kirkmeyer and
seconded by Commissioner Moreno, carried 4-1, with Commissioner Conway opposed until discussed
further. Commissioner Kirkmeyer moved that third reading be rescheduled to May 3, 2017. Commissioner
Conway seconded the motion, and it carried unanimously. (Clerk's note: Meeting paused for audience to
clear out.)
PLANNING:
El 1) CONSIDER ZONING PERMIT FORA TELECOMMUNICATIONS ANTENNA TOWER, ZPTT17-
0002 - SAMAD AND SUSAN AGHAJANI: Ryder Reddick, Department of Planning Services, stated the
applicant is asking for a continuance to work with the City of Greeley. Brenden Thompson, representing
Verizon Wireless, stated the City of Greeley opposed the cell tower due to the visibility of it, and after
discussing the impact of visibility, Mr. Thompson stated that the continuance will allow for a suitable
solution to both parties. He stated that at least 30 days would be ideal. He stated no neighbors have
expressed any opposition. No public input was given. The motion to continue said zoning permit to
May 1, 2017, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway,
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:51 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO'ADO
ATTEST: fi) p.
Weld County Clerk to the Board
BY:
D y Clerk to the Board
Steve Moreno, Pro-Tem
Sean P. Conway
Mike Freeman
Barbara Kirkmeyer
14-14
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