The URL can be used to link to this page

Browse Search

Home My WebLink About20151022.tiff&n7 aet to e T/3y BOARD OF COUNTY COMMISSIONERS REVIEW/ WORK SESSION REQUEST RE: 2017 Renewal for the Emulsion dust control supply to be used on FDR projects. DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 4/17/2017 PERSON REQUESTING: Duane R. Naibauer, Weld County Public Works Brief description of the problem/issue: The Cobitco, Inc Agreement may be extended from May 18, 2017 to May 17, 2018, as permitted by the contract. This extension would be in the third (3rd) year of a possible three-year term limit. The contract also allows for yearly rate adjustments based upon the Engineering News and Record (ENR) for Asphalt PG 58 oil in Denver, which did not have an increase. The Denver/Boulder/Greeley index increase is 2.7% for this year. Cobitco has asked for a cost increase this year and submitted prices that are 1.35% and 1.15% higher than last year's price. The total contract amount would be $80,000.00, which is the budget amount for 2017. Cobitco was awarded this contract in 2015 as the low and sole bid vendor, the department has been satisfied with their product. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The Board may either approve or deny the contract renewal/extension. Recommendation to the Board: Public Works recommend's the approval of the Contract extension/renewal to Cobitco, Inc under the Emulsion Dust Control contract. Approve Schedule Recommendation Work Session Sean P. Conway Julie A. Cozad, Chair Mike Freeman Barbara Kirkineyer Steve Moreno, Pro-Tem cc: Jay McDonald Curtis Hall Duane Naibauer Mona Weidenkeller Janet Lundquist Attachments: 2017 Contract Agreement extension/renewal 2017 Bid Schedule 2016 vs. 2017 Cost comparison tAtv Qt46._ /—/I Comments col 2_ CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS AND COBITCO, INC. This Agreement Extension/Renewal rRenewar), made and entered into n8 day of May. 20?✓7 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Works, hereinafter referred to as the 'Department, and Cobitco, Inc, hereinafter referred to as the 'Contractor". WHEREAS the parties entered into an agreement on May 18, 2015 (the 'Original Agreement"), identified as document Ba1500096 / 2015-1022 WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, In consideration of the premises, the parties hereto covenant and agree as follows: The original Agreement wall end on May 17, 2017. The parties agree to extend the Agreement for an additional one year period, which will begin May 18.2017 and will end on May 17 2018. The Renewal, together with the Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. This extension will be the third year of a possible three year contract 2. The 2015 Bid Schedule of the contact shall be replaced by the attached 2017 Bid Schedule, which is incorporated herein. 3. The total contract amount not to exceed $80,000.00. M other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: �fevea M A4arshs// P*AL4v Signature 020/S- /o -c-2 2016 vs. 2017 Cost / Emulsion Dust Control Agent % Increase * in� -n as at a ENR for Asphalt PG 58 oil (Denver) Is 0.00% - Denver/Boulder/Greeley Index Is (+) 2.70% A4"r% O -I N C N N L Unit Cost Unit O O MIN a n n m 0 N 0 in C O 2 W CO g W W (Emulsion Dust Control Agent (Plant Price) Emulsion Dust Control Agent and Delivery I N ir1 O - N N yI rl 2017 BID SCHEDULE EMULSION DUST CONTTROL AGENT Item #1: Sid price shall be plant price only. Item 12: Total price shall include the price of material, delivery to site and transferring the product to a Weld County truck. Plant PAP l Mn!! Pica � emuntlton SPr 1 Emulsion Dust Control And 100000 Gallons $0.75 $75,000.00 Denver CO Rai Dm Quasi gmAR Price Per Pact plant Lorallon 2 Emulsion Dust Control Agent and 100,000 Gallons $0.86 ses,000.00 Denver CO GRAND TOTAL BID (Item 01) Sj¢09M.00 GRAND TOTAL BID (Item 02) SN.000.00 The undrsigned, by Me or her signature, hereby acknowledges and represents that 1. The bid proposed herein meets al of the conditions, specifications, and special provisions set forth in the request for bid for Request No. OB1500096 2. The quotations are exclusive of any federal exdee taxes end all other state and local taxes. 3. He or she is authar¢ed to bind the below -named bidder for the amount shown on the amompanylg proposal sheet. 4. The signed bid wheeliad, a of the documents atthe Request for Bid contained herein (Including, but not roiled to. product spedfretIons and scope ofsrvlces), and the twnkl atwstsrra of the Oil by Wed County. broodier, constitutes a contract with the corked date being the doh of formal acceptance oldie bid by Weld County. 5. Weld Comity opinion accept the sold routines reserves the rIght to reject myrtle. tide any hhk e to route am k th y e biro end la of the Bond of Canty Commissioners, is to the best interests ofWeld Count'. The bids) may be awarded to mere Men one vendor. FIRM COBITCO Inn:. BY §tawny, yratis0 BUSINESS ADDRESS 5301 N. Ranch SL _ (Please print) DATE Mardi 282017 CITY, STATE, ZIP CODE anew CO 60216 TELEPHONE NO 700.783-0075 FAX M -297-a 040r442399 TAX ID I j40S SIGNATURE L. II Jtarlidg E-MAIL gyve nrtlwtpmbaa ..com WELD COUNTY is EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS 8NO3EE1-0000. BID REQUEST NO #21500096 Pare 1 ACORD CERTIFICATE OF LIABILITY INSURANCE RENEWAL UAL 122017 wra, v $oriel A 117502 NACHANN MSIIRANCF AGENCY 111!0 NO HURON. Sl'E. ,4 NOfTTTMLENIL CO 10234 ..-HIS CERTIFICATE IS ISSUED AS A MATTtf d INFORMATION ONLY AND CONFERS P40 RIGHTS UPON THE CERTIFICATE H(H DER. THIS CERTIFICATE DOES NOT A►EN ALTER THE COYEFTAGE AFFORDED 9Y Twf PQU0If$ EXT END TEND OR RELOW. INSURERS AFFONIDING COVERAGE RACY WOOED LINA A TRAVELERS COBITCO, INC. mamma e. PIWACOL ASSURANCE 5301 NO. BANNOCK STREET AP,SLIREN C DENVER, CO 80018 ,b„FIEM D. I MEEK E: COVERAGES TIE I OU:AM OF NO.FIA CE LISTED DELON HAVE BEEN ISSUED TORE POURED NAMED ABOVE FOR THE POJCY PSNNDO NOCATED ND^MTHSTANON O ANT W(J.j iiHT. TERN OR OO C(TION OF ANY CO TRACT OR ODES DOCUMENT KITH RESPECT '0 WHICH THE CERTSCATE /NAY EE =MD OR WY /ENTAN, 1/E N{URANCE AFFORDED BY THE MLA= OPdP.NIS® HEREM L9 OJESCI MALL TIE TERMS. GC UJ80(LS AND CdCNV NlS OF SUCH POLICEA ACONEIIA,'E LAR'9 9NONN MAY HAYS BEEN R✓CUEADBY PAO CLAMS. MIA 1TE Of NOIAUNDE Mp1Ll .AtwN IINCVM !Willa*. 3.0011 Op4A6 X LAMM. EAL,T10C0FIREAG[ I 1,000,000 OPm.OIACwl 448fAKLJaw.T I mm ODDL- 1EW VP ANN, Norm I 5,000 630501(}}153 111/17 111119 MER,40•a N,m+ T.AN, 4 1,000,000 GiIUAL 130080515E 1 2,000,000 rEArL AO('..icA'E LNmT APMLaES ER: NVIA4-5 • CO ND. 484 E 2,000,000 wTOi1D.EE X DANE TT AN AL TO �° E ""' s ,.000,0D0 A _ ALL OWNED AUTOS OCNEpAEOAUT06 81050104153 111117 1/1/I8 IsocK....1 HES AVMDS NN- OOw,EO AUTOS (N. 110 E aAvC E (Natoe I GARAGE LIANUTY ,,,,,GCA.,-[A ASA}NR I rJI+Av O LT'IE1 TNAN CA ACC I AL M Oh, t4T[ MEAQW LIR N�AEYIRAI(Y Do,. [Al, OCas+US.T Mrf I 2,000,000 A cccUN NAD' CUP50104153 V1/17 1/1;16 ADorasaa,e 8 2,000,000 r+mLE N `�w� uc YA,oN s E• (g [ �y` lit a ANTRT5*TO1VrANINEWOENrNE O TCTRLFJ1M8 EACWOEDT 381672 C.1A9'.ogoeoT - i 500,000 MR EOM* L .b, ••. h (AWN A. ENiyQf>£ I 500,000 59NLYLL PROVISIONS EM Al. E SE.g%I ECE,CT ,*' L 500 000 mum ZflCEIMON OM NV1wElssmocarompropOancLueAvo40040ON aEOyNlfOp NI•4041 [IpaNEEO IF REQUIRED IN A WRITTEN CONTRACT WELD COUNTY PUBLIC WORKS IS INCLUDED AS AN ADDITIONAL INSURED UNDER THE GENERAL LIABILITY AND EXCESS POLICIES, WARIER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTOMOBILE AND WORKER'S COMPENSATION AS REQUIRED BY CONTRACT. (ENDORSEMENTS ATTACHED) CERTIFICATE H01,OER CANOELI,ATAN WELD COUNTY PUBLIC WORKS P.O. BOX 758 GREELEY, CO 00632-0750 SNOEL, ANA of TOE MOVE MEC,' ED [COCOS OE CACELL%) 0%0.1 Iva EARRA Rpm DATE TN[AEO* NE MINN wsuRe0 WEL NAA EX N,yL 30 OATS WRITTEN NanaTO RR CEATWO:ATE NEWER NAMTOELEE,. A7EXifii7id1XYX1i4i1(1( x AT'RI: JOSIAH HOLSROOK ammo= fllAl r ACORD W 170O110B) w ArNAen r....n.•a.....A. ..... RECEIVED APR 2 1 2016 WELD COUNTY COMMISSIONERS MEMORANDUM TO: Clerk to the Board DATE: April 21, 2016 FROM: Josh Holbrook, Inspection Supervisor SUBJECT: BOCC Agenda RE: Bid #1500096 Doc # 2015-1022 Contract Agreement Extension/Renewal with Cobitco, Inc. for the emulsion dust control supply. This is a renewal for the 2" year of a three-year term limit from May 18, 2016, to May 17, 2017. cc: Jay McDonald Curtis Hall Duane Naibauer Mona Weidenkeller Janet Lundquist M:Francie\AGENDA memos \AgendaJosh-1 , docx (jernauki ayervL &:4()&(/r) 4=026-16 X0/5-40.2.. 6&oe)701, BOARD OF COUNTY COMMISSIONERS REVIEW/ WORK SESSION REQUEST RE: 2016 Renewal for the Emulsion dust control supply to be used on FUR projects. DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 4.13.2016 . PERSON REQUESTING: Joshua Holbrook, Weld County Public Works • Brief description of the problem/issue: The Cobitco, Inc Agreement may be extended from May 18, 2016 to May 17, 2017, as permitted by the contract. This extension would be in the second (2nd) year of a possible three-year term limit. The contract also allows for yearly rate adjustments based upon the Engineering News and Record (ENR) for Asphalt PG 58 oil in Denver, which is a 3.33% increase. Cobitco did not ask for a cost increase this year and submitted prices that are -9.76% and -8.42% below last year's price. The total contract amount would be $48,300.00, which is under the budget amount for 2016. Cobitco was awarded this contract in 2015 as the low bid vendor and the department has been satisfied with their product. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The Board may either approve or deny the contract renewal/extension. Recommendation to the Board: Public Works recommend's the approval of the Contract extension/renewal to Cobitco, Inc under the Emulsion Dust Control contract. Mike Freeman , Chair Sean P. Conway, Pro-Tem Julie A. Cozad Barbara Kirkmeyer Steve Moreno cc: Jay McDonald Curtis Hall Duane Naibauer Mona Weidenkel l er Janet Lundquist Approve Schedule Recommendation Work Session lE Attachments: 2016 Contract Agreement extension/renewal 2016 Bid Schedule 2015 vs. 2016 Cost comparison Comments 1 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS AND COBITCO, INC. This Agreement Extension/Renewal ("Renewal"), made and entered into 18 day of May, 2016, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Works, hereinafter referred to as the "Department", and Cobitco, Inc, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement on May 18, 2015 (the "Original Agreement"), identified as document B#150O096 / 2015-1022 WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The original Agreement will end on May 17, 2016. • The parties agree to extend the Agreement for an additional one year period, which will begin May 18, 2016 and will end on May 17, 2017. • The Renewal, together with the Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents: 1. This extension will be the second year of a possible three year contract 2. The 2015 Bid Schedule of the contact shall be replaced by the attached 2016 Bid Schedule, which is incorporated herein. 3. The total contract amount not to exceed 548,300.00. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: S�!/f [' iOrkS/ a// Prince ame Signature iyAdttet) APPROVED AS 1O SUBS Elected Offi ATTEST: Weld 8 County Attorney Director of atet Mike Freeman, Chair APR 2 5 245 BOARD OF COUNTY COMMISSIONERS ELD COUNTY, COLORADO at /2 2o2. • 2016 BID SCHEDULE EMULSION DUST CONTROL Item #1: Bid price shall be plant price only. Item #2: Total price shall include the price of material, delivery to site and transferring the product to a Weld County truck. Plant Price onl Item # Item Quantity Unit Price Per Total Plant Location Unit Price 1 Emulsion Dust Control 30,000 Gallons -flo 7 #22,2Oj4e0 00AgentC, e it‘ C an Trice and tueiivery Price Item # Item Quantity Unit Price Per TotalUnit Plant Location Price 2 Emulsion Dust Control Agent and41 livery 30,000 Gallons 0 8 I DChvevCOl.� GRAND TOTAL BID (item #1) $ 2 2 f 2 0 0, 'b' GRAND TOTAL BID (item #2) $ 2 / 0 3 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications, and special provisions set forth in the request for bid for Request No. #51500096 2. The quotations are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County. together, constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM COBIT CO it/IL, BY VC AO k' ll (Please print) BUSINESS ADDRESS 5-30/ Gr 1/i lit n G k StfreDATEArk, IA, / /1 .2016 CITY, STATE, ZIP CODE Denver CO 13 (1 -2/ tv TELEPHONE NO 3 0 3 -2 cria- 2S 7SFAX 303 a ?7 30 2 q TAX ID # 8 y- 0_ f7 Y..2 3 9 r SIGNATURE , / Z1,444( E-MAILS 7 t v e. . vn Ors 4 refs c i 1i ,; WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. c nit BID REQUEST NO #81500096 Page 1 a • ti nulsion Dust Control Agent I D16 Cost Decrease I le N• Q1 N d' 00 Unit Cost N 00 O zt N O -cn- O c O D ..................................... ...................... ..................................... .. I 2015 Cost Unit Cost N 00 O In Q1 O c O c O :4=' = cv cv D PG 58 oil Item Description gent (Plant Price) Emulsion Dust Control Agent and Delivery 21 E a) 4J r-1 N MEMORANDUM TO: Clerk to the Board DATE: May 11, 2015 FROM: Josh Holbrook, Inspection Supervisor SUBJECT: Consent Agenda RE: Bid #B 1500096 Doc #2015-1022 Contract Agreement with COBITCO, Inc. for the 2015 Emulsion Dust Control Agent. N1 \FrencieAAGENDA memos\Aa en° s]osh. doss RECEIVED MOO € _ 2015 COMMISSIONERS c_o;,-4) (14/c) 3.19- i$ aas- baa fc1 oo7Q WELD COUNTY CONTRACT BID DOCUMENTS AND SPECIFICATIONS FOR THE Emulsion Dust Control Agent (With Renewal Options for 2016/2017) 1861 coUNTY March 2015 for Weld County Public Works Pavement Management 1111 H Street P O. Box 758 Greeley, Colorado 80632 970-304-6496 BID REQUEST NO #67500096 Page 1 TABLE OF CONTENTS The following provisions take precedence over Specifications or Plans and supplement the 2011 edition of the Colorado Department of Transportation "Standard Specifications for Road and Bridge Construction" (Standard Specifications) which is to be used to control construction of this project. BIDDING REQUIREMENTS Invitation for Bids .3 General Provisions 4-5 Instructions to Bid 5-7 Insurance Requirements 8-9 Specifications and/or scope of work and proposed pricing 10 Emulsion Dust Control Locations Map 11 Bid Schedule.12 Acknowledgement of Bid Documents 13 BID REQUEST NO #61500096 Page 2 REQUEST NO B1500096 REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: 03/19/2015 BID NUMBER: B1500096 DESCRIPTION: Emulsion Dust Control Agent DEPARTMENT: Public Works MANDATORY PRE -BID CONFERENCE DATE: N/A BID OPENING DATE: 04/14/2015 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Director of General Services (collectively referred to herein as, "Weld County"), wishes to purchase the following: Emulsion Dust Control Agent (With possible two, one-year renewals) Bids will be received at the Office of the Weld County Purchasing Department in the Weld County Administrative Building, 1150 O Street Room #107 Greeley, CO 80631, until: 10:15 A.M. 04/14/2015, {Weld County Purchasing Time Clock). 2. INVITATION TO BID: Bids shall include any and all charges for delivery, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect Weld County to pay, if awarded the bid. You can find bid information on the Weld County Purchasing website at: http://www.co.weld.co.us/Departments/Purchasinq/index.html located under "Current Requests" for Bids or at www.rockymountainbidsystem.com. Weld County Government is a member of the Rocky Mountain E -Purchasing System. The Rocky Mountain E -Purchasing System (BidNet®) is an on-line notification system that is being utilized by multiple governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Rid Delivery to Weld County — 3 methods: 1. Email. Emailed bids are preferred. Bids may be emailed to: bids@weldgov.com. Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid." An email confirmation will be sent when we receive your bid/proposal. If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. 2. Facsimile. Bids may be faxed to 970-336-7226, attention "Purchasing". The vendor must include the following statement on the facsimile: "I hereby waive my right to a sealed bid". If more than one copy of the bid is requested, you must submit/mail hard copies of the bid proposal. 3. Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope with the bid title and bid number on it. Please address to: Weld County Purchasing Department, 1150 O Street, Room #107, Greeley, CO 80631. Please call Purchasing at 970-336-7225 if you have any questions. BID REQUEST NO #B1500096 Page 3 3. GENERAL PROVISIONS: A. Fund Availability: Financial obligations of Weld County, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red at the top on the financial information the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10- 101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations, established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. H. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. I. Termination: County has the right to terminate this Agreement, with or without cause, on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time, without notice, upon a material breach of the terms of the Agreement. J. Extension or Modification: Any amendments or modifications to this agreement shall be in writing, signed by both parties. K. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. BID REQUEST NO #B1500096 Page 4 L. Warranty: The successful bidder shall provide a warranty to the County as arranged by the parties. M. Non -Assignment: The successful bidder may not assign or transfer this Agreement, or any interest therein or claim thereunder, without the prior written approval of County. N. Interruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions. O. Non -Exclusive Agreement: This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature. P. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507: The signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services, and the successful bidder shall not employ any person having such known interests. Q. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. R. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners. S. Insurance. Insurance coverage must be maintained as required by law and as specified in item #5 (insurance Requirments) 4. INSTRUCTIONS TO BIDDERS: A. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Director of General Services, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. B. Bids may be withdrawn upon written request to and approval of the Weld County Director of General Services; said request being received from the withdrawing bidder prior to the time fixed BID REQUEST NO #B1500096 Page 5 for opening. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. C. Bidders are expected to examine the conditions, specifications, and all instructions contained herein. Failure to do so will be at the bidders' risk. D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions and specifications herein, unless specifically requested by the special instructions attached hereto. Any proposal which fails to comply with the letter of the instructions and specifications herein may be rejected. E. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section I., entitled, "Notice to Bidders." F. When approximate quantities are stated, Weld County reserves the right to increase or decrease quantity as best fits its needs. G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of bids. H. Any item supplied to Weld County shall be new and of the manufacturer's current model unless otherwise specified. I. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). J. All discounts shall be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to delivery and acceptance. K. Substitutions or modifications to any of the terms, conditions, or specifications of this which are made by Weld County after the bids have been distributed to prospective bidders and prior to the date and time of bid opening, will be made in writing and signed by Weld County's Director of General Services. No employee of Weld County is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of said Director of General Services. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. L. The successful bidder shall indemnify and hold harmless Weld County against all claims for royalties, for patents or suit for infringement thereon, which may be involved in the manufacture or use of the material to be furnished. M. The successful bidder certifies that it shall comply with the provisions of C.R.S. § 8-17.5-101, et seq. The successful bidder shall not knowingly employ or contract with an illegal alien to perform work under the contract or enter into a contract with a subcontractor that fails to certify to the successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the contract. The successful bidder represents, warrants, and agrees BID REQUEST NO #B1500096 Page 6 that it: (a) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (b) otherwise will comply with the requirements of C.R.S. § 8-17.5-102(2)(b). The successful bidder shall comply with all reasonable requests made in the course of an investigation under C.R.S. § 8-17.5-102 by the Colorado Department of Labor and Employment. If the successful bidder fails to comply with any requirement of this provision or C.R.S. § 8-17.5-101, et seq., Weld County may terminate the contract for breach and the successful bidder shall be liable for actual and consequential damages to Weld County. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if the successful bidder receives federal or state funds under the contract, the successful bidder must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If the successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. N. All goods shall remain the property of the seller until delivered to and accepted by Weld County. O. Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Director of General Services for the premature opening of a bid not properly addressed and identified. P. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. Q. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. R. Upon the election by Weld County, no delivery of materials, equipment or services shall become due or be accepted unless a purchase order shall first have been issued by the Weld County Director of General Services. It is understood that it is necessary for all invoices to be made out to "Weld County, Colorado," not to the Department securing the merchandise. All invoices should be sent to: Weld County, Accounting Department, P. O. Box 758, Greeley, Colorado 80632. S. These instructions, the proposal forms, and specifications have been developed with the hope of raising the standard of purchasing negotiations to a level wherein all transactions will be mutually satisfactory. Your cooperation is invited. T. Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information the word, and "CONFIDENTIAL." Bidders are warned that financial information submitted without such denotation may be subject to public disclosure, pursuant to the terms of the Colorado Open Records Act. BID REQUEST NO #B1500096 Page 7 5. Insurance Requirements. A. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. B. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: a. Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. b. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; C. Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. D. Additional Provisions: a. Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: i. If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; H. Unlimited defense costs in excess of policy limits; iii. Contractual liability covering the indemnification provisions of this Agreement; iv. A severability of interests provision; BID REQUEST NO #61500096 Page 8 v. Waiver of exclusion for lawsuits by one insured against another; vi. A provision that coverage is primary; and vii. A provision that coverage is non-contributory with other coverage or self-insurance provided by County. b. For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. H. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. J. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. RID REQUEST NO #B1S00096 Page 9 6. SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING: Purpose: This material supply is for the 2015 FDR (Full Depth Reclamation) projects. Vendor will need to supply Weld County with an estimated 50,360 gallons of Emulsion based dust control. General Conditions: 1. Weld County will not supply any material for this project/contract 2. Weld County Public Works personnel normally work 7:00am to 3:30 pm, Monday through Friday. Occasionally, due to circumstance beyond our control, work may extend to earlier than 7:00am and later than 3:30 pm and/or Saturday. The successful bidder is required to accommodate these situations. 3. The 2015 Bid Schedule includes two items: a. Emulsion dust control plant price only b. Emulsion dust control plant price and delivery. Dust Control Emulsion: Test Method Requirements Test ASTM AASHTO Min. Max. Viscosity @ 25°C, SFS D-244 T-59 15 40 Sieve Test, % W' D-244 T-59 - 0.1.1 Residue, % W2 D-244 T-59 60 65 Particle Charge Test D-244 T-59 Positive es t procedure identical with ASTM except that distilled water shall be used in place of 2% sodium oleate solution. 2ASMT D-244 evaporation Test of percent of residue is modified by heating 50 gram sample to 149°C (300°t) until foaming ceases, then cooling immediately and calculation results. Base Oil: Test Method Requirements Test ASTM AASHTO Min. Max. Viscosity @ 100°C, cSt D-244 - 17.17 23.83 Flash Point, COC, °C D-92 T-48 208 - Asphaltenes, %W D-2006-70 - - 0.75 Saturated Hydrocarbons, %w D-2006-70 - - 20 Specific Gravity D1298 T-277 1.000 1.040 Weld County Contract: Questions related to the project and procedures should be directed to: Joshua J. Holbrook - Construction Inspection Supervisor Weld County Public Works 970.304.6496, ext. 3743 jholbrook@weldgov.com Terms and Conditions: The agreement/contract shall commence approximately in April 2015 and continue in full force for one year. At the option of the County, may be extended for up to two (additional years. Increases in the cost may be negotiated for subsequent renewal of the second and third additional one-year periods, based on the ENR material cost (Denver) for Asphalt PG 58 oil. The increase will be based on the percent change from 2015 to 2016 on a liquid ton of PG 58 emulsion BID u si 4: Emulsion Dust Control Locations Legend 2015 FDR Roads BID RLAtur.3 i ivv noiJuuuw rage 11 2.4, kr BID SCHEDULE Item #1: Bid price shall be plant price only. Item #2: Total price shall include the price of material, delivery to site, (locations shown on page 11) end transferring the product to a Weld County track. Plant Price only _. ...... ___. --.—Price Per Jai a num Quantity Unk Plant Location Unit Prize Emulsion 1 Dust Control 50,360 Gallons ^ p �1 aku nI1 Agent _ O. $2 r f� 29�as VehveE �Q Plant Price and Delivery Price (See Pape 11 for Item I w Quantity ogLgi Emulsion 2 Dust Control 50,360 Gallons Agent and DelNer� ro Price Per Lt.( unit Edit 0,95 raw bekkyei- Co Est. Gallons Per project location: WCR 15 from 72 to 72.5 = 3,870 gal. I WCR 47 from 62.5 to 66 = 19,360/ WCR 19 = 27,130 gal. Plant Location GRAND TOTAL BID (Item #1) $ 11, 27,5, YS, 2 GRAND TOTAL BID (Rem #2)S 97 SYa. 0° The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications, and special provisions set forth In the request for bid for Request No. #81500096 2. The quotations are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she Is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together, constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any Informality in the bids, and to accept the bid that In the opinion of the Board of County Commissioners, is to the best interests of.Weld.County-She bid(s) M may re than beawarded to moan one vendor_. ,h FIRM COSSTCO Tar, BY 31 -Gift Wk.rLat/ (Please print) BUSINESS 1 ADDRESS 53o l BG.h„r.c1' Skrc* O DATE ArI-/ I / q 261S ^^ CITY, STATE, ZIP CODE Dent. Co802 /6 I TELEPHONE NO in-29C-8S74FAX 343'297-3029 TAX ID#AY-o Soy 239 SIGNATURE E-MAIL Steve. N'hdrJAa1I eCo tic hhe.[-Oh.% WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #19-03551-0000. BID REQUEST NO #01500096 Page 12 derivy Deputy CIeN to the Board APPROVED AS TO FUNDING: APPRO Co my BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO d 'Barbara Kirkmeye, Chair MAY 1 8 2015 APPROVED AS TO SUBSTANCE: icial or Department Head rector of General Services 2015- /002-2 Page 1 BID REQUEST NO #61500096 Page 13 ACKNOWLEDGEMENT OF BID DOCUMENTS Bid Opening Checklist: All of the following pages must be submitted with every bid submittal. Failure to Submit any of these documents will disqualify your bid. r Receipt of addenda(s), if any, should be signed. T. Bid Schedule (page 12) I have initialed each of the above items and have fully executed the corresponding documents. I hereby Acknowledge and understand the above required bid documents. (Contractor) Dated this day of . 20 By: Title: BID REQUEST NO #B1500096 Page 14 NOTICE OF AWARD 2015 Emulsion Dust Controt Agent To TC'U, SnC CtIIw` rk.catiNial) 3-3c0/ 1 .,,,•..rc 44T Project Description: The project in general consists of supplying 50,360 gallons of material for the 2015 FDR projects. The Owner has considered the Bid submitted by you for the above described Work in response to its Invitation for Bids and Instructions to Bidders You are hereby notified that your Bid has been accepted in the amount of $ ItS4 8 GO or as shown in the Bid Schedule. You are required by the Instructions to Bidders to respond within ten (10) calendar days from the date of this Notice to you. You are required to return an acknowledged copy of this Notice of Award to the Owner. Dated this 1- day of trap . 2015. Weld County, Colorado, Own°, By Joshua Holbrook, Construction Inspection Supervisor ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by CoBjrice (Contractor) Dated this -...day of �% ? - 2015 By v -L /z1_ki - e(/ / Title Gll E: /\r-p.NG. BID NO X 81500096 ACORD CERTIFICATE OF LIABILITY INSURANCE RENEWAL l TE0AM/O 5Y) DATE PRODUCER Serial U 117592 MACHANN INSURANCE AGENCY 11180 NO. HURON, STE. 3E NORTHGLENN. CO 80234 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES DELON/. INSURERS AFFORDING COVERAGE NAIC/I NISURED COBITCO, INC. 5301 NO. BANNOCK STREET DENVER, CO 80616 I INSURER A: TRAVELERS NSVRER P PINNACOL ASSURANCE INSURER C *MAIER0 INSURER E: COVERAGES -. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUE)) OR MAY PERTAIN. THE INSURANCE AFFONOFO BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLnAQIIAGGSyy LIR TYPE OF INSURANCE POLICY NUMBER p�i�nTTyy LAITFIMMIDJX4E1 p[I�Y ��NR/�T�pN P4AvIL1R7IIUDpryYI LIMITS A , GENERAL LIABILITY EACH OCCURRENCE 5 1,000,000 X GOIRALNt:'AL GENERAL LIAR A.! IT WAS iO PANTED PAip/l } Ii+KN'f^fa! f moon 1MAWS MADE a OCCUR YLOEAT` IAnFnww.x.w) 5 5.000 93050104153 1/1/15 1/1/16 PERSONALBADVINARY S 1,000,000 GENERALAOOREDATE 9 2,000.000 TEAL AGGREGATE LIMO'APPLIES PER. PROCUCTS CCMPIOP AGG 5 2.000.000 7 POLICY n 1FRC nLUC A AUTOYOBILF X I IABILIIY ANY AUTO COMBINED SINGLE LIMIT (Ea wdda.A) f 1,000,000 �. ALLOYMEOAUT09 SCHEOAEDAUTOS 81050104153 1/1/15 1/1/16 BODILY INJURY (Pnpnson) V HIREO AUTOS NONAVAIEO AUTOS BODILY INJURY (Pn acGORNII s PROPEHTY DAMAGE 5 (Pal aIYAFMI GARAGE LIABILITY AUTO ONLY- LA ACCIDENT S ANY AUTO OTHER THAN EAACC 5 AUTO ONLY AGO S A EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE S 2 0110.000 X f occuR CUiUSM' CUP50104153 1/1/15 111/16 ^G +=CALL 2,000,000 s DEDUCT8IE RETENTION s WORNM'SCOMPENSATTON AND LWYCC LU�� jj jjOO X ITGR MR91 N SR EAIPLDYERJ' LIABILITY EL EACH AGCOENT f 500.000 B WIY PROPRIETONPARTNERASAECWIVE OFFICER.MEMBER EXCLIIOED� 381672 10/1/14 10/1115 ELOISEASE-EA EMPLOYEF s 500.000 Ras, daatrbe Loehr SPECIAL PROVISIONS Wow EL DISEASE - POLICY _WAIT s 000 OTHER DESCRVTION OF OPERATONSROCATTONSNENICLESIESCLuSIONS ADDED BY ENOORSEMENTRPEC.AL PROVISIONS IF REQUIRED IN A WRITTEN CONTRACT WELD COUNTY PUBLIC WORKS IS INCLUDED AS AN ADDITIONAL INSURED UNDER THE GENERAL LIABILITY AND EXCESS POLICIES. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTOMOBILE AND WORKER'S COMPENSATION AS REQUIRED BY CONTRACT. (ENDORSEMENTS ATTACHED) CERTIFICATE HOLDER CANCELLATION WELD COUNTY PUBLIC WORKS P.O. SOX 758 GREELEY, CO 80632A758 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEC BEFORE IRE EAPNAI ION DATE THEREOF. THE ISSUING NSLIRFR YNl LXIVEMIKUMAR_ 30 OATS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NMAEU TO THE LEFT VOQQ1(101XBYOXIX E11d(XX AXMpt( 4.X)(AMAXKLOXAttiK►IX.K.Ki4XKKJOLAXMX*AXXTCJ6KXXX IOUO115XXTYAXXXxX AVTNOR17FO Re RRE9ENTAT/IVE /�‘.'4:.: -. ACORO 25 (2001/08( 0A Rose Everett From: Steve Marshall <steve.marshall@cobitco.com> Sent: Tuesday, April 07, 2015 2:09 PM To: bids Subject: Bid#B1500096 / Emulsion Dust Control Agent Attachments: WeldCo(dust-control-agent)_Bid_2015.pdf Weld County Purchasing Dept. : Sending my request for bid on "Emulsion Dust Control Agent" #B 1500096. " I hereby waive my right to a sealed bid ". Steve Marshall Sales Representative COBITCO, Inc. 5301 Bannock St. Denver, CO 80216-1623 Office & Fax (970) 522-7774 I Cell (970) 520-1278 I steve.marshall(a,cobitco.com I www.cobitco.com The information contained in this email message may be privileged and is confidential information intended only for the use of the recipient(s), or any employee or agent responsible to deliver it to the intended recipient(s). Any unauthorized use, distribution, or copying of this information is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately and destroy the original message and all attachments from your electronic files. 1 MEMORANDUM TO: Jay McDonald, Director of Public Works DATE: April 27, 2015 FROM: Joshua Holbrook, Construction Inspection Supervisor SUBJECT: 2015 Emulsion Dust Control Agent Recommendation BID NO: #81500096 On April 14, 2015, only one bid was submitted/opened for the 2015 Emulsion Dust Control Agent supply. Cobitco, Inc, from Denver, Colorado, submitted. Item #1 for plant price only is $0.82 gallon Item #2 plant price plus delivery is $0.95 gallon. Even with the one bid Public Works believes that this is a competitive bid, based on the fact that Cobitco's bid from 2013 was $0.82 gallon plant price and $0.92 gallon delivered. Public works will be able to pick up about half of the material, but we will need the other half delivered to the job site. This material will be used for the 2015 HRP Construction Projects. It is our recommendation to award this material contract Cobitco, Inc. for the total amount below, • 25,180 gallons at $0.82 (plant price only) $20,647.60 • 25,180 gallons at $0.95 / (plant price plus delivery) $23,921.00 Total $44,568.60 The budgeted amount for this product in 2015 is $50,000.00. Cc. Curtis Hall, Operation Manager Steve DeTienne, Road and Bridge Supervisor Janet Lundquist, Support Services Manager Trevor Jiricek. Director of Environmental Health and General Services ?6\Marcia Walters, Purchasing Rose Everett, Purchasing M VBRIDGE CONTRACTS \Emulsion dust Control AgentA2015AContractA201 S rec yen doc 20(S- - /ODD -- Q 0072 WELD COUNTY PURCHASING 1150 O Street Room #107, Greeley CO 80631 E-mail: mwalters(a�co.weld.co.us E-mail: reverettco.welcl.co.us Phone: (970) 356-4000, Ext 4222 or 4223 Fax: (970) 336-7226 DATE OF BID: APRIL 14, 2015 REQUEST FOR: EMULSION DUST CONTROL AGENT DEPARTMENT: PUBLIC WORKS DEPT BID NO: #61500096 PRESENT DATE: APRIL 15, 2015 APPROVAL DATE: APRIL 29, 2015 COST OF EMULSION** COST OF EMULSION DUST*** VENDOR DUST CONTROL AGENT CONTROL AGENT + DELIVERY TO SITE COBITCO INC 5301 BANNACK ST DENVER CO 80216 $0.82/Gal Total - $41,295.20 $.095/Gal Total - $47,842.00 PLANT LOCATION: DENVER CO ** QUANTITY WILL BE 50,360 GALLONS *** PROJECT SITES ARE AS FOLLOWS: WCR 15 from 72 to 72.5 = 3,870 gallons WCR 47 from 62.5 to 66 = 19,360 gallons WCR 19 = 27,130 gallons **PWD IS REVIEWING THE BID AT THIS TIME aol5 ioaa tG1o07' Hello