HomeMy WebLinkAbout20170745.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 15, 2017
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 15, 2017, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer - EXCUSED
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Amanda Petzold
Controller, Barbara Connolly
• MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 13, 2017, as printed. Commissioner Moreno seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
El CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Moreno seconded the motion, and it carried unanimously.
PRESENTATIONS:
• 1) RECOGNITION OF SERVICES, CHILD PROTECTION REVIEW PANEL - LAURA ELDER AND
SANDRA BRIGHT: Chair Cozad read into the record the recognition certificates for both recipients. Chair
Cozad commented on Sandra Bright being a personal friend, and expressed thanks for her commitment
to the community. Commissioner Conway commented on Ms. Bright's service to the community in various
capacities, and Commissioner Moreno thanked both volunteers for their contribution to Weld County.
• 2) RECOGNITION OF SERVICES, FAMILIES, YOUTH AND CHILDREN COMMISSION -
DR. CHRISTOPHER MOORE, GWEN SCHOOLEY, AND LAWRENCE RAIMER: Chair Cozad read into
the record the certificates for all three recipients. Commissioner Conway expressed appreciation for their
service to Weld County.
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el PUBLIC INPUT: Steve Teets, Greeley resident, discussed a problem with the relocation of the
Veteran's Administration (VA) Clinic moving to Loveland. Mr. Teets stated that transportation to the
Loveland Clinic will be an issue for Veterans who have shared their thoughts with him on wanting the
34 Express back to help with transportation. He learned that the Disabled American Veterans (DAV) and
the VA are working on getting a van for transportation, but he expressed that vans are not adequately
equipped with lifts for wheel chairs. Mr. Teets requested the Board of Commissioners advocate on the
Veterans behalf. = Chair Cozad thanked him for his service and stated she too shares his concern.
She pointed out that she has already spoken to Representative Ken Buck and Senator Cory Gardner on
this topic. She stated that she will continue to advocate for it. a Commissioner Conway also thanked
him for his service, and stated that he too shares Mr. Teets' concerns. He stated that he has had
conversations with Representative Buck, who asked his staff to look into this issue. Additionally,
Commissioner Conway stated he spoke with Maria Seacrest, Veteran's Staffer for Senator Cory Gardner,
and strongly encouraged Mr. Teets to reach out to her. Commissioner Conway stated there will be a
public transportation component as part of the Highway 34 Coalition for the Pell Grant on the Planning
Environmental and Linkage Study. He also stated that the transportation aspect is also being discussed
as part of the long term planning with the North Front Range Metropolitan Planning Organization (MPO).
Commissioner Moreno expressed thanks for Mr. Teets' service, and acknowledged that the
Commissioners have a duty to act as a voice and advocate for this matter. Commissioner Freeman
agreed, and stated that he had a conversation with Ken Schultz, North Colorado Medical Center Board
Executive, who stated that a partnership with Banner may be beneficial.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Freeman thanked Jay McDonald
and Curtis Hall, Public Works Department, for a tour he took to several Public Works operations within
the County, which are huge benefits to Weld County residents. Commissioner Conway attended the
South Platte Round Table meeting and discussed the Colorado River Study. He stated this study has
caused concerns due to its huge implications regarding the trans -mountain diversions. He stated that the
Round Table unanimously voted to send a letter to the Colorado Water Conservation Board to further
discuss the study. Commissioner Conway stated that without state leadership it will become a Western
Slope study, which goes against the goal of bridging the divide between the Eastern and Western slopes.
Commissioner Conway also indicated that an Educational Outreach Coordinator will be hired to
educate the public and schools about water development in the west; particularly working with the Poudre
Learning Center, to put in place a curriculum that will educate the youth about water development.
Commissioner Conway advised that John Stulp, Colorado Special Water Policy Advisor, stated they will
receive full funding for these research pilot programs. Commissioner Conway thanked Jay McDonald,
Director of Department of Public Works, for his efforts to clean out the ditches which aided in these
research programs.
BIDS:
• 1) APPROVE BID #B1700051, APPRAISAL SERVICES (ON -CALL) - DEPARTMENT OF PUBLIC
WORKS: Trevor Jiricek, Director of General Services, stated three (3) proposals were received and staff
recommends awarding all three (3) vendors with separate contracts on a work order basis to allow staff
flexibility to best meet project deadlines. Mr. Jiricek stated that all three (3) companies are Colorado
Department of Transportation (CDOT) certified. Commissioner Moreno moved to approve staff
recommendation. The motion was seconded by Commissioner Conway, and it carried unanimously.
• 2) APPROVE BID #61700054, BULK PORTLAND CEMENT - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek received bids from three (3) vendors and recommends the low bid from GCC of
America in the amount of $959,217.73, which is within the estimated budget for Bulk Cement for 2017.
Jay McDonald, Director of Department of Public Works, stated this product will be used for four (4) major
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road projects and a number of small miscellaneous projects. Commissioner Freeman moved to approve
staff recommendation of the low bid. The motion was seconded by Commissioner Conway, and it carried
unanimously.
• 3) APPROVE BID #B1700057, ASPHALT SUPPLY - DEPARTMENT OF PUBLIC WORKS:
Mr. Jiricek stated staff had received proposals from three (3) vendors for both north and south Weld
County supplies. Staff recommends awarding to Martin Marietta Materials Inc., the low bid for the northern
part of the county, in the amount of $2,807,500.00. Additionally, staff recommends awarding to Aggregate
Industries, the low bid for the southern part of the county, in the amount of $2,226,750.00. Commissioner
Freeman moved to approve staff recommendation of north and south Weld County low bids. The motion
was seconded by Commissioner Moreno, and it carried unanimously.
• 4) APPROVE BID #B1700055, ASPHALT (DOWNTOWN PARKING LOT) - DEPARTMENT OF
BUILDINGS AND GROUNDS: Mr. Jiricek stated staff received bids from five (5) vendors and
recommends awarding to the low bidder, Apex Pavement Solutions LLC, for $85,497.35. Commissioner
Conway moved to approve staff recommendation. The motion was seconded by Commissioner Freeman,
and it carried unanimously.
El 5) APPROVE BID #B1700063, MOSQUITO TRAPPING AND SURVEILLANCE — DEPARTMENT
OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Jiricek stated two (2) bids were received and staff
recommends awarding to the low bidder, Vector Disease Control International, LLC, for $17,680.00.
Commissioner Conway moved to approve staff recommendation. The motion was seconded by
Commissioner Moreno, and it carried unanimously.
• 6) PRESENT BID #B1700059, CRUSHED TYPE I AGGREGATE - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek stated no bids were received in response to their request but he plans to work with
staff to better identify a vendor and then renegotiate the cost. Jay McDonald, Director of Department of
Public Works, explained the product is a specialized rock used and purchased specifically for this job.
Mr. McDonald stated he does not foresee it being a problem to obtain the rock. He explained that there
are plenty of alternative options, and expressed certainty in the staff finding a vendor to do the job with
the required specifications within the timeframes needed. Neil Bowers, Department of Public Works,
stated the project starts in June and goes through September, and they are looking at other options, but
it would be in their best interest to remain purchasing this particular rock.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #1084 MEMORANDUM OF AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - UPPER FRONT RANGE REGIONAL PLANNING COMMISSION: Jim Flesher,
Department of Public Works, stated the agreement identifies the County as support staff and grantee for
the Upper Front Range Regional Planning Commission (UFRRPC). Mr. Flesher stated the agreement
was approved by the UFRRPC at the meeting held March 2, 2017. Elizabeth Relford, Department of
Public Works, stated the County has been attending these meetings since 1993, and has always been
at the County's cost. Commissioner Conway and Ms. Relford discussed the breakdown of the support
hours from the County staff, and Commissioner Conway stated that he would like documentation of the
breakdown of support hours put into the record to properly reflect the County's contribution and to ensure
proper budgeting. Chair Cozad stated she agreed with the documentation going into the record, and
commented that the return on the County's investment for said support is worth the County's time.
Commissioner Freeman moved to approve said Memorandum of Agreement and authorize the Chair to
sign. The motion was seconded by Commissioner Conway, and it carried unanimously.
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2) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 17 AT CR 22: Janet
Lundquist, Department of Public Works, stated a request for a Stop sign was received and staff agreed
with the request. Ms. Lundquist stated one automobile accident had been reported in the area and other
than this there is no real safety concern, except it is so close to the Town of Frederick. The motion to
approve said Stop sign installation, which was made by Commissioner Moreno, and seconded by
Commissioner Conway, carried unanimously.
El 3) CONSIDER APPLICATION FOR A TEMPORARY ASSEMBLY PERMIT — LEAHY FAMILY
FARM, LLC: Frank Haug, Assistant County Attorney, stated the temporary assembly permit is to host
several motorcross events within the next year. Mr. Haug stated they have a USR but are still required
to go through the temporary assembly process. Mr. Haug stated all requirements have been met, and
stated that there are no concerns from Emergency Management, or Building and Zoning Departments.
Mr. Haug stated that the Leahy Family Farm would like to sit with the Planning Department to discuss
options of amending their existing USR to eliminate the annual requirement of this permit. Chair Cozad
and Commissioners Conway and Freeman expressed support for possible amendment of the Leahy's
USR. David Leahy thanked the Board of Commissioners and Mr. Haug for their support. The motion to
approve said permit for the various events, which was made by Commissioner Conway, and seconded
by Commissioner Moreno, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dai/t44) :jdgo;11
Weld County Clerk to the Board
BY:
ty Clerk to the Board
Steve Moreno, Pro-Tem
c
Sean P. Conway
Barbara Kirkmeyer
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