HomeMy WebLinkAbout20170604.tiffRESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW
ENFORCEMENT (VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant for the Victim Witness Assistance Program from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, to the VALE
Board, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance and Law Enforcement (VALE)
Equipment Grant for the Victim Witness Assistance Program from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
19th Judicial District Attorney's Office, Victim Witness Assistance Unit, to the VALE Board, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 27th day of February, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: diritet) W,gi
Weld County Clerk to the Board
Julie A. Cozad, Chair
Steve Freeman, Pro-Tem
EXCUSED
Sean P. Conway
ike Freeman
y A money XCUSED
Date of signature: 7-((0(1-1
Barbara Kirkmeyer
cc:OaC3 i)
O3(oC(I t 1
2017-0604
DA0026
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Authorization of submission of 2017-2018 VALE Grant
DEPARTMENT: Victim Witness Unit of the District Attorney's Office
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
DATE: 2-17-16
Brief description of the problem/issue:
The District Attorney's Office Victim Witness Unit has applied and received VALE grants for a number of years.
Submitted with this form is the 2017-2018 VALE Grant. The DA's Office Victim Witness Assistance Unit Budget for
personnel was funded in 2016:
54 %= Weld County Commissioners
12.5% = VALE Administration funds
3 %= COMP Administration funds
12.5% = VOCA Grant
18 %= VALE Grant
7017-2016 VALE Grant — application request is for S136,182. This is the same about as requested in the 2016-2017
VALE Grant. No match is required. This is the largest funding source for VW Unit after Weld County Government. The
application is due March 2, 2017 at 3 pm.
We are asking for the authorization of the grant to be placed on the agenda without a Work Session.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or not approve grant to be placed on the agenda without a Work Session.
Recommendation:
Julie Cozad, Chair
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Sean P. Conway
Approve
Recommendation
ittt
X
MF
Schedule
Work Session
Other/Comments:
2017-0604
2017-2018 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
REFER TO APPLICATION INSTRUCTIONS TO COMPLETE THIS APPLICATION CORRECTLY.
SECTION A - AGENCY INFORMATION:
1. APPLICANT Agency: District Attorney's Office, 19'" Judicial District
Program Name: Victim Witness Assistance Unit
Street Address (If not confidential):
915 Tenth Street
Greeley, CO 80632
Mailing Address (If different):
PO Box 1167
Greeley, CO 80632
VALE USE ONLY
Grant s:
Amount Requested:
Amount Funded:
Phone: 970 400-4747 Fax: 970 352-8023 E -Mail: jholden@co.weld.co.us
2. CONTACT PERSON: JoAnn Holden Title: Director of Victim Services, District Attorney's Office
Phone: 970 356-4010 X4747 Fax: 970 352-8023 E -Mail: jholden@co.weld.co.us
3. Agency Status ® governmental nprivate-non-profit n private -for-profit
Non -Profit agencies include their TAX ID Number here.
NOTE: If you are claiming non-profit status and If you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Witness Assistance Program
5. Give a problem statement that is specific to the community the project will serve.
The Victim Rights Amendment mandates more VRA duties to District Attorney Offices than any other
Criminal Justice System entity for crime victims. The Weld County Victim Witness Assistance Unit
completes these VRA mandated duties for crime victims as well as VALE and Victims Compensation
statutory duties. Additionally the VW Unit provides services to victims and witnesses of all crimes as
the criminal case moves through the Criminal Justice System.
6. FUNDS REQUESTED TOTAL: $ 136.182
t
o20/7- a4,04/6:
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
SECTION B - NARRATIVE SUMMARY
7. Agency description:
The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute
those charged with committing crimes against the State of Colorado, The Office's Mission Statement is,
To Seek Justice, Promote Public Safety and Fight For Our Community. The Victim Witness
Assistance Unit is a department in the Weld County District Attorney's Office and was established in
1980. Presently, the Victim Witness Assistance Unit staff consists of 12 staff (10.625 FTE) working with
victims of felonies, misdemeanors, and traffic cases.
The District Attorney's Office Victim Witness Assistance Program is the only program providing:
1. mandated notices to victims of Victim Rights' Amendment crimes regarding the critical stages of the
court system which advise them of their rights with regards to the court system;
2. court case status information to victims, witnesses and law enforcement;
3. a liaison between the victim and prosecutor;
4. a safe and secure court waiting area for victims and witnesses;
5. a review of criminal cases to compile information to determine victim restitution;
6. "meaningful consultations" with misdemeanor domestic violence victims;
7. Crime Victim Compensation - regular and emergency awards;
8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards.
8. Project Description for which the funds are being requested.
The VALE Grant provides much needed funding for the DA Office Victim Witness Assistance Unit to
provide VRA mandated duties in C.R.S. 24-4.1-301 - GUIDELINES FOR ASURING THE RIGHTS OF
VICTIMS AND WITNESSES TO CRIMES. The District Attorney is mandated to inform victims of the
critical stages of the court system, that victims have the right to be present at the critical stages of the
court system and that victims have the right to speak at Bond Modification Hearings, Entry of Plea
Negotiation, Sentencing and Modification of Sentencing, and hearing regarding the victim's records being
subpoenaed. The following victim rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's
Office provides to victims of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or
abuse, throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody.
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea,
sentencing, modification of sentencing, or modification of the mandatory protection order,
(e) Consult with the prosecution prior to disposition or trial.
(f) Be notified of scheduling changes.
(g) Be present at sentencing and to provide a victim impact statement
(h) Have restitution paid.
(I) Pursue a civil judgment.
(k) Receive property back when no longer needed.
(I) Availability of assistance.
m) Be informed of steps to be taken if intimidation or harassment occurs.
(n) Be provided with employer intercession.
2
(o) Have a swift resolution to the case.
(p) Have a secure waiting area, whenever practicable.
(s) Be informed of rights under the constitution of United States or Colorado
(t) To be informed of the process for enforcing compliance with this article.
(u) To be informed of HIV test results of the defendant when applicable.
(v) To prevent victim's contact information and employment location from being disclosed
during testimony.
(w) To make reasonable efforts to redact a victim or witness's social security number from
criminal justice records.
(x) To be provided with information how to request protection of their address.
(y) To receive a Victim Impact Statement.
(z) To be notified when a defendant or juvenile offender petitions for hislher criminal justice
records be sealed
(1.6) To be informed of the existence of a mandatory protection order and how to add or
modify conditions.
The Weld County District Attorney's Office Victim Witness Assistance Unit has undergone many changes
and added responsibilities since 2005 as we moved the unit to the philosophy of a proactive rather than
reactive response to crime victims. Beginning January 2007, with the support of the County
Commissioners in adding additional staff to the Victim Witness Assistance Unit, VW Assistants began to
be assigned all VRA cases at initial filing to provide continual victim support, education and referrals
throughout the court process including trial and sentencing. The quality and quantity of Victim Witness
Staff contacts with victims improved noticeably with the addition of staff. Beginning January 2010, and for
the first time in the history of the Victim Witness Unit, there was an adequate number of Victim Witness
Staff to support the caseload.
The 19" Judicial District created a dedicated misdemeanor domestic violence court division in September
2001. In response, the Weld County District Attorney's Office implemented a DV Fast Track Program to
reach out to victims of domestic violence immediately following the criminal incident and before the first
court appearance. In February 2005, the DA's Office added a step of Victim Witness Assistants
conducting "meaningful consultation" with victims (which fulfills the DA's Office VRA duties) and creates a
process to have a more immediate contact and assistance to victims as well as providing much needed
resources to those most vulnerable. After adding the "meaningful consultation" step, our initial victim
contact rate increased. In August 2014, the Chief Judge notified the DA's Office that there would no
longer be a dedicated DV courtroom and instead the DV cases would be filed equally in all four County
Court Divisions starting January 2015. Cases actually began to be transferred to the other three County
Court Divisions in October 2014. The DA's Office expressed concern at this change knowing logistically
the VW Assistant and VW Intern would need to be in multiple places at once to support domestic violence
victims while handling all their other VW duties. With the cases filed in four divisions rather than one, and
the need to support eight Deputy Das instead of two seasoned attorneys, we were able to upgrade the
part time VW Assistant Intern to a full time VW Assistant to be able to respond to the demand. This
change also entails much training in the dynamics of domestic violence with the Deputy District Attorneys.
The County Court VW Assistants play an essential role in assisting victims as they navigate what could
be a new and confusing system for them.
The Victim Compensation Assistant position created in 2006 is essential to the Crime Victim
Compensation (CVC) Program as there continues to be a steady increase in programmatic awards and a
marked increase in new applications. We were unsuccessful in obtaining 2017 VOCA funding to make
this position full time at a higher pay grade. The funding requested is able to fund this position at 25 — 30
hours a week.
3
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
318
Child Physical Abuse
Adults Molested as Children
260
Child Sexual Abuse
10
Survivors of Homicide
60
DUI/DWI- Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
40
Robbery
1400
Domestic Violence
590
Assault
75
Adult Sexual Assault
275
Other violent crimes such as hate and
bias crime, gang violence (specify).
45
Elder Abuse (including economic
exploitation and fraud crimes)
100
Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
3748
Other violent crimes include: menacing: kidnapping: stalking; retaliation against a victim, witness,
judge, juror; tampering with a victim or witness: intimidation of a victim or witness: attempt, solicitation,
conspiracy or accessory to a VRA crime;
Other crimes include: burglary of a dwelling, bias motivated crime, human trafficking, theft $20,000 or
more
4
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
'
SERVICES
•165
Crisis/Counseling Intervention (in person)
3748
Victim Compensation Assistance
(required)
1600
Follow-up (includes crisis intervention by
phone)
125
Personal Advocacy
Therapy
2500
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
760
Information / Referral (in person)
Hospital/Clinic Response
775
Criminal Justice Support /
Advocacy/Court Accompaniment
150
Language Services (interpretation)
68
Emergency Financial Assistance
Transportation
Emergency Civil Legal Attorney
Assistance
Transitional Housing
3748
Victim Rights Act Services
5
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more noel with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
Information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness
Assistants will provide
services to 915 primary
victims of misdemeanor
DV and 250 primary
victims of felony DV
Victims of domestic
violence (DV) provided
assistance, information,
and community
referrals as they move
through the criminal
justice process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 -
06/30/18
2
County Court Victim
Witness Assistants will
provide "Meaningful
consultation' to 70 °/0 of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 —
06/30/18
3
District Court Victim
Witness Assistants will
contact 70% of primary
victims of felony DV
victims prior to
defendant's Advisement
Hearing
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 -
06/30/18
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
-Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness Staff will
send 22,000 VRA
Notification letters to
victims via mail or email
Victims will know about
victim rights and have
timely information of all
criminal stages
VW Staff document letter I
information and compile for
quarterly reports
07/01/17 -
06/30/18
2
Victim Witness Staff will
call off 2300 victims and
witnesses (non -officers)
Victims and witnesses
will avoid unnecessary
travel for continued or
resolved proceedings
VW Staff document call
offs as they occur and
compile for quarterly
reports
07/01/17 —
06/30/18
6
3
Victim Witness
Provides victims and
Victim Staff record
07/01/17 —
Assistants will provide
witnesses with
information on trial sheets
06/30/18
trial support for 151
guidance and support
and compile for quarterly
trials: 45 in District
Court, 94 in County
Court, 12 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
provide assistance to a
total of 800 crime victims
Victims will have
access to services and
possible funding to help
them heal from the
criminal incident
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/17 —
06/30/18
2
CVC program will
provide assistance to
260 victims in which a
criminal case is not filed
in the court system
Victims unable to move
through the criminal
justice process are still
able to seek assistance
and reach a more
whole and balanced
situation with CVC
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/17 —
06/30/18
3
CVC program will
provide emergency
assistance to 70 crime
victims, 50 being victims
of domestic violence
Those who need help
paying for emergency
needs can access
services to ease the
financial burden of the
criminal incident
CVC Staff enter approved
emergency requests into
CVC database and compile
for quarterly reports
07/01/17 —
06/30/18
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific
goals and objectives outlined in this application. Statistics are tracked on appropriate forms on a daily
basis, and are tallied and provided to the program director on a quarterly basis. Guidelines for non -
duplication of services and category definitions are provided to designated WV Unit Staff and the Project
Director reviews all submissions for accuracy.
The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the
intended outcomes/impact of the data collection. This discussion provides insight into any unintended
changes or outcomes and identifies for VW Staff the status of the projected timeframe goals.
7
11a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a — m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES
NO
Services: C.R.S. 24-4.2-105 (4) (a — m)
X
(a) Provision of services for early crisis intervention;
X
(b) Provision of telephone lines for victims and witnesses
assistance;
X
(c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X
(c.5) Assistance programs for victims and their families;
X
(d) Education of victims and witnesses about the operation of the
criminal justice system;
X
(e) Assistance in prompt return of the victims' property;
X
(fNotification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X
(g) Intercession with the employers or creditors of victims or
witnesses;
X
(h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X
(i) Provision of translator services;
X
(j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X
k) Provision of counseling or assistance during court appearances
when appropriate;
X
(1) Protection from threats of harm and other forms of
intimidation;
X
(m) Special advocate services
(7) (b) "Special advocate services" means the services offered to aid victims
who are children, including, but not limited to, court -appointed special advocate
(CASA) programs, sexual assault treatment and prevention programs,
community -based youth and family servicing programs, gang alternative
programs, school -based intervention and prevention programs, big brother and
big sister programs offering aid to children who are victims, restitution
programs, partners programs offering aid to children who are victims, and child
abuse treatment programs.
Only grants submitted by the Court Administrator's Office would check (2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the
purpose of collecting all moneys assessed by the courts, including moneys owed pursuant to this article, and
collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check (2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of
implementing the right of victims.
8
11b. For each YES listed in 1 Ia), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter (a — m)
which refers to 13.a
List Goal and Objective(s) pertaining to the service provided in your
GOALS and OBJECTIVES.
a
crisis intervention
I
Goal 2: Objective 1, Objective 2; Objective 3 — VW Assistants providing
service to domestic violence victims throughout the CJS
Goal 1: Objective 1 — VW Assistant providing victim services throughout
the CJS especially for crimes involving murder, sexual assault & child
sexual assault
Goal 4: Objective 1, Objective 2, Objective 3 — V/COMP Assistants
dealing with victims early in the crime which many times is a very
emotional time.
c
Victim
Compensation
Goal 2: Objective I — VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Goal 1: Objective 1 — VW Assistants assisting victims of any eligible
crime
Goal 4: Objective 1, Objective 2, Objective 3 — V/COMP assistants
helping many victims with the application process especially those
needing emergency assistance
d
education of CJS
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2- calling off victims & witnesses from testifying
Objective 3 — during the process of coordinating trials
Goal 1: Objective I — any crime as the case progresses through the CJS
Goal 4: Objective 1, Objective 2 — V/COMP assistants referring victim to
their VW Assistant for complete information on the CJS
e
Return of Victim's
property
Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in final disposition letter
Objective 2,— when calling off victims and witnesses from
testifying
Objective 3 — during the process of coordinating the trial
Goal 1: Objective 1 — any crime after the case is completed in the CJS
f
Notification of the
status of the case
Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2,— when calling off victims and witnesses from
testifying
Objective 3 — during the process of coordinating the trial
Goal 1: Objective 1 — any crime after the case is completed in the CJS
Intercession for
victim with
employer, creditor
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective I — any crime when a victim wants to use their VRA
right to attend court hearing
Goal 4: Objective 1, Objective 2, Objective 3 - V/COMP Assistants
helping victims gather documentation for a V/COMP claim.
9
i
translation services
Goal 2: Objective 1 Goal 3: Objective 3;
Goal 1: Objective 1 — any crime — Spanish bi-lingual VW Assistants are
always available to assist Spanish speaking victim and witnesses. VW
Assistants contact Interpreters for other language interpretation
j
secure court
waiting room
Goal 2: Objective 1; Goal 3: Objective 3;
Goal 1: Objective 1 — any crime - The VW Assistants utilize four court
house waitm8 rooms and one DA Office waiting room for the security and
comfort of victims and witnesses.
k
assistance during
court appearances
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 — any crime when a victim attends a court hearing
1
protection of
threats of
harm/intimidation
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 — any crime when a victim attends a court hearing
12. Will this project utilize volunteers and or interns? ® Yes ❑ No
If yes, please answer the following:
_3_ Number of volunteers/interns which were utilized for last six months, July 1,
2016 through December 31, 2016.
In 2016, the total number of volunteers/interns was 4 who provided 512 hours to the
agency.
10
SECTION D - SERVICE INFORMATION:
13. What is the population and geographic area targeted for service through this project?
a) How many crime victims have you served and will you serve?
VICTIMS SERVED
1 YEAR
July 1, 2014
Through
June 30, 2015
VICTIMS SERVED
1 YEAR
July 1, 2015
Through
June 30, 2016
PROJECTED VICTIMS
SERVED
July 1, 2016
Through
June 30, 2017
PROJECTION OF
VICTIMS TO SERVE
July 1, 2017
Through
June 30, 2018
2731
2743
2930
3748
b) What is the number of victims served July 1, 2016 through December 31, 2016? 1550
c) Are there other community agencies currently providing like services to the targeted population?
NO
If yes, explain how this project is not a duplication of services.
14. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and
provision of crime victim services and indicate how you work with them.
AGENCY
HOW YOU COORDINATE
1 Greeley PD Victim Services
Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
2 WCSO Victim Services
Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
3 Catholic Charities
District Attorney Victim Assistants contact this agency to discuss and
refer victims for monetary needs that have no other resources.
Victim Compensation works with CC to determine what can be
covered by COMP vs what CC can assist.
4 A Woman's Place - AWP
We refer victims to A Woman's Place Legal Advocacy Program to
obtain civil protection orders. The positive relationship and trust is
invaluable when making referrals to each other's agencies. AWP
and the DA' Office VA Program are presently co-chairs of the Weld
County DV Coalition and meet to discuss and collaborate trainings.
5 Probation Victim Services
Discuss and coordinate victims whose defendant's have received a
Probation Sentence.
11
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If "yes," provide the name(s) and position(s) of the CCVC participant(s) and their level of
involvement in that group. YES
NAME OF MEMBER
HOW THEY PARTICIPATE
JoAnn Holden
Chairs CCVC, attends quarterly meetings, member of VR Event Subcommittee,
coordinates trainings
Fawn Harmon
Attends quarterly meetings, member of VR Event Subcommittee
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working -relationship with law enforcement victim assistance programs (who represent 23 law
enforcement agencies), non-profit crime victim service agencies, the Courts, Clerk's Office, Collections,
Probation Department's Victim Assistance Program as well as judges when projects require their input.
The DA Office Victim Witness Assistance Program is part of the Weld County Domestic Violence
Coalition (Co -Chair) and CCVC - Coordinating Committee for Victims of Crime (Holden -Chair),
Additionally, the Project Director is also a part of Weld County SART (Sexual Assault Review Team),
MCR SANE (Medical Center of the Rockies Sexual Assault Nurse Examiner) and Child Case Review. All
these programs have a crime victim component to their agenda. The contacts made at these meetings
are invaluable in networking, gaining new contact resource people, and brainstorming system changes.
12
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
15. Does your agency regularly inform victims about Victim Compensation and help them to apply a)
when appropriate? ® Yes O No
How? The Victim Witness Assistance Program provides information to victims conceming Crime
Victim Compensation in the initial filing letter received by a VRA Victim. Additionally, Victim
Compensation brochures (English and Spanish) are available in every court waiting room and the District
Attorney's Office Lobby. VW Assistants also help victims complete application forms and refer victims to
the Victim Compensation Program.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
c) Date of the last Crime Victim Compensation training: 2-13-17
d) Person who conducted the training: Fawn Harmon, 19th JD CVC Coordinator
_13
Number of Staff and Volunteers in your agency providing services to crime victims.
_11 Number of Staff and Volunteers who attended the last Victim Compensation Training.
(both staff who were not able to attend the training have received information from the CVC
Coordinator)
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
13
SECTION F - VICTIM RIGHTS ACT:
16. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness — rights and services — C.R.S. 2441-304
® Yes ❑ No
a) Briefly describe how your agency assures that all staff and volunteers are trained on
VRA.
The Victim Witness Assistance Program provides information to victims concerning Crime Victim Rights in
the initial filing letter received by a VRA Victim. Additionally, VRA brochures (English and Spanish) are
available in every court waiting room and the District Attorney's Office Lobby.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
® Yes ❑ No
c) Date of last VRA Training: 10-10-2016 — all DA Office employees
d) Person who conducted the training: Andi Martin, DCJ VR Specialist and JoAnn Holden, Director
of Victim Services
_13_ Number of VW Staff and Volunteers in your agency providing services to crime victims.
_12_ Number of VW Staff and Volunteers who attended the VRA Training.
(A new VW Assistant was added January 2017)
e) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with VRA crimes. Victims are identified, entered
into a database and an initial VRA Packet is mailed. The initial VRA Packet includes information
regarding the charges filed, a VRA Brochure, a brochure explaining the availability of Crime Victim
Compensation, a request to complete a Victim Impact Statement and a list of various victim -service
providers. As the case progresses through the court system, DA Office secretarial staff sends case -
status EMAILs to staff in the Victim Witness Assistance Unit who select the appropriate Victim Rights
Letter to send to the identified victim's rights victim. Victim Witness Assistants are available to answer
victim's questions by phone or in person and are available to provide court support when victims wish to
attend a critical stage of the court system.
f) Does your agency have a brochure describing VRA? ® Yes ❑ No
If "yes", list the languages in which your brochure is available. See SECTION I.
ATTACHMENTS English and Spanish.
g) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS VRA brochures SHOULD be
included in the application (all languages).
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
14
SECTION G - BUDGETARY INFORMATION: All Budget pages MUST be completed. All
figures should be rounded to the nearest dollar.
17. Have you received 19th JD VALE Funding for this project? ® Yes ❑ No
GRANT YEAR
2016-2017
AMOUNT AWARDED
$136,182
AMOUNT OF FUNDS RETURNED
not used duri rant c cle
2015-2016
$132,667
0.00
2014-2015
$125,755
0.00
2013-2014
$125,755
0.00
18. What is the projected cost per client served (cost/benefit ratio)? Funds requested divided by number of victims
projected to serve = cost per client $136,182 divided by 3748 vICtims = 636.33 Der victim to be served
19. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME
TITLE
PHONE
EMAIL
JoAnn
Director of Victim
970 356-4010
jholden@co.weld.co.us
Holden
Services
X4747
Robb
Miller
Assistant District
Attorney
970 356-4010
rmiller@co.weld.co.us
b) Who (give name and title) in your agency is responsible for reviewing agency bank
statements against agency financial reports for accuracy of financial
Information? Barbara Connolly, CPA, is the Weld County Government Controller who
supervises all functions dealing with county finances which would include reviewing
bank statements.
20. What controls and processes does your agency have in place for writing checks? The answer
should Include information Including: who In the agency is authorized to request a check, who is
authorized to write a check, who is authorized to sign a check, whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a
check to themselves.
All financial requests, including payroll, in Weld County are processed through a separate accounting
department. Requests are initially submitted to an office administrator who enters an electronic request in
the accounting system. The accounting department then reviews all requests for proper documentation
and approval if required related to request. A list of payables is submitted to the County Commissioners
for their review. If approved, the Clerk to the Board process the checks through an automatic check
signing process and they are sent out. Due to the separation of duties and multiple review process, dual
signatures are not required.
21. What process does your agency have in place to reconcile financial information with the
quarterly VALE Financial Report?
Teri McDaniel, Accountant II in the Weld County Accounting Department gives the Project Director a
quarterly spreadsheet indicating personal costs of each employee in the Victim Witness Assistance Unit.
The Project Director takes the figures off the spreadsheet to complete the VALE Financial reports. The
VALE Financial Report is then given to Barbara Connolly, CPA, Weld County Government Controller for
final review and signature.
15
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget This recap provides an overall picture of your agency's
funding sources and percentage of funding being requested in the VALE Application.
Please indicate the sources for ALL funding your agency receives for victim services.
FUNDING
AMOUNT
START DATE
Month/Day/Year
END DATE
Month/Day/Year
06/30/17
VALE Grant (if applicable)
136,182
07/01/16
CVS - DCJ Consolidated Funds
VOCA
95,293
01/01/17
12/31/17
Other — VALE ADMIN
91,345
01/01/16
12/31/16
Other — COMP ADMIN
26,863
01/01/16
12/31/16
Weld County Funding for
VW Unit Salaries & Benefits.
408,934
01/ 01/16
12/31/16
TOTAL
758,617
Please specify the source of "Other" funds ( other grants, government funds, city funds, donations, fund-raising, etc.)
"Other" funds should reflect hard dollars and NOT in -kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources
and activities it is allowed to use to raise revenue. While the financial support provided by Weld County
has increased, the VW Unit must compete with other high priority programs for limited county funding.
The Director of Victim Services writes grants for funding when available and appropriate, but grant
funding cannot be relied to always be available. The VOCA Grant funds partial salaries of three VW
Assistants (two that are also requested in this VALE Grant).
The DA's Office Victim Witness Assistance Unit budget was funded in 2016:
54% = Weld County Commissioners
12.5% = VALE Administration funds
3 % = COMP Administration funds
12.5% = VOCA Grant
18 % = VALE Grant
*Weld County pays for IT support, computers, phones and phone support for the VW Unit.
16
VALE PROJECT BUDGET
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
INFORMATION
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANT_5
Continuation
(Column 1)
2015 - 2016
(Column 2)
2016 - 2017
Applicants
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
VW Director - Holden
43,411
VW Director - Holden
43.411
VW Assistant -Diaz
6,792
VW Assistant - Fix
6,792
VW Assistant - Guerrero
17,549
'
VW Assistant - Kim Rodri8uez
17,549
VW Clerical - Rodriguez
17,628
VW Clerical — Latisha Rodriguez
17,908
+280
V/COMP Assistant - Gliva
19,576
V/COMP Assistant -Wilson
19,576
Fringe Benefits
30,946
Fringe Benefits
30,946
Subtotal
135,902
Subtotal
136,182 `
+280
E UIPMENT
EQUIPMENT
(+1-)
Furniture for VW Waiting ` 280
Room
Camera
-280
Subtotal
280
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
1
Subtotal
Subtotal
_
IN -STATE TRAVEL
'
IN -STATE TRAVEL {
(+ / -)
Subtotal
Subtotal 1
1
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES 4
(+ / -)
Subtotal
Subtotal
TOTAL FUNDS: 136,182
TOTAL FUNDS REQUESTED: 136,182
_
0
17
VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position, include the name of the employee, if available. If two individuals have the same job title, list it twice.
Indicate FTE of individual (EX: I FTE; .5 FTE; .75 FTE)
TOTAL COST - Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE %- Show the VALE percent requested for the total cost of the position
VALE Funding - Calculate the VALE finding request based on the TOTAL COST and VALE %.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the position
cannot be funded (because 100% VALE Funding) indicate this.
Title of Job
Position\Name
FTE
Total
Cost
VALE
%
Requested
VALE
Funding
Requested
If THIS grant funding will not pay for
the entire position, what other
SOURCE will be used to pay for the
rest of the position
VW Director (Holden)
1
110,884
54%
59,877
VALE Admin
VW Assistant (FIX)
1
56,851
16.4%
9,368
VAWA Grant +County Match
VW Assistant
(Kim Rodriguez
1
55,981
40%
22,393
VAWA Grant+County Match, County
VW Clerical
(Latisha Rodriguez)
.625
19,565
100%
19,565
Position will be reduced or deleted
V/COMP (WIISON)
.75
24,979
100%
24,979
VALE or CVC Admin
JoAnn Holden, Director of Victim Services Program
VALE Cost: $59,877 (S: 43,411 B:$16,466)
Salaried employee, works hours needed to accomplish the duties. Benefits: FICA, Medicare, Health, Life,
Disability, Retirement
FIGURE THIS OUT
Paulina Fix, County Court Victim Witness Assistant
VALE Cost: $9,368 (S: $6,792 B: $2,576)
Works 40 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
VOCA Grant request to pay 63% of the position + County Match. Remaining is VALE request
Kim Rodriguez, County Court Victim Witness Assistant
VALE Cost: $22,393 (S: S17,549 B: $4,844)
Works 40 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
VALE request.
Latisha Rodriguez, Victim Witness Unit Receptionist
VALE Cost: 519,565 (S: $17,908 B: $1, 657)
Works 25 hours a week at $13.56 per hour, benefits FICA, Medicare, Life, Disability, dental, no health.
Bailey Wilson, Victim Compensation Assistant
VALE Cost: $24,979 (S: $19,576 B: $5,403)
Works 25-30 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
18
NA
B.
EQUIPMENT REQUEST:
NA
C.
SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be
specific, itemized costs related to victim services.
NA
D.
IN -STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
NA
E.
PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
F.
The request
Latisha Rodriguez.
DIFFERENCES FROM LAST YEAR'S REQUEST: Continuation Applicants only for
Victim Services requests: If this is an application for continuing funding, explain any changes
from last year's awarded funding for Victim Services requests and this proposed funding.
is for the same about. The $280 for equipment last grant was moved into Personal request for
19
VALE Grant Application Signature Page
Applicant Agency: District Attorney's Office, 191" Judicial District
Project Title: Victim Witness Assistance Unit
Grant Period: Jisi!yds 2017 to June 30,201$
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore, the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application (i.e., Project Director, Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: JoAnn Holden Position/Title: Director of Victim Services
Agency (including Division or Unit): I9t Judicial District Attorney's Office, Victim Witness Assistance Unit
Mailing Address: PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 52-8023 E -Mail: jholden@co.weld.co.us
Signature:
Financial Officer.
Name: Barbara Connolly
Agency (including Division or Unit): Weld County Government
Mailing Address: PO Box 758, Greeley, CO 80632
Phone: 970356--400//00���ext
��4218 Fax: 970352-0242 E -Mail: bconnollvl?u.co.weld.co.us
Signature:'(,JLGLQ �, 9/4 Date: alav/1,
Date:
Position/Title: Financial Officer
Authorized Official;
Name: Julie A. Cozad Position/Title: Chair, Board of County Commissioners.
Agency (including Division or Unit): Board of County Commissioners, Weld County
Mailing Address: PO Box 758, Greeley, CO 80632
Phone: 970 336-7 1 ext 4200 : 970 352-0242 E -Mail: jcozad@co.weld.co.us
Signa e: y:��- Date: FEB 2 7 2017
In accordance with the Colorado Revi Wales 21-72-202.6, information supplied in this application is considered a public record.
20
aoi7 o h' a 4Cr,
SECTION H- ATTACHMENTS:
Attach to oriainal and all copies of thestrant applications:
_ EQUIPMENT REQUESTS (if applicable) documentation of cost of equipment showing comparison
pricing.
_X_ blank Client Survey
_N/A_ A list of ALL of your agency's board members which delineates the Board of Directors,
(private non-profit).
Attach to ONLY the original grant application:
X_ Two copies of your agency's VRA brochure OR the VRA brochure your agency utilizes (ALL
languages) DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
_X_ A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
X_ Include a copy of agency's most recent audit report or financial review. * If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
21
ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: JoAnn Holden
TITLE: Director of Victim Services
PROJECT: Victim Witness Assistance Unit
AGENCY: Weld County District Attorney's Office
ADDRESS: PO Box 1167, Greeley, CO 80632
SIGNATURE:
DATE: ' H1
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
22
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