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Home My WebLink About20172044ORDINANCE NO. 253-A IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION FOR THE YEAR 2017 BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO: WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Section 29-1-111, C.R.S., provides that if during the fiscal year the governing board deems it necessary, in view of the needs of the various offices or departments, it may transfer budgeted and appropriated monies from one or more spending agencies in one fund to one or more spending agencies in another fund and/or transfer budgeted appropriated monies between spending agencies within a fund, and WHEREAS, Section 29-1-111, C.R.S., provides that if during the fiscal year the governing body or any spending agency received unanticipated revenue or revenues not assured at the time of the adoption of the budget from any source other than the local government's property tax mill levy, the governing board of the local government may authorize the expenditure of these unanticipated or unassured funds by enacting a supplementary budget and appropriation, and WHEREAS, the Board of County Commissioners of Weld County has been advised that supplemental appropriations, in accordance with the above, need to be made in fiscal year 2017 in various County funds, as more fully set forth in the Exhibits attached hereto and incorporated herein by reference, and WHEREAS, this is an emergency caused by a contingency which would not have been reasonably foreseen at the time of the adoption of the 2017 Budget, and WHEREAS, by Section 29-3-112, C.R.S., the governing board of a county does, in an emergency situation, have authority for the expenditure of funds in excess of said budget, by Ordinance duly adopted by two-thirds of the vote of the governing body; however, Section 3-14(6) of the Weld County Home Rule Charter requires any ordinance which is declared therein to be an emergency ordinance to be enacted by four -fifths vote of the Board. NOW, THEREFORE, BE IT ORDAINED, by the Board of County Commissioners of the County of Weld, State of Colorado, that the supplemental appropriations for fiscal year 2017 in various County funds, as more fully set forth in the attached Exhibits, which were made necessary by an emergency caused by a contingency which could not have been reasonably foreseen at the time of the adoption of the 2017 Budget be, and hereby are, approved. 4318330 Pages: 1 of 7 07/14/2017 02:31 PM R Fee:$0.00 Carly Koppes, Clerk and Recorder, Weld County, CO 11111 Gc.tCTBCECO F=./c crCOW/4G) /ac -I/(7 2017-2044 ORD253-A RE: ORDINANCE #253-A PAGE 2 BE IT FURTHER ORDAINED by the Board that an emergency exists which requires that Supplemental Appropriation Ordinance No. 253-A be, and hereby is, declared to be an emergency ordinance under the provision of Section 3-14 of the Weld County Home Rule Charter. BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph, sentence, clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have enacted this Ordinance in each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. The above and foregoing Ordinance Number 253-A was, on motion duly made and seconded, adopted by the following vote on the 10th day of July, A.D., 2017. ATTEST: di,,,tv,„v• �CIdO•� Weld County Clerk to the Board BY0,ace".„cz uty Clerk tote Board APPRAS TT unty • orney Date of signature: 7113/ (7 Published: Read and Approved: Published: Effective: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Cozad, Chair Steve Moreno, P -Tem Sean P. Conway rbara Kirkmey July 5, 2017, in the Greeley Tribune July 10, 2017 July 17, 2017, in the Greeley Tribune July 10, 2017 4318330 Pages: 2 of 7 07/14/2017 02:31 PM R Fee:$0.00 Carly Koppes, Clerk and Recorder, Weld County, CO 11111 K) 2017-2044 ORD253-A EXHIBIT A - GENERAL FUND SUPPLEMENTAL APPROPRIATION ORDINANCE 253-A BUDGET LEDGER ACCOUNT CODE FUND DEPT. ACCOUNT 1000 88888 6379 1000 88888 4340 1000 10200 6372 1000 10200 6379 1000 10300 6210 1000 10400 6227 1000 10400 6387 1000 11100 6227 1000 15100 6370 1000 15100 6225 1000 15100 6386 1000 17350 6227 1000 17350 6227 1000 16200 6379 1000 17600 6386 1000 96400 6138 1000 96400 6112 1000 96400 6392 1000 17100 6379 1000 21260 6373 1000 22100 6531 1000 22100 6952 1000 22400 6220 1000 22400 6227 1000 22400 6387 1000 26100 6710 1000 60200 4340 1000 60200 6236 1000 60200 6373 1000 60200 6952 1000 90100 6373 1000 90160 6710 1000 56160 6570 1000 90160 6373 1000 23200 6112 1000 23200 6138 1000 23200 6140 1000 23200 6144 1000 23200 6146 1000 56160 756000 1000 56160 754000 1000 3110 TOTAL GENERAL FUND INCREASE EXPENSE DECREASE REVENUE DEBIT $ 400,000 100,000 20,000 500 13,500 5,000 45,000 5,000 5,000 5,000 106,000 30,000 25,000 6,000 30,000 1,000 134,913 62,000 6,000 15,500 270,000 70,000 200,000 9,100 13,000 19,380 15,000 250,071 138,257 70,000 70,700 16,000 4,400 7,600 1,025 1,500,000 1,000,000 4,669,946 DECREASE EXPENSE INCREASE REVENUE CREDIT 400,000 101,500 69,000 6,500 4,092,946 $ 4,669,946 1318330 Pages: 3 of 7 )7/14/2017 02:31 PM R Fee:$0.00 :arly Koppes, Clerk and Recorder, Weld County, CO PAM Oil lid IN EXHIBIT B - PUBLIC WORKS FUND SUPPLEMENTAL APPROPRIATION ORDINANCE 253-A BUDGET LEDGER ACCOUNT CODE FUND DEPT. ACCOUNT 2000 32700 6373 2000 32600 6359 2000 90100 4810 2000 90100 4316 2000 3110 TOTAL PUBLIC WORKS FUND ACCOUNT CODE INCREASE EXPENSE DECREASE REVENUE DEBIT 325,000 7,500 179,500 DECREASE EXPENSE INCREASE REVENUE CREDIT 216,000 296,000 512,000 $ 512,000 EXHIBIT C - CRIME LAB ENTERPRISE FUND SUPPLEMENTAL APPROPRIATION ORDINANCE 253-A BUDGET LEDGER INCREASE EXPENSE DECREASE EXPENSE DECREASE REVENUE INCREASE REVENUE FUND DEPT. ACCOUNT DEBIT 5200 27100 4410 5200 27100 6362 5200 27100 6367 5200 27100 6510 5200 27100 6540 5200 27100 6550 TOTAL CRIME LAB ENTERPRISE FUND 86,038 77,928 CREDIT $ 155,000 966 3,000 5,000 163,966 $ 163,966 4318330 Pages: 4 of 7 07/14/2017 02:31 PM R Fee:$0.00 Carly Koppes, Clerk and Recorder, Weld County, CO �� Illrin 3I1..' H EXHIBIT D - Motor Pool IGS FUND SUPPLEMENTAL APPROPRIATION ORDINANCE 253-A BUDGET LEDGER ACCOUNT CODE FUND DEPT. ACCOUNT 6000 17550 6952 6000 17550 71100 INCREASE EXPENSE DECREASE REVENUE DEBIT 1,500,000 TOTAL MOTOR POOL IGS FUND $ 1,500,000 EXHIBIT E - Capital FUND SUPPLEMENTAL APPROPRIATION ORDINANCE 253-A ACCOUNT CODE FUND DEPT. ACCOUNT 4000 17500 6952 4000 17500 71100 TOTAL MOTOR POOL IGS FUND DECREASE EXPENSE INCREASE REVENUE CREDIT BUDGET LEDGER INCREASE EXPENSE DECREASE REVENUE DEBIT $ 1,000,000 1,000,000 $ 1,500,000 $ 1,500,000 DECREASE EXPENSE INCREASE REVENUE CREDIT $ $ 1,000,000 $ 1,000,000 4318330 Pages: 5 of 7 07/14/2017 02:31 PM Carly �f 4- R{{.� gFee Fee:$0.00 � VIII RYFIiI'I�i� Clerk li�i;'�i ��1llfli�'I'�t CO N��rff� 11111 Weld County EXHIBIT F Year End Encumbrance For the Year Ended December 31, 2016 Fund Oran Acct Proq Act Amount Total Per Fund 1000 13100 6379 100 193,235.94 Martindale Consuiltants Contract 1000 16400 6227 100 136,442.32 Oracle Software licenses & support * 1000 17300 6379 100 27,825.01 Sheriffs Office Back Scanning * 1000 17300 6379 100 15,500.00 Application Xtender Training * 1000 17300 6954 100 4,800.00 Pro Services - Pub safe firewall * 1000 17375 6952 200 79,950.00 Interactive Force/Firearms Simulator 1000 21140 6238 200 8,678.00 FireArms & Ammuntions 1000 21140 6238 200 1,645.00 FireArms & Ammuntions 1000 26200 6225 200 4,750.00 OEM - PEAC Program 1000 31100 6450 300 6,583.51 WCR 49/SH 392 Intersection 1000 60200 6373 520 369,941.38 Wattenburg Waste Systems Improvements 1000 90100 6220 900 43,144.50 Personal Service Contract 1000 90100 6375 900 67,500.00 2016 Audit Services 959, 995.66 2000 32500 6450 300 22,631,935.82 WCR 49 design Build 2000 32500 6450 300 614,722.27 Owners Rep Service WCR 49 Design Build 32500 6450 300 34,314.30 Weld County Parkway Construction '2000 2000 32500 6710 300 . 771,331.50 Bridge 26/25A Replacement 2000 32500 6450 300 7,620.00 Utility Pothole fillin WCR 47 24,059,923.89 * 2100 421210 6225 43200 11,015.00 11,015.00 CA -335 Legal Files update 4000 17500 6920 600 345.25 Eng/Design downtown parking lot 4000 17500 6930 600 75,125.00 Kiowa Grader Shed 4000 17500 6952 600 47,906.62 UPS relocation Law Admin 4000 17500 6940 600 64,928.62 HVAC Replacement Courthouse 4000 17500 6940 600 110,230.00 HVAC Controlls Upgrad 822 7th street 4000 17500 3920 600 128,758.50 Downtown Parking lot construction 4000 17500 6930 600 19,081.00 Kiowa Grader shed fuel tank install 446,374.99 ' 6000 17550 6952 1520 85,042.00 CNG 3/4 4x4 Full Ssize Pickup 6000 17550 6952 1520 28,229.00 Patrol Vehicle for SO 6000 17550 6952 1520 44,377.00 CNG 1/2 Crew CAB 6000 17550 6952 1520 39,674.00 CNG 1/2 extended cab 6000 17550 6373 1520 42,865.00 CNG 1/2 Crew cab short box 6000 17550 6373 1520 43,808.00 CNG 3/4 ton crew cab long box 283,995.00 '.-.-- 7066 73150 6373 900 La Salle CNG 3/4 4x4 60,649.00 Hudson 2 CNG full size SUVs 7066 73150 6373 900 103,224.00 163,873.00 25,925,177.54 25,925,177.54 * Indicates Office of Information Technoloy Puchase order * Indicates Cummunications Department Purchase Order SAVED AS "2016 ENCUMBERANCE ROLL" 4318330 Pages: 6 of 7 07/14/2017 02:31 PM R Fee:$0.00 Carly Koppes, Clerk and Recorder, Weld County, CO VIII FatiNIPTIEIKIFAIIIAPACE41611,1ili II III SUPPLEMENTAL APPROPRIATION REASONS GENERAL FUND: • Reallocate software and computer hardware budgets • Reimbursement revenue from Communications Master Site • Coroner staff additions • Veterans Office - Office Tech • Capital Transfer- Human services Remodel Building A • Motor Pool Transfer to shorten equipment life -cycle • Bankhead Jones allocation • Weed grant carry over PUBLIC WORKS: • Two-year chip material purchase • Bankhead Jones revenue CAPITAL EXPENDITURE FUND: • Capital Transfer- Human Services Remodel Building A MOTOR POOL FUND: • Motor Pool Transfer to shorten equipment life -cycle CRIME LAB FUND: • Full year funding $310,000 from partners 2016 year end encumbrances that need to be re -appropriated for 2017 supplemental appropriation reasons 2017 4318330 Pages: 7 of 7 07/14/2017 02:31 PM R Fee:$0.00 Carly Koppes, Clerk and Recorder, Weld County, CO iiir1irli r lNIQUI.41.111 FM171 iii 1i ii Hello