The URL can be used to link to this page

Browse Search

Home My WebLink About20173954.tiffMEMORANDUM TO: Department of Public Health and Environment DATE: September 18, 2020 FROM: Clerk to the Board's Office SUBJECT: Tyler Document #2017-3954 Vi.0/ Final signatures were not obtained by the parties required to fully execute Tyler Document #2017-3954, approved by the Weld County Board of Commissioners on November 22, 2017. Due to the prolonged delay in obtaining final signatures, the Clerk to the Board's Office has deemed it prudent to close this item out. This memorandum will be added to the Commissioners' files to demonstrate this document was not fully executed. Qo i'7 -3'154 H LOO `1 ci RESOLUTION RE: APPROVE TASK ORDER CONTRACT AMENDMENT #1 FOR PREVENTION OF INFERTILITY AND MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI) AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Task Order Contract Amendment #1 for the Prevention of Infertility and the Management of Sexually Transmitted Infections (STI) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing January 1, 2018, and ending December 31, 2018, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Task Order Contract Amendment #1 for the Prevention of Infertility and the Management of Sexually Transmitted Infections (STI) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. cc: HL (T&) °9/22/2O 2017-3954 HL0049 RE: TASK ORDER CONTRACT AMENDMENT #1 FOR PREVENTION OF INFERTILTIY AND MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI) PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of November, A.D., 2017. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dlitAdA) Weld County Clerk to the Board oun " Attorney Date of signature: 1'a I t% 117 >'2(i7( Julie A.ozad, Chair Steve Moreno, Pro -Tern EXCUSED Sean P. Conway bara Kirkmeyer 2017-3954 HL0049 Memorandum TO: Julie A. Cozad, Chair Board of County Commissioners FROM: Mark E. Wallace, MD, MPH Executive Director Department of Public Health & Environment DATE: November 16, 2017 SUBJECT: Continuation Contract with CDPHE for the prevention of infertility and the management of sexually transmitted infections (STI) Enclosed for the Board's approval is a task order contract amendment between the Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE) for the management of sexually transmitted infections (STI). This project serves to support the prevention of infertility and Chlamydia trachomatis and N. gonorrhea infection through the provision of screening, treatment, and partner management for these infectious diseases. Chlamydia continues to be the most commonly reported sexually transmitted infection (STI) in Colorado. Project activities include testing in the federally funded Title X clinic(s) including Family Planning (FP) and STD clinics within WCDPHE, and the Platte Valley Youth Detention Center (PVYDC). WCDPHE has partnered with CDPHE and received cost reimbursement for C. trachomatis and N. gonorrhea testing for at least the past six years. The Task Order reimburses the cost of 620 Chlamydia trachomatis and N. gonorrhea tests at a rate of $21.00 per test for a total project reimbursement amount of $13,020 (370 in FP & STD; and 250 for PVYDC). The term of this contract is from January 1, 2018, through December 31, 2018. This contract amendment was approved for placement on the Board's agenda via pass -around memo dated November 14, 2017. I recommend approval of this task order continuation contract with CDPHE for the prevention of infertility and the management of sexually transmitted infections (STI). ( Ilan 2017-3954 Ht,00�q DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT DCEED-HIV/STI DEPARTMENT OR AGENCY NUMBER FAAA TASK ORDER AMENDMENT ROUTING NUMBER 18 FHHA 105307 To Original Task Order Routing Number 17 FHHA 95844 TASK ORDER AMENDMENT #1 This Task Order Amendment is made this 2nd day of November, 2017, by and between the State of Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the "State"; and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the state of Colorado) 1150 "O" Street, Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment, whose address or principal place of business is 1555 North 17th Avenue, Greeley, Colorado 80631, hereinafter referred to as the "Contractor". FACTUAL RECITALS The parties entered into a Master Contract dated January 17th, 2012, with contract routing number 13 FAA 00051. Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated February Pt, 2017, with encumbrance number 201700002993, and task order contract routing number 17 FHHA 95844, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide to the State the following: This project serves to support the prevention of infertility and Chlamydia Trachomatis (CT) and Neisseria Gonorrhea (GC) infection through the provision of screening, treatment, and partner management for these infectious diseases. Changes were required to extend for an additional term. The State promises pay the Contractor the sum of Thirteen Thousand. Twenty Dollars (513.020.001 for the renewal term of One (1) year ending on December 31, 2018, in exchange for the Contractor to perform the specifications to the work described herein. NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as follows: 1. Consideration for this Contract Task Order Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Contract Amendment, and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Contract Task Order Amendment is supplemental to the Original Task Order Contract, contract routing number 17 FHHA 95844, referred to herein as the Original Task Order Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Contract Amendment as though they were expressly rewritten, incorporated, and included herein. Page 1 of 4 Amd#1 18 FHHA 105307 ver 02.1 1.17 , j7, -,95f6) 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered, and changed in the following respects only: I . This Contract Task Order Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract. This Contract Task Order Amendment is for the renewal term of,Ianuary 1". 2018 through and including December 31st. 2018, The maximum amount payable by the State for the work to be performed by the Contractor during this renewal term is Thirteen Thousand. Twenty Dollars (S13.020.00' for an amended financial obligation of the State of Twenty Four Thousand. Nine Hundred Fifty Five Dollars (S24.955.00) a. For this renewal term the maximum amount payable attributable to United States Government funding source (see Catalog of Federal Domestic Assistance (CFDA) number 93.268) is Thirteen Thousand. Twenty Dollars (S13.020.OO1, and the amended total contract financial obligation attributable to United States Government funding source (see Catalog of Federal Domestic Assistance (CFDA) number 93.268) is Twenty Four Thousand. Nine Hundred Fifty Five Dollars (S24.955.00I The modified specifications to the original Statement of Work and Budget are incorporated herein by this reference and identified as "Exhibit F" and "Exhibit G". 4. The Effective Date of this Contract Task Order Amendment is January 1s'. 2018, or upon approval of the State Controller, or an authorized delegate thereof, whichever is later. 5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Contract Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions of this Contract Task Order Amendment shall in all respects supersede, govern, and control. The Special Provisions shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Original Task Order Contract concerning the absence of personal interest of state of Colorado employees are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 2 of 4 Amd# 118 FHHA 105307 ver 02.11.17 SIGNATURE PAGE Contract Routing Number. 18 FHHA 105307 THE PARTIES HERETO HAVE EXECUTED THIS TASK ORDER AMENDMENT Each person signing this Task Order Amendment represents and warrants that he or she is duly authorized to execute this Task Order Amendment and to bind the party authorizing his or her signature. CONTRACTOR STATE OF COLORADO Board of County Commissioners of Weld County John W. Hickenlooper, Governor (a political subdivision of the state of Colorado) for the use and benefit of the Weld County Department of Public Health and Environment Julie A. Cozad Print Name of Authorized Individual Chair Print,Title of Colorado Department of Public Health and Environment Larry Wolk, MD, MSPH, Executive Director and Chief Medical Officer By: ed Individual Lisa McGovern Signature of Authorize NOV 2 2 2017 Date PROGRAM APPROVAL Colorado Department of Public Health and Environment Purchasing and Contracting Section Director, CDPHE Date LEGAL REVIEW Cynthia H. Coffman, Attorney General By: By: Signature of Authorized CDPHE Program Approver Signature — Senior Assistant Attorney General Date Date In accordance with §24-30-202 C.R.S., this Task Order Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Effective Date: Amd#1 18 FHHA 105307 Page 3 of 4 /7- ,395tt6) This page left intentionally blank. Page 4 of 4 Amd#1 18 FHHA 105307 Exhibit F STATEMENT OF WORK To Original Contract Routing Number 17 FHHA 95844 Task Order Amendment Routing Number 18 FHHA 105307 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. I. Entity Name: Weld County Department of Public Health & Environment II. Project Description: This project serves to support the prevention of infertility, Chlamydia Trachomatis (CT), and Neisseria gonorrhea (GC) infection through the provision of screening, treatment, and partner management for these infectious diseases. Chlamydia continues to be the most commonly reported sexually transmitted infection (STI) in Colorado. Project activities include testing in the federally funded Title X clinic, STI clinic, and community health clinics. III. Definitions: I. CDC — Centers for Disease Control and Prevention 2. CT — Chlamydia Trachomatis - a sexually transmitted disease that when left untreated, may result in infertility in women. • 3. GC — Neisseria gonorrhea - a sexually transmitted disease that when left untreated, may result in infertility in women 4. Sequelae — A pathological condition resulting from a disease, i.e., a complication of untreated disease 5. STD — Sexually transmitted disease(s) 6. Title X - Title X of the Public Health Service Act (Public Law 91-572 Population Research and Voluntary Family Planning Programs). The federal grant program dedicated solely to providing persons with comprehensive family planning and related preventive health services. 7. Target population — Young females 15-24 years of age and other persons presenting to the Title X clinic. IV. Goal #1: Prevent the spread of sexually transmitted diseases, their sequelae, including infertility, in Colorado. Objective #1: No later than the expiration date of the contract, the Contractor shall screen and conduct treatment for Chlamydia trachomatis and Neisseria gonorrhea persons receiving services in the federally funded Title X clinic. Primary Activity #1 The Contractor shall screen for Chlamydia Trachomatis (CT) and Neisseria gonorrhea (GC) for the Target Population. Sub -Activities #1 1. The Contractor shall collect the following information for quarterly progress reports submitted to CDPHE for all persons for whom a CT and/or GC test is performed by the Contractor: a. epidemiologic data b. test results c. Medicaid status Work Plan: version: Purchase Order Statement of Work for Services or Services with Goods December 2015 Page I of 3 Weld Chlamyd FYl8 SOW Exh F (Final) Exhibit F Primary Activity #2 The Contractor shall administer treatment for persons exposed to, or testing positive for CT and/or GC. Sub -Activities #2 1. The Contractor shall ensure all treatment administered is documented pursuant to generally accepted standards of care for this agency and included in the quarterly progress reports submitted to CDPHE. 2. The Contractor shall ensure types of treatment are agreed upon with CDPHE STI/HIV program staff prior to administering treatment to clients. Standards and Requirements 1. The Contractor shall perform CT and GC screening in accordance with CDC screening guidelines available on the following website http://www.cdc.gov/std/tg2015/screening-recommendations.htm and are incorporated and made part of this contract by reference. 2. The Contractor shall ensure the quality of CT and GC control activities in the Title X clinic and community health clinics through chart review activities agreed upon in conjunction with the CDPHE STI/HIV program staff. 3. The Contractor shall adhere to the Sexually Transmitted Diseases Summary of CDC Treatment Guidelines, 2015, available on the following website http://www.cdc.gov/std/tg2015 and are incorporated and made part of this contract by reference. 4. The Contractor shall comply with the data collection and reporting requirements stated in the Data Collection and Reporting Guidelines. This document can be accessed at https://www.colorado.gov/pacific/cdphe/sti-and-hiv-contractor-and- provider-resources is incorporated and made part of this contract by reference. 5. The Contractor shall comply with the guidelines concerning data security and confidentiality stated in the Centers for Disease Control's Data Security and Confidentiality Guidelines for HIV, Viral Hepatitis, Sexually Transmitted Disease and Tuberculosis Programs. This document can be accessed at http://www.cdc.gov/nchhstp/program integrate on/docs/PCS IDataSecurityGuideline s.pdf is incorporated and made part of this contract by reference. 6. The Contractor shall complete quarterly progress reports that include the epidemiologic data, Medicaid enrollment status, and CT and GC results for all persons tested by the Contractor and submit to CDPHE. 7. The Contractor shall comply with the following rules and regulations when performing data collection and entry, reporting, and the implementation of activities. These guidelines and standards are located on the state of Colorado website http://www.sos.state.co.us/CCR/Welcome.do and are incorporated and made part of this contract by reference: a. Colo. Rev. Stat § 25-4-14 concerning HIV infection. b. Colo. Rev. Stat § 18-4-412 concerning the theft of medical records. c. Colorado State Board of Health Rules for the Reporting, Prevention and Control of AIDS, HIV Related Illness and HIV Infection (6CCR 1009-9). 8. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The Contractor shall monitor documents and website content for updates and comply with the most recent revisions. version: Purchase Order Statement of Work for Services or Services with Goods December 2015 Page 2 of 3 Weld Chlamyd FY18 SOW Exh F (Final) Exhibit F Expected Results of the Activity 1. Persons exposed to, or testing positive for CT or GC shall have documentation of adequate treatment. 2. Not less than 80 percent of persons screened for CT and GC shall be females 15- 24 years of age. Measurement of Expected Results 1. Eighty percent of the CT and GC testing conducted occurred for females 15-24 years of age as determined by aggregate testing data at the 6 -month and 12 -month period of the agreement. 2. Information contained in quarterly progress reports. iiir> i/ rirf r rfiii/y it // rr//rr irrir ✓ �/�/ //i li/rte,.,./ ,, /�/ > i/iif ,, r f ✓ f / ///r..;./r/// l// ��li fs://r/P,'/ �'/f�� 1,i�i�//��/rrr/rJi�r,/l�r� 9f/Fl/./ - .,F r /// .�rr �,/.,��r�r rr,rir,�//�r,��r//�,f/�r,.�,/ f /1 �:! >�%/!/� �� -7'' ,.,:� _..f: ,i/f //%/%r,��i�%��r,, �� /�./ilt,/merit%.�i�r��%r��rr��f��i�� f rsiii i rrF / isri i/ / // / :✓ r , / /i/ri/ er '// u4 ir/ r ✓✓x.—/ ,. �f,: , r� �>`l/ / / 2 / //tea if // i/ //llf// I./ r 'Z' f' , / f �rf / J, / / J/ / /A7 //J ///' f.�rr,/�/ i/flr /fF r//C // /l!�i///,, j> "S": -g& / r/ /f/ F Jr//' r fr,, ,�� ,r/r�i,�:,��/,��„ %/F %��isflr��f� �i��j �fjf�� /fr//,/rl/.r/iy/rii/Jr,j��iJlr//i/,,.r„f/Iirli �iri��rri �r�fi�r/��%;/,��J/ '::;',7 /7,/, 'rir Completion l� Date Deliverables 1. The Contractor shall submit quarterly progress reports to the CDPHE STI/HIV program staff in the agreed upon electronic format. Report shall include the epidemiologic data, Medicaid enrollment status, and CT and GC results for all persons tested by the Contractor. No later than 45 days following the end of each quarter, and by 12/31/2018 V. Monitoring: CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted throughout the purchase order period by the Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include invoices, inventory logs, STD Request Forms, Cardinal Health invoices and other fiscal and programmatic documentation as applicable. VI. Resolution of Non -Compliance: The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order. version: Purchase Order Statement of Work for Services or Services with Goods December 2015 Page 3 of 3 Weld Chlamyd FY18 SOW Exh F (Final) EXHIBIT G ,COLORADO Department of Public Health b Environment Colorado Department of Public Health and Environment DCEED- BUDGET WITH JUSTIFICATION FORM To Original Contract Routing Number 17 FHHA 95844 Task Order Amendment Routing Number 18 FHHA 105307 Contractor Name Weld County Department of Public Health and Environment Program Contact Name Title; Phone and Email Tanya Geiser, Administrative Services Director tanya.geiserco.weld.co.us 970-304-6410 x 2122 Program Chlamydia Trachomatis (CT), and Neisseria gonorrhea (GC) Expenditure Categories Year Two Task Order Amendment Routing Number 18 FHHA 105307 Supplies & Operating Expenses Rate Quantity Budgeted Amount 620 CT/GC Tests @ $21.00 per test (370 in FP and STD clinics, 250 at Platte Valley Youth Detention Center) 21.00 620 13,020.00 0.00 Total Direct Costs 13,020.00 Year One Original Contract Budget - To Original Contract Routing Number 17 FHHA 95844 Document Type CMS Routing # Funding Source (federal, state, other) Period Dollar Amount Period Total Original Contract 17 FHHA 95844 Federal 2/1/2017 through 12/31/2017 $11,935.00 11,935.00 Page 1 of 1 Hello