HomeMy WebLinkAbout20170713.tiffMINUTES
WELD COUNTY COUNCIL
January 16, 2017
The Weld County Council met in regular session in full conformity with the Weld County Home
Rule Charter at 6:30 p.m., Monday, January 16, 2017, at the Weld County Administration
Building, 1150 0 Street, Greeley, CO.
ROLL CALL:
The meeting was called to order by 2016 President Jordan Jemiola. Councilmen Brett
Abernathy, Charles Tucker, Michael Grillos and Gene Stille were present, constituting a quorum of
members. Also present was County Attorney Bruce Barker; Director of General Services Trevor
Jiricek; and County Council Secretary Linda Kane.
ELECTION OF COUNCIL PRESIDENT:
Councilman Grillos nominated Brett Abernathy for President, seconded by Councilman Jemiola.
Councilman Stille nominated Councilman Tucker for President. Councilman Abernathy was
selected in a 3-2 vote with Councilmen Tucker and Stille opposing.
ELECTION OF COUNCIL VICE-PRESIDENT:
Councilman Jemiola nominated Councilman Grillos for Vice -President, seconded by
Councilman Abernathy. Councilman Tucker nominated Councilman Stille for Vice -President.
Councilman Grillos was selected in a 3-2 vote with Tucker and Stille opposing.
APPROVAL OF AGENDA :
Councilman Grillos made a motion to add three items to the agenda. The first was regarding
a letter from resident Ellen DeLorenzo; the second referred to a conflict of interest regarding
County Attorney Barker and the upcoming audits of the BOCC and CCR and the third was
regarding an ad hoc committee to assist with the audits. The motion was seconded by
Councilman Jemiola and carried.
QUESTION AND ANSWER SESSION REGARDING BIDS FOR AUDITS OF THE CLERK AND
RECORDER'S OFFICE AND COUNTY COMMISSIONERS
The following representatives were in attendance or on a conference call. Jennifer Vincent with
Berry/Dunn of Portland, ME; Jessica Davidson with Arrow Performance Group, Denver; Rick Lucy
with Paragon Audit and Consulting Inc., Denver; Nicolas Menard with Harvey Rose Assoc., San
Francisco, CA; John Benjamin with The Consortium, Greeley, and Zig Berzins, ZCo Consulting,
Denver.
ea Mr. Benjamin asked about the county mission statement. Councilman Grillos stated Council
is looking to create an efficient working process.
Mr. Benjamin stated that while reviewing the organizational structure, he wondered if the audit
was limited to the clerk and recorder's office or does it include its relationship oversight with the
county commissioners? Councilman Grillos stated that both applied.
Mr. Benjamin asked about work flow and alignment. Councilman Grillos stated feedback suggests
workflow has bottlenecks. He said Council would like to see an analysis of workflow and whether
it can be improved.
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Mr. Benjamin asked which employees are classified as administrative and which are classified as
executives. Councilman Grillos said department heads are administrative and elected officials are
considered executives.
Mr. Benjamin asked who will provide day to day management of this audit. Councilman Jemiola
said they would vote tonight on an ad hoc committee of two to oversee daily management.
Mr. Benjamin asked about tensions between the commissioners and council since commissioners
have to approve budget requests. Councilman Tucker said he's talked to the commissioners and
they're open to an audit.
El Mr. Berzins asked about audit deadlines. Councilman Grillos said Council would like them
completed by mid -year.
�--" Ms. Vincent asked when Council would like the audit to begin. Councilman Abernathy said
Council would like the audits to begin March 1.
Ms. Vincent asked about deliverables. Director of General Services Jiricek said Council expects
one final report of all findings and potentially one presentation and discussion with Council.
Councilman Grillos said it's likely progress reports will be needed throughout the audit.
Councilman Abernathy stressed the importance of confidentiality throughout the audits.
Councilman Jemiola said employee interviews are to remain anonymous, even to Council.
El Ms. Davidson asked how many full time employees were expected to be within the scope of
the audits. Councilman Grillos said and estimated 40 employees for each audit.
Ms. Davidson asked if employees are dispersed to which Councilman Jemiola said yes and that
electronic correspondence would be available.
Ms. Davidson asked if interviews would take place during business hours. Councilman Abernathy
said yes.
Mr. Kevin Sear took over questions for Mr. Lucy from Paragon Consulting. He asked if there
are risks the council hopes to address. Councilman Jemiola said personnel issues may need to
be addressed and they'd like feedback from managers regarding the commissioners.
Mr. Sear asked about each commissioner leading a department. Councilman Jemiola said that
generally commissioners rotate departments, but it was recently voted on that Commissioner
Conway would not oversee a department at this time.
el Mr. Menard asked for clarification on who Steve Moreno was? Councilman Abernathy stated
he was the previous clerk and recorder. Councilman Jemiola stated that Mr. Moreno is now a
county commissioner.
Ms. Davidson asked if there were any specific tools auditors should use. Councilman Tucker
said Council would rely on the audit firms to determine that.
APPROVAL OF DOCUMENTATION
Approval of December 19, 2016, Minutes
Councilman Tucker made a motion to approve the December minutes, seconded by Councilman
StiIle and the motion carried.
Approval of Report to the People
Councilman Tucker made a motion to approve the fourth quarter, 2016, Report to the People,
seconded by Councilman Grillos and carried.
Approval of Resolution 208 — Meeting Dates for 2017
Councilman Tucker made a motion to approve Resolution 208, setting the 2017 meeting dates.
The motion was seconded by Councilman G ri I I o s and carried.
PUBLIC COMMENT:
County employee Elisa Kunkel said that according to the Home Rule Charter, anyone can ask
for an audit. Councilman Grillos said Council is responsive to her concerns.
OLD BUSINESS:
There was no old business.
NEW BUSINESS:
Correspondence from Ellen DeLorenzo
Councilman Grillos said he received correspondence from Ms. DeLorenzo stating that keeping
Commissioner Sean Conway from heading a department was wrong of the commissioners.
Discussion Regarding Council Barker and Conflict of Interest
ta Councilman Jemiola stated he believes there's a conflict of interest with the county attorney
representing the county council during the audits. Councilman Abernathy stated it was his
understanding the council was to be represented by the district attorney if a conflict of interest
was at issue. He said the DA is researching whether he can represent the council. Councilman
Jemiola made a motion to find new legal representation, seconded by Councilman Grillos. The
motion was rescinded after Councilman Abernathy said he'd like to get clarification from the DA
before seeking new counsel. The item was tabled until the February meeting.
Ad Hoc Audit Committee
Councilman Jemiola made a motion to appoint Councilmen Grillos and Stille to an ad hoc audit
committee to oversee daily business regarding the audits. Councilman Tucker seconded the
motion and it carried.
Discuss Selection of Bids for Audits at February 13 Meeting
Council expects to select an audit firm at its February meeting.
Coordinator Reports
There were no coordinator reports.
Invitation to Commissioner Conway
Councilman Abernathy made a motion to invite Commissioner Conway to the February meeting
to provide proof of statements he made in a letter to Council, seconded by Councilman Grillos
and carried.
Bills
Councilman Abernathy made a motion to approve bills with the exception of his mileage which
he no longer will accept; it was seconded by Councilman Jemiola and carried.
$19.02
$18.72
$5.72
$42.31
o Weld County Phone Bill for December
o Mileage reimbursement for Charles Tucker
o Mileage reimbursement for Don Mueller
o Greeley Tribune — 3rd Quarter RTTP — Legal Notice
ADJOURNMENT:
By acclamation, the meeting was adjourned at 8:37 p.m.
February 13, 2017 athy
Council Secretary, Linda Kane
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