HomeMy WebLinkAbout20173405.tiffRESOLUTION
RE: APPROVE PROJECT COMPLETION REPORT FOR WATTENBERG WATER SYSTEM
IMPROVEMENTS PROJECT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Project Completion Report for the
Wattenberg Water System Improvements Project from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Works, to the Colorado Department of Local Affairs, commencing upon full execution of
signatures, with further terms and conditions being as stated in said report, and
WHEREAS, after review, the Board deems it advisable to approve said report, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Project Completion Report for the Wattenberg Water System
Improvements Project from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Works, to the
Colorado Department of Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said report.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of October, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CONTY, COLORADO
ATTEST:
ro �• '�
Weld Cony Clerk to the Board
BY:
Deputy Civ}k to lhe Boar
APRR-O
County Attorney
Date of signature: g
e A. Cozad,
Steve Moreno, Pro-Tem
EXCUSED
i��� i e Freeman
i„
arbara Kirkmeyer
cc : pc1(EN F1 (Dais.), AcT(ScIcD)
08/27/20
2017-3405
EG0074
EXHIBIT IX -C, Cont.
WATTENBERG WATER SYSTEM IMPROVEMENTS
PROJECT COMPLETION REPORT
(Public Facilities and Economic Development Projects)
GRANTEE NAME AND ADDRESS:
Weld County Government
1150 O Street
Greeley, CO 80632
CONTACT PERSON:
Elizabeth Relford
PHONE NUMBER: (970) 400-3748
EMAIL: erelford@weldgov.com
PROJECT TITLE:
Wattenberg Water System Improvements
CONTRACT NUMBER:
CDBG 15-504
A. PROJECT DESCRIPTION (as stated in Paragraph A in Scope of Services outlining Proposed
Accomplishments):
In 2015, Weld County received a Community Development Block Grant (CDBG) to replace the existing water
storage tank with a larger tank and construct a new water treatment building in Wattenberg.
Wattenberg is an unincorporated community in Weld County. There are approximately 71 households in the
community which are all served by a well established in the 1970's. There are water pressure issues in the current
system, so the grant was intended to improve the overall water system for the community.
JVA Engineering was contracted to perform the design for the water system improvements, which was completed in
August of 2016. Weld County Public Works received four bids on September 8, 2016 and awarded the low bid to
Integrated Water Services, Inc and were issued a notice to proceed on September 21, 2016. There were many issues
related to the design and as a result it required the county to work with the state on modifying the scope of work,
budget, and schedule. The residents of Wattenberg were very involved in the project and extremely patient and
helpful, while the improvements were being made. This project was completed within budget and the contract
deadline.
B) ACTUAL ACCOMPLISHMENTS: (Describe)
Due to schedule, the majority of the project was constructed during the winter. Even with weather delays the
contractor was able to complete the project within the contract deadline. It is a huge accomplishment to complete
installation of a new water tank and construct a new water treatment building and relocated all the equipment from
the old building to the new building during winter and spring weather.
Weld County conducted a low -moderate income survey in order to receive the CDBG funding, and the HUD -
provided tabulation sheet identified 69%.2 of the households. This project met the purpose and intent of the CDBG
HUD requirements .
C) REMAINING ACTIONS: Are there any remaining actions? If yes, please explain what remains to
be done and supply the anticipated date of completion?
Per this contract, there are no remaining actions needed for CDBG project 15-504. The Leona Avenue water line
looping had to be removed from this scope of work due to a lack of funding. Going from a clog ' .,...P,i
2017-3405
Ix -c-1
DOLA revised 05/2013
water system would additionally help the community with their water pressure issues and this should be considered
as a future project.
D) NATIONAL OBJECTIVE SERVED: (Indicate the primary one — see contract if unsure)
X Benefit to Low and Moderate Income Persons
Prevention or Elimination of Slums or Blight; or
Urgent Need.
E) AUDIT(S) REQUIRED: (Include date and name of firm completing audit)
F) TOTAL ACTUAL EXPENDITURES FOR THE ACTIVITY: (List CDBG actual expenditures for
each activity and local expenditures, including sources and total. Refer to the proposed budget in the
contract Scope of Services and compare. For new construction projects, the final cost certification
can be submitted.)
Activity #1
Architectural/Engineering
Activity #2
Building
Construction
Activity #3
Construction/
Improvements
Total
CDBG $
$88,200
$250,400
$313,700
$652,300
Other $
Total
$88,200
$250,400
$313,700
$652,300
G.
RACE CATEGORIES
TOTAL
HISPANIC**
White
15%
Approx. 85%
Asian
Black or African American
American Indian or
Alaskan Native
Native Hawaiian or Other
Pacific Islander
MUTIPLE RACE
CATEGORIES
American Indian or Alaska
Native and White
Asian and White
Black or African American
and White
American Indian or Alaska
Native and Black or
African American
Other Multi -Racial not
listed Above
TOTAL
Physically Disabled *
Female Head of
Household *
PERSONS BENEFITTING
TOTAL PERSONS
BENEFITTING
Approximately 71 - This project served the entire subdivision.
TOTAL LMI
BENEFITTING
Approximately 49
PROJECT BENEFICIARIES
IX -C-2
DOLA revised 05/2013
% of LMI Persons
Approximately 69%
* Breakdown by Handicapped and Female Head of Household is required of all projects except
those that serve all persons within a designated area.
** Hispanic or Latino is not a race, it is an ethnicity, and reporting families are either Hispanic or
not Hispanic, therefore this category should count only those who have designated themselves
Hispanic.
REQUIRED OF ALL GRANTEES REGARDLESS OF TYPE OF PROJECT
DO NOT PUT N/A
H. ACTIONS TO AFFIRMATIVELY FURTHER FAIR HOUSING: Describe actions and results of
actions to affirmatively further fair housing. PCR will not be accepted without this information. Attach
separate sheet if more room is needed.
Beyond posting the fair housing posters on the job site and at Weld County Public Works & Administration
Building, we also provided fair housing materials at the neighborhood meetings conducted during the project. The
purpose of these materials were to familiarize the citizens with the Weld County Housing Authority's program
services.
These materials include the "equal housing opportunity" slogan and where to get more Fair Housing Act
information. In addition, to efforts made directly in this neighborhood, the Weld County Housing Authority
conducts annual meetings (Weld Connects) to sponsor seminars to connect the minority community with fair housing
information, including program goals and procedures for assistance.
I. SECTION 3 REGULATIONS APPLY TO ALL PROJECTS
Please attach Section 3 report (See Section V, Exhibit E) to PCR with information regarding: (If
not sure, see contract scope of program.)
1) Any new hires from each "covered" subcontractor including name, address and telephone
number of the subcontractor, number of new positions available by job class or description,
number of applications filed by Section 3 residents by job class or description; gender,
ethnicity and disability status of all new hires;
2) All of the new hires for any "covered" activity including the name and location of the project
and all of the information listed above under 1.
3) In order to comply with the Section 3 Act and the Section 3 Regulations, the Developer,
General Contractor or Subcontractor, as applicable, must implement an aggressive
campaign to encourage participation of Section 3 Residents and Section 3 Business
Concerns. Please describe the implementation strategies used.
J. CITIZEN COMMENTS
Date and location of post -award public hearing: (EXHIBIT IX -A)
The post -award public hearing was conducted on October 2, 2017 at 9:00am. No public attended the
hearing in person to comment on the project. No written citizen comments were received.
Please include a summary of each written citizen comment received by the local governing
body or the local CDBG administering unit from the date of the grant award to the date of this
report should be attached to this report. The summary should include the grantee's
assessment of the citizen comment and a description of any action taken in response to the
comment. Copies of newspaper articles on the project should also be attached to this
report.
IX -C-3
DOLA revised 05/2013
K. CERTIFICATIONS
AS CHIEF ELECTED OFFICIAL OF THE GRANTEE JURISDICTION, I CERTIFY THAT:
• All project activities (including all related construction/rehabilitation activities), except required
administration activities have been completed.
• The results/objectives specified in the grant contract have been achieved;
• All costs to be paid with CDBG funds have been incurred with the exception of any administrative
costs related to project close-out (including audit costs) and any unsettled third party claims;
• The information contained in this report is accurate to the best of my knowledge;
• All records related to grant activities are available on request; and,
• CDBG funds were not used to reduce the level of local financial support for housing and
community development activities.
f
Signature of Chief Elected Offi
Julie A. Cozad
Typed Name/Title of Chief Elected Official
OCT 0 2 2017
Date
Weld County
Name of Grantee
15-504
Project Monitor
;Inancial Management
Contract Number
ACCEPTANCE BY THE STATE OF COLORADO
Date:
Date:
—
BG Coordinator
IX -C-4
Date:
oZor7 34/7,6'
DOIA revised 05/2013
NOTICE OF FINAL PAYMENT
POST -AWARD HEARING
Weld County will conduct a public hearing at 1150 O Street on October 2, 2017 at the Board of County
Commissioners 9:00 a.m. meeting. The purpose of the hearing is to allow citizens to review and comment
on the performance of the Weld County in carrying out the Wattenberg Water System Improvements,
which was financed with federal Community Development Block Grant funds provided by the State of
Colorado.
Written comments are also welcome and must be received by September 29, 2017 , at 1150 O
Street , Greeley, CO 80632; Attention: Elizabeth Relford. Information and records regarding the above
described project are available at 1111 H Street, Greeley, CO 80632 during regular office hours.
A public hearing to receive citizen views concerning the community's economic and community
development needs will be held at 1150 O Street. Greeley, CO 80632 on October 2, 2017 at 9:00 a.m.
For information concerning the public hearing contact Esther Gesick, Clerk to the Board, 1150 O Street, at
(970) 400-4225.
The public hearing is being conducted in a handicapped accessible location. Any handicapped person
requiring an interpreter for the hearing impaired or the visually impaired should contact Esther Gesick,
Clerk to the Board at (970) 400-4225, at least three (3) calendar days prior to the meeting and an
interpreter will be provided. Any non-English speaking person wishing to attend the public hearing should
contact Esther Gesick, Clerk to the Board, 1150 O Street, at (970) 400-4225 at least one (1) calendar
days prior to the meeting and a language interpreter will be provided. To access a Telecommunication
Device for Deaf Persons (TDD) please call (970) 400-4225. In compliance with the Americans with
Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and
services) during these hearings should notify Esther Gesick, Clerk to the Board at (970) 400-4225 at 1150
O Street. Greeley, CO 80632 at least three days prior to the hearing to be attended.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: September 22, 2017
PUBLISHED: September 27, 2017, in the Greeley Tribune
IX -A-1
(Revised 07/11)
Affidavit of Publication
NOTE OF FINAL PAYMENT
POST -AWARD HEARING
Weld County will conduct a public hearing at 1150 O Street on
October 2, 2017 at the Board of County Commissioners 9:00
a.m. meeting. The purpose of the hearing is to allow citizens to
review and comment on the performance of the Weld County in
carrying out the Wattenberg Water System Improvements, which
was financed with federal Community Development Block Grant
funds provided by the State of Colorado.
Written comments are also welcome and must be received by
September 29. 2017, at 1159 O Street . Greeley. O 80632;
Attention: Elizabeth Relford. Information and records regarding
the above described project are available at 1111 H Street,
Greeley CO $0632 during regular office hours.
A public hearing to receive citizen views concerning the commu-
nity's economic and community development needs will be held
at 1150 O Street. Greeley, CO 80632 on October 2. 2017 at
9:00 am. For information concerning the public hearing contact
Esther Gesick, Clerk to the Board, 1150 O Street, at (970)
400-4225.
The public hearing is being conducted in a handicapped acces-
sible location. Any handicapped person requiring en interpreter
for the hearing impaired or the visually Impaired should contact
Esther Gesick. Clerk to the Bqard at (970) 400-4225, at least
th e 3 calendar days prior to the meeting and an interpreter
via t be provided. Any non-Engllsn speaking person wwishin to
attend the public hearing should contact Esther_Gesick, Clerk to
the Board. 1150 O Street,. at (970) 400-4225 at least one ( 1) cal-
endar days prior to the meeting and a language interpreter wilt
be provided. To access a Telecommunication Device for Deaf
Persons (TOO) please call 970 400-4225. In compliance with
the Americans with Disabilities Act, individuals needing special
accommodations (including auxiliary communicative aids and
services) during these hearings should notify Esther Gesick
Clerk to, the Board at (970) 400-4225 at 1150 O Street, Greeley,
CQ, 80632 at least three days prior to the hearing to be attend-
ed.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: September 22, 2017
PUBLISHED: September 27. 2017, in the Greeley Triune
The Tribune
September 27. 2017
STATE OF COLORADO
County of Weld,
I Kelly Ash
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
SS.
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Twenty -Seventh day of September A.D. 2017 and
the last publication thereof: in the issue of said
newspaper bearing the date of the
Twenty -Seventh day of September A.D. 2017 that
said The Greeley Tribune has been published
continuously and uninterruptedly during the period
of at least six months next prior to the first issue
thereof contained said notice or advertisement
above referred to; that said newspaper has been
admitted to the United States mails as second-class
matter under the provisions of the Act of March
3,1879, or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for
publishing legal notices and advertisements within
the meaning of the laws of the State of Colorado.
September 27, 2017
Total Charges: $16.08
27th day of September 2017
My Commission Expires 2/14/2019
JERILYN L. MARTINEZ
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 2OO74OO67O8
MY COMMISSION EXPIRES FEBRUARY 14, 2019
HEARING CERTIFICATION
RE: HEARING TO ALLOW PUBLIC INPUT ON THE PERFORMANCE OF WELD COUNTY
IN CARRYING OUT THE WATTENBERG WATER SYSTEM IMPROVEMENT PROJECT
WHICH WAS FINANCED WITH FEDERAL COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS
A public hearing was conducted on October 2, 2417, at 9:00 a.m., with the following present:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro -Tern
Commissioner Sean Conway - EXCUSED
Commissioner Mike Freeman
Commissioner Barb Kirkmeyer
Also present:
Acting Clerk to the Board, Stephanie Frederick
County Attorney, Bruce Barker
Controller, Barb Connolly
The following business was transacted:
El I hereby certify that pursuant to a notice dated September 22, 2017, and duly published
September 27, 2017, in the Greeley Tribune, a public hearing was conducted to allow citizen input
on the performance of Weld County in carrying out the Wattenberg Water System improvements
Project which was financed with federal Community Development Block Grant (CDBG) funds.
Bruce Barker, County Attorney, made this a matter of record.
El No public testimony was offered concerning this matter. Mr. Barker indicated nb action is
required by the Board.
IR Commissioner Kirkmeyer recapped the details of Community Development Block Grant
funds.
There being no further discussion, the hearing was completed at 9:18 a.m.
GG F'S/GtCTCOWIBC.)
law c ER)
twit./ I 1
2017-3406
EG0074
HEARING CERTIFICATION - PERFORMANCE OF WELD COUNTY - WATTENBERG WATER
SYSTEM IMPROVEMENTS PROJECT
PAGE 2
This Certification was approved on the 4th day of October, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOf3QDO
ATTEST: da p; vk
Weld County Clerk to the Board
BY: • f \f e
Depu y Clerk to the Board
��- d l_2
Julie A Qzad, Chair
Steve Moreno, Pro-Tem
EXCUSED DATE OF APPROVAL
2017-3406
EG0074
EXHIBIT V -E
SECTION 3 REPORTING FORM FOR APRIL 1, 2015 THROUGH MARCH 31, 2017
Recipient Name and Address:
Weld County 15-504 Wattenberq Water System Improvements
1111 H Street, CO 80632
Contact Person: Elizabeth Relford
Telephone number: 970-400-3748 Project #: 15-504
Total Project Cost (Include grant funds and all other funding sources): $652,300
Source of Grant Funds (Check whichever is applicable and include $ amount per funding source:
CDBG X HOME
$ 652.300
$
Part I: Employment & Traininq (**Include new hires in columns E& F,
A.
Job Category
B.
Number of
New Hires
C.
Number of New
Hires that are
Sec. 3 Residents
D.
% o of Aggregate Number of
Staff Hours of New Hires
that are Sec 3 Residents
E**
"%6 of Total Staff Hours
for Section 3
Employees and
Trainees
F.**
Number of Section
3 Employees and
Trainees
Professionals
0
Technicians
0
Office/Clerical
0
Construction by Trade (List)
0
Earthwork
0
Concrete
0
Carpenter
0
Pipe Fitters
0
Electrician
0
Laborer
0
Other (List)
Total
0
V -E-1
revised 04/2013
Part II. Contracts Awarded
1. Construction Contracts:
A. Total dollar amount of all contracts awarded on the project:
B. Total dollar amount of contracts awarded to Section 3 businesses:
C. Percentage of the total dollar amount that was awarded to Section 3 businesses:
D. Total number of Section 3 businesses receiving contracts:
2. Non -Construction Contracts:
A. Total dollar amount of all non -construction contracts awarded on the project/activity:
B. Total dollar amount of non -construction contracts awarded to Section 3 businesses:
C. Percentage of the total dollar amount that was awarded to Section 3 businesses:
D. Total number of Section 3 businesses receiving non -construction contracts:
$652,300
SO
0'%«
0
$N./A.
S
N/A
0`%,j
Part III. Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for
housing and community development programs, to the greatest extent feasible, toward low- and very low-income persons,
particularly those who are recipients of government assistance for housing. (Check all that apply)
Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the
project site, contacts with community organizations and public or private agencies operating within the metropolitan
area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods.
Participated in a HUD program or other program which promotes the training or employment of Section 3 residents,
Participated in a HUD program or other program which promotes the award of contracts to business concerns which
meet the definition of Section 3 business concerns.
Coordinated with YouthBuild Programs administered in the metropolitan area in which the Section 3 covered project
is located.
Other, describe below:
Part III: SUMMARY OF EFFORTS (Describe efforts taken to provide jobs and other economic opportunities to
Section 3 residents and business concerns on Section 3 covered projects and activities. Include any impediments which
you have encountered. (Check all that apply.)
X Attempted to recruit low-income residents through local advertising media, signs prominently displayed at the
project site, contacts with community organizations and public or private agencies operating within the
metropolitan area or nonmetropolitan county in which the Section 3 covered project/program is located.
Participated in a HUD program or other program which promotes the training or employment of Section 3
residents.
Participated in a HUD program or other program which promotes the award of contracts to business concerns
which met the definition of Section 3 business concerns.
Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered
project is located.
Other: describe below.
Integrated Water Services, Inc, is a locally owned business. They advertised the projects and tried to recruit local residents.
V -E-2
DOLA revised 05/2413
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