HomeMy WebLinkAbout20172633RESOLUTION
RE: APPROVE TRANSFER REQUEST FOR TEMPORARY ASSISTANCE FOR NEEDY
FAMILIES (TANF) FUNDS AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Transfer Request for Temporary
Assistance for Needy Families (TANF) Funds between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Human Services, and the Colorado Office of Administrative Solutions, Division of
Finance Services, commencing June 27, 2017, with terms and conditions being as stated in said
transfer request, and
WHEREAS, after review, the Board deems it advisable to approve said transfer request,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Transfer Request for Temporary Assistance for Needy Families
(TANF) Funds between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Department of Human
Service, and the Colorado Office Administrative Solutions, Division of Finance Services, be and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Lennie Bottorff, Department of Human
Services, be, and hereby is, authorized to submit electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2017, nunc pro tunc June 27, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOR P O
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Weld County Clerk to the Board
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Date of signature: BSI CS ft
J ._Cozad, Chair
Steve Moreno, Pro -Tern
rbara Kirkmeyer
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2017-2633
HR0088
_,.._ PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 26, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Temporary Assistance for Needy Families (TANF)
transfer request for SFY 2016-2017
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Temporary Assistance for Needy Families
(TANF) Transfer Request for SFY 2016-2017 (attachment). Weld County has discretion over
how it chooses to utilize transfers from the TANF program into Title XX and/or the Child Care
Development Fund. The amount that may be transferred is limited logistically and by limits that
are imposed by Federal law. We are requesting approval to submit the attached transfer request
form.
I do not recommend a Work Session. I recommend approval of this Budget.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve
Recommendation Work Session
Schedule
r-
Other/Comments:
2017-2633
Pass -Around Memorandum; June 26, 2017 — (Not in CMS)
Page 1
COLORADO
Office of Administrative Solutions
Division of Financial Services
June 16, 2017
Dear Director/County Representative:
As we near the end of another State Fiscal Year, it is once again time to make plans for the allocation
closeout process. By statute, your county has discretion over how it chooses to utilize transfers from the
Temporary Assistance for Needy Families (TANF) program into Title XX to cover the Child Welfare closeout
and/or the Child Care Development Fund to cover the CCCAP closeout. The amount that may be
transferred is limited in two ways.
1. Logistical limit - The amount of TANF dollars your county may transfer is limited to your unspent
and unencumbered federal portion of the SFY 2016-17 Colorado Works allocation. In other
words, a TANF Transfer to Title XX and Child Care may create a deficit (over -expenditure) in Colorado
Works. Such a deficit (over -expenditure) is permissible if the county has a sufficient allocation and
County Reserve Fund balance to cover such over -expenditure and authorizes the Department to
transfer funds from County Reserves to cover the actual over -expenditure and the deficit caused by a
transfer to Title XX and Child Care.
2. Limits imposed by Federal law. On a statewide basis, all counties, as a group, may transfer 30%
of the Federal portion of their TANF allocation. The amount that may be transferred to Title XX is
limited to a maximum of 10%. Whatever portion of the 30% total maximum, which is not transferred to
Title XX, may then be transferred to Child Care.
Note: The amount available for transfer is tied to the current fiscal year allocation and does not
include amounts held in the three separate categories, Reserves, Title XX Transfers and CCDF
Transfers. Each county will still have the ability to utilize transfers as defined above.
Please complete the attached form and return it to us, no later than June 27, 2017. When we
determine the amount of each county's Transfer Request that can actually be transferred, we will first limit
each county to 30% of the Federal Funds in its own Colorado Works allocation. Any remaining statewide
amount of transferability may then be distributed to counties who have requested transfer amounts greater
than their own 30% limitation.
Please complete the information on the following page to advise us of your preferences as to how you wish
to utilize your county's TANF transfer availability.
Please return your TRANSFER REQUEST FORM to us by June 27, 2017 via:
E-mail cdhs settlementaccountingastate.co.us, or
Fax 303-866-5808 Attn: Settlement Accounting Unit
Contact cdhs_settlementaccounting@state.co.us if you have any questions.
cc: County Department Fiscal Officer
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.cotorado.gov/cdhs
John W. Hickenlooper, Governor I Reggie Bicha, Executive Director
TANF TRANSFER REQUEST FORM FOR SFY 2016-2017
County Preference for Closeout Progression and Request to Transfer TANF Funds to Child Care
and Title XX
Weld Lennie Bottorff
County Name
970-400-6537
Name of person completing form
bottorllAweldgov.com
Phone Number Email
Please respond to the following questions to indicate your county's preference for the progression
of the Closeout process to cover any remaining deficits not covered by the Surplus Distribution
process.
1) If my county's Child Welfare allocation is over -spent and is not covered by Surplus
Distribution: (Check One)
X Cover the deficit with a TANF Transfer to Title XX.
Do not cover the deficit. Re-classify the remaining over -expenditure amount to a
county -only expenditure.
2) If my county's Child Care allocation is over -spent and is not covered by Surplus
Distribution: (Check One)
X Cover the deficit with a TANF Transfer to Child Care.
Do not cover the deficit. Re-classify the remaining over -expenditure amount to a
county -only expenditure.
3) If my county's Child Welfare allocation and Child Care allocation are both over -spent and
the total amount available for TANF transfer is not sufficient to cover both allocations,
which allocation should be given preference? (Check One)
Child Welfare
X Child Care
Note: Due to Settlement Accounting by June 27, 2017
1575 Sherman Street, Denver, CO 80203 P 303.866.5700 www.colorado.gov/cdhs
John W. Hickenlooper, Governor I Reggie Bicha, Executive Director
RE: TRANSFER REQUEST FOR TEMPORARY ASSISTANCE FOR NEEDY FAMILIES
APPROVED AS TO SUBSTANCE:
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APPROVED AS TO FUNDING:
APPROVED AS TO FORM:
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