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Home My WebLink About20171698.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JUNE 5, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 5, 2017, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Amanda Petzold Controller, Barbara Connolly • MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of May 31, 2017, as printed. Commissioner Conway seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on May 31, 2017, as follows: 1) USR17-0015 - Public Service Company of Colorado (PSCO), dba Xcel Energy; 2) 5MJUSR17-83-542 — DCP Midstream, LP; and 3) USR17-0009 - Richard and Betty Roos, Sr. Commissioner Freeman seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PROCLAMATIONS: • 1) PROCLAMATION OF APPRECIATION - KEVIN STROBEL: Chair Cozad read the proclamation into the record. Kevin Strobel thanked the Board of Commissioners for the recognition, and stated it has been an honor serving on the Weld County Community Corrections Board. Each Commissioner thanked Mr. Strobel for his service to the citizens of Weld County. (Clerk's Note: The meeting was paused for a photo opportunity). ▪ PUBLIC INPUT: No public input was given. CD/ ao/ Q o l -7 Minutes, June 5, 2017 Page 1 2017-1698 BC0016 BIDS: la 1) APPROVE BID #61700080, CHILD WELFARE (CORE AND NON -CORE) SERVICE PROVIDERS - DEPARTMENT OF HUMAN SERVICES: Barbara Connolly, Controller, stated this is the list of providers that the Department of Human Services will contract with throughout the year to provide services to youth, which has been reviewed by the Family, Youth, and Children Commission. Judy Griego, Director of Department of Human Services, stated each year the providers are reviewed and the rates are presented to the Board for approval. The motion to approve said bid, which was made by Commissioner Freeman, and seconded by Commissioner Conway, carried unanimously. • 2) APPROVE BID #61700083, HUMAN SERVICES BUILDING REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Connolly stated staff has requested to continue this matter to June 21, 2017, to allow for further discussion in a work session scheduled for June 19, 2017. Toby Taylor, Director of Buildings and Grounds, stated the time factor will be reviewed in the coming work session and advised there is not a time urgency prior to June 21, 2017. The motion to continue said item to June 21, 2017, which was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously. El 3) PRESENT BID #61700102, KITCHEN/STORE ROOM REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Connolly stated staff received three (3) bids, and will review and bring back a recommendation on June 19, 2017. NEW BUSINESS: la 1) CONSIDER CHANGE ORDER #1 FOR A STORAGE AREA REMODEL (BID #B1700030) AND AUTHORIZE CHAIR TO SIGN - GROWLING BEAR COMPANY, INC.: Mr. Taylor stated the change order is to perform design services for the property located at 822 7th Street, Greeley, CO, for the amount of $8,885.00. He advised Growling Bear, Inc., is the low bidder and has performed the most recent remodel downtown. He stated this makes the most sense regarding the time frame and the price. Commissioner Freeman moved to approve said change order and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 2) CONSIDER RESCHEDULED TEMPORARY ASSEMBLY PERMIT - FRANK'S RIDE FOR CHILDREN, FBO MAKE -A -WISH FOUNDATION OF COLORADO, INC.: Bob Choate, Assistant County Attorney, stated Frank's Ride was rained out and is being rescheduled to June 24, 2017. Greg Risedorf, representative for Frank's Ride, thanked the Commissioners for expediting the process to reschedule the event to allow for the permits to be received in time for the event. The motion to reschedule the Temporary Assembly Permit, which was made by Commissioner Conway, and seconded by Commissioner Freeman, carried unanimously. IE 3) CONSIDER RESCHEDULED SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - FRANK'S RIDE FOR CHILDREN, FBO MAKE -A -WISH FOUNDATION OF COLORADO, INC.: Mr. Choate stated this is related to the prior item, and recommends approval for the same reasons as previously stated. Commissioner Moreno moved to approve said reschedule of Special Events Permit and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. ▪ 4) CONSIDER TEMPORARY ASSEMBLY PERMIT — ROCKY MOUNTAIN CIDER COMPANY, DBA WILD CIDER: Mr. Choate stated the next two items are different entities, but are related to the same event. He stated there will be approximately 1,000 people in attendance, and advised there are overlapping permits which have been authorized by the State. Mr. Choate stated this is the annual benefit Minutes, June 5, 2017 Page 2 2017-1698 BC0016 for The Wild Animal Sanctuary, and there are no concerns from any departments. No public input was given. The motion to approve said Temporary Assembly Permit, which was made by Commissioner Freeman, and seconded by Commissioner Conway, carried unanimously. • 5) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - THE WILD ANIMAL SANCTUARY: Mr. Choate stated this item is for the same event, and stated there are no concerns. Becky Maitlen, representative for The Wild Animal Sanctuary, stated the event will be held at the Wild Cider location. No public input was provided. Commissioner Moreno moved to approve said Special Events Permit and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. • 6) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - COLORADO FEEDLOT HORSES CORPORATION: Mr. Choate stated this is for an event in the the City of Brighton on June 17, 2017. He stated the event is for approximately 100-150 people, and advised the event will benefit horses, which would otherwise be slaughtered. Mr. Choate stated there are no concerns regarding food and beverages being served, but advised Environmental Health recommends the event provide portable toilets. Bob Keslin and Kimberly Van Wyk, applicants, stated they do have plans to have portable toilets, but mistakenly forgot to indicate them on the map. No public input was given. Commissioner Freeman moved to approve said Special Events Permit and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. El 7) CONSIDER BYLAWS FOR BRIGHT FUTURES BOARD: Bruce Barker, County Attorney, stated this item and the next two items relate to the Bright Futures Board. He stated the bylaws of this Board are similar to other Boards within the Charter. He advised the second item describes the partnership with the Bright Futures Board and Upstate Colorado Economic Development. Lastly, the third item is the lease agreement which will house the committee. Chair Cozad noted the changes requested at the work session regarding the bylaws have been changed. The motion to approve said bylaws, which was made by Commissioner Freeman, and seconded by Commissioner Moreno, carried unanimously. ▪ 8) CONSIDER DEVELOPMENT AND IMPLEMENTATION AGREEMENT FOR BRIGHT FUTURES PROGRAM AND AUTHORIZE THE CHAIR TO SIGN - GREELEY/WELD COUNTY ECONOMIC DEVELOPMENT ACTION PARTNERSHIP, DBA UPSTATE COLORADO ECONOMIC DEVELOPMENT: Mr. Barker defined the relationship between the County and Upstate, which outlines the duties and roles of Upstate Colorado Economic Development for the Bright Futures Board. Mr. Barker confirmed the agreement does not put any financial responsibility on the County. Commissioner Moreno mentioned for the record that he and Commissioner Freeman are appointees on the Upstate Board, and both have recused themselves regarding conversations on said matter. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. IE 9) CONSIDER LEASE AGREEMENT FOR WELD COUNTY BRIGHT FUTURES PROGRAM AND AUTHORIZE CHAIR TO SIGN - GREELEY/WELD COUNTY ECONOMIC DEVELOPMENT ACTION PARTNERSHIP, DBA UPSTATE COLORADO ECONOMIC DEVELOPMENT: Mr. Barker stated the lease period goes from May 16, 2017, through May 15, 2020, but can be terminated in the event either party pulls out of the Development and Implementation Agreement. He added the lease is for a suite in the Chase building, which is currently empty. Commissioner Conway moved to approve said lease agreement and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. Minutes, June 5, 2017 Page 3 2017-1698 BC0016 le 10) CONSIDER CONTRACT ID #1180 INTERGOVERNMENTAL AGREEMENT FOR USE OF COMMUNICATIONS TOWER AND AUTHORIZE CHAIR TO SIGN - CITY OF GREELEY: Walt Leslie, Department of Public Safety Communications, stated the agreement allows the City of Greeley Transit Department to install two (2) antennas on the tower at the Law Administration Building for transit communication purposes. He advised the term is for a period of ten (10) years, to be renegotiated after that time period if necessary. He added, in exchange for the use of the tower, the City of Greeley will provide the County with eight (8) Juniper Network switches. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. 11) CONSIDER EXTENSION OF TEMPORARY ROAD CLOSURE OF CR 31 BETWEEN CRS 74 AND 76: Amy Joseph, Department of Public Works, stated this item has previously been approved and extended, and is in need of another extension due to delays caused by the holiday weekend, where materials were not able to be purchased, in addition to inclement weather. The motion to approve said extension of temporary road closure, which was made by Commissioner Moreno, and seconded by Commissioner Conway, carried unanimously. Commissioner Freeman added for the record this was not the Weld County Department doing the construction. le 12) CONSIDER TEMPORARY ROAD CLOSURE OF CR 23.5 BETWEEN CRS 4.5 AND 2: Ms. Joseph stated the closure is for a drainage culvert replacement. The motion to approve said temporary road closure, which was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously. IR 13) CONSIDER TEMPORARY ROAD CLOSURE OF CR 6 BETWEEN CRS 27 AND 31: Ms. Joseph stated the closure is for a bridge re -deck. The motion to approve said temporary road closure, which was made by Commissioner Freeman, and seconded by Commissioner Moreno, carried unanimously. 14) CONSIDER APPOINTMENT TO WELD COUNTY BUILDING CODE BOARD OF APPEALS: The motion to approve said appointment, which was made by Commissioner Freeman, and seconded by Commissioner Conway, carried unanimously. 15) CONSIDER REAPPOINTMENTS TO BUILDING TRADES ADVISORY COMMITTEE: The motion to approve said reappointments, which was made by Commissioner Freeman, and seconded by Commissioner Conway, carried unanimously. el 16) CONSIDER REQUEST TO RELEASE PAYMENT ACCORDING TO PUBLIC HIGHWAY AT GRADE CROSSING AGREEMENT TO REPLACE CR 13 RAILROAD CROSSING, USR15-0027 - MARTIN MARIETTA MATERIALS, INC., AND UNION PACIFIC RAILROAD: Mike Bedell, Department of Public Works, stated the agreement provides railroad crossing improvements and explained the relationship between Weld County, Colorado Public Utilities Commission, Martin Marietta Materials, Inc., and Union Pacific Railroad. He advised the project work is completed, and it is time for the County to release payment for said improvements. Barbara Connolly, Controller, stated this is not the normal process, and these typically do not come in front of the Board. She explained normally the money is deposited in a trust fund and once Public Works confirms the work is completed then a memo is sent through the Clerks and released to the Accounting Department to confirm payment can be sent out. Mr. Barker recommended removing both items 16) and 17) for the purpose of being consistent. The motion to amend the agenda and remove items 16) and 17), which was made by Commissioner Conway, and seconded by Commissioner Freeman, carried unanimously. Minutes, June 5, 2017 Page 4 2017-1698 BC0016 17) CONSIDER REQUEST TO RELEASE PAYMENT ACCORDING TO TRIGGERED UPGRADE AND WIDENING OF THE UNION PACIFIC RAILROAD CROSSING AT DOT 804351W-1, MINF12-0001 - WELD COUNTY INDUSTRIAL PARK, AND UNION PACIFIC RAILROAD: (Clerk's Note: Item removed. See previous item's discussion.) 18) SECOND READING OF CODE ORDINANCE #2017-04, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE (BOARD AND COMMISSION APPOINTMENTS): Commissioner Conway moved to read by title only. The motion was seconded by Commissioner Freeman, which carried unanimously. Mr. Barker read the title for the record. Mr. Barker stated the ordinance is a cleanup of the Weld County Code making certain the six geographic areas are defined properly and setting clear standards and terms regarding appointments to boards. No public input was given. Commissioner Freeman moved to approve on Second Reading. The motion which was seconded by Commissioner Moreno, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2017-04 was approved on Second Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:44 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUJ JTY, p DO ATTEST: d)EX�tt�ED Julie A. Cozad, Chair Weld County Clerk to the Board BY ;(_0_04)_, ty Clerk to the Board EXCUSED DATE OF APPROVAL Steve Moreno, Pro-Tem Sean P. Conway C ike Freeman Minutes, June 5, 2017 Page 5 2017-1698 BC0016 • le S`w V k Pan° S Y \\) 1) \Z' lr ) ,9 ? arc N :� W Nn S j NAME - PLEASE PRINT LEGIBLY i.- \a s S .'''< k -.--- ;‘' .3 ,ZD\D A f—\ Hello