HomeMy WebLinkAbout20180648.tiffRESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW
ENFORCEMENT (VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant for the Victim Witness Assistance Program from the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, to the VALE
Board, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance and Law Enforcement (VALE) Grant
for the Victim Witness Assistance Program from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, Victim Witness Assistance Unit, to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of February, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELDACOUNTY, COLORADO
ATTEST: ddZ G: Jetta0i
Weld County Clerk to the Board
BY:
Deputy Clerk to the B
APP
ounty orney
Date of signature: 03-29-/8
Steve Moreno, Chair
/
arbara Kirkmeyer, ro -Tem
Sean P. Conway
ie A. Cozad
Mike Freeman
Cc, OOCSF{), 0.CTC8C)
04-01-1-(?
2018-0648
DA0027
2018-2019 VALE ASSISTANCE FUNDS
19t'' Judicial District, Weld County Application
July 1, 2018 through June 30, 2019
IMPORTANT: Refer to the APPLICATION INSTRUCTIONS TO COMPLETE CORRECTLY.
SECTION A - AGENCY INFORMATION:
1. APPLICANT Agency: District Attorney's Office, 19th Judicial District
Program Name: Victim Witness Assistance Unit
Street Address (if not confidential):
915 Tenth Street
Greeley, CO 80632
Mailing Address (if different):
PO Box 1167
Greeley, CO 80632
VALE USE ONLY
Grant #;
Amount Requested:
Amount Funded:'
Phone: 970 400-4747 Fax: 970 352-8023 E -Mail: jholden@co.weld.co.us
2. CONTACT PERSON: JoAnn Holden Title: Director of Victim Services, District Attorney's Office
Phone: 970 400-4747 Fax: 970 352-8023 E -Mail: jholden@weldgov.com
3. Agency Status n governmental nprivate-non-profit n private -for-profit
Non -Profit agencies include their TAX ID Number here.
NOTE: If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Witness Assistance Program
5. Give a problem statement that is specific to the community the project will serve.
The Victim Rights Amendment mandates more VRA duties to District Attorney Offices than any other
Criminal Justice System entity for crime victims. The Weld County Victim Witness Assistance Unit
completes these VRA mandated duties for crime victims as well as VALE and Victims Compensation
statutory duties. Additionally, the VW Unit provides services to victims and witnesses of all crimes as
the criminal case moves through the Criminal Justice System.
6. FUNDS REQUESTED TOTAL: $ 140,594
2018-0648 6
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
1
SECTION B - NARRATIVE SUMMARY
7. Agency description:
The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute
those charged with committing crimes against the State of Colorado. The Office's Mission Statement is,
To seek justice by holding offenders accountable, protecting the rights of victims, and honorably
representing the community with integrity to make Weld County a safe place to live. The Victim
Witness Assistance Unit is a department in the Weld County District Attorney's Office and was
established in 1980. Presently, the Victim Witness Assistance Unit staff consists of 12 staff (10.625 FTE)
working with victims of felonies, misdemeanors, and traffic cases.
The District Attorney's Office Victim Witness Assistance Program is the only program providing:
1. mandated notices to victims of Victim Rights' Amendment crimes regarding the critical stages
of the court system which advise them of their rights with regards to the court system;
2. court case status information to victims, witnesses and law enforcement;
3. a liaison between the victim and prosecutor;
4. a safe and secure court waiting area for victims and witnesses;
5. a review of criminal cases to compile information to determine victim restitution;
6. "meaningful consultations" with misdemeanor domestic violence victims;
7. Crime Victim Compensation - regular and emergency awards;
8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards.
8. Project Description for which the funds are being requested.
The VALE Grant provides much needed funding for the DA Office Victim Witness Assistance Unit to
provide VRA mandated duties in C.R.S. 24-4.1-301 - GUIDELINES FOR ASURING THE RIGHTS OF
VICTIMS AND WITNESSES TO CRIMES. The District Attorney is mandated to inform victims of the
critical stages of the court system, that victims have the right to be present at the critical stages of the
court system and that victims have the right to speak at Bond Modification Hearings, Entry of Plea
Negotiation, Sentencing and Modification of Sentencing, and hearing regarding the victim's records being
subpoenaed. The following victim rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's
Office provides to victims of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or
abuse, throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody.
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea,
sentencing, modification of sentencing, or modification of the mandatory protection order,
(e) Consult with the prosecution prior to disposition or trial.
(f) Be notified of scheduling changes.
(g) Be present at sentencing and to provide a victim impact statement
(h) Have restitution paid.
(I) Pursue a civil judgment.
(k) Receive property back when no longer needed.
(I) Availability of assistance.
m) Be informed of steps to be taken if intimidation or harassment occurs.
(n) Be provided with employer intercession.
(o) Have a swift resolution to the case.
2
(p) Have a secure waiting area, whenever practicable.
(s) Be informed of rights under the constitution of United States or Colorado
(t) To be informed of the process for enforcing compliance with this article.
(u) To be informed of HIV test results of the defendant when applicable.
(v) To prevent victim's contact information and employment location from being disclosed
during testimony.
(w) To make reasonable efforts to redact a victim or witness's social security number from
criminal justice records.
(x) To be provided with information how to request protection of their address.
(y) To receive a Victim Impact Statement.
(z) To be notified when a defendant or juvenile offender petitions for his\her criminal justice
records be sealed
(1.6) To be informed of the existence of a mandatory protection order and how to add or
modify conditions.
The Weld County District Attorney's Office Victim Witness Assistance Unit has undergone many changes
and added responsibilities since 2005 as we moved the unit to the philosophy of a proactive rather than
reactive response to crime victims. Beginning January 2007, with the support of the County
Commissioners in adding additional staff to the Victim Witness Assistance Unit, VW Assistants began to
be assigned all VRA cases at initial filing to provide continual victim support, education and referrals
throughout the court process including trial and sentencing. The quality and quantity of Victim Witness
Staff contacts with victims improved noticeably with the addition of staff. Beginning January 2010, and for
the first time in the history of the Victim Witness Unit, there was an adequate number of Victim Witness
Staff to support the caseload.
The 19th Judicial District created a dedicated misdemeanor domestic violence court division in September
2001. In response, the Weld County District Attorney's Office implemented a DV Fast Track Program to
reach out to victims of domestic violence immediately following the criminal incident and before the first
court appearance. In February 2005, the DA's Office added a step of Victim Witness Assistants
conducting "meaningful consultation" with victims (which fulfills the DA's Office VRA duties) and creates a
process to have a more immediate contact and assistance to victims as well as providing much needed
resources to those most vulnerable. After adding the "meaningful consultation" step, our initial victim
contact rate increased. In August 2014, the Chief Judge notified the DA's Office that there would no
longer be a dedicated DV courtroom and instead the DV cases would be filed equally in all four County
Court Divisions starting January 2015. Cases actually began to be transferred to the other three County
Court Divisions in October 2014. The DA's Office expressed concern at this change knowing logistically
the VW Assistant and VW Intern would need to be in multiple places at once to support domestic violence
victims while handling all their other VW duties. With the cases filed in four divisions rather than one, and
the need to support eight Deputy DAs instead of two seasoned attorneys, we were able to upgrade the
part time VW Assistant Intern to a full time VW Assistant to be able to respond to the demand. This
change also entails much training in the dynamics of domestic violence with the Deputy District Attorneys.
The County Court VW Assistants play an essential role in assisting victims as they navigate what could
be a new and confusing system for them.
The Victim Compensation Assistant position created in 2006 is essential to the Crime Victim
Compensation (CVC) Program as there continues to be a steady increase in programmatic awards and a
marked increase in new applications. We were unsuccessful in obtaining 2017 VOCA funding to make
this position full time at a higher pay grade. The VALE funding requested is to be able to fund this position
at 30 hours a week.
3
SECTON C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
EST. NO.
VICTIMS
TYPE OF CRIME
VICTIMS
TYPE OF CRIME
310
Child Physical Abuse
Adults Molested as Children
305
Child Sexual Abuse
10
Survivors of Homicide
40
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
50
Robbery
1400
Domestic Violence
550
Assault
85
Adult Sexual Assault
230
Other violent crimes: bias crime;
menacing, stalking, kidnapping,
retaliation, attempt murder
75
Elder Abuse (including economic
exploitation and fraud crimes)
120
Other, please specify: Burglary Home,
THEFT 20,000 +
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
3175
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OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING SERVICES: (check one box)
n A victim may receive the same type of service more than once (i.e. information) but the type of
service can be counted only once during the grant period. An individual service category cannot
exceed the total number of victims listed in table A.
® A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
500
Crisis/Counseling Intervention (in person)
EST. NO.
VICTIMS
SERVICES
4000
Victim Compensation Assistance
(required)
3200
Follow-up (includes crisis intervention by
phone)
125
Personal Advocacy
Therapy
7000
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
800
Information / Referral (in person)
Hospital/Clinic Response
800
Criminal Justice Support /
Advocacy/Court Accompaniment
300
Language Services (interpretation)
100
Emergency Financial Assistance
Transportation
Emergency Civil Legal Attorney
Assistance
Transitional Housing
OTHER (specify)
4000
Victim Rights Act Services
5
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Objectives must be measurable and specific. Refer to Application
Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness
Assistants will provide
services to 800 primary
victims of misdemeanor
DV and 290 primary
victims of felony DV
Victims of domestic
violence (DV) provided
assistance, information,
and community
referrals as they move
through the criminal
justice process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 -
06/30/19
2
County Court Victim
Witness Assistants will
provide "Meaningful
consultation" to 65 % of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 —
06/30/19
3
District Court Victim
Witness Assistants will
contact 65% of primary
victims of felony DV
victims prior to
defendant's Advisement
Hearing
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/18 —
06/30/19
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness Staff will
send 22,000 VRA
Notification letters to
victims via mail or email
Victims will know about
victim rights and have
timely information of all
criminal stages
VW Staff document letter I
information and compile for
quarterly reports
07/01/18 -
06/30/19
2
Victim Witness Staff will
call off 2300 victims and
witnesses (non -officers)
Victims and witnesses
will avoid unnecessary
travel for continued or
resolved proceedings
VW Staff document call
offs as they occur and
compile for quarterly
reports
07/01/18 —
06/30/19
6
3
Victim Witness
Provides victims and
Victim Staff record
07/01/18 -
Assistants will provide
witnesses with
information on trial sheets
06/30/19
trial support for 160
guidance and support
and compile for quarterly
trials: 45 in District
Court, 100 in County
Court, 15 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
provide assistance to a
total of 825 crime victims
Victims will have
access to services and
possible funding to help
them heal from the
criminal incident
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/18 —
06/30/19
2
CVC program will
provide assistance to
300 victims in which a
criminal case is not filed
in the court system
Victims unable to move
through the criminal
justice process are still
able to seek assistance
and reach a more
whole and balanced
situation with CVC
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/18 —
06/30/19
3
CVC program will
provide emergency
assistance to 100 crime
victims, 80 being victims
of domestic violence
Those who need help
paying for emergency
needs can access
services to ease the
financial burden of the
criminal incident
CVC Staff enter approved
emergency requests into
CVC database and compile
for quarterly reports
07/01/18 —
06/30/19
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific
goals and objectives outlined in this application. Statistics are tracked on appropriate forms daily, and are
tallied and provided to the program director on a quarterly basis. Guidelines for non -duplication of
services and category definitions are provided to designated VW Unit Staff and the Project Director
reviews all submissions for accuracy.
The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the
intended outcomes/impact of the data collection. This discussion provides insight into any unintended
changes or outcomes and identifies for VW Staff the status of the projected timeframe goals.
7
11a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a — m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application. If your grant request
does not have at least ONE of the services below, then the project is not eligible for VALE Grant
funding.
YES
NO
Services: C.R.S. 24-4.2-105 (4) (a - m)
X
(a) Provision of services for early crisis intervention;
X
(b) Provision of telephone lines for victims and witnesses
assistance;
X
(c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X
(c.5) Assistance programs for victims and their families;
X
(d) Education of victims and witnesses about the operation of the
criminal justice system;
X
(e) Assistance in prompt return of the victims' property;
X
(f) Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X
X
(g) Intercession with the employers or creditors of victims or
witnesses;
X
(h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X
(i) Provision of translator services;
X
(j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X
k) Provision of counseling or assistance during court appearances
when appropriate;
X
(1) Protection from threats of harm and other forms of
intimidation;
X
(m) Special advocate services
(7) (b) "Special advocate services" means the services offered to aid victims
who are children, including, but not limited to, court -appointed special advocate
(CASA) programs, sexual assault treatment and prevention programs,
community -based youth and family servicing programs, gang alternative
programs, school -based intervention and prevention programs, big brother and
big sister programs offering aid to children who are victims, restitution
programs, partners programs offering aid to children who are victims, and child
abuse treatment programs.
Only grants submitted by the Court Administrator's Office would check (2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the
purpose of collecting all moneys assessed by the courts, including moneys owed pursuant to this article, and
collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check (2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of
implementing the right of victims.
8
11b. For each YES listed in 11a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter (a — m)
which refers to 13.a
List Goal and Objective(s) pertaining to the service provided in your
GOALS and OBJECTIVES.
a
crisis intervention
Goal 2: Objective 1, Objective 2; Objective 3 — VW Assistants providing
service to domestic violence victims throughout the CJS
Goal 1: Objective 1 — VW Assistant providing victim services throughout
the CJS especially for crimes involving murder, sexual assault & child
sexual assault
Goal 4: Objective 1, Objective 2, Objective 3 — V/COMP Assistants
dealing with victims early in the crime which many times is a very
emotional time.
c
Victim
Compensation
Goal 2: Objective 1 — VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Goal 1: Objective 1 — VW Assistants assisting victims of any eligible
crime
Goal 4: Objective 1, Objective 2, Objective 3 — V/COMP assistants
helping many victims with the application process especially those
needing emergency assistance
d
education of CJS
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2- calling off victims & witnesses from testifying
Objective 3 — during the process of coordinating trials
Goal 1: Objective 1 — any crime as the case progresses through the CJS
Goal 4: Objective 1, Objective 2 — V/COMP assistants referring victim to
their VW Assistant for complete information on the CJS
e
Return of Victim's
property
Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in final disposition letter
Objective 2,— when calling off victims and witnesses from
testifying
Objective 3 — during the process of coordinating the trial
Goal 1: Objective 1 — any crime after the case is completed in the CJS
f
Notification of the
status of the case
Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2,— when calling off victims and witnesses from
testifying
Objective 3 — during the process of coordinating the trial
Goal 1: Objective 1 — any crime after the case is completed in the CJS
g
Intercession for
victim with
employer, creditor
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 — any crime when a victim wants to use their VRA
right to attend court hearing
Goal 4: Objective 1, Objective 2, Objective 3 - V/COMP Assistants
helping victims gather documentation for a V/COMP claim.
9
i
translation services
Goal 2: Objective 1 Goal 3: Objective 3;
Goal 1: Objective 1 — any crime — Spanish bi-lingual VW Assistants are
always available to assist Spanish speaking victim and witnesses. VW
Assistants contact Interpreters for other language interpretation
j
secure court
waiting room
Goal 2: Objective 1; Goal 3: Objective 3;
Goal 1: Objective 1 — any crime - The VW Assistants utilize four court
house waiting rooms and one DA Office waiting room for the security and
comfort of victims and witnesses.
k
assistance during
court appearances
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 — any crime when a victim attends a court hearing
1
protection of
threats of
harm/intimidation
Goal 2: Objective 1- VW Assistants assisting domestic violence victims
Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 — any crime when a victim attends a court hearing
12. Will this project utilize volunteers and or interns? ® Yes n No
If yes, please answer the following:
_5_Number of volunteers/interns which were utilized for last six months, July 1, 2017
through December 31, 2017.
In 2017, the total number of volunteers/interns was 10 who provided 669.5 hours to the
agency.
10
SECTION D - SERVICE INFORMATION:
13. What is the population and geographic area targeted for service through this project?
a) How many crime victims have you served and will you serve?
Continuing Applicants should obtain these figures from the Quarter 41FINAL report for
each grant cycle.
VICTIMS SERVED
1 YEAR
July 1, 2015
Through
June 30, 2016
VICTIMS SERVED
1 YEAR
July 1, 2016
Through
June 30, 2017
PROJECTED VICTIMS
SERVED
July 1, 2017
Through
June 30, 2018
PROJECTION OF
VICTIMS TO SERVE
July 1, 2018
Through
June 30, 2019
2743
2930
3173
3175
b) What is the number of victims served July 1, 2017 through December 31, 2017? 1556
c) Are there other community agencies currently providing like services to the targeted population?
NO
If yes, explain how this project is not a duplication of services.
14. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and provision
of crime victim services and indicate how you work with them.
AGENCY
HOW YOU COORDINATE
1 Greeley PD Victim Services
Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
2 WCSO Victim Services
Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
3 Catholic Charities
District Attorney Victim Assistants contact this agency to discuss and
refer victims for monetary needs that have no other resources.
Victim Compensation works with CC to determine what can be
covered by COMP vs what CC can assist.
4 A Woman's Place - AWP
We refer victims to A Woman's Place Legal Advocacy Program to
obtain civil protection orders. The positive relationship and trust is
invaluable when making referrals to each other's agencies. AWP
and the DA' Office VA Program are presently co-chairs of the Weld
County DV Coalition and meet to discuss and collaborate trainings.
5 Probation Victim Services
Discuss and coordinate victims whose defendant's have received a
Probation Sentence.
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b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If "yes," provide the name(s) and position(s) of the CCVC participant(s) and their level of
involvement in that group. YES
NAME OF MEMBER
HOW THEY PARTICIPATE
JoAnn Holden
Chairs CCVC, attends quarterly meetings, member of VR Event Subcommittee,
coordinates trainings
Fawn Harmon
Attends quarterly meetings, member of VR Event Subcommittee
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working -relationship with law enforcement victim assistance programs (who represent 23 law
enforcement agencies), non-profit crime victim service agencies, the Courts, Clerk's Office, Collections,
Probation Department's Victim Assistance Program as well as judges when projects require their input.
The DA Office Victim Witness Assistance Program is part of the Weld County Domestic Violence
Coalition (Co -Chair) and CCVC - Coordinating Committee for Victims of Crime (Holden -Chair),
Additionally, the Project Director is also a part of Weld County SART (Sexual Assault Review Team),
MCR SANE (Medical Center of the Rockies Sexual Assault Nurse Examiner) and Child Case Review. All
these programs have a crime victim component to their agenda. The contacts made at these meetings
are invaluable in networking, gaining new contact resource people, and brainstorming system changes.
12
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
15. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? ® Yes n No
How? The Victim Witness Assistance Program provides information to victims concerning Crime
Victim Compensation in the initial filing letter received by a VRA Victim. Additionally, Victim
Compensation brochures (English and Spanish) are available in every court waiting room and the District
Attorney's Office Lobby. VW Assistants also help victims complete application forms and refer victims to
the Victim Compensation Program.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
c) Date of the last Crime Victim Compensation training: 2-13-17
d) Person who conducted the training: Fawn Harmon, 19th JD CVC Coordinator
13
11
Number of Staff and Volunteers in your agency providing services to crime victims.
Number of Staff and Volunteers who attended the last Victim Compensation Training.
(both staff who were not able to attend the training have received information from the CVC
Coordinator)
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
13
SECTION F - VICTIM RIGHTS ACT:
16. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness — rights and services — C.R.S. 24-4.1-304
EYes No
a) Briefly describe how your agency assures that all staff and volunteers are trained on
VRA.
The Victim Witness Assistance Program provides information to victims concerning Crime Victim Rights in
the initial filing letter received by a VRA Victim. Additionally, VRA brochures (English and Spanish) are
available in every court waiting room and the District Attorney's Office Lobby.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
® Yes ❑ No
c) Date of last VRA Training: 10-10-2016 — all DA Office employees
d) Person who conducted the training: Andi Martin, DCJ VR Specialist and JoAnn Holden, Director
of Victim Services
_13 Number of VW Staff and Volunteers in your agency providing services to crime victims.
_12 Number of VW Staff and Volunteers who attended the VRA Training.
(A new VW Assistant was added January 2017)
e) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with VRA crimes. Victims are identified, entered
into a database and an initial VRA Packet is mailed. The initial VRA Packet includes information
regarding the charges filed, a VRA Brochure, a brochure explaining the availability of Crime Victim
Compensation, a request to complete a Victim Impact Statement and a list of various victim -service
providers. As the case progresses through the court system, DA Office secretarial staff sends case -
status EMAILs to staff in the Victim Witness Assistance Unit who select the appropriate Victim Rights
Letter to send to the identified victim's rights victim. Victim Witness Assistants are available to answer
victim's questions by phone or in person and are available to provide court support when victims wish to
attend a critical stage of the court system.
f) Does your agency have a brochure describing VRA? ® Yes ❑ No
If "yes", list the languages in which your brochure is available. See SECTION I.
ATTACHMENTS English and Spanish.
g) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS VRA brochures SHOULD be
included in the application (all languages).
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
14
SECTION G - BUDGETARY INFORMATION: All Budget pages MUST be completed. All
figures should be rounded to the nearest dollar.
17. Have you previously received 19th JD VALE Funding for this project? ® Yes n No
GRANT YEAR
2017-2018
2016-2017
AMOUNT AWARDED
$136,182
$136,182
AMOUNT OF FUNDS RETURNED
( not used durin rant cycle)
0.00
2015-2016
$132,667
0.00
2014-2015
$125,755
0.00
18. What is the projected cost per client served (cost/benefit ratio)?
FORMULA: Funds requested divided by number of victims projected to serve = cost per client
$140,594 divided by 3175 victims = $35.15 per victim to be served
19. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME
TITLE
PHONE
EMAIL
JoAnn
Holden
Director of Victim
Services
970 400-4747
jholden@co.weld.co.us
Robb
Miller
Assistant District
Attorney
970 356-4010
rmiller@co.weld.co.us
b) Who (give name and title) in your agency is responsible for reviewing agency bank
statements against agency financial reports for accuracy of financial
information? Barbara Connolly, CPA, is the Weld County Government Controller who
supervises all functions dealing with county finances which would include reviewing
bank statements.
20. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check, who is
authorized to write a check, who is authorized to sign a check, whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a
check to themselves.
All financial requests, including payroll, in Weld County are processed through a separate accounting
department. Requests are initially submitted to an office administrator who enters an electronic request in
the accounting system. The accounting department then reviews all requests for proper documentation
and approval if required related to request. A list of payables is submitted to the County Commissioners
for their review. If approved, the Clerk to the Board process the checks through an automatic check
signing process and they are sent out. Due to the separation of duties and multiple review process, dual
signatures are not required.
15
21. What process does your agency have in place to reconcile financial information with the
quarterly VALE Financial Report?
Teri McDaniel, Accountant II in the Weld County Accounting Department gives the Project Director a
quarterly spreadsheet indicating personal costs of each employee in the Victim Witness Assistance Unit.
The Project Director takes the figures off the spreadsheet to complete the VALE Financial reports. The
VALE Financial Report is then given to Barbara Connolly, CPA, Weld County Government Controller for
final review and signature.
16
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget. This recap provides an overall
picture of your agency's funding sources and percentage of funding being requested in the VALE
Application.
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE
END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable)
136,182
07 / 01/ 17
06 / 30 / 18
DCJ CVS - DCJ Consolidated
Funds VOCA
95,293
01 /01 /18
12 /31/18
Other: VALE ADMIN
95,754
07 / 01/ 17
12
/ 31/ 17
Other: COMP ADMIN
46,598
07 / 01/ 17
12
/ 31/ 17
Weld County Funding for
VW Unit Salaries & Benefits.
469,130
07 / 01/
17
12
/ 31/ 17
TOTAL
842,957
Please specify the source of "Other" funds ( other grants, government funds, city funds, donations, fund-raising, etc.)
"Other" funds should reflect hard dollars and NOT in -kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources
and activities it is allowed to use to raise revenue. While the financial support provided by Weld County
Government has increased, the VW Unit must compete with other high priority programs for limited
county funding. The Director of Victim Services writes grants for funding when available and
appropriate, but grant funding cannot be relied to always be available. The VOCA Grant funds partial
salaries of three VW Assistants (two that are also requested in this VALE Grant). We are asking for
$59,773 more in the VOCA Grant for 2019.
The DA's Office Victim Witness Assistance Unit budget was funded in 2017:
55.7% = *Weld County Government
11.4% VALE Administration funds
5.5% COMP Administration funds
11.3% VOCA Grant
16.1% VALE Grant
*Weld County pays for IT support, computers, phones and phone support for the VW Unit.
17
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
/
Continuation Applicants
r
ALL APPLICANTS
nti
Continuation
(Column 1)
2017 - 2018
(Column 2)
2018 - 2019
Applicants
(Column 3)
Current Grant Award
j'
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
a
Job Position/NAME
VW Director- Holden
43,411
VW Director- Holden
43,411
0
VW Assistant- Fix
6,792
VW Assistant- Fix
6,792
r
0
VW Assistant- Kim Rodriguez
17,549
VW Assistant- Kim Rodriguez
17,549
0
VW Clerical Latish Rodriguez
17,908
VW Clerical Latish Rodriguez
18,616
+708
V/COMP Assistant -Wilson
19,576
V/COMP Assistant -Wilson
27,269
''
+7,693
SUBTOTAL SALARY
105,236
SUBTOTAL SALARY
113,637
Fringe Benefits 30,946
Fringe Benefits
27,557
s
-3,389
Subtotal 1136,182
Subtotal
141,194
5,012
EQUIPMENT
EQUIPMENT
(+1 -)
r,:
a�
a
=r
tr 4,
"MFG
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
wF
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+ / -)
c�-
Subtotal
I
Subtotal
TOTAL FUNDS: 136,182
TOTAL FUNDS REQUESTED: 141,194
+5,012
18
VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
*List each job position, include the name of the employee, if available. If 2 individuals have the same job title, list it twice.
* Indicate FTE of individual (EX: I FTE; .5 FTE; .75 FTE)
* TOTAL COST - Show the total amount of salary and fringe benefits of the position
*(SALARY and FRINGE BENEFITS are to be shown separately.)
*VALE % - Show the VALE percent requested for the total cost of the position
*VALE Funding - Calculate the VALE funding request based on the TOTAL COST and VALE %.
* Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the position cannot be
funded (because 100% VALE Funding) indicate this.
Title of Job
Position\Name
FTE
Total
Cost
VALE
VALE
Funding
Requested
If THIS grant funding will not pay for
the entire position, what other
SOURCE will be used to pay for the
rest of the position
%
Requested
VW Director (Holden)
1
116,608
51%
59,877
VALE Admin
VW Assistant (FIX)
1
63,962
15%
9,368
VOCA Grant +County Match
VW Assistant
(Kim Rodriguez)
1
65,438
34%
22,393
Weld County Government
VW Clerical
(Latisha Rodriguez)
.625
19,565
100%
19,565
Position will be reduced or deleted
V/COMP (WILSON)
.75
29,451
100%
29,451
CVC Admin
JoAnn Holden, Director of Victim Services Program
VALE Cost: $59,877 (S: 43,411 B:$16,466)
Salaried employee, works hours needed to accomplish the duties. Benefits: FICA, Medicare, Health, Life,
Disability, Retirement
Paulina Fix, County Court Victim Witness Assistant
VALE Cost: $9,368 (S: $6,792 B: $2,576)
Works 40 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
Kim Rodriguez, County Court Victim Witness Assistant
VALE Cost: $22,393 (S: $17,549 B: $4,844)
Works 40 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
Latisha Rodriguez, Victim Witness Unit Receptionist
VALE Cost: $20,105 (S: $18,616 B: $1,489)
Works 25 hours a week at $14.32 per hour. Benefits calculated at 8% :FICA, Life
Request for VOCA to pay for 5 additional hours per week.
Bailey Wilson, Victim Compensation Assistant
VALE Cost: $29,451 (S: $27,269 B: 2,182)
Works 30 hours a week at $17.48 per hour. Benefits calculated at 8% :FICA, Life
This position is NOT ELIBIGLE for VOCA Grant
19
B. EQUIPMENT REQUEST: Refer to Application Instructions to complete this section
correctly.
N/A
C. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be
specific, itemized costs related to victim services.
N/A
D. IN -STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
N/A
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
N/A
F. DIFFERENCES FROM LAST YEAR'S REQUEST: Continuation Applicants only for
Victim Services requests: If this is an application for continuing funding, explain any changes
from last year's awarded funding for Victim Services requests and this proposed funding.
The request is for $5012 more. Due to limited VALE Grant funds, no increase has been requested for
HOLDEN, FIX and KIM RODRIGUEZ even though costs for these positions has increased.
Additional funds have been requested for the two part-time positions: 1-Latisha Rodriguez COLA -
(requesting VOCA pay for an additional 5 hours a week); 2- Wilson for additional hours. Was working 25
— 30 hours a week and needs to work at least 30 hours a week. This position is NOT ELIGIBLE for
VOCA funding.
20
VALE Grant Application Signature Page
Applicant Agency: District Attorney's Office, 19th Judicial District
Project Title: Victim Witness Assistance Unit
Grant Period:
July 1, 2018 through June 30, 2019
We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following
signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements
made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each
read The Application and are fully cognizant of their duties and responsibilities for this project.
)Project Director:
Name: JoAnn Holden Position/Title: Director of Victim Services
Agency (including Division or Unit): 19th Judicial District Attorney's Office, Victim Witness Assistance Unit
Mailing Address: PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 52-8023 E -Mail: jholden@weldgov.com
Signature: 7 3 tThtv ,�
District Attofney:
Name: Michael J. Rourke
Date:
FEB 2 2018
Position/Title: Weld County District Attorney
Agency (including Division or Unit): 19th Judicial District Attorney's Office
Mailing Address: PO Box 1167, Greeley, CO 80632
Phone: 970 356-4010 rFax: 970 352-802,3 E -Mail: nrourke@weldgov.com
Signature:
Date:
Financial Officer:
Name: Barbara Connolly Position/Title: Financial Officer
FEB 282018
Agency (including Division or Unit): Weld County Government
Mailing Address: PO Box 758, Greeley, CO 80632
Phone: 970 356-4000 ext 4218 Fax: 970 352-0242 E -Mail: bconnollyweldgov.com
Date: 1,1 ja7
�
Authorized Official:
Name: Steve Moreno Position/Title: Chair, Board of County Commissioners.
Agency (including Division or Unit): Board of County Commissioners, Weld County
Mailing Address: PO Box 758, Greeley, CO 80632Phone: 970 336-7204 ext 4200 Fax: 970 352-0242 E -Mail:
smoreno@weldgov.com
/
1
Signature: " \--�� ---
F
Date:
FEB 2 8 NIB
In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
020/fsib61167
21
SECTION H- ATTACHMENTS:
Attach to ONLY the original grant application:
_X_ A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims (page 20)
_X_ Two copies of your agency's VRA brochure OR the VRA brochure your agency utilizes (ALL
languages) DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
Include a copy of agency's most recent audit report or financial review. * If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored.
Attach to original and all copies of the grant applications:
_N/A_ EQUIPMENT REQUESTS documentation of cost of equipment showing comparison pricing.
_X_ random sampling of client satisfaction (completed client survey)
_N/A_ A list of ALL of your agency's board members which delineates the Board of Directors,
(private non-profit).
22
it
ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMEN T.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: JoAnn Holden
TITLE: Director of Victim Services
PROJECT: Victim Witness Assistance Unit
AGENCY: Weld County District Attorney's Office
ADDRESS: PO Box 1167, Greeley, CO 80632
SIGNATURE:
DATE:
FEB 2 8 2018
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
23
ozo/f°60/7/86)
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