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Home My WebLink About20172884.tiff/0'7n? 7- AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND LIFEBRIDGE CHRISTIAN CHURCH This Agreement Amendment, made and entered into/s' day of , 2018, by and between the Board of Weld County Commissioners, on behalf of th el County Department of Human Services, hereinafter referred to as the "Departm nt", and LifeBridge Christian Church, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the Compass: Weld County Family Support Team, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document number 2017-2884 approved on August 23, 2017. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2018. • The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following changes are hereby made to the Contract Documents: 1. Paragraph 1, Term This agreement shall become effective June 1, 2017, upon proper execution of this Agreement, and shall expire May 31, 2019, unless sooner terminated as provided herein. 2. Paragraph 15, Representatives For Contractor: Andy Salonen, Care Pastor 3. Exhibit A, Scope of Services, amended as attached. 4. Exhibit B, Payment Schedule, amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. 6& 07084,4e, / fr rD 7_ /1.-/r. Weeoff IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATIEST: Aiedifo,0, G '4, Weld of ty Clerk to the Bo d By: Deputy Clerk t?the : •ard ,��/!�� Steve Moreno, Chair BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO c ONTRACTOR: JUL 162018 LifeBridge Christian Church 10345 Ute Highway Longmont, Colorado 80504 By: Kevin King, Exetive Pastor Date: 0 5 2 oz.o/7- 02P21 EXHIBIT A SCOPE OF SERVICES Human Services has the opportunity to continue the implementation of Compass: Weld County Family Resource Team program, hereinafter referred to as "Compass", through a collaborative partnership in the interest of positive youth development and the strengthening of families eligible under Child Welfare programs. 1. General Description of Services A. Contractor and Human Services will collaboratively develop and refine Compass quality services and evidence -based practices and outcomes in the areas of: 1) A community -wide intensive case management system to meet the needs of families at risk. 2) Specific family services plans that incorporate access to existing community services and the development of new service alternatives to address: drug and alcohol issues including utilization of Detox, youth services, education groups, support groups, Alcoholics Anonymous, assessment and testing; and mental health issues including assessment, individual treatment, medication evaluations, psychological evaluations; and mediation/mentoring issues including family group conferencing, mediation, teen parenting classes; and - educational and employment issues including interfacing with schools and facilitating extracurricular recreational activities; and community issues including collaboration between various agencies and coordination of mentoring, counseling and other activities especially for south Weld County; and juvenile delinquency issues including assessment, case management, supervision, restorative justice, and other related activities. 3) Comprehensive case management services, as outlined in the Compass Operational Manual; including interviewing, conducting appropriate home visits, accepting the assignment of specific cases for purposes of connecting services outlined in the family services plan for families and youth, reporting the outcomes of such treatment plans, and identifying gaps, duplication, outcomes, and system modification needs. Updates to the Compass Operational Manual will be sent out within 30 days of the respective update. 4) Psychosocial educational groups that provide prevention messages around subjects such as substances abuse, suicide, domestic violence, unhealthy lifestyles, child maltreatment, and/or anger management. B. Contractor would be unable to provide full participation to this project without program development funds to be made available under this Agreement. Resources from this Agreement will allow Contractor to provide various levels of expertise from its organization to meet the planning and implementation needs for this project. C. The aforementioned Compass Operational Manual will be provided to the Contractor by the Human Services Outreach Manager at the onset of this Agreement. 2. Scope of Services At a minimum, Compass, through its collaboration between Contractor and Human Services, will document if: A. The project successfully reduced the number of open cases in the child welfare system or adjudicated youth in the juvenile justice system. B. The project successfully reduced high cost services, such as out -of -home placement, detention, or DYC Commitment. C. The project successfully focused resources within Human Services and Contractor to continue the Compass project. D. The project successfully developed a better system design to meet the needs of the youth and families in regards and, at a minimum, to: I) Keep families together through a better utilization of existing community resources to avoid the opening of a case in the child welfare and juvenile justice systems. 2) Increase families' protective factors. 3) Improve the ability of families to access and maintain services as documented by outcomes of treatment plans. 3. Youth and Families to be Served Contractor agrees to have their Compass worker serve an average caseload of up to twenty (20) families at any given time, unduplicated, per FTE, through case management services unless Contractor provides only a partial FTE. Contractor also agrees to have their Compass worker available to facilitate up to two groups either monthly or per curriculum, per FTE. The number of families assigned will be prorated based on the corresponding FTE. 4. Eligibility for Funding Human Services shall be responsible for identifying and referring families who are eligible for the project. The eligible families include: A. Families who are not involved in child welfare or the juvenile justice court systems, with children/youth currently enrolled in school if 18; or B. Families, with children/youth, who require intervention that focuses on the family unit, as well as the needs and aspirations of the family. C. Families who meet the eligibility requirements of Program Area Three (PA3), Program for Children and Families at Risk of Involvement with Child Welfare, under Volume 7.200 (12 CCR 2509-3). D. Families who meet the rules and requirements governing the specific funding stream utilized. 5. Role of Human Services and Lease of Office Spaces A. Human Services will administer, organize the planning and implementation of the programs to be offered, provide written policies as approved by the Board of County Commissioners, and document the outcomes of the project. B. Human Services will assign its Manager(s) to assist in the development and implementation of the assessment team and assignment of cases for Contractor. C. Human Services will be responsible for the identification and referral of youth and families and assignment of cases to Contractor. D. Human Services will meet monthly or more frequently as needed with assigned contracted staff. Human Services will manage weekly team meetings to be held at Human Services. Human Services will schedule and facilitate annual meetings to be held between the assigned Contractor managerial/supervisory staff person with Human Services Manager(s) to promote quality communication and resolve implementation issues. E. Human Services will administer and provide funding for direct services to Compass clients, as authorized by Human Services, and which are not duplicative of existing community resources, identified as a result of the Compass recommended treatment plan options. F. Human Services, as the Lessor, will provide "Office Space", in Greeley, Colorado, hereinafter referred to as "the Premises," as follows: 1) Human Services, as the Lessor, will provide one shared work space to Contractor, as Lessee, which will be located at the 315 North 11th Avenue and will provide one work space to be located at the Premises, until such time that Human Services no longer offices at 315 North 11th Avenue. 2) In consideration of leasing of the aforesaid, the parties covenant and agree as follows: a. Human Services will charge no rent to Contractor for use of the Office Space; b. Contractor agrees to use ordinary care when using the Office Space; c. Contractor may not sublet any part of the Office Space; d. Contractor may not use the Office Space for any purpose other than conducting the business and duties under this Agreement; e. Contractor shall keep the Office Space clean and in sanitary condition; f. Contractor shall allow Human Services any reasonable hour of the day to enter into or upon the Office Space. g. Contractor shall be responsible for loss or damage of equipment. Any time a Laptop Computer that is assigned to a Contractor staff member, who is acting in his or her capacity as a Compass worker, is lost or damaged, the situation will be assessed on a case -by -case basis with regard to whether the Compass worker will be issued another Laptop Computer and/or whether Contractor will be required to reimburse the County for the lost or damaged equipment. h. Human Services shall pay all utilities and trash removal expenses. 3) Furthermore, the parties hereto agree as follows: a. That no assent, express or implied, to any breach of any one or more of the covenants or agreements hereof shall be deemed or taken to be a waiver or any succeeding or other breach; b. That, to the extent permitted by law, Contractor agrees to indemnify, save, and hold harmless Human Services from any and all loss, injury, or damage whatsoever, to all office equipment, furniture, equipment, office supplies and other personal property owned by Contractor or its employees as the result of fire, flood, inclement weather, or other casualty, other than by negligence of Human Services; c. That Human Services shall own and maintain the filing cabinets and computer systems including computers, modems, printers, and associated computer equipment, used in the Office Space, unless provided by Contractor; d. That Contractor's employees shall escort all Compass clients to and from the Office Space and reception area; e. Human Services shall pay for the use of the telephones and all miscellaneous office supplies used by Contractor, including photocopying for purposes of Compass functions only, while the Contractor is on Human Services premises. f. Contractor shall pay for the use of the telephones and all miscellaneous office supplies used by the Contractor's employee, including photocopying and mailing for purpose of Compass functions only, while the Contractor's employee is on Contractor's premises. 4) Human Services will provide training to the Contractor's FTE, and their supervisor, regarding the operations manual, the database, case documentation, treatment planning, community resources, team building and intervention skills. Training will be conducted through a mandatory orientation hosted by the Department to be held at the beginning of the agreement term. 6. Role of Contractor A. Contractor agrees to their FTE being required to participate in the four functions of the project as follows: I) The supervisor for the assigned or selected FTE will attend and participate in the mandatory annual program collaboration meeting. The Contractor's FTE will participate in monthly individual meetings with the Human Services Manager as well as attend weekly staff meetings at Human Services when available and when assigned to the referral phone. 2) Develop appropriate treatment plans for youth and families assigned. Contractor agrees to comply with the Compass Operational Guidelines and Compass participation standards through a Memorandum of Understanding between assigned supervisor/manager and Contractor's FTE. 3) Perform as a case manager to provide intervention, connection to program services and post -participation services, as appropriate and recommended by Human Services Manager. Assist clients in finding counseling, resources for basic needs and other related family support information and services. This may include information and connections to other organizations providing community resources and family support. 4) Submit referrals for appropriate services; including Medicaid, private insurance and Core eligible services, to meet the requirements of treatment plans. B. Contractor will serve an average caseload of up to twenty (20) families at any given time, unduplicated, per FTE, through case management services unless Contractor provides a partial FTE. Contractor also agrees to ensure their employee will be available to facilitate up to two (2) groups either monthly or per curriculum, per FTE. The number of eligible youth and families will be prorated based on the corresponding FTE. C. Contractor agrees to assign FTE to be housed at Human Services who will be familiar with and follow Compass Operational Procedures. Contractor will also provide their FTE with updates of changes to the Procedures as provided by Human Services. Contractor agrees to ask the Human Services Manager or Family Resource Division Head for clarification regarding any policy or procedure that is ambiguous. D. Contractor agrees to provide one work space, which will be located on the Contractor's premises, for use by the assigned FTE, or partial FTE. E. Contractor agrees that the assigned or selected FTE will complete the Strengthening FamiliesTM Protective Factors Framework training online through the National Alliance of Children's Trust and Prevention Funds, as required by the Colorado Community Response, upon award of contract. F. Contractor agrees that the assigned or selected FTE will attend scheduled Family Team Meetings, Team Decision Making Meetings, and Group Supervisions as assigned by the Human Services Manager(s). G. Contractor agrees to assign an immediate supervisor to the assigned or selected FTE for purposes of direct supervision and oversight of caseload. Contractor agrees the immediate supervisor will meet with the assigned or selected FTE a minimum of once per month. Contractor agrees that monthly supervision will include, at a minimum, the following: a. Staffing of all current cases. b. Review of documentation related to each case. c. Follow-up with Human Services Manager(s) regarding questions and/or concerns (as needed). d. Review of program checklist (developed by Human Services). H. Contractor agrees to provide monthly supervision notes to the Human Services Manager or Family Resource Division Head. Supervision notes should be submitted with the monthly billing. 7. Working Remotely A. Human Services and Contractor agree that that the selected FTE may work remotely on an occasional basis only if approval has been granted by the Contractor's immediate supervisor and the Human Services Manager prior to the occurrence. Human Services and Contractor further agree that every requested occurrence shall be documented in writing and shall detail the date of the request, date of Contractor's approval, date of Human Services' approval, as well as approved location and duration for occurrence. B. If the selected FTE is approved to work remotely, it is granted on a temporary and revocable basis only, and may be discontinued at any time and for any reason by either the Contractor or Human Services. The selected FTE agrees that he or she will: a. Be accessible during the agreed upon hours. b. Have a designated work area at their approved alternate work location that is approved by their immediate supervisor and the Department. This area must include a locking file cabinet for confidential information. c. Count mileage for any work -related business from either their alternative work location or their primary work location; whichever is closer. d. Have a cell phone and internet coverage available at their alternative work location. Appropriate use of the internet is expected during normal "business" hours while working remotely. e. Be available to clients and their supervisor by cell phone for consultation while working remotely. f. Comply with all existing job requirements that are currently in effect at their primary work location. g. Maintain a normal workload. C. The Contractor and Human Services agree that: a. Working remotely is not intended to serve as a substitute for dependent care. If children or adults in need of primary care are in the alternate work location during work hours, the selected FTE must make arrangements for dependent care during the agreed upon work hours. b. Working remotely is not intended to permit employees to have time to work at other jobs or run their own businesses. Failure to fulfill normal work requirements, both qualitative and quantitative, on account of other employment, may be cause for disciplinary action or termination of employment. 8. Weld County Human Services Advisory Commission: Human Services and Contractor agree to assign oversight responsibilities to the Human Services Advisory Commission (HSAC) to evaluate the implementation of the Compass program. At a minimum, the HSAC will document and review, at least at the end of each program year the outcomes identified in Exhibit B, Item 2, Scope of Services. EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 3, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported in Trails by Human Services after May 31, 2019. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Human Services expenditures and shall not be reimbursed by the Human Services. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. If said funds, or any part thereof, become unavailable as determined by the Human Services, the Human Services may immediately terminate the Agreement or amend it accordingly. Match Requirement 2' Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is 20% of the award amount. Contractor shall provide the Human Services Outreach Manager with acceptable written evidence of compliance with this requirement prior to any work being completed under the Agreement. 3. Fees for Services Human Services agrees to pay Contractor a maximum of $52,004.98 per Full Time Employee (FTE) for one (1) 40 -hour FTE, or pro -rated for partial FTE. This reimbursement to the Contractor will be made in twelve (12) monthly installments of $4,333.75 per 40 -hour FTE, or pro -rated for partial FTE, if Contractor substantially meets the requirements of full participation on a monthly basis, in accordance with Exhibit A, Scope of Services. 4. Submittal of Vouchers Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Human Services Outreach Manager by the 3rd day of the month following the month in which the expense was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND LIFEBRIDGE CHRISTIAN CHURCH This Agreement, made and entered into thay of 2017, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of man Services, hereinafter referred to as the "Department' and LifeBridge Christian Church, hereinafter referre to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Scope of Services, and Exhibit B, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. W ITN ESSETH WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the County of Weld has provided Human Services fund resources for education, training, and support services for Weld County's at -risk families; and WHEREAS, positive youth development and the strengthening of families are major goals for Colorado including Weld County; and WHEREAS, meeting the needs of at -risk youth and their families in Weld County is a critical issue; and WHEREAS, Human Services and Contractor agree to a common planning goal of "intervening successfully with families in the least intrusive manner while maximizing safety before they enter the child welfare and juvenile justice systems; and upon entry into the child welfare systems, to expedite the positive resolution of their treatment or case plans"; and WHEREAS, Human Services and Contractor agree that that a multi -disciplinary approach will assist in building a strong collaborative system on behalf of at -risk youth and their families; and WHEREAS, Contractor is dedicated to develop and participate in the Compass: Weld County Family Support Team, hereinafter referred to as "Compass", with other agencies that are recognized experts in their respective fields and that are contractors under Compass; and WHEREAS, Contractor has the expertise and wishes to commit the appropriate staff and managerial support on behalf of Compass to plan, collaborate, provide case management, and related services required of Compass; and WHEREAS, Human Services wishes to enter into an agreement and lease with Contractor to enable Contractor facilitate the positive development of youth and the strengthening of families through Compass. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on June 1, 2017, upon proper execution of this Agreement and shall expire May 31, 2018, unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 27/42 -et aer- 6c: Ik-5-0 1-0254 7 f-o?e-/7 2017-2884 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit A, Scope of Services. 3. Payment a. Payment shall be made in accordance with Exhibit A, Scope of Services and Exhibit B, Payment Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with theAgreement. b. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposeshereof. c. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 4. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 5. Payment Method Unless otherwise provided in Exhibit A, Scope of Services, and Exhibit B, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 6. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws 2 and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and - the Age Discrimination in Employment Act of 1967; and the Equal Pay Act of 1963; and the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and 3 - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 4 7. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. S. Insurance Requirements Contractor and Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposal, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this 5 Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: i.Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. ii.Commercial General Liability Insurance written on ISO occurrence form CG 00 0110/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: $1,000,000 each occurrence; $2,000,000 general aggregate; $50,000 any one fire; and $500,000 errors and omissions. iii.Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv.Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: - If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; A provision that coverage is primary; and - A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v.For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. g. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 9. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 10. Training Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 11. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the 7 subpoena must be personally served. 12. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 13. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 14. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 15. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Heather Walker, Administrator Kevin King, Executive Pastor 16. Notice 8 All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley. CO 80632 (970) 352-1551 17. Litigation For Contractor: Kevin King, Executive Pastor 10345 Ute Highway Longmont, Colorado 80504 (303) 776-2927 Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 18. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 19. No Third Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 20. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 21. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional 9 or invalid. 22. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 23. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 24. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality 10 requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 25. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 26. Independence of Contractor: Not an Employee of Weld County Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law and provide proof thereof when requested to do so by County. 27. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 28. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 29. Warranty 11 The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 30. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 31. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 32. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 33. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 34. Subcontractors 12 Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 35. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 36. Ownership All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 37. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 38. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 13 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: dick, JC:&0;e1 Weld Co lerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO By: ��a Deputy Clerk to th i;.arJule Cozad, Chair CONTRACTOR: AUG' ' 2017 LifeBridge Christian Church 10345 Ute Highway Longmont, Colorado 80504 By: Kevin King, Executive Pasta Date: 14 oto1 7-ggieLf EXHIBIT A SCOPE OF SERVICES Human Services has the opportunity to continue developing a Compass: Weld County Family Support Team program, hereinafter referred to as "Compass", through a collaborative partnership in the interest of positive youth development and the strengthening of families eligible under Child Welfare programs. 1. General Description of Services A. Contractor and Human Services collaboratively will develop and refine Compass quality services and evidence -based practices and outcomes in the areas of: 1) A community -wide intensive case management system to meet the needs of families at risk. 2) Specific family services plans that incorporate access to existing community services and the development of new service alternatives to address: drug and alcohol issues including utilization of Detox, youth services, education groups, support groups, Alcoholics Anonymous, assessment and testing; and mental health issues including assessment, individual treatment, medication evaluations, psychological evaluations; and mediation/mentoring issues including family group conferencing, mediation, teen parenting classes; and educational and employment issues including interfacing with schools and facilitating extracurricular recreational activities; and community issues including collaboration between various agencies and coordination of mentoring, counseling and other activities especially for south Weld County; and juvenile delinquency issues including assessment, case management, supervision, restorative justice, and other related activities. 3) Comprehensive case management services, as outlined in the Compass Operational Manual; including interviewing, making appropriate home visits, accepting the assignment of specific cases for purposes of connecting services outlined in the family services plan for families and youth, reporting the outcomes of such treatment plans, and identifying gaps, duplication, outcomes, and system modification needs. Updates to the Compass Operational Manual will be sent out within 30 days of the respective update. 4) Psychosocial educational groups that provide prevention messages around subjects such as substances abuse, suicide, domestic violence, unhealthy lifestyles, child maltreatment, and/or anger management. 5) Circle of Parent weekly support group for Compass clients to find and receive support. The Compass Circle of Parent group would adhere to the guidelines set forth in the Prevention Services Unit Circle of Parent group manual. B. Contractor would be unable to provide full participation to this project without program development funds to be made available under this Agreement. Resources from this Agreement will allow Contractor to provide various levels of expertise from its organization to meet the planning and implementation needs for this project. C. The aforementioned Compass Operational Manual will be provided to the Contractor by the Human Services Prevention Services Unit Manager at the onset of this Agreement. 2. Scope of Services At a minimum, Compass, through its collaboration between Contractor and Human Services, will document if: A. The project successfully reduced the number of open cases in the child welfare system or adjudicated youth in the juvenile justice system. B. The project successfully reduced high cost services, such as out -of -home placement, detention, or DYC Commitment. C. The project successfully focused resources within Human Services and Contractor to continue the Compass project. D. The project successfully developed a better system design to meet the needs of the youth and families in regards and, at a minimum, to: 1) Keep families together through a better utilization of existing community resources to avoid the opening of a case in the child welfare and juvenile justice systems. 2) Increase families' protective factors. 3) Improve the ability of families to access and maintain services as documented by outcomes of treatment plans. 3. Youth and Families to be Served Contractor agrees to serve an average caseload of up to fifteen (15) families monthly, unduplicated, per FTE, through case management services unless Contractor does not provide a full year of services or provides a partial FTE. Contractor also agrees to facilitate one (1) to two (2) groups either monthly or per curriculum, per FTE. The number of eligible youth and families will be prorated based on the time period that Contractor provided Compass services and/or the corresponding FTE. 4. Eligibility for Funding Human Services shall be responsible for identifying and referring families who are eligible for the project. The eligible families include: A. Families who are not involved with child welfare or the juvenile justice system, with children/youth currently enrolled in school if 18; or B. Families, with children/youth ages 6-19, who require intervention that focuses on the family unit, as well as the needs and aspirations of the family. C. Families who meet the eligibility requirements of Program Area Three (PA3), Program for Children and Families at Risk of Involvement with Child Welfare, under Volume 7.200 (12 CCR 2509-3). D. Families who meet the rules and requirements governing the specific funding stream utilized. 5. Role of Human Services and Lease of Office Spaces A. Human Services will administer, organize the planning and implementation of the programs to be offered, provide written policies as approved by the Board of County Commissioners, and document the outcomes of the project. B. Human Services will assign its Manager(s) to assist in the development and implementation of the assessment team and assignment of cases for Contractor. C. Human Services will be responsible for the identification and referral of youth and families and assignment of cases to Contractor. D. Human Services will meet as needed with assigned contracted staff. Human Services will manage weekly team meetings to be held at Human Services. Human Services will manage at least quarterly meetings to be held between the assigned Contractor managerial/supervisory staff person with Human Services Manager(s) to promote quality communication and resolve implementation issues. E. Human Services will administer and provide funding for direct services to Compass clients, as authorized by Human Services, and which are not duplicative of existing community resources, identified as a result of the Compass recommended treatment plan options. F. Human Services, as the Lessor, will provide "Office Space", located in the Weld County Department of Human Services Building at 315 North 11Th Avenue, Greeley, Colorado, hereinafter referred to as "the Premises," until such time that Human Services no longer offices at 315 North 11th Avenue, as follows: 1) Human Services, as the Lessor, will provide one shared work space to Contractor, as Lessee, which will be located at the 315 North 11th Avenue and will provide one work space to be located at the Premises, until such time that Human Services no longer offices at 315 North 11Th Avenue. 2) In consideration of leasing of the aforesaid, the parties covenant and agree as follows: a. Human Services will charge no rent to Contractor for use of the Office Space; b. Contractor agrees to use ordinary care when using the Office Space; c. Contractor may not sublet any part of the Office Space; d. Contractor may not use the Office Space for any purpose other than conducting the business and duties under this Agreement; e. Contractor shall keep the Office Space clean and in sanitary condition; f. Contractor shall allow Human Services any reasonable hour of the day to enter into or upon the Office Space. g - Contractor shall be responsible for loss or damage of equipment. Any time a Laptop Computer that is assigned to a Contractor staff member, who is acting in his or her capacity as a Compass worker, is lost or damaged, the situation will be assessed on a case -by -case basis with regard to whether the Compass worker will be issued another Laptop Computer and/or whether Contractor will be required to reimburse the County for the lost or damaged equipment. h. Human Services shall pay all utilities and trash removal expenses. 3) Furthermore, the parties hereto agree as follows: a. That no assent, express or implied, to any breach of any one or more of the covenants or agreements hereof shall be deemed or taken to be a waiver or any succeeding or other breach; b. That, to the extent permitted by law, Contractor agrees to indemnify, save, and hold harmless Human Services from any and all loss, injury, or damage whatsoever, to all office equipment, furniture, equipment, office supplies and other personal property owned by Contractor or its employees as the result of fire, flood, inclement weather, or other casualty, other than by negligence of Human Services; c. That Human Services shall own and maintain the filing cabinets and computer systems including computers, modems, printers, and associated computer equipment, used in the Office Space, unless provided by Contractor; d. That Contractor's employees shall escort all Compass clients to and from the Office Space and reception area; e. Human Services shall pay for the use of the telephones and all miscellaneous office supplies used by Contractor, including photocopying for purposes of Compass functions only, while the Contractor is on Human Services premises. f. Contractor shall pay for the use of the telephones and all miscellaneous office supplies used by the Contractor's employee, including photocopying and mailing for purpose of Compass functions only, while the Contractor's employee is on Contractor's premises. 4) Human Services will provide training to the Contractor Compass Employee, and their supervisor, regarding the operations manual, the database, case documentation, treatment planning, community resources, team building and intervention skills. Training be conducted through a mandatory orientation hosted by the Department to be held at the beginning of the agreement term. 6. Role of Contractor A. Contractor agrees to participate in the four functions of the project as follows: 1) As a policy and program developer and planning partner for the project by attending meetings or utilizing other forms of communication at least monthly with assigned Human Services Manager(s). 2) The supervisor for the assigned or selected FTE will attend and participate in the mandatory quarterly program collaboration meeting. 2) As a member of Compass to enter into a Memorandum of Understanding with Human Services outlining how its employees will meet the expectations of the Compass Operational Guidelines, as revised, and to develop appropriate treatment plans for youth and families through FTE commitment by Contractor. Contractor agrees to comply with the Compass Operational Guidelines, as revised, and Compass participation standards through a Memorandum of Understanding with Contractor through its assigned supervisor/manager and employee(s). 3) As a case manager to provide intervention, connection skills for program services and post -participation services, as appropriate and recommended by Compass. Contractor assigned employees will assist clients in finding counseling, basic needs and other related family support information and services. This may include information on linkages, primarily in South Weld County, to other organizations providing community resources and family support. 4) As a community resource for appropriate services, including Medicaid services, to meet the requirements of treatment plans. B. Contractor agrees to serve an average caseload of up to fifteen (15) families monthly, unduplicated, per FTE, through case management services unless Contractor does not provide a full year of services or provides a partial FE. Contractor also agrees to facilitate one (1) to two (2) groups either monthly or per curriculum, per FE. The number of eligible youth and families will be prorated based on the time period that Contractor provided Compass services and/or the corresponding FE. C. Contractor agrees to assign staff to be housed at the Department who will be familiar with and review with the Compass worker the Compass Operational Procedures. Contractor will also provide the Compass worker with the updates of changes to the Procedures as provided by Human Services. Contractor agrees to ask the Human Services manager for clarification regarding any policy or procedure that is ambiguous. D. Contractor agrees to provide one work space, which will be located on the Contractor's premises, for use by the assigned FTE, or partial FTE. E. Contractor agrees that the assigned or selected FTE will complete the Strengthening Families" Protective Factors Framework training online through the National Alliance of Children's Trust and Prevention Funds, as required by the Colorado Community Response, upon award of contract. F. Contractor agrees that the assigned or selected FTE will attend scheduled Family Team Meetings, Team Decision Making Meetings, and Group Supervisions as assigned by the Prevention Programs Supervisor or other Human Services management. G. Contractor agrees to assign an immediate supervisor to the assigned or selected FTE for purposes of direct supervision and oversight of caseload. Contractor agrees the immediate supervisor will meet with the assigned or selected FTE a minimum of twice per month. Contractor agrees that bimonthly supervision will include, at a minimum, the following: a. Staffing of all current cases. b. Review of documentation related to each case. c. Review of ClientTrack report and associated benchmarks at least monthly. d. Follow-up with Program Supervisor regarding questions and/or concerns (as needed). e. Review of program checklist (developed by the Department). 7. Weld County Families, Youth, and Children Commission: Human Services and Contractor agree to assign oversight responsibilities to the Weld County Families, Youth, and Children's (FYC) Commission to evaluate the implementation of the Compass program. At a minimum, the FYC Commission will document and review, at least at the end of each program year the outcomes identified in Exhibit B, Item 2, Scope of Services. EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported in Trails by the Department after May 31, 2018. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. If said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Match Requirement Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is 20% of the award amount. Contractor shall provide the Department with acceptable written evidence of compliance with this requirement prior to any work being completed under the Agreement. 3. Fees for Services Human Services agrees to pay Contractor a maximum of $48,105.48 per Full Time Employee (FTE) for one (1) 40 -hour FTE, or pro -rated for partial PTE. This reimbursement to Contractor will be made in twelve (12) monthly installments of $4,008.79 per FTE, if Contractor substantially meets the requirements of full participation on a monthly basis, as follows: A. The assigned Contractor supervisor/manager or designee will have contact at least once per quarterly with Human Services Manager(s) responsible for the Compass program to actively participate in the planning and implementation of Compass. B. The supervisor for the assigned or selected FTE will attend and participate in the mandatory quarterly program collaboration meeting. C. Contractor assigned employees who comprise the FTE, and are participating in the required activities of Compass as demonstrated by time sheets. D. Contractor assigned employees are providing quality data entry into the Compass data system to document progress in serving an average caseload of up to fifteen (15) families, unduplicated, per FTE through contacts, follow-up and case management services, on a monthly basis. E. Contractor facilitated one (1) to two (2) groups per month, or as determined by curriculum, and as verified by Human Services. 4. Submittal of Vouchers Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Human Services Prevention Services Unit Manager by the 3rd day of the month following the month in which the expense was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. A�OREP CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DEVYYYY) 7/13/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ministry Risk Management PO Box 740670 Arvada, CO 80006 CONTACT NAME: (A/CNN , Eat): (866)565-6424 I FAX (A/C, No): (877)314-5382 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Brotherhood Mutual Insurance Company 13528 INSURED Lifebridge Christian Church 10345 UTE HWY Longmont, CO 80504 INSURER B : INSURER C : INSURER D INSURER E : INSURER F : GES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WSR LTR TYPE OF INSURANCE ADDL also SUBR wvD POUCY NUMBER POLICY EFF IMMIDD/YYYY) POLICY EXP IMM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X 05M372052 7/01/2017 7/01/2018 EACH OCCURRENCE $ 1,000,000.00 MAGE TO PRA M SES (aENTEDoccurrence) $ 1,000,000.00 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 10,000.00 PERSONAL&ADVINJURY $ 1,000,000.00 GENERAL AGGREGATE $ 3,000,000.00 GENt X AGGREGATE LIMIT APPLIES POLICY I JE8F OTHER: PER: LOC PRODUCTS - COMP/OP AGG $ 3,000,000.00 $ AUTOMOBILE _ LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLALIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED I I RETENT ON $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERJMEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N I A I PER I I OTH- STATUTE I ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ ' DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) In accordance with the Additional Insureds provision endorsed to the policy in the Liability and Medical Coverage Form (BGL-I1), County of Weld is named as additional insured on policy #05M372052 in relation to the Compass Program. CERTIFICATE HOLDER CANCELLATION County of Weld 1150 "O" Street Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. AUTHORIZED REPRESENTATIVE '172 L M 44. © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014(01) The ACORD name and logo are registered marks of ACORD Hello