HomeMy WebLinkAbout20183554.tiffRESOLUTION
RE: APPROVE APPLICATION FOR VETERANS SERVICE TO CAREER PROGRAM
GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Veterans Service
to Career Program Grant from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, and
the Northern Colorado Veterans Resource Center, to the Colorado Department of Labor and
Employment, commencing upon full execution of signatures, with further terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the Veterans Service to Career Program Grant from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services and the Northern Colorado
Veterans Resource Center, to the Colorado Department of Labor and Employment, be and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 7th day of November, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W/A)���,
Weld County Clerk to the Board
APP
Stele Moreno, Chair
'rbara Kirkmeyer, P
LTeputy Clerk to the Board
ounnt orney
Date of signature: (1/155/IS
can P. Conway
CUSED
Mike Freeman
c -c.: I-160, CA.c7 CESC)
l 'W 1 `� / 18-
2018-3554
HR0089
MEMORANDUM
DATE: October 30, 2018
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of a Request for
Application (RFA)
Please review and indicate if you would like a work session prior to submitting this application.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of a Request for Application (RFA). House Bill 18-1343 established Colorado Veterans Service -
to -Career Pilot Program as an ongoing program through January 1, 2024. Under the Colorado Department of
Labor and Employment (CDLE), local workforce areas may apply for the funds to support Veterans and their
spouses, and other eligible individuals seeking new employment and careers.
Services provided under this program shall not duplicate services currently provided under the Workforce
Innovation and Opportunity Act (WIOA); rather, allow for a partnership with a nonprofit agency that supports
Veterans and their families. Partner services needed to secure gainful employment or participate in an
educational or skills training program include, but are not limited to, housing, food, personal care items and
mental health.
This is an online application, with an aggressive deadline of November 7, 2018. The grant funding made
available for this program is $925,000. Employment Services would like to apply for $190,000, which would
serve 50 eligible participants at $3,800 per individual.
The content of the application has been discussed among staff of Employment Services and the Veterans
Services Office. I do not recommend a Work Session. I recommend approval of this Application, and the
submission of the application.
Sean P. Conway
Julie A. Cozad
Mike Freeman
Barbara Kirkmeyer, Pro -Tern
Steve Moreno, Chair
Approve Schedule
Recommendation Work Session
Other/Comments:
2018-355461
HVNODeci
Pass -Around Memorandum; October 30, 2018 — Non CMS
Page 1
Colorado Department of Labor and Employment
Request for Application
KADA 20190000080
Veteran's Service to Career Program Grant
Attachment A
Application Form
Cover sheet — please fill out each line in its entirety. Do not write "same as above".
Provide the name of your Initiative: Weld Project Salute
Funding amount requested $190,000.00
Who is the primary grant applicant for this application? (This is the entity that may be awarded)
Name:
Title:
Organization: Employment Services of Weld County
Email Address:
Phone: 970-353-3800
Identify the fiscal agent - (This is the entity that receives the funds. It may be the applicant or
some other agent but should have a relationship in the programmatic and strategic
requirements of the grant) If fiscal agent is different than primary grant applicant, a certification
form should be included in the application as well in order to obligate the fiscal agent to the
disbursement of funds.
Name: Lennie Bottorff
Organization. Weld County Department of Human Services
Address: 315 N 11 Ave Bldg. B, Greeley. CO 80632
Email: bottorll@weldgov.com
Phone: 970-400-6537
Type of organization: County Government
Identify the Grant Administrator for the Initiative: (A single point of contact)
Name: Cecilia L. Moreno
Title: Adult Programs WIOA Supervisor
Organization: Employment Services of Weld County
Email Address: cgarcia-moreno@weldgov.com
The signature below constitutes the individual or entity representative
acknowledges and agrees that they will be the Grant Administrator for this
applicatio
Name:
Title: A
"hlt
1
Cecilia Moreno
020/S-,5064-6)
Grant Proposal -
Provide a thorough description that addresses each item below. Preferred length: No
more than 10 Pages for responses to required elements and preferred elements.
Grant Application Elements
Each local area that wishes to participate must submit a grant application that
addresses the required elements below. Applicants may also address the
optional elements.
There are six required elements in a grant proposal. Applications that fail to
address all six required elements will not be eligible.
Required Elements
1) Provide a detailed description of services offered to eligible participants by the
workforce center that do not duplicate services currently provided under
W1OA, and how those services compliment other services offered under the
Veterans Service to Career Program.
Employment Services of Weld County (ESWC) One -Stop is uniquely
structured to provide a wide range and variety of services to meet both the
workforce and potential other needs of Veterans, spouses, and other eligible
participants in that we are housed on a Human Services campus. Our
Workforce Innovation and Opportunity (WIOA) clients have easy access to
Area Agency on Aging (AAA); Colorado Child Care Assistance Program
(CCCAP), Supplemental Nutritional Assistance Program (SNAP) and
Medicaid eligibility; information regarding child care providers; Child Support
Services; and the Child Welfare and Foster Care programs. In addition, the
Employment First and Temporary Assistance for Needy Families (TANF)
work programs, Migrant Seasonal Farmworker (MSFW), Realizing Economic
Advancement through Caring Homes (REACH), Trade Adjustment Assistance
(TAA), AmeriCorps through the Weld County Youth Conservation Corps
(WCYCC) and an Assessment & Learning Center are co -located with and
operated by Employment Services, the One -Stop Operator for Weld County.
These existing services available through ESWC will be complemented by the
additional services that can be offered under the funds of the Veterans
Service to Career Grant. Additionally, as the definition of eligible participant
has expanded greatly compared to the related definition under WIOA, ESWC
will be able to provide needed services to those individuals. Weld County
prides themselves on community wide collaboration resulting in braiding
funding, not duplicating services and remaining a debt free County. This
2
allows ESWC to truly tailor the Veterans Service to Career funding to address
any identified gaps in services.
2) Provide a clear explanation of how the grant funds would enable the
workforce center to expand its services for the purposes of the program
Veterans always receive priority of service through ESWC and the opportunity
to expand services available for Veterans in Weld County is invaluable.
Serving those who have served is a privilege and creating opportunities
through this grant opportunity will allow Veterans and their families to receive
services truly designed to meet individual needs. Funds will be leveraged with
WIOA and/or other community -based programs to meet the needs of
Veterans while avoiding duplication of services thus maximizing funds. The
funds awarded through this grant will enable ESWC to expand services to
eligible Veterans, and their families, to address specific needs such as
transportation, housing, food, personal care items and mental health needs.
Funding to meet these needs do not currently exist in Weld County. The
above -mentioned services may include support for employment related
relocation, access to food via grocery store gift cards, supporting temporary
mental health sessions or support groups for stabilization and emergency
related needs. Additional services that are not eligible to be paid through
WIOA funds, or are beyond current funding limits or caps, may also be
addressed under the Veterans Service to Career funds and will be identified
to support individual needs.
The Northern Colorado Veteran Resource Center (NCVRC) will be a partner
in this effort to connect Veterans and their families to the services needed to
enable them to be more successful. In the interim of this application, ESWC
and NCVRC will draft a Memorandum of Understanding (MOU) to address
confidentiality and data sharing, co -location and solidify a mutual vision of
human centered design service delivery.
3) Describe businesses or other organizations with which the workforce center is
partnering to provide services.
ESWC partners with a wide range of businesses and other organizations. The
Weld County Workforce Development Board (WDB) members represent the
following small and large business sectors: agricultural, construction,
education, financial, healthcare, manufacturing, media, oil and gas,
technology, and transportation. Additional Board representatives include:
Adult Basic Education, Career and Technical Education, Economic
Development, Non -Profits, Older Americans, Veterans, and Vocational
Rehabilitation.
Apart from the WDB, ESWC has developed strong partnerships with other
community entities which include, but are not limited to, the 19th Judicial
3
District, Aims Community College Advisory Boards, Colorado Department of
Corrections, Guadalupe Community Center - Catholic Charities of Denver,
Immigrant and Refugee Center of Northern Colorado, the Manufacturing
Sector Partnership, the Northern Colorado Healthcare Sector Partnership,
North Range Behavioral Health, Platte Valley Youth Service Center, the
School to Work Alliance Program (SWAP), United Way of Weld County, and
numerous chambers and school districts.
Although ESWC staff and the Disabled Veterans Outreach Program
Specialists (DVOP), Sharon Lindell and Tim Marquart are well informed on
the numerous ways to apply for VA benefits, Veterans and their dependents
are encouraged to work with the Weld County Veterans Services Office
(VSO). The VSO assists Veterans and their dependents with filing for VA
benefits and serves as a liaison and/or advocate between the Veteran and
the Veterans Administration. Furthermore, the VSO has a comprehensive
directory of services that is often provided in conjunction with referrals to the
VSO and other community partners. This directory can be found at:
https://www.weldgov.com/departments/veterans services/other veterans res
ources/ The VSO, ESWC and NCVRC will strengthen the already established
partnerships increasing access to services for Veterans experiencing
significant needs.
4) Explain how the services will be tailored for subgroups of eligible participants,
including:
Eligible participants with significant barriers to employment, including those
specified in 38 U. S .C. Sec. 4100 et seq., such as veterans with bad conduct
discharges; veterans experiencing homelessness; Vietnam -era veterans who
served for more than one hundred days between 1965 and 1975; eligible
participants experiencing addiction; national guard and military reserve
veterans; and veterans who are not able to enroll under WIOA or who are
enrolled under the federal act but could benefit from greater support.
ESWC has a proven ability to serve individuals with barriers to employment.
In Program Year 17 (PY17; 7/1/2017-6/30/2018), 95.56% of the clients served
by ESWC qualified under the WIOA Federal definition of Adult Priority of
Service. Of the enrolled WIOA clients served in PY17, 34 were ex -offenders,
7 were homeless and 43 were older individuals. When registrants under the
Wagner Peyser Act are included, ESWC, served 673 Veterans, (270 ages 18-
44, 186 ages 45-54 and 213 ages 55+). Based on these figures, and ESWC's
experience serving the harder to serve customer, coupled with our partners
located at NCVRC, we are confident in our abilities to tailor services to eligible
participants that may have bad conduct discharges, those who are
experiencing homelessness, or are Vietnam -era Veterans. Recruitment will
take place internally with Wagner Peyser registrants and others who access
ESWC services, at NCVRC, at the VSO and through communication with the
variety of partners.
4
ESWC anticipates those Veterans who may benefit most from the Veterans
Service to Career funding would be National Guard and Military Reserve
Veterans, participants experiencing homelessness and those facing addiction
problems.
Weld County is home to the Greeley Air Guard Station, 3650th Maintenance
Company, and two (2) Colorado Army National Guard Readiness Center, one
in Windsor and one in Ft Lupton. Many of the men and women serving in the
National Guard and Military Reserve could benefit from Veteran Priority
however they do not meet the standard definition in accordance with U.S.C.
Title 38.
In addition to the services offered through NCVRC, the Volunteers of America
Supportive Services for Veteran Families (SSVF) is also located on site at the
NCVRC. SSVF specializes in helping Veterans find housing, however there
may be Veterans that do not meet SSVF eligibility criteria but could benefit
from Veterans Service to Career funding. An additional partner of NCVRC is
the Healing Warriors Program. It has been found that Veterans who have
experienced combat may display higher levels of post -traumatic stress than
their counterparts. To deal with these effects, they may turn to alcohol, self -
medication through the improper use of over the counter medications,
inappropriate use of prescriptions, or illegal substances to minimize
flashbacks, escape relationship problems, assist with trouble sleeping, etc.
Ultimately these methods are not able to treat the cause and are also highly
addictive. Healing Warriors can provide acupuncture, craniosacral and
healing touch therapy; services normally not covered by insurance plans.
Finally, additional supportive services for one-on-one counseling, group
therapy and family counseling, may assist the eligible participant with mental
health or addiction so that they can gain, or maintain, full time employment.
5) The planned number of new participants expected to be served by the grant.
Enumerate the number of participants for each of the sub -groups in element 4
above. Project the estimated total cost per participant.
ESWC and NCVRC plan to serve 50 new participants with this grant. The
estimated total cost per participant to include administrative needs is $3,800
Current projections of the sub -groups are as follows:
Sub -group
Participant
Projection
Veterans with bad conduct discharges
5
Veterans experiencing homelessness
15
Vietnam -era Veterans who served for more
than one hundred days between 1965 and
1975
5
5
Eligible participants experiencing addiction
10
National Guard and military reserve Veterans
10
Veterans who are not able to enroll under
WIOA or who are enrolled under the federal act
but could benefit from greater support
50
6) Include a budget that breaks out in detail and describes program,
administrative, and contractual costs for the local area and any integrated
service and support center or other contractual partner. The portion of grant
funds that will directly benefit participants will be considered in evaluating
proposals for award. Applications should request a specific amount of funding
for budgeting purposes, but the actual grant amount will be negotiated upon
award based on the number of awards and the application scoring.
Below is a Budget Information Summary Table:
Cost Category
Budget
Admin
$15,200
Program
$174,800
Administrative costs will primarily be utilized for the following functions,
accounting, budgeting, financial and cash management, payroll of
administrative personnel and indirect costs related to the program. At this
time, contractual costs are not being considered outside of the application
partnership. If the need arises, a modification will be submitted for review and
approval.
In order to give preference to workforce centers meeting the specified criteria in
state legislation, there are additional elements that may be addressed.
Preference Elements:
1) Provide a clear explanation as to how the workforce area partners with a non-
profit agency that is an integrated service and support center for veterans and
their families, if applicable. Non -profits must be named in the application.
Lance Corporal, Harrison Swift, served in the Marines from 2010 to 2014.
Through his personal experience of reintegration, Mr. Swift was determined to
assist his fellow Veterans. In 2015, while employed at Volunteers of America,
Mr. Swift was introduced to Tim Marquart, the Employment Services of Weld
County (ESWC) Disabled Veterans Outreach Program Specialist (DVOP).
The two began referring clients to one another and/or to ESWC for general
services. This professional partnership continued when Mr. Swift began a
work study at the Weld County Veterans Service Office (VSO).
6
Shortly thereafter, Mr. Swift began meeting with Mr. Marquart and other
Veterans to discuss the possibility of opening a Veterans One Stop. In April of
2018, Northern Colorado Veterans Resource Center (NCVRC) came to
fruition. While presenting NCVRC at the September Veterans Training
Resources and Collaboration (V-TRaC) meeting, Mr. Swift was introduced to
CeCe Moreno, the Adult Programs WIOA Supervisor. From that point
forward, ESWC and the Workforce Innovation and Opportunity Act (WIOA)
has made an intentional effort to work with Mr. Swift in all aspects to include
the NCVRC ribbon cutting and enrolling Veterans into WIOA and work -based
learning opportunities.
2) Provide a clear explanation of existing programs or partnerships with
businesses or organizations in the community and how those services
contribute to this program and provide data of measurable outcomes from any
existing partnership.
ESWC partners with a wide range of businesses and other organizations. The
Weld County Workforce Development Board (WDB) members represent the
following small and large business sectors: agricultural, construction,
education, financial, healthcare, manufacturing, media, oil and gas,
technology, and transportation. Additional Board representatives include:
Adult Basic Education, Career and Technical Education, Economic
Development, Non -Profits, Older Americans, Veterans, and Vocational
Rehabilitation.
Apart from the WDB, ESWC has developed strong partnerships with other
community entities which include, but are not limited to, the 19th Judicial
District, Aims Community College Advisory Boards, Colorado Department of
Corrections, Guadalupe Community Center - Catholic Charities of Denver,
Immigrant and Refugee Center of Northern Colorado, the Manufacturing
Sector Partnership, the Northern Colorado Healthcare Sector Partnership,
North Range Behavioral Health, Platte Valley Youth Service Center, the
School to Work Alliance Program (SWAP), United Way of Weld County, and
numerous chambers and school districts
Although ESWC staff.and the Disabled Veterans Outreach Program
Specialists (DVOP), Sharon Lindell and Tim Marquart are well informed on
the numerous ways to apply for VA benefits, Veterans and their dependents
are encouraged to work with the Weld County Veterans Services Office
(VSO). The VSO assists Veterans and their dependents with filing for VA
benefits and serve as a liaison and/or advocate between the Veteran and the
Veterans Administration. Furthermore, the VSO has a comprehensive
directory of services that is often provided in conjunction with referrals to the
VSO and other community partners. This directory can be found at:
https://www.weldgov.com/departments/veterans services/other veterans res
ources/ The VSO, ESWC and NCVRC will strengthen the already established
7
partnerships increasing access to services for Veterans experiencing
significant needs.
These partners contribute to WIOA through referrals, co -enrollment, braided
funding and enrollment into education, training or work -based learning
opportunities. Beyond this, all WIOA mandated partners have Memorandums
of Understanding (MOUs) with the WDB and ESWC. A succinct account of
the MOU's is cost sharing, scope of services and confidentiality and data
sharing. Mandated Partners are co -located at ESWC and/or ESWC
employees are in the field providing services at partner locations.
NCVRC has partnered with Volunteers of America Supportive Services for
Veteran Families (SSVF), Healing Warriors Program, Assisted Living
Locators and a Veteran Affairs Transition Care Specialist. All these
organizations provide their services on location and Mr. Swift is continuously
building relationships to make Veteran Services more effective and efficient.
Further, numerous companies to include Covenant Oil, Noble Energy, Select
Energy, Servpro, Jax Security and Loves are in the process of work based
learning or direct hire opportunities which may involve braided funding from
WIOA. One Veteran, through NCVRC, has been hired by Select Energy and
is beyond grateful for Mr. Swift's dedication to this cause.
3) Clearly describe additional workforce development -related services that the
workforce center could provide and how those services are tailored to the
unique needs of eligible participants.
Veterans Service to Career funding will allow ESWC to provide workforce
development -related services for eligible participants whose WIOA funding is
insufficient to meet their unique needs. This may include, but is not exclusive
to, training that is over the cap and skills training that does not fall under the
ETPL but is needed for a specific employer and supportive services.
Expenses related to supportive services, that have been identified as beyond
WIOA capabilities but are needed to secure gainful employment or participate
in an educational or skills training program are, transportation, housing, food,
personal care items and mental health. With Veterans Service to Career
funding, eligible participants may be assisted with unforeseen expenses like
car and home repairs, needed services such as vision care and mental
health, moving expenses if relocation is required to obtain employment, a gift
card to a grocery store that will benefit the participant (and family) prior to
their first pay check, to name a few.
4) Preference will be given to applicants budgeting at least 50% of grant funds
for direct services to clients, including supportive services, industry -
recognized training, and wage subsidies for work -based learning.
8
ESWC and NCVRC are committed to providing 77% of grant funds for direct
costs to support an eligible participant. This includes relevant staff time for
case management, expense related supportive services that are not covered
under WIOA and the cost of industry recognized training and wage subsidies
for work -based learning when WIOA funding is insufficient.
5) Describe how individuals with a less than honorable discharge will be
recruited and served under this program
Any Veteran, apart from those with a dishonorable discharge, will be eligible
to receive Veterans Service to Career funding. Recruitment information will
include, but is not limited to, printed materials, program brochures,
presentations, information on the agency website and the review of reports to
identify the enrollment rates of Veterans and eligible spouses compared to
other registrants. As indicated previously, recruitment will take place internally
with Wagner Peyser registrants and others who access services, at NCVRC,
and through communication with the variety of partners.
NCVRC has received significant recognition in the Greeley Tribune, are listed
as resources on 211 and the Greeley Chamber directory and have nearly
1,000 Facebook followers. These media platforms have led to an increase of
visitors at the NCVRC office and/or referrals for services.
6) Applicant is located in Colorado
Employment Services of Weld County and the Northern Colorado Veterans
Resource Center are both located in Greeley, Colorado.
Location of Work:
Please provide information around location of work this includes physical addresses of
where the work will be performed.
The location of work includes:
Employment Services of Weld County
315 N 11 Avenue, Bldg. B
Greeley, CO 80632
and
The Northern Colorado Veterans Resource Center
4650 West 20th Street
Greeley, CO 80634
Period of Performance:
9
Funding shall begin upon issuance of Purchase Order or Notice of Funding Allocation
and will conclude on June 30, 2020.
Payment Cost and Terms:
Invoicing requirements and forms will accompany the Notice of Funding Allocation
(NFA) issued to local workforce areas that are awarded grants. The invoicing process
will require expenditure detail for administrative, program and contractual funds both for
local workforce areas and any integrated service and support centers that are delivering
services to participants under this program.
Payment will be made within 45 -days of receipt of invoice.
Funding Provisions:
The source of funding for this work is the Colorado Veterans' Service to Career
Program. The grant will be awarded through the Colorado State Labor and Employment
Procurement process (for grants awarded to a local workforce center, the Notice of
Funding Allocation process will be used).
Expenditure Deadlines: The full grant award must be spent by June 30, 2020;
Up to eight percent (8%) of the funds awarded to each local area may be used for
administrative costs incurred by the local area and the integrated service and support
center (if included).
Administrative costs for this Program include the following functions:
1. Accounting, budgeting, financial and cash management;
2. Procurement and purchasing;
3. Property management;
4. Personnel management;
5. Payroll;
6. Coordinating the resolution of findings arising from audits, reviews, investigations
and incident reports;
7. Audits;
8. General legal services;
9. Developing systems and procedures, including information systems required for
these administrative functions;
10. Costs of goods and services required for administrative functions of the program,
including goods and services such as rental or purchase of equipment, utilities,
office supplies, postage, and rental and maintenance of office space;
11. Travel costs incurred for official business in carrying out administrative activities
or the overall management of the program;
12. Costs of information systems related to administrative functions (for example,
personnel, procurement, purchasing, property management, accounting and
payroll systems) including the purchase, systems development and operating
costs; and
10
13. Indirect costs related to the program.
Program Costs for this Program are generally related to direct costs to support an
eligible participant, and include but are not limited to the following functions:
1. Relevant staff time for case management and tracking or monitoring of
participant and performance information;
2. Use of employment statistics information, including job listing information, job
skills information, and demand occupation information;
3. Expenses related to supportive services, as needed to secure gainful
employment or participate in an educational or skills training program including
but not limited to travel, housing, food, tools, personal care items, mental health
and related services;
4. Costs of services delivered directly to eligible participants, including skills
training, registered apprenticeships, internships, including wage or stipend costs
(for a specified and limited time period as long as the task performed by the
intern does not replace the task currently performed by a paid contractor or
employee), and examination and licensure fees;
5. Relevant travel, operating and overhead costs.
Subcontracting is only allowable with an integrated service and support center.
11
Attachment B
Colorado Department of Labor and Employment (CDLE)
KADA 20190000080
BUDGET INFORMATION SUMMARY
Veterans Service to Career Program
Employment Services of Weld County
And
Northern Colorado Veterans Resource Center
Total Request: $190,000.00
DESCRIPTION
$15,200.00
DESCRIPTION
$174,800.00
A. Administration
B. Program Operating
Salaries
$15,200.00
Salaries
$10,000.00
Fringe Benefits
Fringe Benefits
$4,000.00
Facilities
Facilities
Equipment
Equipment
$1,500.00
Supplies
Supplies
Communications
Communications
$12,000.00
Travel
Travel
$1,000.00
Audit
Customer tracking & monitoring
MIS / IT
Direct Services
$146,300.00
Legal
Other (specify)
Other (specify)
Total Administration
$15,200.00
Total Operating
$174,800.00
DESCRIPTION
$
C. Direct Services Detail
Occ. Skills Training (e.g. ITA)
$25,000.00
Work Based Learning (Reg. Apprenticeship. OJT, Internship, Transitional)
Adult Ed. & Literacy
Job Readiness
Supportive Services
$21,300.00
Needs Related Payments (housing, food, transportation, etc)
$100,000.00
Other (specify)
Total Training
Category
$
Percent
A. Administration (May not exceed 8% of total Local Area and Partner)
$15,200.00
8%
B. Program Operating
$28,500.00
15%
C. Program Client Direct Service
$146,300.00
77%
Totals
$190,000.00
100%
ATTACHMENT C
Colorado Department of Labor and Employment (CDLE)
Grant Applicant Signature Page
Request for Application (RFA) KADA 2019000080
Solicitation Title: Veterans' Service to Career Program
(Please print or type information)
TO BE FILLED OUT BY FILLED OUT BY GRANT APPLICANT
Company's Tax ID Number (FEIN)* 84-6000813
Company's DUNS Number 075757955
Company Name County of Weld, Colorado
Contact Name Cecilia L. Moreno
Company Address 315 N 11 Ave Bldg. B, Greeley, CO 80632
Contact's Telephone 970-400-6756
Contact's Fax 970-346-7981
Contact's E-mail cgarcia-moreno@weldgov.com
Should the solicitation be modified, company shall indicate review of all Modifications of KADA
2019000080 as published on Colorado Vendor Self -Service (VSS). Company should initial and
check each Modification number to indicate receipt and acknowledgement.
Our company acknowledges receipt of KADA 2019000080 Modification # 2
Our company acknowledges receipt of KADA 2019000080 Modification # 3
Our company acknowledges receipt of KADA 2019000080 Modification #
•
•
.
•
.
The signature below constitutes assurance that the information provided in this
Application accurately represents the applicant's plans, activities and projected goals.
Signature of personal legally authorized to bind the Company — MUST BE SIGNED IN INK
Steve Moreno
Typed or printed name of person legally authorized to bind the Company
Chair, Board of Weld County Commissioners
Title of person legally authorized to bind the Company
*PARENT COMPANY. A vendor, owned or controlled by a parent company, must provide the
name, main office address and parent company's tax identification number on a copy of this form.
The tax identification number provided must be that of the vendor's parent company who will be
legally responsible for performing services under any Contract resulting from this solicitation.
THIS FORM MUST ACCOMPANY ALL QUOTES (Page with original signature must be
included in the copy marked "ORIGINAL"). A PERSON LEGALLY AUTHORIZED TO
BIND THE COMPANY MUST SIGN THE PROPOSAL IN INK.
Page 1 of 3
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ATTACHMENT C
Colorado Department of Labor and Employment (CDLE)
Grant Applicant Signature Page
Request for Application (RFA) KADA 2019000080
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Weld County Government
3 Check appropriate box for federal tax dessification check only mete the following seven boxes:
proprietor or O C Corporation O S Corporation O Partnership
C single -member
Q United *bitty company. Enter the tax Mastication (C=C corporation, See corporation, Papannerehipt►
Mots. For a singe-mernber li.C Mat ,t disregarded. do not check ILCt check the appropriate box in
the tat ciaaa,ficatkei of the e" rgle-member owner
O Other feet instructions)► Government
Tont aerate
4 Esemptiors
karte6e
EXampt payee
Exemption
code {a any)
6kawe,4r•m.e.++eewwartorwr.ust
(;odes to
t oegeetee� lei• See
cods (V arty)
the Ina above ter
cram FATCA reporting
S Address (number, street, and apt, or suite no.
1150 "O" Street P.O. Box 758
Regueeter's name and eddretq tltptiprle9
Colorado Dept. of Labor and EmploymentCity,
317th Street
Denver, CO 80202-3631
8 Csate. and ZIP code
Greeley, CO 80631
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Enter your TIN in the appropriate box. The TIN provide° must match the name given on line Ito avoid
backup withholding. For individuals, this is generally your social security lumber (SSN). However, for a
resident alien, sole proprietor. or disregarded entity, see the Part I instructions on page 3. For other
entities, it is year employer identification number (bIN). If you do not have a number, see How to get a
TIN on page 3.
Note. If the euurtt is in more than one name, see the ir;structions'or line 1 and the chart on page 4 for kien06aaeairerrwber
guidelines on whose number to enter
9 sodas security mama
Part fl
Certification
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Under penalties o` perjury. I certify that:
1. The number shown on this form e my correct taxpayer dentification number (or I am waiting for a number to be issued to me); and
2. . am not subject to backup withhold ng because: (aj I am exempt tom backup withholding, or Its) I nave not been notated by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report at interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. Sam a U.S. citizen or other U.S. person (defined below), and
4. The FATCA codes) entered on this form (if any) indicating that t am exempt front FATCA reporting is correct.
Certification instructions. You must crosa out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have tailed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contrbutlons to an Individual retirement arrangement (IRA), and
generally, payments other titan interest and dividends, you are riot required to sign the certification, but you must provide your correct TIN. See the
instructions on page 3.
Herer
Signature of
if.s. person le
General Instructions
Section references are to the Internal Revenue Cons unless otherwise noted.
Future deveopment., Information about developments affecting Form W-9 ;such
as legislation onaded after we release ill is at www.irs.govlhv9.
Purpose of Form
An individual or entity (form W-9 requester) vino is required to tale an Information
return with me IRS must obtain your correct taxpayer Identification number (TIN)
which may be your social security number (SSnl). Individual taxpayer tentaicst,dn
number (I I IN), adoption taxoeyer identification number (ATIN), or employer
id@Malcaton number (Fed) to report on an information return the amount paid to
you, or other amount reportable on an information return. Examples of in!ormad am
returns include, but aro not limited to, the following.
• Farm 1099.INT (interest tamed or gala
• `arm 1099 -ON (dividends, Including those from stocks or mutual funds)
• Form ION -PAW (various types of Income, prices, awards, or gross proceeds]
• Form 1099 B (stock or mutual fund sales and Certain other transactions by
brokers)
• Form 1099.8 (proceeds from real estate transactions)
• 'Orin '099- K (merchant card and third party network transactions)
°rte. /A)
• Form 1098 (hone mortgage Interest), 1098-E (student loan interest), 10ee-T
(tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or aoandonment of seared property)
Use Form W-3 arty "you ere a U.S. parson Iirdudfeg a resident Bien), to
provide your correct FIN.
It you oo nor return Form W-9 to thi requester with a TIN, you might be subject
to backup withholding, See 1sfiat;it backup wlfhhokang? on page 2
By airing the flied -out form, you:
I. Certify that the TIN you are giving is correct (or you are waiting for a number
to be issued).
2. Certify that you are not subject to backup wahhotdng, or
3. Claim exemption from backup withholding if you area U.S, exempt payee. If
applicable, you are also certifying that as a U.S. parson, your allocable share of
any partnership •name from a U.S. trade or btalrueae Is not subject to the
withholding tax on lore.gn partners' share of efactkety connected income, and
4. Certify that FATCA codes) entered on the lone (if any) indicating that you we
exempt from the FATCA reporting, Is correct. See Whet is FATCA meaning? on
page 2 for further Infornlatton.
Cal. No. 10231X
Page 2 o f 3
Form W-9 Rev 12-2014)
ATTACHMENT C
Colorado Department of Labor and Employment (CDLE)
Grant Applicant Signature Page
Request for Application (RFA) KADA 2019000080
Minority and Women -owned Businesses (M/WBEs) Self Certification (Please check all boxes that apply)
In an effort to track levels of participation by women and minorities doing business with the State of Colorado, the
following information is requested. Please indicate the appropriate category of ownership for your company. "Owned"
in this context means a business that is at least 51 percent owned by an individual(s) who also control(s) and
operate(s) it. "Control" in this context means exercising the power to make policy decisions. "Operate" means actively
involved in the day-to-day management. If your business is jointly owned by both men and women or is a large
publicly held corporation, please check the box labeled "Not Applicable."
Gender Information:
❑ Female -Owned
❑ Male -Owned X Not Applicable
Owner Ethnicity Information:
❑ African American ❑ Asian/Pacific American O White (non -Hispanic) X Not Applicable
O Hispanic American
0 Native American 0 Other:
Small Business Information:
Small Business (a business that is organized for profit, is independently owned and operated, and has 25 or fewer full
time equivalent employees.)
❑ Yes X No
THIS FORM MUST ACCOMPANY ALL PROPOSALS (IN ORIGINAL PROPOSAL
ONLY). AN AUTHORIZED OFFICER OR AGENT OF THE VENDOR MUST SIGN
THE PROPOSAL IN INK.
RETURN THESE THREE (3) PAGES WITH YOUR RESPONSE
Page 3 of 3
COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT
REQUEST FOR APPLICATIONS
KADA 2019000080
ATTACHMENT D
RISK ASSESSMENT FORM
TO BE FILLED OUT BY GRANT APPLICANT
Any questions that remain unanswered, including explanations and any answers that do not address
the question asked will be assessed the highest risk rating for that question.
Full legal name of Subrecipient: County of Weld, Colorado
Name and title of person completing this form: Leonard Bottorff, Fiscal Manager, Weld County
Department of Human Services
Amount of funding requested on this grant application: $190.000.00
**If Subrecipient has completed this form in the past twelve months, please submit a completed form
with any updated information**
OPERATION CONSIDERATION
The significant aspects of Sub -recipient's operations, the failure of which could impact Sub -recipient's
ability to perform and account for the grant deliverables.
1) Sub -recipient's total annual operating budget: $43,972,495
2) Total number and dollar amount of all state, Federal and private grants Subrecipient will receive
in its current fiscal year: 34 and $34,914,684
3) Total dollar amount of all grant funding Subrecipient will receive from CDLE in its current fiscal
year: Budgeted at $2,435,490
4) Is the Subrecipient sub -awarding any portion of this? Y X N
5) Total dollar amount of Federal funds Subrecipient received in its previous fiscal year: $2,475,464
EXPERIENCE CONSIDERATION
Sub -recipient's experience and history with the same or similar Federal awards or grants.
6) How many years has Subrecipient been in existence? 157 Years
7) Has Subrecipient administered programs similar to this grant? X Y N. if yes, please list and
explain. The Employment Services Division, within Weld County Government, has administered
the Workforce Innovation and Opportunity Act (WIOA) since its inception, prior to that
administered the Workforce Investment Act (WIA), from its inception and prior to that the Job
Training and Partnership Act (JTPA).
8) Has Subrecipient failed to satisfactorily meet any State, Federal or private grant deliverables in
the past? X Y N. If yes, please explain what deliverables were not met and why
Subrecipient was unable to meet them: During the PY16 Annual monitoring, ESWC had a
compliance finding due to Dislocated Worker (DW) being at a 49% expenditure rather than above
55%. ESWC agreed DW funds did not meet the required threshold however, believe there were
1
mitigating circumstances which had an impact. ESWC successfully implemented SP-NEG in Weld
County, and in addition to expending 100% of the initial allocation, accepted two additional
allocations to support statewide programmatic goals.
FINANCIAL CONSIDERATION
Sub -recipient's financial stability and ability to comply with the grant's financial reporting requirements.
9) Does Subrecipient have a time and effort reporting system in place to account for 100% of each
employee's time broken down by time spent per funding source? X Y N. If no, explain
how Subrecipient intends to document each employee's time by funding source.
10) Does Subrecipient have a time and accounting system to track effort by cost objective? X Y
N
11) Does Subrecipient maintain time distribution records (timesheets or personnel activity reports)
for all employees when their effort cannot be specifically identified to a particular program or cost
objective? X Y N. If no, does Subrecipient have an approved alternative system to account
for time distribution and when was it adopted? We utilize both methodologies. Our Random
Moment Sampling methodology is administered by the Colorado Department of Human Services
and has been in place for over twenty years. Likewise, our County Indirect Cost Plan has been in
place for multiple years.
12) Does Subrecipient have a cost allocation plan that spreads all common costs, such as phone, rent,
utilities, etc. among all funding sources? X Y N. Describe how Subrecipient allocates
common costs. Attached are the Weld County Indirect Cost Plan and the Weld County
Department of Human Services' cost distribution methodology.
MONITORING AND AUDIT RESULT CONSIDERATION
Results of Sub -recipient's previous audits or monitoring visits.
13) Has Subrecipient received an audit under the Single Audit Act/Uniform Administrative
Requirements, 2 CFR Part 200, Subpart F (Government Auditing Standards)? X Y N. If yes,
provide a copy (electronic preferred) of its most recent audit report. This has been provided to
the CDLE Audit Unit, previously.
14) Has Sub -recipient received an annual financial statement audit under Generally Accepted
Auditing Standards (GAAS)? Y X N If yes, provide a copy (electronic preferred) of its most
recent audit report. Our independent auditor, Anderson and Whitney, follows Government
Auditing Standards, as required by the Single Audit Act.
15) Were there non-compliance issues with prior audits? Y X N. If yes, provide the number,
extent and resolution of the issues. None pertaining to the Employment Services of Weld County
Division
INTERNAL CONTROL CONSIDERATION
Sub -recipient's ability to safeguard its assets and resources, deter and detect errors, fraud and theft,
ensure accuracy and completeness of accounting data, produce reliable and timely financial and
management information, and ensure adherence to its policies and plans.
2
16) Has Subrecipient updated any of its policies and procedures within the last two years? X Y
N
17) Does Sub -recipient's accounting system allow it to segregate all assets, liabilities, revenues and
expenditures by funding source, and produce self -balancing reports by funding source? X Y
N
18) Does Subrecipient have an active oversight committee/board, and is it provided financial reports
and information on a regular basis? X Y N
19) Does Subrecipient have employee fidelity bond/insurance coverage for all of its employees who
handle cash? X Y N
IMPACT CONSIDERATION
Potential impact of Sub -recipient's non-compliance to the overall success of the program objectives.
20) If any portion of this grant will be disbursed on a cost reimbursement basis, does sub -recipient
have sufficient liquidity to enable it to manage its finances between the time costs are incurred
and reimbursed? X Y N. Explain how Subrecipient intends to cover its costs prior to
receiving reimbursement. The Human Services Fund Balance at December 31, 2017 equals
51,278,347. The total Fund Balance for Weld County Government equals $191,850,164. We
believe this is an amount sufficient to cover costs we will incur through this program, prior to
reimbursement.
21) Has Sub -recipient had any significant changes in its key personnel (e.g. Controller, Executive
Director, Accounting Manager, Program Manager, etc.) or its time keeping or accounting systems
in the last year? �Y X N. If yes, explain the changes.
22) Does Sub -recipient have any potential conflicts of interest in accordance with Federal Awarding
Agency policy? Y X N. If yes, explain the potential conflict of interest.
"Sub -recipient should retain a copy of this completed form in its records for any additional funding
applications within a twelve month period**
Please Sign and Date below:
Executive Director or authorized delegee)
nit/1Sr—
Date
/1/2/18
Financi: •' •r Signature Date
3
ATTEST:
BY:
did.%) 6.d40:4
tot e Board
Deputy Cler e Boar
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair
NOV A " 2013
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