HomeMy WebLinkAbout20183088.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 26, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 26, 2018, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro -Tern
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
• MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of September 24, 2018, as printed. Commissioner Freeman seconded the
motion, and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
BIDS:
• 1) PRESENT BID #B1800139, 35TH AVE FIBER INSTALLATION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
presented the two (2) bids received and stated staff will bring back a recommendation on October 10,
2018.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #2085 AGREEMENT FOR COMMUNICATIONS TOWER AND
SITE LEASE AND AUTHORIZE CHAIR TO SIGN - DMR NETWORKS, INC: Mike Wallace, Director of
the Department of Public Safety Communications, reviewed the terms of the agreement for a
communication tower and site lease license to utilize the Timnath Tower at County Road 15 and State
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Highway 14. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
2) CONSIDER CONTRACT ID #2087 AMENDMENT TO REGIONAL COMMUNICATIONS USER
AGREEMENT FOR WIRELESS RADIO SERVICES AND AUTHORIZE CHAIR TO SIGN - FRONT
RANGE FIRE RESCUE FIRE PROTECTION DISTRICT: Mr. Wallace presented the terms of the
amendment to the agreement with Front Range Fire Resuce Fire Protection District for wireless radio
services and annual maintenance. Commissioner Cozad moved to approve said amendment and
authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously.
IR 3) CONSIDER CHANGE ORDER #1 FOR JAIL 2 WEST EXPANSION (BID #B1800059) AND
AUTHORIZE CHAIR TO SIGN - ROCHE CONSTRUCTORS, INC: Toby Taylor, Director of the
Department of Buildings and Grounds, presented a change order request for the design -build project for
the new wing of the jail and for the purchase of pre -fabricated modular inmate cells for the total amount
of $5,544,973.93. In response to Commissioner Freeman, Mr. Taylor confirmed the cost for the pods is
close to the budget amount. Commissioner Freeman moved to approve said change order and authorize
the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously.
12 4) CONSIDER APPOINTMENT TO BOARD OF ADJUSTMENT: Commissioner Freeman moved to
approve said appointment. The motion was seconded by Commissioner Conway, and it carried
unanimously.
5) CONSIDER APPOINTMENT TO PLANNING COMMISSION: Commissioner Kirkmeyer moved
to approve said appointment. Seconded by Commissioner Cozad, the motion carried unanimously.
(Clerk's Note: Per Chair prerogative item #1 was moved to allow the applicant to be present.)
PLANNING:
El 2) CONSIDER APPEAL OF THE DECISION BY THE DEPARTMENT OF PUBLIC WORKS TO
DENY ACCESS PERMIT FOR RECORDED EXEMPTION, RECX12-0010 - RICHARD AND SARA
WILLIAMS: Dawn Anderson, Department of Public Works, reviewed the appeal for the denial of an
access permit. She stated the property is located along County Road (CR) 54; also known as Freedom
Parkway, and is west of State Highway 257. The access permit application is associated with a four (4)
lot Recorded Exemption, RECX12-0010, and the appellant's property is Lot C. She explained there is to
be a 30 -foot utility easement, which would be shared by lots A, B and C. Ms. Anderson stated Lot D has
an existing access point which does not meet the spacing criteria. She stated Public Works received a
letter explaining when the appellants' purchased the property the existing access had a gate and they
were never informed of the shared easement, and would undergo a financial hardship to construct a new
road that would meet the criteria for an emergency access point. Ms. Anderson reported as part of the
Freedom Parkway Access Control Plan, the proposed access point is to be closed, so the Williams'
reached out to Public Works staff with their concerns. She commented that if approved today, Public
Works would request include Access Permit, AP18-00461, in the resolution language. She reported the
ADT on CR 54 is 5,552 vehicles per day with 26% trucks. Ms. Anderson stated staff believes the location
could be a safe access. In response to Commissioner Freeman, Ms. Anderson clarified the access point,
across the street is existing, but is to be addressed when there is a land use application.
CE Richard and Sara Williams, appellants, introduced themselves and Mr. Williams stated they bought
the property and were told the existing gate had been there since the 1950's. He said when they built
their home, they were not aware they needed an access permit. Ms. Williams explained if they have to
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build a road from the access that is approved, it would be over 1,100 feet and after meeting with the Fire
Marshall, they were told they would need a fire suppression system installed because of the distance the
fire department would need to enter through two (2) gates. She stated the cost of these upgrades are
astronomical and would create a financial hardship for them. Commissioner Kirkmeyer stated she doesn't
agree with the recommendations made by the fire protection district and stated the appellants should
have read the plat. Commissioner Kirkmeyer moved to grant the appeal and approve the existing access
point, which was seconded by Commissioner Freeman. Commissioner Cozad thanked staff for
presenting the appeal but said in this instance, common sense prevails and she supports the motion.
Bruce Barker, County Attorney, directed staff to make sure the plat is corrected. There being no further
discussion, the motion carried unanimously.
1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR15-0076-THE
COLORADO STATE BOARD OF LAND COMMISSIONERS, COMMUNITY ENERGY SOLAR
DEVELOPMENT, LLC, DBA PLATTEVILLE SOLAR CSG, LLC: Michael Hall, Department of Planning
Services, reviewed the partial vacation of USR15-0076, for a small scale solar facility which will satisfy
Condition of Approval #1.B of USR18-0041, approved on September 5, 2018. He displayed photos of the
parcel and briefly presented the location of the parcel. Of Tyson Taylor, representative of Community
Energy Solar Development, LLC, stated the Colorado State Board of Land Commissioners didn't realize
the USR covered the entire parcel and was available to answer any questions concerning their project.
Commissioner Cozad moved to approve said partial vacation. The motion was seconded by
Commissioner Conway, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:28 a.m.
ATTEST: datift4A),„0p;e,k,
Weld County Clerk to the Board
BY:c--
Deputy Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Steve Moreno, Chair
EXCUSED DATE OF APPROVAL
Barbara Kirkmeyer, Pro-Tem
Sea P. Conway
n �
Mike Freeman
Minutes, September 26, 2018
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