HomeMy WebLinkAbout20181815.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #1 FOR LOCAL PLANNING AND
SUPPORT (PER CAPITA) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Contract Amendment #1 for
Local Planning and Support (Per Capita) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing July 1, 2018, and ending June 30, 2019, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Contract Amendment #1 for Local Planning and Support
(Per Capita) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 11th day of June, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d ) 4-feL•r.k.
Weld County Clerk to the Board
BY:
Deputy Clerk to the
APP RO'1ZED AS T
ounty orney
Date of signature: c 7-Ia f2
Steve Moreno, Chair
EXCUSED
Barbara Kirkmeyer, Pro-Tem
Sean P. onway
A. Cozad
(MA-Qit•21 O •
Mike Freeman
H'LLTG'
113D119
2018-1815
H L0050
ttt-se-e-7 /D'eler8.7
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: June 6, 2018
SUBJECT: FY18-19 Local Planning and Support (Per
Capita) Task Order Contract
For the Board's approval is a FY18-19 Local Planning and Support (Per Capita) annual Task Order
Contract between the Board of County Commissioners of Weld County for the use and benefit of
the Weld County Department of Public Health and Environment (WCDPHE) and the State of
Colorado, acting by and through the Colorado Department of Public Health and Environment
(CDPHE), Office of Planning, Partnerships and Improvement (OPPI).
The purpose of this contract is to provide support for public health services, as established by the
State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25-1-512
C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in assessment and
planning efforts at the state, regional, and local level facilitated by the Office of Planning,
Partnerships and Improvement. These efforts shall include maintaining and improving local
capacity to provide services as established by the State Board of Health. The required core public
health services include Assessment, Planning and Communication, Vital Records, Communicable
Disease Prevention, Investigation and Control, Prevention and Population Health Promotion,
Emergency Preparedness and Response, Environmental Health and Administration and
Governance.
The Local Planning and Support (Per Capita) funding for the period of July 1, 2018, through June
30, 2019, will be an amount to not exceed $419,783.
Assistant Weld County Attorney, Frank Haug, has reviewed this contract and determined that its
terms are acceptable.
This contract was approved for placement on the Board's agenda via pass -around dated May 30,
2018.
I recommend approval of this FY18-19 Local Planning and Support (Per Capita) Task Order
Contract.
(o/It( tg
2018-1815
141-OO5O
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
OFFICE OF PLANNING, PARTNERSHIPS AND IMPROVEMENT
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
19 107503
To Original Task Order Routing Number
18 97502
TASK ORDER AMENDMENT #1
This Task Order Amendment is made this 26 day of March, 2018, by and between the State of Colorado, acting by
and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal
place of business is 4300 Cherry Creek Drive South. Denver, Colorado 80246, hereinafter referred to as the
"State"; and, BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the
state of Colorado), whose address or principal place of business is 1150 O Street, Greeley, Colorado 80631, for
the use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,
whose address or principal place of business is 1555 North 17th Avenue, Greeley, Colorado 80631, hereinafter
referred to as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 17.2017 with contract routing number 18 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
May 4. 2017, with encumbrance number CT FAAA 2018288, and task order contract routing number 18 FAA
97502, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide to the
State the following:
Provide support for public health services, as established by the State Board of Health pursuant to §25-1- 503(1),
C.R.S. and in accordance with Section §25-1-512 C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S.
The district public health agency shall participate in assessment and planning efforts at the state, regional,
and local level facilitated by the Office of Planning of Partnerships. These efforts shall include maintaining
and improving local capacity to provide services as established by the State Board of Health.
Changes were required to add a provision detailing payment disbursement and requirements, update the statement of
work, and to extend for an additional term.
The State promises to pay the Contractor the sum of Four Hundred Nineteen Thousand. Seven Hundred
Eighty -Three Dollars, ($419.783.00) for the renewal term of 1 year, ending on June 30, 2019, in exchange for the
promise of the Contractor to perform the specifications to the work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree
as follows:
1. Consideration for this Contract Amendment to the Original Task Order Contract consists of the payments
and services that shall be made pursuant to this Contract Amendment, and promises and agreements herein
set forth.
Page 1 of 4
OPPI Contract Amendment Template.docx ver 02.4.18
do it- /8idr 6)
2. It is expressly agreed to by the parties that this Contract Amendment is supplemental to the Original Task
Order Contract, contract routing number 18 FAA 97502, referred to herein as the Original Task Order
Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof,
unless specifically modified herein, are to apply to this Contract Amendment as though they were expressly
rewritten, incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered, and changed in the following respects only:
1. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract.
This Contract Amendment is for the renewal term of July 1.2018 through and including June
30.2019. The maximum amount payable by the State for the work to be performed by the
Contractor during this renewal term is Four Hundred Nineteen Thousand. Seven Hundred
Eighty -Three Dollars, ($419,783.00) for an amended total contract financial obligation of the
State of Eight Hundred Thirty -Four Thousand. Five Hundred Ninety -Two Dollars, and Four
Cents ($834.592.04).
a. For this renewal term the maximum amount payable attributable to a State of Colorado
funding source is Four Hundred Nineteen Thousand. Seven Hundred Eighty -Three
Dollars, ($419.783.001, and the amended total contract financial obligation attributable to
a State of Colorado funding source is Eight Hundred Thirty -Four Thousand. Five
Hundred Ninety -Two Dollars, and Four Cents ($834.592.04).
The modified specifications to the Additional Provisions, Statement of Work and original Budget
are incorporated herein by this reference and identified as "Exhibit F" "Exhibit G" and
"Exhibit H."
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task
Order
Contract are reaffirmed.
4. The Effective Date of this Contract Amendment is July 1.2018 or upon approval of the State Controller, or
an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event
of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Contract
Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and
provisions of this Contract Amendment shall in all respects supersede, govern, and control. The Special
Provisions shall always control over other provisions of the Original Task Order Contract or any
subsequent amendments thereto. The representations in the Special Provisions to the Original Task Order
Contract concerning the absence of personal interest of state of Colorado employees are presently
reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 4
OPPI Contract Amendment Template.docx ver 02.4.18
SIGNATURE PAGE
Contract Routing Number: 19 FAAA 107503
THE PARTIES HERETO HAVE EXECUTED THIS TASK ORDER AMENDMENT
Each person signing this Task Order Amendment represents and warrants that he or she is duly authorized to execute this Task Order
Amendment and to bind the party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Board of County Commissioners of Weld County for John W. Hickenlooper, Governor
the use and benefit of the
By:
Weld County Department of
Public Health and Environment
Political Subdivision
Steve Moreno
Print Name of Authorized Individual
Chair
Print Title of Authorized Individual
Signature of Authorized Individual
JUN 11 2016
Date
PROGRAM APPROVAL
Colorado Department of Public Health and Environment
Heather Weir
Director, Office of Planning, Partnerships and Improvement
Signature of Authorized CDPHE Program Approver
4IW/le'
Date
By:
By:
Colorado Department of Public Health and
Environment
Larry Wolk, MD, MSPH, Executive Director and
Chief Medical Officer
Lisa McGovern
Purchasing and Contracting Section Director, CDPHE
Date
LEGAL REVIEW
Cynthia H. Coffman, Attorney General
Signature — SeniorAssistant Attorney General
Date
In accordance with §24-30-202 C.R.S., this Task Order Amendment is not valid until signed and dated below by the State
Controller or an authorized delegate.
STA E O'i ROLLER
Rob
By:
Effective Date:
Page 3 of 4
OPPI Contract Amendment Template.docx ver 02.4.18
MBA, JD
02.04.- /P/6 (2)
This page left intentionally blank.
Page 4 of 4
OPPI Contract Amendment Template.docx ver 02.4. l8
EXHIBIT F
ADDITIONAL PROVISIONS
To Contract Dated 05/04/2017 - CMS Contract Routing Number 18 FAAA 97502
Amendment #1 Routing Number 19 FAAA 107503
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1. This Contract contains state funds (see Catalog of Federal Domestic Assistance (CFDA) number 93.994).
2. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: l) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
4. This award does not include funds for Research and Development.
5. To receive compensation under the Contract, CDPHE shall automatically disburse quarterly payments in the
amount identified in the budget exhibit for the first three quarters of the contract period. The fourth
quarter payment shall be disbursed upon receipt of the Annual Report.
Page 1 of I
Contract_Exhibit-A_AdditionalProvisions_ 18.1.4
EXHIBIT G
STATEMENT OF WORK
To Original Contract Routing Number 18 FAAA 97502
Contract Amendment #1 Routing Number 19 FAAA 107503
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment in
maintaining a strong public health system. Each local public health agency shall assure the provision of Core
Public Health Services within their jurisdiction. The scope of the provision of each Core Public Health Service is
determined at the local level, and may differ across agencies based on community needs, priorities, funding and
capacity. The Office of Planning, Partnerships and Improvement and the local public health agency are
accountable in assuring state moneys are being used effectively to provide Core Public Health Services.
II. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. CDS: CYSHCN Data System
3. CFPS: Child Fatality Prevention System
4. CYSHCN: Children and Youth with Special Health Care Needs
5. HCP: Program for Children and Youth with Special Health Care Needs
6. MCH: Maternal and Child Health
III. Work Plan:
A. Local Core Public Health Services
Goal #1: Strengthen Colorado's public health system by ensuring core public health services are available statewide.
Objective #1: No later than the expiration of the contract, the contractor shall provide support for Core Public Health
Services.
Primary Activity #1
The Contractor shall provide or assure the provision Core Public Health Services within their
jurisdiction.
Sub -Activities #1
I . The Contractor shall comply with the Core Public Health Services Rule 6 CCR 1014-7 and
Colorado State Board of Health Rules 6 CCR 1010-7, 6 CCR 1010-6. These documents are
incorporated and made part of this contract by reference and is available on the following
website http://www.sos.state.co.us/CCR/NumericalDeptList.do.
Standards and
Requirements
I. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor documents and website content for
updates and comply with all updates. CDPHE will send notification when updates are
made.
2. The Contractor shall participate in assessment and planning efforts at the state, regional
and local level facilitated by the Office of Planning, Partnerships and Improvement.The
Contractor shall utilize the Colorado Health Assessment and Planning System (CHAPS)
guidance as a technical assistance resource for all activities. These efforts shall assist in
defining the core services delivery appropriate to meet local needs and in identifying
Page 1 of 2
Contract Statement of Work —Exhibit
February 2018
EXHIBIT G
strategies to improve local health outcomes.This information is located
local public health and environmental resources website
https://www.colorado.gov/cdphe-lpha and is incorporated and made part
on the CDPHE
of this contract by
for Public Health
of this contract by
determined
other CDPHE
reference.
3. The Contractor shall be guided by Colorado Minimum Quality Standards
Services 6CCR 1014-9. This document is incorporated and made part
reference and is available on the following website:
http://www.sos.state.co.us/CCR/Welcome.do.
4. The Contractor shall contribute funding for its local health services as
necessary by the Contractor to meet their local health needs.
5. CDPHE will compile data that has been provided by the Contractor to
programs to verify services provided or assured.
Expected Results of
Activity(s)
Increase or maintain core public health services within the Contractor's jurisdiction to meet
local needs.
Measurement of
Expected Results
1. Data provided in the Contractor annual report provides evidence of the services
provided or assured through another local public health agency and how these core
services are funded. Additional data is provided at the program level to CDPHE.
Completion Date
Deliverables
1. The Contractor shall submit a annual report electronically to
the Administrative Manager in a format provided the Office of
Planning, Partnerships and Improvement.
No later than April
30, 2019
B. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the Office of Planning, Partnerships and Improvement's Contract Monitor. Methods used
will include a review of documentation determined by CDPHE to be reflective of performance to include progress
reports, site visits and other fiscal and programmatic documentation as applicable. The Contractor's performance
will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation
will be conducted at the end of the life of the contract.
C. Resolution of Non -Compliance:
The Contractor will be notified in writing within (7) calendar days of discovery of a compliance issue. Within (30)
calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the
action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the timeline, the Contractor must email a request to the Contract
Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the
action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of
this contract.
Page 2 of 2
Contract Statement of Work — Exhibit
February 2018
Exhibit H
BUDGET
To Task Order - Contract Routing Number 18 FAAA 97502
Amendment #1 Routing Number 19 FAAA 107503
Budget:
Quarter
Local Planning and
Support Amount
TOTAL Payment
July 1 through September 30, 2018
$104,945.75
$104,945.75
October I through December 31, 2018
$104,945.75
$104,945.75
January 1 through March 31, 2019
$104,945.75
$104,945.75
April 1 through June 30, 2019
$104,945.75
$104,945.75
Total
$419,783.00
$419,783.00
Page 1of1
OPTION LETTER
Date: 6/18/2018
State Fiscal Year: 2019
Option Letter No. 1
Original Contract CMS# 18 FAA
102994
Option Letter CMS Routing #
19 FAAA 111675
CORE Encumbrance # NA SO
1) OPTIONS:
a. Option to extend for a renewal or additional term
2) REQULRED PROVISIONS.
a. In accordance with Section(s) 5 the Original Contract referenced above between the State of Colorado, Colorado
Department of Public Health and Environment, and Board of Commissioners of Weld County (a political subdivision of
the State of Colorado) for the use and benefit of Weld County Department of Public Health and Environment, the State
hereby exercises its option for an additional term beginning July 1, 2018 and ending on June 30, 2019 at the rates stated
in the Original Contract, as amended.
3) Effective Date: The effective date of this Option Letter is upon approval of the State Controller July 1, 2018, whichever is
later.
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
rtment of Public Health and Environment
PROGRAM APPROVAL:
By: il Vita/
By: isa McGovern, Purchasing & Contracts Section Director
Date: V . (( - t
Date: (if V7J!g
ALL CONTRACTS REOUICRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below
by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins
performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or
services provided hereunder.
STA CO TROLLER
RobA, JD
By:
Contract_OptionLetter 18.5.30
Date:
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