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Home My WebLink About20184160.tiffRESOLUTION RE: APPROVE AGREEMENT FOR EDUCATIONAL AFFILIATION AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF NORTHERN COLORADO WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Educational Affiliation between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the University of Northern Colorado, commencing upon full execution of signatures, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Educational Affiliation between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County, and the University of Northern Colorado be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of December, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: G�..„6ttoftwo Weld County Clerk to the Board BY: Deputy CI APP.' • - ' AS ount Attorney Date of signature: I/ 23/1 Q CL•.4.4S0 21511q Ste Moreno, Chair arbara Kirkmeyeq, Pro -Tern EXCUSED can P. Conway la -t; e6'aoct ie A. Cozad Mike Freeman 2018-4160 HR0089 Z.v4cARA it;+a3t(o PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: December 18, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Employment Services of Weld County (ESWC) Educational Affiliation Agreement with the University of Northern Colorado Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Departments' Employment Services of Weld County (ESWC) Educational Affiliation Agreement with the University of Northern Colorado (UNC). The purpose of the agreement between UNC College of Natural and Health Sciences and Weld County is to secure ESWC as an internship experience site for students enrolled in,the College's accredited academic program to fulfill educational requirements for the award of a degree. Interns may be considered for future employment with the Weld County Department of Human Services. Interns who are completing their Bachelors' degree in Human Services will complete internship requirements through the Department of Human Services, specifically ESWC and the TIGHT program. Interns gain experience and knowledge by leading crews in the TIGHT program, shadowing meetings and attending trainings through Child Welfare. Interns must complete 450 hours of work -experience. This agreement is non -financial as internships are unpaid and has been reviewed and approved by Karin McDougal. I do not recommend a Work Session. I recommend approval of this Agreement. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro -Tern Steve Moreno, Chair Approve Schedule Recommendation Work Session Other/Comments: 2018-4160 K0089 Pass -Around Memorandum; December 18, 2018 - CMS 2343 12/260/18 Karla Ford From: Sent: To: Subject: Yes, I approve Julie Cozad Thursday, December 20, 2018 10:47 AM Barbara Kirkmeyer; Sean Conway; Mike Freeman; Steve Moreno; Karla Ford Re: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) From: Karla Ford Sent: Thursday, December 20, 2018 10:11:37 AM To: Julie Cozad; Barbara Kirkmeyer; Sean Conway; Mike Freeman; Steve Moreno Subject: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) Here is an urgent pass around for Wednesday that I missed. Please reply if you approve recommendation. Thank you! Karla Ford Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Cullins Sent: Wednesday, December 19, 2018 10:40 AM To: Karla Ford <kford@weldgov.com> Cc: CTB <CTB@co.weld.co.uss; Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Esther Gesick <egesick@weldgov.com>; HS Contract Management <HS_Contract_Management@co.weld.co.us>; Jamie Ulrich <ulrichjj@weldgov.com>; Judy Griego <griegoja@weldgov.com>; Lennie Bottorff <bottorll@weldgov.com> Subject: PA for Routing (UNC Educational Affiliation Agreement) Good morning, Karla. Please see attached PA for routing. This item is slated for the 12/26/18 Agenda. Please note this one is a priority for routing this week. This item is running through CMS (ID 2343). Thank you for all you do! Karla Ford From: Sent: To: Subject: Approve. Mike Freeman Thursday, December 20, 2018 10:59 AM Karla Ford; Julie Cozad; Barbara Kirkmeyer; Sean Conway; Steve Moreno RE: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) From: Karla Ford Sent: Thursday, December 20, 2018 10:12 AM To: Julie Cozad <jcozad@weldgov.com>; Barbara Kirkmeyer <bkirkmeyer@weldgov.com>; Sean Conway <sconway@weldgov.com>; Mike Freeman <mfreeman@weldgov.com>; Steve Moreno <smoreno@weldgov.com> Subject: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) Importance: High Here is an urgent pass around for Wednesday that I missed. Please reply if you approve recommendation. Thank you! Karla Ford X® Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordtc weldaov,com :: www.weldgov.com :. My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Cullins Sent: Wednesday, December 19, 2018 10:40 AM To: Karla Ford <kford@weldgov.corn> Cc: CTB <C1B@co.weld.co.us>; Barb Connolly <bconnollv@weldpov,corn>; Bruce Barker <bharkei @weldgov.corn>; Esther Gesick <egesick weld ov.com>; HS Contract Management <HS Contract Management@co.weld.co.us>; Jamie Ulrich <ulrichii@weldgov.corn>; Judy Griego <griegoia@weIdgov.corn>, Lennie Bottorff<bottorll@weldgov.corn> Subject: PA for Routing (UNC Educational Affiliation Agreement) Good morning, Karla. Please see attached PA for routing. This item is slated for the 12/26/18 Agenda. Please note this one is a priority for routing this week. This item is running through CMS (ID 2343). 1. Karla Ford From: Sent: To: Cc: Subject: Steve Moreno Thursday, December 20, 2018 2:34 PM Mike Freeman Karla Ford; Julie Cozad; Barbara Kirkmeyer; Sean Conway Re: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) Yes approve Sent from my iPhone On Dec 20, 2018, at 12:59 PM, Mike Freeman <mfreeman@weldgov.cdm> wrote: Approve. From: Karla Ford Sent: Thursday, December 20, 2018 10:12 AM To: Julie Cozad <jcozad@weldgov.com>; Barbara Kirkmeyer <bkirkmeyer@weldgov.com>; Sean Conway <sconway(alweldgov.com>; Mike Freeman <mfreemanPweldgov.com>; Steve Moreno <smoreno@weldgov.com> Subject: PLEASE REPLY PA for Routing (UNC Educational Affiliation Agreement) Importance: High Here is an urgent pass around for Wednesday that I missed. Please reply if you approve recommendation. Thank you! Karla Ford R Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgovcom :. My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. • Noon <image003.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tobi Cullins Sent: Wednesday, December 19, 2018 10:40 AM To: Karla Ford <kford@weldgov.com> Cc: CTB <CTB@co.weld.co.us>; Barb Connolly <bconnolly@weldgov.com>; Bruce Barker <bbarker@weidgov.com>; Esther Gesick <egesick@weldgov.com>; HS Contract Management <HS Contract ManagementPco.weld.co.us>; Jamie Ulrich <ulrichii@weldgov.com>; Judy Griego <griegoia@weldgov.com>; Lennie Bottorff <bottorllPweldgov.com> Subject: PA for Routing (UNC Educational Affiliation Agreement) 1 State of Colorado University of Northern Colorado College of Natural and Health Sciences Human Services Contract Routing No GKA-19-00185 EDUCATIONAL AFFILIATION AGREEMENT BETWEEN UNIVERSITY OF NORTHERN COLORADO COLLEGE OF NATURAL and HEALTH SCIENCES AND WELD COUNTY THIS EDUCATIONAL AFFILIATION AGREEMENT is made August 24, 2018, between the State of Colorado acting by and on behalf of the BOARD OF TRUSTEES FOR THE UNIVERSITY OF NORTHERN COLORADO, an institution of higher education organized and existing under the laws of the State of Colorado, for the use and benefit of the College of Natural and Health Sciences, 501 20th Street, Campus Box 134, Greeley, Colorado 80639, ("College"), and the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, 315 North 11th Avenue, Greeley, Colorado 80631 ("Agency"). FACTUAL RECITALS A. The purpose of this Agreement is to secure various clinical, practicum, or internship/externship experience sites for students enrolled in the College's accredited academic programs and/or educational requirements and/or as required for the award of a degree in a particular area of study, students must complete supervised experience. B. College has established and is a provider of degreed programs for the education of students studying natural and health sciences identified as Athletic Training, Audiology Speech -Language Sciences, Biological Sciences, Chemistry and Biochemistry, Community Health, Dietetics, Earth Sciences, Gerontology, Human Services, Rehabilitation Counseling and Sciences, Mathematical Sciences, Nursing, Nutrition, Physics, Recreation Tourism and Hospitality, and Sport and Exercise Science, hereinafter referred to as "Programs", which require the educational facilities of Agency. College desires students to have clinical educational experiences that can be provided by Agency under the terms and conditions set forth in this Agreement. C. Clinical or internship education and experience is a required and is an integral component of the College Program, and College desires that certain of its students, and when appropriate, certain of its faculty members be permitted to visit and utilize Agency's premises to afford such students and faculty the opportunity to engage clinical educational experiences. D. College desires to enhance educational programs and clinical education of College's students by and through this Educational Affiliation Agreement because Agency recognizes the need for expansion of the educational development of healthcare professionals, and desires to make its premises available for such purposes. Agency is an established provider of such services. Agency has the facilities and professional staff appropriate for this internship. E. The parties agree that no money will be paid by either party to the other under the terms and conditions of this Agreement and that the mutual benefits contained herein constitute sufficient consideration. NOW, THEREFORE, in consideration of the mutual agreements set forth herein, Agency and College agree as follows: 1. DEFINITIONS. The following definitions apply: 1.1 "Internship" means a program of study as part of a College course or degree requirement, conducted in cooperation with the Agency, whereby students receive supervised experience and instruction in a professional setting. 1.2 "Site Supervisor" means that person employed or retained by the Agency as responsible for the development and administration of the internship affiliation with the College. 1.3 "Student" means a person enrolled in an academic program at College who is to perform the internship. 1.4 "College Supervisor" means the person employed or retained by College who is responsible for the development and administration of this internship affiliation with the Agency. -1- 2. RESPONSIBILITIES OF COLLEGE 2.1 College will plan and implement an educational program for its students, such as plan and determine the adequacy of the educational experience of its students in theoretical training, basic skills in the provision of health care, professional ethics, attitude and behavior. College will determine a student's final grade. College will notify the Agency of each student's assignment and schedule, including the dates and purpose of affiliation, the name of each student, and the level of academic preparation. Agency may approve or disapprove all schedules and assignments. 2.2 College will advise students and faculty assigned to Agency of their responsibility for complying with the policies, rules and regulations of the Agency. 2.3 College's students will maintain health insurance and be responsible for all medical expenses incurred during a clinical or internship experience, and College will provide Agency with the names, and other pertinent information about each student to be assigned to Agency at least four (4) weeks prior to the students assignment at Agency. College will also begin and provide Agency with advanced notice of its intention to remove a student from any clinical assignment at Agency. 2.4 Under its insurance program, College's employees are provided liability insurance coverage protection from claims arising out of state and federal law. Any student working offsite as part of an intern program or work study program shall be provided professional and general liability insurance coverage but only with respect to such a student's conduct within the scope of the intern program or work study program. A certificate evidencing the State's insurance program will be provided upon request. 2.5 Workers' compensation coverage is also provided for students who are participating in on-the-job training programs as a result of an accredited academic program and who receive no pay or remuneration from Agency. 2.6 If required by Agency, each student must obtain professional and general liability insurance within Agency's required limits of $1,000,000 per occurrence/$3,000,000 aggregate. College will notify each student to provide to Agency a copy of said insurance requirement and further to provide any change in coverages within thirty (30) days prior to any change going into effect. 2.7 College will educate students in HIPAA confidentiality and in universal blood and body fluid precautions, and to provide a current health record showing the student's physical status and all required immunizations and vaccinations, current Mantoux method PPD, and follow-up on exposures. 2.8 College has instructed students to comply with all requirements of this Agreement in a competent and professional manner, and in compliance with applicable guidelines, laws and regulations such as JCAHO, Medicare, and other applicable agencies. 3. RESPONSIBILITIES OF THE AGENCY 3.1 Agency will retain ultimate responsibility for provision of all client/patient care or patron service and that such care or service is its first priority of care to its patients or residents. 3.2 Agency will make available to assigned students, appropriate working environment, excluding living accommodations, equipment and supplies in order to provide supervised clinical educational experiences. 3.3 Agency will evaluate the performance of the College student(s) using forms provided by College. Agency will permit College students to perform services for Agency only when under the direct supervision of a registered, licensed or certified Agency caregiver in the discipline in which supervision is to be provided. Students will work, perform assignments, and participate in rounds, clinics, staff meetings, and in-service education programs at the discretion of supervisors designated by the Agency. 3.4 Agency will designate a Site Supervisor to coordinate this program and function as clinical supervisor with College's designated coordinator. 3.5 Agency will advise College in a timely manner of any serious deficiency noted in an assigned student's performance. In such event, the Agency and College will attempt to devise a plan by which the student may be assisted in achieving the stated objectives of the educational program or discharged from the program. Agency has the right to require College to withdraw any student whose health (despite reasonable accommodation) or performance is a detriment to patient, client or patron well-being or to the achievement of the objectives of the affiliation. -2- Agency may immediately remove from the premises any student who poses an immediate threat or danger to personnel, or property, or for unprofessional behavior. 3.6 Agency requires criminal background checks of every student or faculty member. College shall notify each student and faculty member of this requirement prior to enrollment or participation in the Program. It shall be the responsibility of the student to ensure that (i) timely arrangements for the background checks are made; (ii) such checks are conducted by a third party approved by Agency and (iii) the results of the background checks are forwarded directly to Agency. Student shall bear the costs associated with such checks unless otherwise agreed to by Agency. 4 MUTUAL RESPONSIBILITIES OF COLLEGE AND AGENCY 4.1 College and Agency will determine the number of students assigned to the Agency and the length of the assignment. 4.2 This Agreement does not contemplate the payment of a fee or remuneration by either party to the other. By entering into this Agreement, the parties hereto contemplate that this Agreement anticipates an independent working relationship. It does not intend that any party of one entity be or become an employee of the other party, except that to the extent that the activities performed hereunder are subject to the provisions of the Healthcare Information Portability and Accountability Act of 1996 ("HIPAA"), the student shall be deemed a member of the Agency's workforce at all times while performing the internship duties and activities. 4.3 Both parties agree that each will not discriminate on the basis of race, sex, creed, color, age, national origin, individual handicap, veteran status, sexual orientation or political affiliation in any aspect of student selection for clinical experiences or in disciplining procedures. 4.4 Both parties mutually agree to modify this Agreement to comply with the requirements of any privacy act with respect to the confidentiality of College, Agency or student confidential information, rules and safeguards for covered data and information which may be anticipated under this Agreement (covered data and information includes both paper and electronic records). Any provision of this Agreement creating obligations extending beyond the term of this Agreement will survive the expiration or termination of this Agreement, regardless of the reason for termination. 4.5 This Agreement will become effective upon last date of execution by the parties and will remain in effect until any provisions for termination contained herein may allow. In the event this Agreement is terminated as contemplated herein, students who are participating in the clinical learning experiences at the time of termination will be allowed to complete the experience for the then current school semester under the terms and conditions herein. Either party may terminate this Agreement at any time during its term with or without cause or by giving thirty (30) days prior written notice to the other party. 4.6 Any amendments to this Agreement will be effective only if in writing and signed by the parties hereto. 4.7 The invalidity or unenforceability of any provision of this Agreement will not affect the validity or any other provision. 4.8 It is the intent of the parties that no individual or entity be construed or considered to be an intended or implied as a third -party beneficiary under this Agreement. It is the express intention of the undersigned parties that any entity, other than the undersigned parties, receiving services or benefits under this Agreement shall be deemed an incidental beneficiary only. 4.9 No waiver of a breach of any provision of this Agreement will be construed to be a waiver of any other breach of this Agreement, whether of a similar or dissimilar nature. 4.10 For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing substitute addresses or persons to whom such notices shall be sent: -3- Please complete the following information: If to Agency: Holly Bernhardt Weld County Employment Services 315 North 11th Avenue Greeley, CO 80631 Phone: (970)590-2761 Email: hbernhardt@weldgov.com If to College: Dr. Burkhard Englert, Dean College of Natural & Health Sciences University of Northern Colorado 501 20th Street, Campus Box 134 Greeley, CO 80639 Phone: 970-351-2877 Any notice mailed in compliance with this clause will be deemed to have been given upon the earlier of receipt or three days after deposit, except that notice of change of address will not be deemed effective until actual receipt by the intended recipient. 4.11 Neither party may assign its rights or obligations hereunder without the prior written approval of the other party, which approval shall not be unreasonably withheld. 4.12 The person(s) executing this Agreement on behalf of each party warrants that such person has full authorization to execute this Agreement. 4.13 Each party may enter into similar agreements with other training institutions, provided that such agreements do not materially interfere with the ability of each party to carry out its obligations hereunder. 4.14 This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado. Should a dispute arise, the parties agree to first resolve the issue between legal counsel, then failing resolution, to seek relief in a court of competent jurisdiction. 4.15 This Agreement may be executed in any number of counterparts, each of which when so executed will be deemed to be an original and all of which when taken together will constitute one Agreement. THIS Educational Affiliation Agreement contains the entire understanding of the parties and supersedes any and all previous agreements. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above. COLLEGE (STATE): STATE OF COLORADO John W. Hickenlooper, Governor Acting by and through the Board of Trustees for the University of Northern Colorado and its College of Natural and Health Sciences By: Dr. Burkhard Engl{;rt, Dean Dat LD/etc AGENCY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Title: Chair -4- ow/c- 1/v6) Hello