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Home My WebLink About20181258.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 23, 2018 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 23, 2018, at the hour of 9:00 a.m. ELECT ACTING CHAIR PRO-TEM: Commissioner Cozad moved to elect Commissioner Freeman as Chair Pro -Tern for today's hearing, Monday, April 23, 2018. Commissioner Conway seconded the motion, and it carried unanimously. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Steve Moreno, Cozad - EXCUSED Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Julie A. Cozad Commissioner Mike Freeman, Acting Chair Pro -Tern Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick, and Amanda Petzold Controller, Barbara Connolly MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of April 18, 2018, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of Hearings conducted on April 18, 2018, as follows: 1) USR18-0004 — Charles Anderson, c/o Oak Leaf Solar, XXVIII, I, LLC, 2) USR17-0044 — Kyle Kempema, and 3) USR17-0061 — Que and Debora Fullmer. Commissioner Conway seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. PROCLAMATIONS: 1) WILLIAM "BILL" ERICKSON DAY - APRIL 23, 2018: Chair Pro -Tern Freeman read the proclamation for the record, recognizing Mr. Erickson for his contributions to the Galeton 4-H Club. Keith Maxey, Extension Office, recognized Mr. Erickson for his contributions to Weld County 4-H, the Galeton 4-H Club and Weld County citizens. Mr. Erickson stated he couldn't have done anything without all the cDS/3 Minutes, April 23, 2018 Page 1 2018-1258 BC0016 assistance of the volunteers. Commissioner Cozad stated he played an important part in 4-H youth for sixty-five (65) years. Commissioner Conway thanked Mr. Erickson for his contributions to the youth of Weld County. (Clerk's Note: The meeting was paused for a photo opportunity.) PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1800044, ELECTRONIC MONITORING EQUIPMENT AND OFFENDER SUPERVISION SERVICES - DEPARTMENT OF JUSTICE SERVICES (CONT'D FROM 4/9/2018): Rob Turf, Department of Purchasing, presented the five (5) bids received and stated staff recommends awarding all aspects of this bid to BI, Inc. Commissioner Cozad moved to approve said third low bid as recommended and explained by staff memo. The motion was seconded by Commissioner Conway, and it carried unanimously. 2) APPROVE BID #B1800041, BRIDGE 68/59A REPLACEMENT PROJECT - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the twelve (12) bids received and stated staff recommends awarding the bid to the low bidder, Lawrence Construction Company. Commissioner Conway moved to approve said staff recommendation. Seconded by Commissioner Cozad, the motion carried unanimously. 3) APPROVE BID #B1800074, 2 EAST TRAINING ROOM AV - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the three (3) bids received and stated staff recommends awarding the bid to the low bidder, 5280 Digital, Inc. Commissioner Cozad moved to approve said staff recommendation. The motion was seconded by Commissioner Conway, and it carried unanimously. (Clerk's Note: Due to technical difficulties, there is no audio available prior to this bookmark.) Ei 4) PRESENT BID #B1800083, DACONO METAL STORAGE SHED - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf stated staff received three (3) bids, and will review and bring back a recommendation on May 7, 2018. 5) PRESENT BID #61800094, 1/2 TON 4X4 EXTENDED CAB PICKUP (QTY 2) - DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS: Mr. Turf stated staff received seven (7) bids, and staff will review and bring back a recommendation on May 7, 2018. Commissioner Conway pointed out one of the vendors, Johnson Auto Plaza, may not be located in Weld County. Staff assured that they will look into this aspect as they review the bids. NEW BUSINESS: eg 1) CONSIDER CONTRACT ID #1725 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - COLORADO YOUTH CORPS ASSOCIATION: Judy Griego, Director of the Department of Human Services, presented the agreement with the Colorado Youth Conservation Corps for purposes of accreditation. She stated this agreement is for the next five (5) year period, between years 2018-2023. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. El 2) CONSIDER APPOINTMENT OF NICKIE PHILLIPS AS ASSISTANT VETERANS SERVICE OFFICER: Toby Taylor, Veterans Officer, presented the appointment for the Veterans Office to replace Deon Harris. Mr. Taylor also took a moment to introduce Amber Barthel, Supervisor of the Veterans Service Office. Nickie Phillips stated she has five (5) years experience in the Veterans Service field, three (3) years of accreditation processing claims for Veteran Affairs benefits, and stated she was previously employed with Larimer County. Commissioner Cozad moved to approve said appointment of Nickie Minutes, April 23, 2018 Page 2 2018-1258 BC0016 Phillips as Assistant Veterans Service Officer.The motion was seconded by Commissioner Conway, and it carried unanimously. EI 3) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES FOR VETERANS SERVICES OFFICE ADDITION AND AUTHORIZE CHAIR TO SIGN - CHOICE BUILDERS, INC.: Mr. Taylor presented the agreement for the remodel of the Veterans Office to accommodate the new employee. He stated staff recommends the low bid, Choice Builders. Commissioner Conway pointed to the large range in the amounts of the submitted proposed bids, and Mr. Taylor stated the range is a result from the high demand in the construction field due to very booked schedules. Ms. Cozad asked if the bid included the security area, and Mr. Taylor stated the product has been ordered, and upon its arrival, it will be installed. Commissioner Cozad moved to approve said agreement for services and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. • 4) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - THE WILD ANIMAL SANCTUARY: Frank Haug, Assistant County Attorney, presented the application for the Wild Animal Sanctuary. He stated last week the Temporary Assembly Permit was approved for the event, and this item is the liquor license so that alcohol may be sold at the event. He advised there are no concerns. Commissioner Conway moved to approve said special events permit and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 5) CONSIDER CONTRACT ID #1762 2018 COOPERATIVE LAW ENFORCEMENT OPERATING AND FINANCIAL PLAN AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, presented the details of the agreement, stating the total amount for the agreement is $5,800.00, which includes a carry-over from last year. He stated the emphasis this year is on patrols, focusing on illegal off -road use. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. El 6) CONSIDER TEMPORARY CLOSURE OF CR 64 BETWEEN CRS 47 AND 49: Amy Joseph, Department of Public Works, reviewed the terms of the closure to replace a drainage culvert. She stated this has been coordinated with the detour already in place for the CR 47 corridor. She stated the residents and commercial operations along CR 64 will have full access during the day. Commissioner Cozad moved to approve said temporary road closure. The motion was seconded by Commissioner Conway, and it carried unanimously. El 7) CONSIDER TEMPORARY CLOSURE OF CR 41 BETWEEN CRS 72 AND 74: Ms. Joseph presented the closure in order to replace a drainage culvert. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 8) CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 43 AND 45: Ms. Joseph presented the closure in order to replace a drainage culvert. Commissioner Cozad moved to approve said temporary road closure. The motion was seconded by Commissioner Conway, and it carried unanimously. • 9) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - NW1/4 NE1/4, S10, T3N, R63W: Mr. Barker stated this item and the next two (2) items are extensions by Bonanza Creek to oil and gas leases, extending the terms from April 20, 2018, to October 20, 2018. Mr. Barker stated he and Mr. Faith, with Bonanza Creek, corresponded extensively on the definitions set forth in the lease. Mr. Barker suggested to Mr. Faith that Minutes, April 23, 2018 Page 3 2018-1258 BC0016 he submit a request for extension, since they are close to operating, as per the agreement. Commissioner Conway moved to approve said extension. Seconded by Commissioner Cozad, the motion carried unanimously. El 10) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - SW1/4 NE1/4, S10, T3N, R63W: Commissioner Cozad moved to approve said extension. Seconded by Commissioner Conway, the motion carried unanimously. • 11) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - E1/2 NE1/4, S10, T3N, R63W: Commissioner Cozad moved to approve said extension. The motion was seconded by Commissioner Conway, and it carried unanimously. PLANNING: El 1) CONSIDER RECORDED EXEMPTION, RECX17-0216 - MEADOW RIDGE HOLDINGS, LLC, C/O BARRY FEHR: Angela Synder, Department of Planning Services, presented the request for a two (2) lot Recorded Exemption, on lot B of RE -1345, a 36.9 net acre lot. Ms. Snyder described the location is near the Town of Hudson, but Hudson has expressed concerns about the urban nature of the proposed development plans of the two (2) lots. She explained the Town of Hudson requested the development plans follow the current Intergovernmental Agreement, which requires annexation to the Town of Hudson before any future commercial or industrial development is done on the site. Ms. Snyder communicated the parcel is zoned Agricultural and so is the area surrounding the parcel. She advised there were no concerns received from the ten referrals that were sent out. Ms. Snyder stated the Department of Planning Services recommends denial of said request because the minimum lot size of at least two and one-half (2 1/2) acres net which has not been met. She further suggested two additional options; a minor subdivision, or a zoning permit for a second dwelling. • Commissioner Cozad brought clarity to the Coordinated Planning Agreement with the Town of Hudson, which is a separate issue outside of the recorded exemption. Then she asked if the Health Department expressed concerns over the 1.9 -acre lot not meeting the setback requirements from any ditches, which is the main goal of the suggested minimum two and one-half (2 1/2) acre lot. Ms. Snyder communicated there are no concerns from the Health Department. Lastly, Commissioner Cozad ensured the only reason this item is being recommended for denial is due to the lot size and the well and septic system. la Sherri Lockman represented the applicant and stated the setback requirements can be met on the lot and these setbacks will be presented and reviewed by the County. She further stated their understanding of the conditions, and advised the conditions can be met. U. Mr. Barker further discussed the Coordinated Planning Agreement with the Town of Hudson, and stated the use of the development could, in fact, be subject to the Intergovernmental Agreement, but at that point, the Town of Hudson could appear in front of the Board with any concerns. Commissioner Cozad moved to approve said Recorded Exemption,with the Conditions of Approval as listed. The motion was seconded by Commissioner Conway, and it carried unanimously. El Commissioner Cozad stated, for the record, she voted against the recommendation of staff because she believes the two acres are sufficient to have a spectic system, and because there are no concerns of the proximity of the well to the septic system. Commissioner Freeman also added his reason for support is because the Health Department did not have any concerns. Minutes, April 23, 2018 Page 4 2018-1258 BC0016 RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:43 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: Deputy Clerk to the Board EXCUSED Steve Moreno, Chair EXCUSED Barbara Kirkmeyer, Pro -Tern Sean P. Conway laze` eA. 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