HomeMy WebLinkAbout20182755.tiffMemorandum
TO: Board of County Commissioners
FROM: David Springer, Director of Fleet Services
SUBJECT: Patrol SUV AWD B1800138
Nov 08, 2018
The Fleet Services Department has reviewed bid number B1800138 for ten patrol all -wheel
drive utility vehicles for the Sheriff's Department. The bid was initially awarded to AutoNation
Ford in Littleton on September 12, 2018 and they were the low bidder. Weld County has been
informed by AutoNation that they cannot supply the vehicles at the original bid price or in the
2019 model year. As Director of Fleet Services, I am recommending to the Board of
Commissioners that the County rescinds this bid.
During the bid process, the next lowest bidder was Fort Collins Dodge. Their vehicle bid did not
meet specifications as outlined in the bid documents. The next lowest bidder that met
specifications was Spradley Barr Ford. Their original bid price was $33,874.00 each for a total of
$338,740.00 for the ten vehicles. Spradley Barr will give a Weld County Dealer Discount of
$600.00 per vehicle, making the adjusted gross $332,740.00. The total, additional cost to Weld
County, from the original low bid will be $21,872.20.
It is critical to the operation of the Sheriff's Department that these vehicles are purchased
within the next 30-60 days. If they are not purchased within this time frame, it could
significantly delay ordering and receiving the vehicles and prices may increase.
Options for the Board:
1. Rescind the bid award to AutoNation Ford and award to the next lowest bidder, meeting
specifications, Spradley Barr Ford for a total price of $332,740.00
2. Rescind the bid and go back out for rebid.
Recommendation of Fleet Services and Controller: Staff recommends awarding the bid to
Spradley Barr for the total of $332,740.00. If you have any questions, feel free to contact me
via phone or e-mail at; Extension 3513 or dspringer@weldgov.com
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Steve Moreno, Chair
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Barb Kirkmeyer,
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Memorandum
TO: Board of County Commissioners, Aug 28,2018
FROM: David Springer, Director of Fleet Services
SUBJECT: Patrol SUV AWD B1800138
The Fleet Services Department recommends awarding bid number B1800138 to Autonation
Ford in Littleton as they are the lowest bidder and closest to meeting the bid specifications.
The only Weld County company to bid was Spradley Barr Ford at nine percent higher than low
bid. The low bid was for a 2019 Ford Utility PI K8A at $31086.78 each for a total of
$310,867.90.
If you have any questions, feel free to contact me via phone or e-mail at;
Extension 3513 or dspringer@weldgov.com
700$ 3ci
WELD COUNTY PURCHASING
1150 O Street Room #107, Greeley CO 80631
E-mail: rturf(a�weldgov.com
E-mail: reverettaweldgov.com
E-mail: cmpeters(c�weldgov.com
Phone: (970) 400-4216,4222 or 4223
Fax: (970) 336-7226
DATE OF BID: AUGUST 27, 2018
REQUEST FOR: PATROL ALL -WHEEL DRIVE or 4X4 SUV - PURSUIT RATED - (QTY 10)
DEPARTMENT: SHERIFF'S OFFICE - 21200
BID NO: #B1800138
PRESENT DATE: AUGUST 29, 2018
APPROVAL DATE: SEPTEMBER 12, 2018
VENDOR
AUTONATION FORD
8252 S. BROADWAY
LITTLETON, CO 80122
YEAR/MAKE/MODEL DELIVERY PRICE EA TOTAL
2019 FORD, UTILITY 12wks from $31,086.78 $310,867.80
PI K8A date of order
FT COLLINS CHRYSLER 2019 DODGE DURANGO 100 to 140 $32,520.00 325,200.00
3835 S. COLLEGE AVE. days after
FT. COLLINS, CO 80525 order
SPRADLEY BARR 2019 FORD UTILITY 60 - 120 $33,874.00 $338,740.00
4901 29TH STREET INTERCEPTOR days ARO
GREELEY, CO 80634
DELLENBACH MOTORS 2019 CHEVY TAHOE
3111 S. COLLEGE AVE
FORT COLLINS, CO 80525
60 - 90 $37,145.00 $371,450.00
days ARO
JOHNSON AUTO PLAZA 2019 CHEVY TAHOE PPV 120 - 150
12410 E. 136th Avenue days
Brighton, CO 80601
Sheriff's Office and Fleet Services will review the bids.
$37,539.80 $375,398.00
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