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Home My WebLink About20180123.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JANUARY 10, 2018 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, January 10, 2018, at the hour of 9:00 a.m. ER ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Steve Moreno, Chair Commissioner Barbara Kirkmeyer, Pro -Tern Commissioner Sean P. Conway Commissioner Julie Cozad Commissioner Mike Freeman Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of January 8, 2017, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. ▪ READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Code Ordinance #2018-01 by audio. Commissioner Conway seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. la CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PRESENTATIONS: • 1) RECOGNITION OF SERVICES, WELD/LARIMER REVOLVING LOAN FUND — RALPH KREITLER: Chair Moreno read the certificate for the record acknowledging Mr. Kreitler's voluntary contributions to the citizens of Weld County. Mr. Kreitler thanked the Board for the experience, stating he enjoyed adding more jobs, as well as expanding businesses. Each one of the Commissioners thanked Mr. Kreitler for helping people achieve their dreams and being willing to step up and make Weld County a better place. Mr. Kreitler expressed his appreciation for the Commissioners' involvement with the improvement of Weld County. (Clerk's Note: The meeting was paused for a photo opportunity.) Minutes, January 10, 2018 Page 1 2018-0123 BC0016 IR 2) RECOGNITION OF SERVICES, NORTH COLORADO MEDICAL CENTER BOARD OF TRUSTEES - DR. SUSAN CARTER: Chair Moreno read the certificate for the record recognizing Dr. Carter for her voluntary contributions and commitment of time. Dr. Carter thanked the Board for their commitment and input to the North Colorado Medical Center Board of Trustees. Each one of the Commissioners thanked Dr. Carter for her exemplary leadership and her expertise. (Clerk's Note: The meeting was paused for a photo opportunity.) • PUBLIC INPUT: No public input was given. COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad stated she had her first briefings with her assigned departments, and learned about projects each Department is currently working on. Commissioner Kirkmeyer stated she also meet with her assigned departments. She reported she appeared on a local news channel to discuss the Interstate 25 Coalition and the corridor. Commissioner Freeman stated he met with Tom Parko, Director of Planning Services, and Judy Griego, Director of the Department of Human Services, to discuss each department's goal for 2018. Commissioner Conway stated he was reappointed to the STAG Council at the MPO meeting, where they discussed improvement projects for the infrastructure. He attended the South Platte Roundtable meeting and they elected Garrett Varra as the Chairman for 2018, and Commissioner Conway was elected as the Vice -Chairperson. Commissioner Moreno also attended the 1-25 Coalition meeting with Commissioners Kirkmeyer and Cozad. He extended his appreciation to Commissioner Kirkmeyer for her contributions on the 1-25 Coalition. Commissioner Kirkmeyer clarified the $87,000,000.00 is for all the projects along the 1-25 corridor. Commissioner Conway also acknowledged Kathy Gilliland for her extraordinary work with the 1-25 Coalition. Lastly, Chair Moreno stated he attended the Evans Economic Council where he was asked to remain as a member. BIDS: U. 1) PRESENT BID #B1800039, BALLOT BOXES — CLERK AND RECORDER: Rob Turf, Department of Purchasing, presented the sole bid received and stated staff will bring back a recommendation on January 24, 2018. Rudy Santos, Chief Deputy of the Office of Clerk and Recorder, reviewed the details of the 24 -hour mailbox already implemented in the Del Camino Office and stated they would like to expand the 24 -hour mailboxes to twelve (12) other locations to reach more voters in the upcoming elections. In response to Commissioner Kirkmeyer, Bruce Barker, County Attorney, stated since only one (1) bid was received and there are other components to finish the project, it can be approved on an emergency basis. In response to Commissioner Cozad, Toby Taylor, Director of the Department of Buildings and Grounds, acknowledged the deadline is approaching and he is making sure the security cameras meet Secretary of State requirements. Commissioner Kirkmeyer moved to approve said bid on an emergency basis. Seconded by Commissioner Freeman, it carried unanimously. In response to Commissioner Conway, Mr. Taylor stated he does not have a time frame for the purchase of the security cameras. • 2) PRESENT BID #B1800010, PATROL PURSUIT RATED AWD SEDANS (QTY. 11) - SHERIFF'S OFFICE: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. IR 3) PRESENT BID #B1800011, PATROL FULL SIZE 4X4 PICKUP OR SUV - SHERIFF'S OFFICE: Mr. Turf presented the two (2) bids received and stated staff will bring back a recommendation on January 24, 2018. Minutes, January 10, 2018 Page 2 2018-0123 BC0016 • 4) PRESENT BID #B1800012, SUV 4 DOOR K-9 UNIT (QTY. 2) - SHERIFF'S OFFICE: Mr. Turf presented the two (2) bids received and stated staff will bring back a recommendation on January 24, 2018. El 5) PRESENT BID #B1800013, CIVILIAN MINI VAN - SHERIFF'S OFFICE/STRIKE TEAM: Mr. Turf presented the sole bid and stated staff will bring back a recommendation on January 24, 2018. • 6) PRESENT BID #61800014, AWD OR 4X4 SUV'S - DETENTION (QTY 2) - SHERIFF'S OFFICE: Mr. Turf presented the two (2) bids received and stated staff will bring back a recommendation on January 24, 2018. • 7) PRESENT BID #61800015, SUV (SMALL) (QTY. 2) - DEPARTMENT OF PLANNING SERVICES/DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 24, 2018. • 8) PRESENT BID #B1800016, SEDAN/INVESTIGATOR - DISTRICT ATTORNEY'S OFFICE: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. In response to Commissioner Conway, Mr. Turf clarified it is for the new vehicle approved as part of the budget. • 9) PRESENT BID #61800017, SED FRONT MOUNTING SNOW BLOWER (QTY. 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. In response to Commissioner Cozad, Mr. Turf explained staff will research the $80,000.00 difference between the low bid and high bid. El 10) PRESENT BID #61800018, FARM TRACTOR - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the five (5) bids received and stated staff will bring back a recommendation on January 24, 2018. 11) PRESENT BID #B1800019, 1 -TON PICKUP WITH UTILITY BOX - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 24, 2018. • 12) PRESENT BID #B1800020, TANDEM AXLE TRUCKS (QTY. 10) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the six (6) bids received and stated staff will bring back a recommendation on January 24, 2018. • 13) PRESENT BID #B1800021, TANDEM AXLE BELLY DUMP TRAILERS (QTY. 4) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the six (6) bids received and stated staff will bring back a recommendation on January 24, 2018. • 14) PRESENT BID #61800022, MOTORGRADERS (QTY. 6) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. • 15) PRESENT BID #B1800023, WHEEL LOADER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the five (5) bids received and stated staff will bring back a recommendation on January 24, 2108. Minutes, January 10, 2018 Page 3 2018-0123 BC0016 ▪ 16) PRESENT BID #B1800024, 3 -TON DOUBLE DRUM VIBRATORY ROLLER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the seven (7) bids received and stated staff will bring back a recommendation on January 24, 2018. • 17) PRESENT BID #61800025, 6 -INCH TRASH PUMP - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. • 18) PRESENT BID #B1800026, 9 TON PNEUMATIC TIRE ROLLER COMPACTOR - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the five (5) bids received and stated staff will bring back a recommendation on January 24, 2018. 02- 19) PRESENT BID #61800027, 13 -TON DOUBLE DRUM VIBRATORY ROLLER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the six (6) bids received and stated staff will bring back a recommendation on January 24, 2018. 02 20) PRESENT BID #B1800028, ROAD WIDENER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the sole bid received and stated staff will bring back a recommendation on January 24, 2018. • 21) PRESENT BID #B1800029, ROAD BROOM SWEEPER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 24, 2018. IR 22) PRESENT BID #B1800030, LOADER MOUNTED ROTARY SNOW BLOWER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 24, 2018. • 23) PRESENT BID #61800031, DOUBLE AXLE TRAILER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 24, 2018. 04 24) PRESENT BID #B1800032, SKID STEER LOADER - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the eleven (11) bids received and stated staff will bring back a recommendation on January 24, 2018. • 25) PRESENT BID #61800035, 1/2 -TON 4X4 COMPACT EXT. CAB PICKUP - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Turf presented the three (3) bids received and stated staff will bring back a recommendation on January 24, 2018. OLD BUSINESS: • 1) CONSIDER BYLAWS FOR WELD FAITH PARTNERSHIP COUNCIL (CONT'D FROM 12/27/2017): Bruce Barker, County Attorney, reviewed the changes made during the work session. Commissioner Conway thanked Mr. Barker for his work on the Bylaws and clarified that the changes are consistent with the other Boards. Commissioner Cozad moved to approve said Bylaws for the Weld Faith Partnership Council. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, January 10, 2018 Page 4 2018-0123 BC0016 NEW BUSINESS: • 1) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES FOR REMODEL DESIGN SERVICES AND AUTHORIZE CHAIR TO SIGN - ROBERT SHREVE ARCHITECTS AND PLANNERS, INC. (RSAP): Mr. Taylor presented the three (3) informal bids for the remodel of the Buildings and Grounds building to provide additional office space. He recommended awarding to the low bidder, Robert Shreve Architects and Planners in the amount of $4,400.000. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. • 2) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR THE PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR VARIOUS ROAD IMPROVEMENT PROJECTS AND AUTHORIZE CHAIR TO SIGN: Mr. Barker reviewed the terms of the intergovernmental agreement for the Federal Mineral Lease Funds to distribute to the County the amount of $1,000,000.00 in 2018 for various road improvement projects. Commissioner Freeman moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. • 3) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR THE PAYMENT OF FEDERAL MINERAL LEASE FUNDS FOR WATER TESTING AND AUTHORIZE CHAIR TO SIGN: Commissioner Freeman presented the intergovernmental agreement for the payment of Federal Mineral Lease Funds in the amount of $50,000.00, for the continuation of the Water Testing program. Commissioner Freeman moved to approve said intergovernmental agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. 4) CONSIDER REAPPOINTMENT TO FEDERAL MINERAL LEASE DISTRICT BOARD OF DIRECTORS: Commissioner Freeman moved to approve said reappointment. The motion was seconded by Commissioner Conway, and it carried unanimously. • 5) CONSIDER REAPPOINTMENT TO BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER: Commissioner Conway moved to approve said reappointment. The motion was seconded by Commissioner Cozad, and it carried unanimously. Commissioner Conway expressed his appreciation for Ms. Davis' medical expertise and her scientific background. • 6) FIRST READING OF CODE ORDINANCE #2018-01, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 12 LICENSES AND PERMITS - ARTICLE VIII - CERTIFICATES OF DESIGNATION, OF THE WELD COUNTY CODE: Bob Choate, Assistant County Attorney, presented the new code for Chapter 12, related to procedures for Certificates of Designation. He stated it was created to outline the current process, which follows State statute for Waste Disposal sites. In response to Commissioner Conway, Mr. Choate reiterated the Code update will provide an explanation to applicants on how the County follows State statute. No public testimony was offered concerning this matter. Commissioner Freeman moved to approve on First Reading. Seconded by Commissioner Cozad, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2018-01, was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, January 10, 2018 Page 5 2018-0123 BC0016 There being no further business, this meeting was adjourned at 9:47 a.m. ATTEST: ddtAilt) Cjdoth Weld County Clerk to the Board BY: Deputy Clerk t APP : ED AS -TO FO ounty Attorney Date of signature: O/-014- 18 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO 7 St Moreno, Chair arbara Kirk yer Sean P. Conway JA. Cozad Mike Freeman Minutes, January 10, 2018 Page 6 2018-0123 BC0016 Hello