HomeMy WebLinkAbout770764.tiff RESOLUTION
RE: AUTHORIZATION FOR CHAIRMAN PRO TEM TO SIGN REVENUE SHARING
• STATEMENT OF ASSURANCES.
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the Board ,of County Commissioners of Weld County,
Colorado, has been informed by the Finance Director that the
Revenue Sharing public hearings are scheduled for October 19,
1977 and November 16, 1977. The hearing on November 16 , 1977
will also serve as the final budget hearing regarding Weld
County' s budget for 1978 , and
WHEREAS, the Finance Director stated to the Board of County
Commissioners that upon completion of the Revenue Sharing hearings,
Weld County should receive an approximate amount of $1, 500, 000
in Revenue Sharing funds for 1978, and
WHEREAS, it was further explained to the Board of County Com-
missioners by the Finance Director that, in order to comply with
the procedures involved in the Revenue Sharing hearings , a State-
ment of Assurances must be signed by the Chairman of the Board of
County Commissioners.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado, that the Statement of Assur-
ances be, and hereby is, signed by the Chairman Pro-tem in the
Chairman' s absence.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 15th day of
August, A.D. , 1977.
BOARD OF COUNTY COMMISSIONERS
ATTEST:? Q,,,,,,,�-eub'eo,,tc r�l WELD COUNTY, COLORADO
Weld County Jerk and Recorder %t— �/�1 �
aril Clerk to the Bo ��e� ke Z,,,,,-IProtom
BY= - 1_,,,,L^-, i k
ap,
Deputy Count erk /
)
..4A!,9p D AS TO FORM: DI442f
County Attorney
CL� • 0/ ti ,il/Et, Via' , 770764
J Date Presented; August 22 , 1977
DEPARTMENT OF THE TREASURY APISTAGE AND FEES PAID
OFFICE OF REVENUE SHARING DEPAI :NT OF THE TREASURY ik
2401E STREET, N.W. TREAS-551
WASHINGTON, D.C. 20226 OFFICIAL BUSINESS IL
PENALTY FOR PRIVATE USE 6300
FIRST C7 AR-S
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�• 1F{ CHA IRMAN BD COMM
GREELEY COLORADO 80631
GREEL°. G-t-
STATEmENT a
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DIRECTOR
OFFICE OF REVENUE SHARING
Dear Chief Executive Officer:
Every State and eligible local government is required by law to file a Statement of Assurances
for each entitlement period of the General Revenue Sharing Program in order to receive payments
under the "State and Local Fiscal Assistance Amendments of 1976 (Pt. 94-488)." The attached
material includes your government's Statement of Assurances for Entitlement Period Nine (October 1,
1977 through September 30, 1978). These assurances must be received by the Office of Revenue
Sharing before any payments may be made to your government.
Several changes have been made in the Statement of Assurances for Entitlement Period Nine.
It is substantially different from the form utilized during the previous entitlement period. Changes
found in the Statement of Assurances are the result of revisions made to regulations implementing
public participation and accounting and auditing requirements of the 1976 Amendment.
Please read the attached instructions carefully. After completing the Statement of Assurances,
the original copy must be signed by the Chief Executive Officer of your government and returned
• to the Office of Revenue Sharing in the envelope which has been provided. The instructions and
a copy of the Statement of Assurances must be retained in your files. If the Statement of Assurances
is not received by September 9, 1977, the first payment to your government for Entitlement Period
Nine, scheduled for January 9, 1978, may be delayed.
Thank you for your cooperation and prompt attention to this matter.
Sincerely,
Bernadine Denning
Director
Office of Revenue Sharing
Attachments
L1 9.. aar
.1 revenue •
u sharing r �.,.,
STATEMENT of ASSURANCES
I GENERAL ASSURANCES (applies to all governments) •
The recipient government assures that it will:
(1) Establish a trust fund and deposit all revenue sharing ACCT NO 06 1 062 061
funds received in that trust fund, according to regulations
prescribed by the Office of Revenue Sharing.
(2) Use revenue sharing funds within a reasonable time WELD COUNTY
(two years from the end of each entitlement period) CHAIRMAN BD COMM
according to regulations prescribed by the Office of GREELEY COLORADO 80631
Revenue Sharing. •
(3) Not use entitlement funds for lobbying purposes.
(4) Provide for the expenditure of revenue sharing funds
in accordancewith the laws and procedures applicable to
the expenditure of its own revenues.
(5) Use fiscal accounting and audit procedures as spec- EP 9 ALLOCATION $ 1 ,477 .917
ified by the Office of Revenue Sharing; provide access
to and the right to examine books, documents, papers
or records for purposes of reviewing compliance with this possible uses of entitlement funds before the govern-
Act; and make such reports as the Director may reason- mental authority with responsibility for presenting the
ably require. proposed budget. This public hearing is to be conducted
(6) Comply with the not less than seven (7) days before the budget is pre-
(6) prevailing wage provisions of the sented to the governmental body responsible for its
Davis-Bacon Act on any construction project costing in enactment. Notice of the proposed use hearing is
excess of $2,000 when 25 percent or more of the costs required to be published in a newspaper of general
of such project are paid out of revenue sharing funds. circulation at least ten (10) days prior to the date of o
(7) Pay individuals employed in jobs financed in whole the hearing. (See Section 51.13 of the regulation.) v
or in part out of revenue sharing funds wages not lowerw.
than the prevailing rates of pay for persons employed by Waiver Provision(s)
it in similar public occupations. This provision does not The proposed use hearing requirement may be m
apply to an employee or employees in any program cate- waived by the Director of the Office of Revenue Sharing a
gory who are being paid in whole or in part with general if the government's Chief Executive Officer assures:
revenue sharing funds unless 25 percent or more of the (check if appropriate) :;
aggregate wages paid to all employees in that category ❑ 1. The unavoidable expenses associated with O
are paid from revenue sharing funds. holding a public hearing on possible uses of entitlement .73
funds, and other direct costs, exceed 15% of the reci- t;
(8) In case of the governing body of an Indian tribe or pient government's entitlement for the fiscal year. ..
Alaskan native village, spend revenue sharing funds for Documentation supporting
the benefit of members of the tribe or village residing coss excen f 15% -
af l e retained o thds recipientgovernment as part
in the county area from which its revenue sharing funds of Its financial records and shall be subject to public
were allocated. inspection and Federal audit verification. When re-
(9) Not exclude from participation in,deny the benefits quested by the Director, such financial records shall m
of, or subject to discrimination under any program or be submitted to the Office of Revenue Sharing within v,
activity, any person in the U.S. on the grounds of race, 15 days of the request. a
to
color, national origin, or sex. Not discriminate on the Check The newspaper publication requirement related to
basis of age under the Age Discrimination Act of 1975, or only the proposed use hearing may be waived by the Director io
with respect to an otherwise qualified handicapped indi- of the Office of Revenue Sharing under Section
vidual as provided in Section 504 of the Rehabilitation Act one 51.13(c)(2) of the regulation for a recipient government
of 1973, or religion except that any exemption from such block which assures the following: (check if apprropriate)
prohibition against discrimination on the basis of religion O 2. Newspaper publication is impractical or infea-
as provided in the Civil Rights Act of 1964, or Title VIII of sible,and an alternative method of publication will be used
the Act of April 11, 1968, shall also apply. which informs the citizens of the jurisdiction of the date,
(10) In the event a Federal or State court or Federal place, time, and subject of the proposed use hearing.
administrative law judge makes a holding as defined in (Questions regarding the feasibility of newspaper publi •
-
Section 51.67 of the regulations against the recipient cation may occur in areas where there is no local
government,provide a copy of the holding to the Director newspaper serving the recipient government's geo-
of the Office of Revenue Sharing within 10 days of graphic area.)
receipt of such a holding by the recipient government. Documentation describing the alternative method used
in lieu of newspaper publication shall be retained by
II. SPECIAL PUBLIC PARTICIPATION & PUBLIC HEARING the recipient government as part of its records and
ASSURANCES shall be subject to public inspection and Federal audit
verification. When requested by the Director, such
A. Proposed Use Hearing (applies to all recipient govern- supporting documentation shall be submitted within
ments, unless a government qualifies for a waiver under 15 days of the request.
the condition listed below).
Requirement B. Budget Hearing (applies to all recipient governments,
unless an alternative budget hearing process is used.)
Section 121(b)(1) of the State and Local Fiscal Assist-
ance Act of 1972, as amended, requires each recipient
government to have at least one public hearing on
YOUR CHIEF EXECUTIVE OFFICER IS REQUIRED TO SIGN ON THE BACK OF THIS FORM.
ORSL-GS. 2 June 1977
000002165
Ley�..wu.
s„, revenue i €
U. sharing AO''.,.
STATE . ., ENT of ASSLI-LANCES
(continued)
Requirement
Section 121(b)(2) of the State and Local Fiscal Assist- or infeasible, and an alternative method of publication
ance Act of 1972, as amended, requires each recipient will be used.
government to hold a public hearing on the proposed Documentation describing the alternative method
uses of entitlement funds and the relationship of such - which informs the citizens of the jurisdiction regarding
funds to its entire budget prior to its enactment. The use of entitlement funds shall be retained by the
budget hearing is to be conducted by the governmental recipient government as part of Its records and shall
body responsible for enacting the budget. (See Section be subject to public inspection and Federal audit
51.14 of the regulation.) verification. When requested by the Director,support-
ing Waiver Provision (Alternative Procedures) documentation shall be submitted within 15 days
of the request.
An alternative budget hearing process, as provided in ❑ (2) The cost of newspaper publication of the
Section 51.14(e) of the regulation, may be used by any budget summarization will exceed fifteen (15) percent
recipient government which assures the following: of the amount of entitlement funds included in the pro-
(check if appropriate) - posed budget, and an alternative form of publication
® (1) State or local law exists which requires a for the budget summary will be used.
public hearing on the budget which meets the require- Documentation supporting costs in excess of
ments of Section 121(b)(2) of the Act and such State fifteen percent shall be retained by the recipient
or local law has been complied with. Cite the applicable government as part of its records and shall be subject
section of the State or local ordinance: to public inspection and Federal audit verification.
When requested by the Director,supporting documen-
Check tation shall be submitted within 15 days of the request.
Section 14-2 (2) County Hane Rule Charter
only (Do not submit a copy unless specifically requested by III. SPECIAL ACCOUNTING. AUDITING, AND EVALUATION
one ORS.) ASSURANCESI
block If the block is checked,the recipient government there- (does not apply to governments receiving less than $25,000
by assures the Director that alternative procedures are for a fiscal year(see instruction A(6)) n
being employed which provide the public with adequate O
opportunity to participate in the government's budget Requirement K
process consistent with the requirements of Section Section 123(c)(1) of the State and Local Fiscal Assist-
- 121(b)(2) of the Act and Section 51.14(a) and 51.14(b) ance Act, as amended, and Section 51.101(a) of the m
of the regulation. regulations promulgated thereunder require a recipient
Documentation establishing eligibility for the use government to have an independent audit of its financial a
of alternative budget hearing processes shall be re- statements conducted in accordance with generally a
tamed by the recipient government as part of its accepted auditing standards not less than once every `
• records, and shall be subject to public inspection and three years. L.
Federal audit verification. When requested by the n
Director,such documentation shall be submitted with- Waiver Provisions m
in 15 days of the request. The above requirements shall not apply if the Chief o
Executive Officer of the recipient government assures
C. PUBLICATION one of the following:
C
Requirement ❑ (1) Government financial statements are audited
by independent public accountants or auditors in ac- C
Section 121(c)(1) of the State and Local Fiscal Assist- cordance with State or local'law. Such independent
ance Act of 1972, as amended, requires a recipient audits are conducted in accordance with generally :r
government to publish in a newspaper of general circu- Check accepted auditing standards, not less than once every
lation within its geographic area, a notice of the budget only three years.
hearing and a summary of the proposed budget.(See,ii
Section 51.14(b) of the regulation.) one ❑ (2) A series of independent audits are conducted
block over a period of time, in accordance with generally
Waiver Provisions (Alternative Forms of Publication) accepted auditing standards, which does not exceed
The newspaper publication requirement may be waived three fiscal years and which covers all of the accounts
by the Director of the Office of Revenue Sharing under of the recipient government.
Section 51.14(f) of the regulation for any recipient
government which assures one of the following: ❑ (3) Government financial accounts are not cur-
rently auditable. (if it is not known whether the financial
❑ (1) Newspaper publication of proposed uses of accounts are auditable, refer to Section 51.102 of the
entitlement funds and budget summaries is impractical regulations.)
I hereby assure the Director of the Office of Revenue Sharing that with respect to payment received under the Act, the
mandatory requirements of the State and Local Fiscal Assistance Act of 1972 (as amended) enumerated in Section I of the foregoing
assurances will be complied with by the recipient government named herein.
I further assure the Director of the Office of Revenue Sharing that the public hearing and public participation requirements
and the ac ounting. auditing and fiscal procedures requirements of the Act, when applicable,will be complied with by this government.
I u derstand that the acceptance, of the foregoing assurances by the Director of the Office of Revenue Sharing does not
preven .•- a - . rom holdi recipient governm- t responsible for noncompliance with the Act and the regulations.
__ Weld County, Colorado
I - .�- OF XEC IV OFFICER NAME OF GOVERNMENT (PLEASE PRINT)
Victnr Ja.• . cci, Chairman Pro Tan 8/15/77 356-4000 ext. 200
NAME AND TITLE (PLEASE PRINT) DATE TELEPHONE NUMBER
This form must be received BEFORE September 9, 1977 by. Office of Revenue Sharing
2401 E Street, N.W.
Washington, D.C. 20226
1'j revenue ) ; ?!
Ll. sharing �''
STATEi. . ENT of ASSU . ( ANCES
Requirement
(co n t i n u e d)
Section 121(b)(2) of the State and Local Fiscal Assist- or infeasible, and an alternative method of publication
ance Act of 1972, as amended, requires each recipient will be used.
government to hold a public hearing on the proposed Documentation describing the alternative method
uses of entitlement funds and the relationship of such which informs the citizens of the jurisdiction regarding
funds to its entire budget prior to its enactment. The use of entitlement funds shall be retained by the
budget hearing is to be conducted by the governmental recipient government as part of its records and shall
body responsible for enacting the budget. (See Section be subject to public inspection and Federal audit
51.14 of the regulation.) verification. When requested by the Director,support-
ing Waiver Provision (Alternative Procedures) documentation shall be submitted within 15 days
of the request.
An alternative budget hearing process, as provided in ❑ (2) The cost of newspaper publication of the
Section 51.14(e) of the regulation, may be used by any budget summarization will exceed fifteen (15) percent
recipient government which assures the following: of the amount of entitlement funds included in the pro-
(check if appropriate) posed budget, and an alternative form of publication
A (1) State or local law exists which requires a for the budget summary will be used.
public hearing on the budget which meets the require- Documentation supporting costs In excess of
ments of Section 121(b)(2) of the Act and such State fifteen percent shall be retained by the recipient
or local law has been complied with. Cite the applicable government as part of its records and shall be subject
section of the State or local ordinance: to public inspection and Federal audit verification.
When requested by the Director,supporting documen-
tation Check shall be submitted within 15 days of the request.
Section 14-2 (2) County Home Rule Charter
only (Do not submit a copy unless specifically requested by
III. SPECIAL ACCOUNTING, AUDITING, AND EVALUATION
one ORS.)
ASSURANCES
block
If the block is checked,the recipient government there- (does not apply to governments receiving less than $25,000
by assures the Director that alternative procedures are for a fiscal year(see instruction A(6))
being employed which provide the public with adequate Lc.:
opportunity to participate in the government's budget Requirement o
process consistent with the requirements of Section Section 123(c)(1) of the State and Local Fiscal Assist-
121(b)(2) of the Act and Section 51.14(a) and 51.14(b) ance Act, as amended, and Section 51.101(a) of the o
of the regulation. regulations promulgated thereunder require a recipient -o
Documentation establishing eligibility for the use government to have an independent audit of its financial
of alternative budget hearing processes shall be re- statements conducted in accordance with generally
accepted auditing standards not less than once every `°
tallied by the recipient government as part of its p
a'
records, and shall be subject to public inspection and three years. .
Federal audit verification. When requested by the Waiver Provisions
C)
Director,such documentation shall be submitted with-
in 15 days of the request. The above requirements shall not apply if the Chief
Executive Officer of the recipient government assures c,
' C. PUBLICATION one of the following: L.
Requirement ❑ (1) Government financial statements are audited
by independent public accountants or auditors in ac- m
Section 121(c)(1) of the State and Local Fiscal Assist- cordance with State or local law. Such independent
ance Act of 1972, as amended, requires a recipient audits are conducted in accordance with generally
government to publish in a newspaper of general circu- Check accepted auditing standards, not less than once every
lation within its geographic area, a notice of the budget only three years.
hearing and a summary of the proposed budget. (See
Section 51.14(b) of the regulation.) one ❑ (2) A series of independent audits are conducted
block over a period of time, in accordance with generally
Waiver Provisions (Alternative Forms of Publication) accepted auditing standards, which does not exceed
The newspaper publication requirement may be waived three fiscal years and which covers all of the accounts
by the Director of the Office of Revenue Sharing under of the recipient government.
Section 51.14(f) of the regulation for any recipient
government which assures one of the following: ❑ (3) Government financial accounts are not cur-
rently auditable. (If it is not known whether the financial
❑ (1) Newspaper publication of proposed uses of accounts are auditable, refer to Section 51.102 of the
entitlement funds and budget summaries is impractical regulations.)
I hereby assure the Director of the Office of Revenue Sharing that with respect to payment received under the Act, the
'nandatory requirements of the State and Local Fiscal Assistance Act of 1972 (as amended) enumerated in Section I of the foregoing
assurances will be complied with by the recipient government named herein.
I further assure the Director of the Office of Revenue Sharing that the public hearing and public participation requirements
" and the accounting, auditing and fiscal procedures requirements of the Act,when applicable,will be complied with by this government.
I understand that the acceptance, of the foregoing assurances by the Director of the Office of Revenue Sharing does not
prevent the Director from holding a r r-ipient government responsible for noncompliance with the Act and the regulations.
' -C�- 11 ---- Weld County, Colorado ,
SIGNATU OF IE XECUTIVE OFFICER NAME OF GOVERNMENT (PLEASE PRINT) .
airman Pro-Tem,
Victor Jacobucci , 356-4000 Ext. 200
Bd. of County Commissioners 8-15-77
NAME AND TITLE (PLEASE PRINT) DATE TELEPHONE NUMBER
This form must be received BEFORE September 9. 1977 by: Office of Revenue Sharing
2401 E Street, N.W.
Washington, D.C. 20226
general revenue sharing'`
statement of assurances
entitlement period nine
october 1 , 1977 - september 30, 1978
INSTRUCTIONS
Note: These instructions are part of the documentation that supports your assurances and must be retained for public examination
on request.
A. INTRODUCTION
1. Under the State and Local Fiscal Assistance Act of 1972 (P.L. 92-512, 31 U.S.C. 1221, et seqq)�, as amended by the
State and Local Fiscal Assistance Amendments of 1976 (P.L. 94-488) (herein referred to as eAct), your government
must submit the attached "Statement of Assurances." In the upper right of the Statement, your government's address
and account number have been preprinted. The amount of money allocated to your government for Entitlement Period
Nine has been preprinted under the address.
2. Each recipient government, through its Chief Executive Officer, must assure the Secretary of the Treasury that it
will comply with the statutory provisions contained in the Statement of Assurances.
3. The signed Statement must be filed with the Office of Revenue Sharing before September 9, 1977, in order for your
government to receive its first payment of revenue sharing funds for Entitlement Period Nine in January, 1978.
4. By signing in the space provided at the end of the Statement, your Chief Executive Officer assures compliance with
provisions of the Statement.
5. The Statement of Assurances is divided into three sections. All provisions in Section I are required for all governments
and cannot be waived. The requirements in Section II, Subpart A, Proposed Use Hearing, may be waived only under the
stated condition. Alternative procedures may be used under certain conditions to comply with Budget Hearing requirements
set forth at Section II, Subpart B. The requirements in Section III may be waived only under the stated conditions. In
Section II and Section III, the "assurances" are listed under"Requirement" and the condition(s) under which the requirements
may be waived or alternative procedures used are listed under "Waiver Provisions". If your government qualifies for the
waiver of a requirement, or wishes to utilize an alternative procedure, you must so indicate by checking the appropriate
block under Waiver Provision." Check only one block. If your government intends to comply with the provision and-does
not wish to waive the requirement or use an alternative procedure,do not check a block.
6. All references to"fiscal year' refer to your government's fiscal year.
7. When your form has been received and accepted by the Office of Revenue Sharing, you will receive an Acceptance
Card directly from ORS. This card will be printed with the date your form was accepted and the file number for your form.
Please keep the Acceptance Card as part of your general revenue sharing records. If you do not receive an Acceptance
Card, or if your form has not been returned to you by the Office of Revenue Sharing within three weeks from the date
your form was mailed, please contact the Office of Revenue Sharing. Your form may not have been received by ORS. •
If you need further information, please call this number: area code 202 634-5200.
B. GENERAL ASSURANCES
The general assurances apply to all recipient governments and are listed in Section I of the Statement of Assurances.
These requirements must be complied with as stated and cannot be waived.
C. SPECIAL PUBLIC PARTICIPATION & PUBLIC HEARING ASSURANCES
This section is divided into three subparts.
1. Proposed Use Hearing
Subpart A applies to all governments unless a government qualifies for the first waiver listed under Waiver Provision.
If your government does qualify for the waiver, check the block. The newspaper publication requirement for the proposed
use hearing may be waived if your government qualifies for the second waiver listed under Waiver Provision. If your
govemment does qualify for the waiver, check the block.
2. Budget Hearing
Subpart B applies to all governments unless a government wishes to utilize an alternative budget hearing process as listed
under Waiver Provision (Alternative Procedures). If the waiver provision is applicable to your government and an alternative
budget process is used, check the block and identify the section of the State code or local ordinance that applies. Do not
submit a copy of the section unless it is specifically requested by the Office of Revenue Sharing. This block applies in most
cases to the New England Town Meeting form of government and other forms of government which conduct public hearings
as part of the budgetary process.
3. Publication
Subpart C applies to all governments. There are two conditions under which alternative forms of publication may be used to
comply with this requirement. If your government meets either of the conditions listed under Waiver Provisions (Alternative
Forms of Publication), indicate the condition which applies by checking the appropriate block. Check only one block.
D. SPECIAL ACCOUNTING,AUDITING, AND EVALUATION ASSURANCES
This assurance does not apply to those governments which receive less than $25,000 in revenue sharing funds during
the recipient government's fiscal year (see instruction A(6)). This requirement may be waived only if at least one of the
three Waiver Provisions are valid for your government. If you qualify for a waiver, check the block to the left of the
appropriate provision. Check only one block.
After completing the Statement of Assurances, the Chief Executive Officer must sign the form as indicated and return only the
original (or a photo copy of the original) to the Office of Revenue Sharing in the envelope provided.
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