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Home My WebLink About20183873.tiff MINUTES WELD COUNTY COUNCIL October 15, 2018 The Weld County Council met in regular session in full conformity with the Weld County Home Rule Charter at 6:30 p.m., Monday, October 15, 2018, at the Weld County Administration Building, 1150 0 Street, Greeley, CO. ROLL CALL: kt The meeting was called to order by President Gene Stille. Councilmen Brett Abernathy, Charles Tucker and Michael Grillos were present, constituting a quorum of members. Councilman Jordan Jemiola had an excused absence due to illness. Also present was County Attorney Bruce Barker and Council Secretary Linda Kane. APPROVAL OF AGENDA : Councilman Abernathy asked to amend the agenda to include "discussion of budget meeting" under Old Business. Councilman Grillos made a motion to approve the October agenda as amended, it was seconded by Councilman Abernathy and carried. APPROVAL OF DOCUMENTATION; Approval of September 17, 2018, Minutes Councilman Grillos made a motion to approve the September minutes, seconded by Councilman Abernathy, and the motion carried. REVIEW PROGRAM: There was no review program. PUBLIC COMMENT: Bill Gillard, of Greeley inquired about how to get the commissioners to video record its meetings and work sessions. Councilman Abernathy asked if he had inquired with the commissioners. Mr. Gillard said he had and they "said nothing." Councilman Grillos asked County Attorney Bruce Barker if there was anything to prevent the meetings from being recorded. He answered no. Gillard said he'd like to see something similar to Greeley's public access television channel for people who can't get to meetings. He said he likes to see facial expressions and body language. Councilman Stille said the Council would mention it to commissioners. Dave Kisker, from Johnstown, said Larimer County is a good example regarding videotaping meetings. He said it can't be that expensive. He stated the Council's drafted budget to go before Commissioners did not include the increase request. He said it was clear Commissioners had no idea there was a budget increase request from Council. He said it seemed that Council President Stille had a fiduciary responsibility to submit the request to Commissioners in a timely fashion. CommvniCi onS 2018-3873 iz/5/18 Mr. Stille said he presented the budget increase in writing to Commissioners and to Don Warden, the county's finance director, of$101,323. Mr. Kisker said he would submit a CORA request to confirm it was submitted. He said it would be disturbing if the Commissioners received the request and then ignored it. Councilman Grillos said he would like to see the email sent by Councilman Stille. He asked Councilman Abernathy if, last year when he was preparing the budget, if it had to be submitted on an official form or if it could be requested informally. Councilman Abernathy said he sat down with Finance Director Warden and they agreed Council was going to request $5,000 for attorney services. He said Mr. Warden then put the request on the budget as a placeholder and later it was officially listed. He said he didn't fill out any official forms. Councilman Grillos asked Councilman Stille whether the email he sent was informal? Councilman Stille said he sent it to a couple people and that it didn't include an official form and that he also made verbal confirmation of the budget request. Councilman Abernathy said he attended a budget meeting in October and that when he brought up the request, Mr. Warden said he was unaware of the request. Mr. Warden said he was aware of a $7,000 request for a whistleblower program. Councilman Abernathy said Council voted 3-2 to increase the budget to $101k, specifically to support counsel and a whistleblower program and for audits as deemed necessary. Councilman Grillos asked if he put the budget request on a formal form. Councilman Stille said no. Councilman Abernathy expressed concern that Council made a budget request and that it might have been ignored by Commissioners. Karen Grillos, of Hudson, made a prepared statement. She questioned the way the budget request was submitted to commissioners and whether Councilman Stille fulfilled his obligation to do so. She stated a Crime Stoppers program outside Weld County's administration could be an asset to the county. NEW BUSINESS: Coordinator Reports/Councilman Reports Councilman Grillos said he reached out to Crime Stoppers as a follow-up to their presentation at the September meeting. He said he would provide a complete report of his follow-up at the November meeting. He said the ethics line through Crime Stoppers may be the vehicle of a whistleblower program for Weld County. Bills After some discussion, Councilman Grillos made a motion to approve bills, it was seconded by Councilman Tucker and carried. • Phone bill for August $21.25 • 2nd Quarter RTTP— Tribune - $57.35 • Mileage Reimbursement: Tucker-$56.70 Stille: $25.20 • Phone bill for September: $5.44 Councilman Grillos said he had questions regarding the phone bill in September and he requested some information related to it. He asked the county IT employee, Ryan Brewer, attending the meeting if our meetings are stored offsite on a server of this provider. Mr. Brewer said it's stored on a server, but he doesn't know the provider. Councilman Grillos asked whether the meeting being recorded right now is going to the provider's servers? Mr. Brewer said he believed the recording was stored on county servers, but he was not sure. Councilman Grillos said there are several months of missing audio-recorded meeting minutes from last year and he'd like to know why this off-site service hasn't been contacted to see if they can recover those lost recordings. Councilman Grillos had asked about two itemized phone calls on the August phone bill. See Addendums 1a and 1b. Secretary Kane provided Council with documentation regarding the two calls. They were made to the customer service department of the manufacturer that provides the county's audio recording service. See addendum 2. Councilman Grillos then requested a copy of the county's agreement with the provider, JCG Technologies. See addendum 3. OLD BUSINESS: Discussion of Commissioner Replacement Process Councilman Abernathy discussed an amendment to be made to the Council's by-laws regarding replacing a commissioner should it become necessary. The amendment has been discussed several times and Councilman Abernathy said he'd like all Council members present to vote on it. See addendum 4. It will be placed on the November agenda for a vote. ADJOURNMENT: By acclamation, the meeting was adjourned at 7.05 p.m. / November 12, 201 S Council President,Gene Stille 17-4 Council Secretary, Linda Kane WELD COUNTY PHONE BILL From 08/01/2018 To 08/31/2018 Department: Human Resources User: Kane, Linda Number Total Call Fixed. '`Non-Flied, -, Total Of Calls Duration ; .� Cost -' Cost 4 .. = , Cost - GPO $16.99 $0.00 $16.99 Extension: +19704004780 Extension: 4780 Extension: 9704004780 Incoming 4 00:05:28 $0.48 $0.48 Local 4 00:14:16 $0.48 $0.48 Long Distance 2 00:08:20 $2.09 $2.09 Other 6 00:08:11 $0.00 $0.00 Extension: Ikane@weidgov.com Total Cost 16 00:36:15 $3.05 $16.99 $0.00 $20.04 t Dam Time Number Dialed Location' Duratfol 1 Cost` Extension: 9704004780 08/23/2018 11:42:24 AM +15852234927 FAIRPORT,NY 00:00:14 $0.23 08/27/2018 11:16:24 AM +19058867771 THORNHILL,ON 00:08:06 $1.86 A (mkt_ 4:A... 9/7/2018 Copyright©2018 TeleMate.Net Software. All rights reserved. 7 WELD COUNTY PHONE BILL From 08/01/2018 To 08/31/2018 Division: County Council Department Number Total _.� Call Fixed - Non-Fixed Total Of Calls Duration: Cost, Cost C noes ,, _ dust County Council 0 00:00:00 $0.00 $1.21 $0.00 $1.21 0 00:00:00 $0.00 $1.21 $0.00 $1.21 Department Number Total Call Fixed Non-Fixed Total Of Calls Duration Cost Cost Cost Cost County Council 0 00:00:00 $0.00 $1.21 $0.00 $1.21 Department: County Council User: Kane, Linda Number Total Call Fbced Non FI ed Total` Of Calls Duration - Cost < Cost '"; Cost U ;, ''Cosh $1.21 $0.00 $1.21 Extension: +19704004780 Extension: 4780 Extension. 9704004780 Extension: Ikane@weldgov.com Total Cost 0 00:00:00 $0.00 $1.21 $0.00 $1.21 9/7/2018 Copyright©2018 TeleMate.Net Software. All rights reserved. 1 1 U Linda Kane ‘)1/41.,C1' From: Linda Kane Sent: Monday, September 17, 2018 8:16 PM To: 'brettlabernathy@gmail.com'; 'grahamb@greeleynet.com'; 'gene@skybeam.com'; 'weldcounty@tutanota.com'; 'mjgwcc3@gmail.com' Subject: Phone Bill Attachments: COUNTY COUNCIL- Kane August 2018.pdf Council: Per the questions regarding the two itemized phone calls on the August phone bill. Both calls were made to the manufacturer of our audio system. I copied the tagline below.The Ontario number is to another customer service line for the same company—Simulcast Solutions. I called them during the process of investigating why our audio minutes were not playing. r lirtsons LLC�97 Lakeview Lane Conan a ,,,,, ``7` U' . �' .," s 11 , Jam._ O 't fl , ""Z 0 Per Council's agreement, I will put this phone bill on the October agenda. I have already sent an email to the department that should be able to advise what happens if the bill is declined payment by Council. I will let you all know as soon as I hear back. Linda Kane Secretary Weld County Council 1150 O Street/P.O. Box 758 Greeley, CO 80632 tel: (970)400-4780 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Linda Kane ACtatrtti [ From: Esther Gesick Sent: Tuesday,September 25, 2018 1:48 PM To: Linda Kane Cc: Esther Gesick; Bruce Barker Subject: RE: Phone Bill Attachments: 20120199 -JCG Technologies Purchase Agreement.pdf Hi Linda, The agreement Councilman Grillos requested is attached. Esther E. Gesick Clerk to the Board 1150 O Street)P.O. Box 758/Greeley, CO 80632 tel: (970)400-4226 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which It is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient Is strictly prohibited. From: Linda Kane Sent:Tuesday,September 25,2018 1:33 PM To: Esther Gesick<egesick@weldgov.com> Subject:FW: Phone Bill Hello Esther, Councilman Grillos is looking for contract information with this vendor.Where do I get that information? Thanks! Linda From: michael grillos<mrcc3@gmail.corn> Sent:Tuesday,September 18,2018 2:45 PM To: Linda Kane<Ikane( weldgov.com> Cc:brettlabernathvPgmail.com;grahamb@greeleynet.com;gene@skybeam.com;weldcountvC tutanota.com Subject: Re: Phone Bill Caution:This email originated from outside of Weld County Government,Do not click links or open attachments unless you recognize the sender and know the content Is safe. Greetings All, Please produce the contract with this vendor, complete with dates and email the same to this address. Thank you. 1 RESOLUTION RE: APPROVE AGREEMENT FOR PURCHASE OF COMPUTER EQUIPMENT AND SOFTWARE AND AUTHORIZE CHAIR TO SIGN-JCG TECHNOLOGIES, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for the Purchase of Computer Equipment and Software between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and JCG Technologies, Inc., commencing upon full execution, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for the Purchase of Computer Equipment and Software between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, and JCG Technologies, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of January, A.D., 2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Sean P. Co y, Chair C -.� ---' Weld County Clerk to the Board • 1 /. 4'. m F. Garcia;-Pfo-Te BY: Deputy C 1-rk to the Boar', n ra Kirkmeyer I E APPIr, „A)S. `�' David . Long ty Attorney 1r. L) - GNt7G c t.4r'" ugla)Rademach r Date of signature: /- c?D-1 e Ci : 1 brict ZC,Ca , C'A A LS 2012-0199 BC0043 AGREEMENT FOR PURCHASE OF COMPUTER EQUIPMENT AND SOFTWARE THIS AGREEMENT is made by and between the County of Weld,State of Colorado, whose address is 915 loth Street,Greeley,Colorado,80631 ("County"),and JCG Technologies, Inc.,whose address is 9941 East Mission Lane, Scottsdale,AZ 85258, ("Contractor"). WHEREAS, County desires to purchase certain equipment and software described in the attached Exhibit"A,"which will enable County to digitally record Board of County Commissioner meetings and hearings,and WHEREAS,Contractor is willing to install the equipment and software as detailed in Exhibit A. NOW THEREFORE,in consideration of the mutual promises and covenants contained herein,the parties hereto agree as follows: 1. Purchase'If Equipment and Software. Contractor shall provide to County the computer equipment and software described and shown in Exhibit A. 2. Term. The term of this Agreement shall be from the date set forth above,through and until such time as the computer equipment and software is installed and the system operates as promised in Exhibit A. 3. Services to be Performed. Contractor agrees to install the equipment and software as detailed in Exhibit A. 4. Compensation. Full and complete compensation for the equipment and software referred to herein shall be as set forth in Exhibit A. 5. Independent Contractor, Contractor agrees that Contractor is an independent contractor and that neither Contractor nor Contractor's agents or employees are,or shall be deemed to be,agents or employees of the County for any purpose. Contractor shall have no authorization,express or implied,to bind the County to any agreement,liability,or understanding. The parties agree that Contractor will not become an employee of County,nor is Contractor entitled to any employee benefits from County as a result of the execution of this Agreement. 6. Warranty, Contractor warrants that the computer equipment and software, including installation,shall operate as promised in Exhibit A. 7. Acceptance of Product not a Waiver. Acceptance by County of the computer equipment and software furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality of the computer equipment and software or its installation. Acceptance by the County of, or payment for, the computer equipment and software or its 1 2012-0199 installation under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 8. Non:Assignment. Contractor may not assign or transfer this Agreement, any interest therein or claim thereunder,without the prior written approval of County. 9. Time of Essence. Time is of the essence in each and all of the provisions of this Agreement. 10. Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control,including but not limited to Acts of God,fires,strikes,war,flood, earthquakes or Governmental actions. 11. Notices. Any notice required to be given under this Agreement shall be in writing and shall be mailed or delivered to the other party at that party's address as stated above. 12. Compliance. This Agreement and the provision of services hereunder shall be subject to the laws of Colorado and be in accordance with the policies,procedures,and practices of County. 13. Non-Exclusive Agreement. This Agreement is nonexclusive and County may • engage or use other contractors or persons to perform services of the same or similar nature. 14. Certification. Contractor certifies that Contractor is not an illegal immigrant,and further,Contractor represents,warrants,and agrees that it has verified that Contractor does not employ any illegal aliens. If it is discovered that Contractor is an illegal immigrant,employs illegal aliens or subcontracts with illegal aliens,County can terminate this Agreement and Contractor may be held liable for damages. 15. Entire Agreement/Modifications. This Agreement contains the entire agreement • between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiation,representation,and understanding or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 16. Funding Contingency. No portion of this Agreement shall be deemed to create an obligation on the part of County to expend funds not otherwise appropriated or budgeted for. 17. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal,or unenforceable,this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 2 18. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess. 19. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,and all rights of action relating to such enforcement,shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. IN WITNESS WHEREOF,the parties have executed this Agreement as of the date and year written below. 4 il.° �., CONTRACTOR: „t♦� By: tstt ft O�•" ^� Steve Schmenk,President,JCG F ` l� Technologies, Inc. ATTEST: , BOARD OF COUNTY CLERK TO THE BOARD COMMISSIONERSOF WELD COUNTY By: 4/141. ./ .r 2 By: 4,57 Deputy Clerk to the Board Sean P.Conway,Chairman JAN 18 20t2 3 PCG TECHNOLOGIES A 9)41. r... NA ,, • v,., a.•':., :,;;:�. .=\r. .,.;1 nr,ono• oNc, , • .;;;.'t) !t;n, 1;,f) br,t ,' www.jcg tech nolog ies.com Price Quotation Weld County, CO December 14, 2011 Liberty Meeting Recorder Solution JCG Technologies, Inc (JCG) provides cost effective software solutions to organizations that want to automate their workflow and improve access to information; improving customer service while saving time and money. JCG solutions include Digital Audio and Video Recording, Agenda Management, Public Records Request Management, Video/Audio Webcasting Services, and AudioNideo Systems. Our software based Liberty Meeting Recorder solution is designed as a replacement for antiquated analog cassette tape based and first generation digital recording systems. The Liberty Meeting Recorder solution software records meeting audio/video to the PC's hard drive. After a recording is complete, the file can be moved to the client's network, a CD, a DVD, or any other PC-compatible storage media. The Liberty Meeting Recorder software enables you to use a Microsoft®Word® based document (i.e. your agenda or minutes template) to take notes in Microsoft®Word®during the meeting while digitally recording. Drop down lists are provided to record roll calls, motions, and votes. All notes are automatically tied to the audio/video. Following the meeting, you can review the audio/video with the click of a mouse and quickly and easily complete the Minutes. Once approved, the Minutes (with the associated digital audio/video) can be posted to your web site as a pdf or HTML document, Once posted to the web site, a user can simply click on a Minutes item to playback the meeting audio/video using the industry standard Microsoft® Windows® Media Player. Optionally, the audio/video can be hosted and streamed live or on demand using our SuiteOne Media webcasting service. The SuiteOne Media solution includes a custom designed public portal, advanced searching and filtering, an interactive calendar, intuitive player, and analytics. No more debates as to what was said and no more need to copy tapes. PCG TECHNOLOGIES Pricing Quantity Item Total 1 Liberty Meeting Recorder Solution for Council Chamber Includes: • 1 Liberty Meeting Recorder Software—2 Channel Version • 1 USB Audio Capture Device • 1 USB Foot Pedal • 1 RCA Cable • 1 PC Stereo Headset • 1 JCG Annual Support Services Package—Year 1 ($395 annual cost) $3,495 On-Site Installation and Training $1,495 TOTAL $4,990 Prices are effective until January 14,2012. Prices do not include tax,shipping,and handling charges. OCG TECHNOLOGIES Installation and Training Unless specifically noted above, the Client will be responsible for providing: 1. All computers and laptops. Prior to the hardware and software installation all computers must be configured as per the product specifications. 2. All PC/LAN connections and cabling (if the audio is to be archived over the network). 3. All cabling for connecting the system to any of the Customer's external systems/devices (i.e. PA system for audio playback, other recording devices, audio mixer, etc). 4. PC speakers, power supply and cables for PC sound card based playback of the audio. 5. All cabling to the recording PC location, including any cable pulls. 6. Video Encoder (for video recording). Our installation personnel will load software and install any JCG supplied hardware onto the client's computers that meet or exceed the specifications described in this proposal. Please advise us of the model and configuration of the computers so that we can verify suitability prior to delivery. Installation is quoted on a per day basis. The quoted price assumes ready access to the Client's facility. The Client may be responsible for additional installation charges if it does not make the facility available to complete the installation in the time frame quoted, does not provide equipment per the product specifications, and/or does not provide the items (if applicable) noted above. The Installation and Training price includes all travel expenses. Expedited installation and training (scheduled within three weeks) may be subject to additional charges. Operator training will be provided on the same day as the installation. For training to be most affective it is preferable to have a maximum of 5 persons per session. PCG TECHNOLOGIES Computer Hardware & Software Minimum Requirements This document details the MINIMUM specifications required for the JCG supplied products. This information makes no allowance for other applications that may run on the computer at the same time. Adding memory and increasing the processor speed will significantly improve performance, especially if the computer will be running other applications_ Digital Recorder Software • Standard PC or Laptop with 2.0 GHz Processor or faster(3.0 for video) • 1GB Memory (RAM) (2GB for video) • Microsoft®Windows®XP Professional or later • Windows® compatible, full duplex stereo sound playback support • USB Port • 256-color, 800 x 600 video display • 20GB or more free hard drive capacity • Microsoft®Word®2003 or later • JCG or High Criteria Approved Video encoder card (for video) NOTE:As with any software, there are minimum hardware and software requirements, which need to be in place prior to installing and using JCG supplied software. While the attached list is minimum specification, it is important to be aware that using additional programs in combination may require a higher specification. PCG TECHNOLOGIES JCG Support Services Package The Support Service Package is an annual (1 year) package. The JCG Support Services Package includes: • Free software updates and upgrades • • Unlimited calls (operational and technical) from 8am to 5pm AZ MST, excluding JCG holidays and weekends. • Electronic logging of issues and questions (email &Web)24 hours per day. • On-line access to all released Technical Support memos. • On-line access to product documentation. • Software fixes via electronic download; physical media is extra cost. The JCG Support Services Package is a site-based contract. All JCG supplied products (software and hardware) installed at the site are eligible for technical support. All products must be registered with JCG to be eligible for support. Contact Information Please do not hesitate to contact me if you have any questions or require any additional information. Steve Schmenk President JCG Technologies, Inc. 9941 East Mission Lane Scottsdale, Arizona 85258 Phone: 480 661-5629 Fax: 480 661-7589 Mobile: 602 418-5307 E-mail: srschmenk@jcgtechnologies.com Web: www.icgtechnologies.com Liberty tipg Recorder Excellence in Digital Audio Recording Solutions Go Digital, Free Yourself from Tapes! The Liberty Meeting Recorder is a PC based digital recording system that allows city councils, com- mittees, tribunals and commissions of any type to capture the audio and optionally the video of their meetings into a digital PC based format. The Liberty Meeting Recorder is fully integrated with Microsoft Word' and allows the operator to insert playback cue points directly into Word documents. The audio may then played-back from any specified point in the recording. Reviewing the audio and optionally the video becomes as, easy as clicking on an agenda item in the Word document. The Liberty Meeting Recorder eliminates the need to FF and REW tapes as minutes are written and reviewed. � � Get a Clear and Concise Digital "Y Record of the Proceedings ` Z- The Liberty Meeting Recorder provides a clear and concise digital recording of your meeting. tr4 Saving the audio as a digital file means there is no more time wasted fast-forwarding and rewind- ing�. through tapes. Instead, you can instanta- ' ° � _,� � neousiy jump to any point in the recording, just by clicking a button. Your notes are already syn- chronized with the audio playback and creating complete and accurate minutes becomes a f°tl � quicker, easier job to complete. is ,. ky � .�. Insert Standard Text for Roll Call, � Motions and Votes � ` The Liberty Meeting Recorder includes the ability to save the names of meeting participants and to insert the appropriate text into a Word it, playback' £ document for Roll Calls, Motions and Votes. Playback ppai option tfoot pedal's r Operators access these features through dialog transcription r .. boxes that insert the appropriate information ..,,word Toolbar Icons a1.ow you to control directly into a Word document. " ding and playback and entabl ii cuc poTIN .: y from Word glitV f6 € Roitc 1 m' yr t i ia�m >g /video may be taken r it r tly t om tceci The Meeting Recorder Word 1dd-on inserts avtt to a cable TV broadcast t dings may be pasted to yaur �n sr� � number of new icons into the Ward Toolbar.These the minutes with cue points anc icons allow the operator to central the recording k", sand tte vrdo application and insert text for Roll Calls, Motions � �e r c Fuings and Votes,directly in Word. fag W* Tot e `' 994j' Phone: 905-886-7771 email: sales@libertyrecording.com Web: www,LibertyRecording; Dialogs for Easy Insertion of Standard Information The dialog boxes below illustrate how operators can quickly insert standard text for Roll-calls, Motions and Votes,The names of participants in these activities are saved by the system to eliminate the need to re-type known information. etUpliereet Lenin)Connales e Raven'Anne Yestesy xn P..1t kky4,4',(ft tvt&fl' ' Seamen John Ed7 dson Arne Vestrst xn Yestom._-.(� fixenw Dos,nne t. -, Chen Gowen Absent ` tK!!Pkh` ZorauLpevvrotte., ActioM 010seitrnfas,.Winta7iraf) 6erA9tuoks Yet P2St teat I Poison& ArAn Vesten0 .4 _4�S PJi1 Weetherrgtun Newt FAltiCs,tall CFOS G6vneti lohn Et9M1V.irt'.ccr't in ;. „�.i l� tam cot" Paul unto) Absent 9-ely Babe, ra Prgsent EeAnm Still,SEXti bail ta Presevri Pa &)ton. I Eat nen* t I reef—2_�AiSd w_ w __,._. Nell a The dialog box for the Roil Call allows user to The dialog box for Motions allows the user to The Vote dialog quickly tabulates the results of a select the appropriate committee and its select the type of motion,the Mover end person vole and inserts the appropriate text into the members and indicate their status during any Seconding the motion and ft allows for the Word document. specific meeting. insertion of additional descriptive text. As the meeting progresses,notes can be taken and audio cue points may be Post your Recordings established. The cue points are indicated in the screen capture below by to the Web the , icon.Playback of the recording can be started my merely clicking on any of the cue point icons. The Liberty Meeting Recorder allows Paek>ri4elli n,tten.etac-hticr ftW ._._ you to save the audio/video and the 1 ii. ot yi,;w imo, F.,,,,,,,,,,, D 1, r,Liv 4 minutes of a meeting directly into r, l x. ` . = 04. i O ca nAir Iwo. , �, • a standard web page format. When en - posted to the web, the public can j i..' I l t> -. F Cat j p t>4titxt ?'<,ic t t wimsrk .t;, '�r.Xput Saw ritti utt kf :I access relevant portions of the 1'18 . , z. . , . • , . . , . , . ' + . , ' t s . . , . . . = recording by clicking on playback cue Town of Omemee-Parks Committee Mcetine,April 12,2007 points established in the minutes. They will see and hear the playback Meeting is brought to order. streamed through the standard JJ Roll Call. Windows Media Player application. Present:Anne Vestergoni. Dara Brooks,and John Edmundson. Absent/Excused:Chris Gowen,Paul Linton. 111 Motion:Request to approve previous minutes,Action;Approve, Moved by 1 Anne Vestergorn.Seconded by John l:drnundson. "' 4,-i RI Vote: Motion passed(summery:Yes'"2, No— I,Abstain =0). ,, ! Yes: Anne Vestergom,Dara Brooks. �� ° No:John Edmundson. ,. ii t' YhF �`.! brx Absent:Chris Govven.Paul.Linton. ;, t J Ontenree garden club presented their proposals for"Otnermee Grows". i Mr. Brown,president of the club indicated renewed interest in acquiring the ability '71 ° to take over the garden plots at.57 King West. He believes the town should take advantage of this offer by private citizens to help enhance the town's looks.This ` l xl matter will be presented to the committee of the whole for further action. Y *a Cal 3i..41 t f ' sf,,,,,„ 177---$,„ , Sll At I' t) a cot 3 rf t rut: ,.r; I,* r ii , ,- 3 sit - Contact your eater Coot.,.t /rtlr-II E~tit.cr,fint} ne:ter for furthur irituun .,i;on 24.4,i3-7/_,,11 ,, tl (:(l,tt4� ii>:'-Ity f�i_'C:&ttCtinyal 0`;5 tt{°�.7- ,tJ-7r''11, oo'Ma ₹lksu v,`�it our WO) `Ate NY,to Lit)ertvRec:C}Ydirit� :sari) or r:!MT I t..',zits,1t Slit L byrtyRruordtri(J.cooi High Criteria. Liberty Meeting Recorder and LibertyRecordinycorncorn are al trademarks of High Criteria Inc. Esther Gesick From: Steve Schmenk[srschmenk@jcgtechnologies.com] Sent: Wednesday, December 14, 2011 12:27 PM To: Ripley Casdorph; Esther Gesick Subject: JCG Technologies, Inc-Liberty Meeting Recorder Solutions Quote-Weld County CO Attachments: Weld County CO-Liberty Meeting Recorder Quote- 12-14-11.doc; Liberty Meeting Recorder Brochure.pdf Esther, Per our phone conversation I have attached a price quotation for our Liberty Meeting Recorder solution, Our Liberty Meeting Recorder solution provides crystal clear digital audio and/or video which can be easily stored, searched, and distributed. The JCG Liberty Meeting Recorder solution not only digitally records your meetings, it: • Includes an integrated minutes application which simplifies the process of creating your meeting notes and Minutes. Use your existing Microsoft®Word® based agenda or any other Word® document and easily take free form notes, record roll calls, motions, seconds and votes while digitally recording your meeting. • Enables you to easily convert and post your completed/approved Minutes to your web site as a pdf or HTML document. • Integrates your meeting audio/video to your completed Minutes and enables you to post the files to your web site, The public can view your Minutes on your web site and, by simply clicking on the Minutes item bookmark, listen to, (or view if you record video) that portion of the meeting using the industry standard Microsoft® Windows® Media Player®. Please do not hesitate to contact me if you have any questions or require any additional information. Sincerely, Steve .S'ciimenk President 'C' rECNNOtOG'ES 9941 East Mission Lane Scottsdale, Arizona 85258 Phone 480-661-5629 Fax 480 661-7589 Mobile 602 418-5307 EMail srschmenkficatechnologies.com Web www.jcgtechnologies.com JCG Technologies, Inc Business Disclaimer This message may contain confidential, proprietary or legally privileged information. In case you are not the original intended recipient of the message, you must not, directly or indirectly, use,disclose, distribute,print,or copy any part of this message and you are requested to delete it and inform the sender. Any views expressed in this message are those of the individual sender unless otherwise stated. Noting contained in this message shall be construed as an offer or 1 Esther Gesick From: Bruce Barker Sent: Wednesday,January 04,2012 1:20 PM To: Esther Gesick Subject: Agreement for JCG Technologies Attachments: JCG Agreement.doc See the attached. Let's send to Steve and see if he has any comments. I would like to have him sign and then send back to us for approval and signature by the Board,with install to occur by the end of this month. His proposal of December 14th is Exhibit A. (I only have a hard copy that you gave me.) Bruce T. Barker,Esq. Weld County Attorney P.O. Box 758 1150"0"Street Greeley,CO 80632 (970)356-4000,ext.4390 Fax: (970)352-0242 ec. Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is attorney privileged and confidential,or otherwise protected from disclosure. If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 TECHNOLOGIES January 6, 2012 Esther E. Gesick Deputy Clerk to the Board/Office Manager Weld County 1150 O Street P.O. Box 758 Greeley, CO 80632 Esther, Enclosed please find two signed Agreements. Please countersign one, and send back to me for our records. We look forward to working with you and Weld County_ If you have any questions or require any additional information please do not hesitate to contact me. Sin teve Schmenk President JCG Technologies, Inc. 9941 East Mission Lane Scottsdale, Arizona 85258 Phone: 480 661-5629 Fax: 480 661-7589 Mobile: 602 418-5307 E-mail: srschmenk@icgtechnologies.com 9941 E.Mission Lane www jcgtechnologies.com Phone: 480 661.5629 Scottsdale,AZ 85258 Fax: 480 661-7589 Weld County Council Article XIII, County Council KAUAI. Pursuant to Section 16-7 Every elective county office shall become vacant,on the happening of any one of the following events,before the expiration of the term of office: (1) The death of the officer. (2) The resignation of the officer. (3) The removal of the officer, by recall or otherwise. (4) The officer ceasing to be a resident of Weld County,or in the case of an officer required to live in a district,ceasing to be a resident of the district from which elected. (5) The officer's refusal or neglect to take his oath of office,or renew his official bond,or to deposit such oath and bond within the time prescribed by law. (6) The final decision of a competent tribunal,declaring void an officer's election or appointment. (7) The final decision of a competent tribunal finding an officer guilty of a crime. Pursuant to Section 3-15 Vacancies (1)A vacancy in the office of the County Commissioner shall be filled by appointment by County Council. Pursuant to Section 13-8 (3) A vacancy in the Board of County Commissioners shall be filled by appointment by the Council. Said appointees shall be of the same political party as that of the previous officer,and the appointment shall be effective for the remainder of the term. Board of County Commissioners vacancy procedure 08/13/2018 1. Upon notification to the County Council by the county attorney of the final determination of commissioner office vacancy as pursuant to Section 16-7 of the Weld County Charter. 2. Notification shall be made for applications for a qualified replacement commissioner within (5)days following the final determination of a vacancy of a commissioner office. Method of notification shall be determined by the County Council. Notification shall be made requesting applicant resumes to be delivered to the Weld County Council office in a sealed envelope by a date specified. 3. Within five (5)days following the closing date of application acceptance,two(2)appointed Weld County Council members shall open and review all applicant resumes. Five resumes shall be selected from the responding applicants. Applicants must be of the same political party as the former commissioner that has vacated the office. Determination of political affiliation shall be based on state requirements of registration deadline for participation in their respective party caucus. (a) Chosen candidates shall be given a background check by the Weld County Sheriff to confirm eligibility to hold public office. 4.The President of the Weld County Council shall call a special meeting to convene within three (3)business days following the selection of the qualified candidate resumes. 5.The Weld County Council shall receive and review each of the five resumes during the special meeting. A date for interviews of the chosen applicants shall be established at the special meeting. Resumes of applicants not chosen will be returned to applicants at next meeting or destroyed per County personnel document standards. 6. Invitations to each of the applicants shall be made by the Secretary of the Weld County Council for an open interview of each candidate at the next regular County Council meeting. 7. All Weld County Council members shall be in attendance for interviews. In the event of emergency or excused absence from the meeting by a council member, the interviews shall be re- scheduled for the next regular scheduled County Council meeting. 8. One applicant shall be selected for the vacancy on the Board of County Commissioners following completion of interviews. Selection of the candidate shall be made at the end of the meeting following open discussion of each candidate by the County Council. A roll cad vote shall be made for each vote made during the officer replacement process. 9. Official notification of selection shall be made by the President at the meeting,as well as by electronic communication to the successful applicant after adjournment of the meeting by the secretary, but not to exceed 24 hours in duration after meeting adjournment. 10. Applicant shall be sworn In at the earliest available opportunity following notification. Hello