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Home My WebLink About20182834.tiffCHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND THIRD WAY CENTER INC. This Agreement, made and entered into the day .f , ., 2018, by and between the Board of Weld County Commissioners, on behalf of the Weld County Depa men /of Human Services, hereinafter referred to as the "Department' and Third Way Center, Inc., hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Bid, Exhibit B, Contractor's Bid, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is attached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, the Colorado Department of Human Services has provided Core Services or other funding to the Department for Next Steps Program. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on June 1, 2018, upon proper execution of this Agreement and shall expire May 31, 2019, unless sooner terminated as provided herein. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit B, Contractor's Bid and Exhibit C, Scope of Services. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month, following the month of service, utilizing billing forms required by the Department. 2018-2834 ce: 1 fD q-6-/8 *Dag d. Contractor agrees to submit a monthly report with the billing statement by the 7`h of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: i. The service being provided by the contractor is not a Medicaid eligible service; ii. The service is not deemed medically necessary; iii. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; iv. A Medicaid provider is not available to provide the needed service; v. Medicaid is exhausted for the needed service; or vi. Medicaid denied service. vii. The client is not eligible for Medicaid. b. Payment shall be made in accordance with Exhibit A, Weld County's Request for Bid, Exhibit B, Contractor's Bid, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule, attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and 0MG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Bid, Exhibit C, Scope of Services, and Exhibit D, 2 Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and the Age Discrimination in Employment Act of 1967; and the Equal Pay Act of 1963; and the Education Amendments of 1972; and Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken 3 to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract 4 Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 9. Insurance Requirements Contractor and Department agree that Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Bid, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners 5 of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self - insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: i.Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. ii.Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: - $1,000,000 each occurrence; - $2,000,000 general aggregate; - $50,000 any one fire; and - $500,000 errors and omissions. iii.Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv.Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: 6 If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; A provision that coverage is primary; and A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v.For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Bid. d. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured as follows: County of Weld 1150 'O' Street Greeley, Colorado 80631 f. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. g. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503, and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: 8 - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: For Contractor: Heather Walker, Administrator David Eisner, Executive Director 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 (970) 352-1551 18. Litigation For Contractor: David Eisner, Excecutive Director P.O. Box 61385 Denver, CO 80206 (303) 780-9191 Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 17. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other 9 reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third -party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during 10 business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contract Professional agrees that it is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunder as an independent Contract Professional. Contract Professional shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise 11 provide such coverage for Contract Professional or any of its agents or employees. Unemployment insurance benefits will be available to Contract Professional and its employees and agents only if such coverage is made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contract Professional shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and as set forth in Exhibit A, and provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to Department originals of all tests and results, reports, etc., generated during completion of this work. Acceptance by Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the 12 Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shall not enter into any subcontractor agreements for the completion of this project without County's prior written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contract Professional under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contract Professional in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contract Professional shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 13 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: jf2/Li\) W '"_ Weld my Clerk to the Board B Deputy Clerk to BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO e Board ill,' ti ' ':' Steve Moreno, Chair 14 CONTRACTOR; Third Way Center, Inc. P.O. Box 61385 Denver, CO 80206 (303) 780-9191 By: Date: SEP 0 5 2018 David Eisner, Executive Director c2O/ff- EXHIBIT A WELD COUNTY'S REQUEST FOR BID Weld County Department of Human Services Bid No. B1800058 REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80634 DATE: March 1, 2018 BID NUMBER: B1800058 DESCRIPTION: Child Welfare — Various Services DEPARTMENT: Human Services BID OPENING DATE: March 16, 2018 I. NOTICE TO BIDDERS The Human Services Advisory Commission (HSAC), on behalf of the Weld County Department of Human Services (WCDHS), by and through the Board of Weld County Commissioners, wishes to purchase the following: VARIOUS SERVICES PAGES 1-9 OF THIS REQUEST CONTAINS GENERAL INFORMATION. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1-8 MAY BE APPLICABLE. SPECIFICATIONS UNIQUE TO THIS REQUEST FOR PROPOSAL FOLLOW PAGE 10. Bids for the stated services will be received electronically by the Weld County Department of Human Services, Resource Unit, Attn: Tobi Vegter at HS Contract ManagementPco.weld.co.us through: FRIDAY, MARCH 16, 2018 AT 5:00 P.M. II. INVITATION TO BID A. The Human Services Advisory Commission, on behalf of the Weld County Department of Human Services, by and through the board of Weld County Commissioners requests bids for the purchase of Various Services. B. Bids shall include any and all charges for service(s) applied for by the bidder, and shall, in every way, be the total net price which the bidder will expect the Board of County Commissioners of Weld County to pay if awarded the bid. 1 Weld County Department of Human Services Bid No. B1800058 C. Emailed Bids Are Required. Emailed (fully typed) bids are required. See Bid Specifications for specific instructions. After certification of the bid, the other copy will be routed for applicable review. An e-mail confirmation will be sent when we receive your bid/proposal. III. INSTRUCTIONS TO BIDDERS A. Bids shall be typewritten. Each bid must give the full business address of the bidder and be signed by him/her with his/her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the partners of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in this matter. Bids submitted by limited liability companies must furnish the full names of all members and managers and must be signed by a manager or by an authorized representative, followed by the signature and title of the person signing. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. B. Bids may be withdrawn upon written request to the Weld County Department of Human Services received from bidders prior to the submission deadline. Negligence on the part of bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. C. Bidders are expected to examine the conditions, specifications, and all instructions contained herein. Failure to do so will be at the bidder's risk. D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions and specifications herein unless specifically requested by the special instructions attached hereto. Any proposal which fails to comply with the letter of the instructions and specifications herein may be rejected. E. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Department of Human Services, Service Utilization Unit, on or prior to the time indicated in Section I., entitled "Notice to Bidders." F. When approximate quantities are stated, Weld County reserves the right to increase or decrease quantity as best fits its needs. 2 Weld County Department of Human Services Bid No. B1800058 G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of bids. H. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, the Board of County Commissioners of Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that the Board of County Commissioners of Weld County will give preference to suppliers from the State of Colorado, in accordance with Section 30-11-110, CRS, when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County. I. All discounts shall be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to delivery and acceptance. J. Substitutions or modifications to any of the terms, conditions, or specifications of this bid package which are made by Weld County, Colorado, after the bids have been distributed to prospective bidders, and prior to the date and time of bid opening, will be made in writing and signed by the Human Services Advisory Commission. No employee of Weld County, Colorado, is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of Human Services Advisory Commission. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. K. The successful bidder shall indemnify and hold harmless Weld County, Colorado, against all claims for royalties, for patents or suit for infringement thereon, which may be involved in the manufacture or use of the material to be furnished. L. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.) 8-17.5-101, et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor represents, warrants, and agrees that it (a) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (b) otherwise will comply with the requirements of C.R.S. 8-17.5-102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under C.R.S. 8-17.5-102 by the Colorado Department of Labor and Employment. If Contractor fails to comply with any requirement of this provision or C.R.S. 8-17.5- 101, et seq., Weld County may terminate this Contract for breach and Contractor shall be liable for actual and consequential damages to Contractor. 3 Weld County Department of Human Services Bid No. B1800058 Except where exempted by federal law and except as provided in C.R.S. 24-76.5- 103(3), if Contractor receives federal or state funds under this Contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. 24-76.5-103(4) if such individual applies for public benefits provided under this Contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. 24-76.5-103 prior to the effective date of a Contract. M. All goods shall remain the property of the seller until delivered to and accepted by Weld County, Colorado. N. Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Families, Youth and Children Commission, the Weld County Department of Human Services, or the Board of Weld County Commissioners, for the premature opening of a bid not properly addressed and identified. O. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the Board of County Commissioners of Weld County within a reasonable time or period does not constitute a contract. The Board of County Commissioners of Weld County, Colorado, reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. P. These instructions, the proposal forms, and specifications have been developed with the hope of raising the standard of purchasing negotiations to a level wherein all transactions will be mutually satisfactory. Your cooperation is invited. Q. Substitutions or modifications to any of the terms, conditions, or specifications of this which are made by Weld County after the bids have been distributed to prospective bidders and prior to the date and time of bid opening, will be made in writing. No employee of Weld County is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of said Director of the Weld County Department of Human Services. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. 4 Weld County Department of Human Services Bid No. B1800058 IV. General Specifications. A. Fund Availability: Financial obligations of the Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. C. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or understanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. D. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. E. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. F. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in the contract 5 Weld County Department of Human Services Bid No. B1800058 or incorporated herein by reference shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. Attorneys Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Insurance Requirements. i. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, during any warranty period, and for three (3) years after termination of the Agreement. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the payment of any deductible or self -insured retention. County reserves the right to require Contractor/Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. ii. Types of Insurance: Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: 6 Weld County Department of Human Services Bid No. 81800058 (a). Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. (b). Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: * $1,000,000 each occurrence; * $2,000,000 general aggregate; * $50,000 any one fire; and * $500,000 errors and omissions. (c). Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. (d). Additional Provisions: * Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: * If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; * Unlimited defense costs in excess of policy limits; * Contractual liability covering the indemnification provisions of this Agreement; * A severability of interests provision; * Waiver of exclusion for lawsuits by one insured against another; * A provision that coverage is primary; and * A provision that coverage is non-contributory with other coverage or self- insurance provided by County. (e). For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the 7 Weld County Department of Human Services Bid No. B1800058 retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. iii. Contractors/Contract Professionals shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. iv. Proof of Insurance: Contractor/Contract Professional shall provide a copy of this information to its insurance agent or broker, and shall have its agent or broker provide proof of Contractor/Contract Professional's required insurance to the County. County reserves the right to require Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. v. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor/Contract Professional's insurer shall name County as an additional insured. vi. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. vii. Subcontractors: All subcontractors, subcontractors, independent contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors suppliers or other entities upon request by the County. A provider of Professional Services (as defined in the Bid or RFP) shall provide the following coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. V. Warranty. The successful bidder shall warrant that: A. The services to be supplied pursuant to this bid are fit and sufficient for the purpose intended; 8 Weld County Department of Human Services Bid No. B1800058 B. The services sold to Weld County, Colorado pursuant to this bid conform to the minimum Weld County specifications as established herein. VI. Confidential Information: Confidential financial information of the bidder should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq. the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will attempt to contact the bidder in order to allow the bidder to seek an appropriate court order preventing disclosure. Without such an order, Weld County will release the requested information in accordance with CORA. 9 Weld County Department of Human Services Bid No. B1800058 BID SPECIFICATIONS I. PROJECT OVERVIEW The Weld County Department of Human Services (WCDHS) is seeking qualified providers in various service areas under various funding sources. Service areas include, but are not limited to Aftercare, Anger Management/Domestic Violence, Crisis Intervention and Stabilization Services, Day Treatment, Foster Parent Consultation, Foster Parent Training, Functional Family Therapy, Home Based Intervention including 24/7 Crisis Intervention, Kinship Services (Therapeutic), Home Studies, Life Skills, Mediation, Mental Health Services, Monitored Sobriety, Multisystemic Therapy, Relinquishment Counseling, Sexual Abuse Treatment, and Substance Abuse Treatment Services. Refer to pages 13-15 for specific definitions related to the above -mentioned service areas. II. CONTRACT PERIOD AND PRICING 1) The initial contract period is to be determined and shall continue as allowable by the funding source, so long as both parties are satisfied. The agreement, if awarded, shall be for a period of three years, but shall require renewal by both parties, in writing, on an annual basis. 2) The initial contract will be funded through Core Services Program, Child Welfare Administration, or other funding, so long as funding is made available. 3) Selected vendors will be required to bill the WCDHS monthly according to billing requirements set forth in Exhibit A, Sample Agreement, and by the applicable funding source. III. DUE DATE All bids must be submitted electronically to the Weld County Department of Human Service at HS Contract Management@weldgov.com, Attn: Tobi Vegter, Contract and Services Coordinator. Proposals will be accepted through Friday, March 16, 2018, at 5:00 p.m. 10 Weld County Department of Human Services Bid No. B1800058 IV. QUESTIONS All questions regarding the requirements in this Request for Proposal must be submitted in writing to HS Contract Management@weldgov.com, Attn: Tobi Vegter, Contract and Services Coordinator. To guarantee sufficient time to provide bidders with a response, all questions must be received by Friday, March 9, 2018 at 5:00 p.m. V. INTRODUCTION LETTER A bidder must submit a one (1) page or less letter in Microsoft Word that introduces the bidder and addresses, at a minimum, the following: 1) Ability to deliver the service(s) as proposed and comply with the specific requirements set forth by the Weld County, as stated in the Request for Proposal (RFP) and in Exhibit A, Sample Agreement. 2) Capacity to be organized, responsive and to quickly and successfully schedule services as requested. VI. PROVIDER INFORMATION FORM 1) Bidder must complete and submit one (1) Provider Information Form, herein attached as Exhibit B. The form is available at https://www.weldgov.com/departments/purchasing/bids proposals/. VII. PROPOSAL CONTENT 1) Proposal content must be submitted in Microsoft Word and may not exceed three (3) pages per proposed services. 2) A bidder must utilize the Proposal Template, herein attached as Exhibit C, for each service being proposed. All questions noted on the template must be addressed for each service proposed by the bidder. The template is available at https://www.weldgov.com/departments/purchasing/bids proposals/. 3) If submitting to provide services in a language other than English, a bidder must demonstrate language proficiency at Full Professional Proficiency or higher, as defined by the U.S. Department of State, and as noted below. a. Full Professional Proficiency: Able to use and read the language fluently and accurately on all levels pertinent to professional needs. b. Native or Bilingual Proficiency: Equivalent to that of an educated native speaker (both speaking and reading). 11 Weld County Department of Human Services Bid No. B1800058 VIII. STAFF INFORMATION 1) Bidder must attach a list of applicable staff and/or contractors who will manage and/or administer the proposed service(s), utilizing the Staff Data Sheet. Bidder should submit one Staff Data Sheet per proposed service. Bidder should not combine services. Resumes and/or Curriculum Vitae should not be submitted with the proposal, but may be requested later if bidder is awarded a contract. 2) The Staff Data Sheet is herein attached as Exhibit D. It is available at https://www.weldgov.com/departments/purchasing/bids proposals/. IX. CERTIFICATE OF INSURANCE (COI) Bidder must attach a standard Certificate of Insurance (COI), or letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of this Request for Proposal. If awarded a contract, bidder will be required to provide a Standard COI that meets the requirements set forth by Weld County in the Sample Agreement, herein attached as Exhibit A, and list Weld County on the COI as an Additional Insured. X. EVALUATION OF PROPOSALS All proposals that meet the requirements will be reviewed by the Division of Child Welfare and the Human Services Advisory Commission (HSAC), Contracted Services Workgroup. The HSAC will make recommendations regarding bid awards to the Board of Weld County Commissioners by and through the Weld County Department of Human Services. The Weld County Department of Human Services will make its award of contract to the successful bidders upon final approval of the Board of Weld County Commissioners. 12 Weld County Department of Human Services Bid No. B1800058 XI. SERVICE AREA DEFINITIONS (NOT LIMITED TO THIS LIST - OTHER SERVICES WILL BE CONSIDERED) Program Area • Definition Aftercare Services Services provided to prepare a child for reunification with his/her family or other permanent placement and to prevent future out - of -home placement of the child. Anger Management/Domestic Violence Diagnostic and/or therapeutic services to assist in the development of the family services plan, to assess and/or improve family communication, functioning and relationships, and to prevent further domestic violence. Crisis Intervention and Stabilization Services Services that provide an immediate, in-person/in- home response to families, youth and children, in *crisis, 24 hours a day, seven (7) days a week. *A "crisis" is further defined as a situation or circumstance, usually acute (recent) in nature, which breaks down the normal functioning of an individual and/or family, and results in the inability of the individual and/or family to resolve the crisis through normal coping behaviors, or without immediate intervention. Day Treatment Comprehensive, highly structured services that provide education to children and therapy to children and their families. Foster Parent Consultation Services provided to foster and group home families caring for WCDSS children and youth in their homes to enhance and improve the quality of care being provided. Foster Parent Training Topic specific training for new Weld County foster parents. 13 Weld County Department of Human Services Bid No. B1800058 Program Area Definition Functional Family Therapy Intensive family -based treatment that addresses the pervasive patterns of relational dysfunction known to be determinants of conduct disorder, violent acting out, and substance abuse among youth 10-18 years old. Home -Based Intervention Services provided primarily in the home of the client that include a variety of services which can include therapeutic services, concrete services, collateral services and *crisis intervention directed to meet the needs of the child and family. *Crisis Intervention is defined as 24/7 phone access and in -home counseling. Home Studies Structured Analysis Family Evaluation (SAFE) for the purpose of foster home certification, kinship placement, and/or adoption. Kinship Services (Therapeutic) Kinship services in the areas of (1) consultation and kinship parent support specific to a child placed in a kinship home, (2) corrective consultation specific to a child placed in a kinship home, and (3) critical care consultation specific to a child placed in a kinship home. Children placed in kinship care are maintained in the lowest level of care and least restrictive setting when out -of -home placement is necessary. Life Skills Visitation (both in -home and in -office) and services provided primarily in the home that teach household management, effective access to community resources, parenting techniques and family conflict management. 14 Weld County Department of Human Services Bid No. B1800058 Program Area `' ` , , Definition Mediation Intervention typically with all family members to improve family communication, functioning and relationships. Mental Health Services Diagnostic and/or therapeutic services to assist in the development of family services plan, to assess and/or improve family communication, functioning and relationships. Multisystemic Therapy Intensive family- and community -based treatment program designed to make positive changes in the various social systems (home, school, community, peer relations) that contribute to the serious antisocial behaviors of children and adolescents who are at risk for out -of -home. placement. Relinquishment Counseling Relinquishment counseling for parents considering relinquishment of their children. Sexual Abuse Treatment Therapeutic intervention designed to address issues and behaviors related to sexual abuse victimization, sexual dysfunction, sexual abuse perpetration, and to prevent further sexual abuse and victimization. Substance Abuse Treatment Services Diagnostic and/or therapeutic services to assist in the development of the Family Service Plan (FSP), to assess and/or improve family communication, functioning and relationships, and to prevent further abuse of drugs or alcohol. . 15 EXHIBIT A SAMPLE AGREEMENT CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND This Agreement, made and entered into the _ day of , 201 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department' and «Contractor», hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Weld County's Request for Proposal, Exhibit BfContractor's Proposal, Exhibit C, Scope of Services, and Exhibit D, Payment Schedule. Each of these documents is ttached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance, and coordination have beeaccomplished from andxwith appropriate agencies; and for WHEREAS, the Colorado Department of Human Services has provide d\ funding to he Department NOW THEREFORE, in consideration of the premises, h parties hereto cotenant and agree as follows: 1. Term �\ This agreement shall become effective , upon prop `ex�ecyt ooh of this Agreement and shall expire unless sooner terminated as provided herein. Th'e•agreement is for a period of three years. However, the agreement must be renewed bb LtYparties, in writing, on an annual basis. 2. Scope of Services Services shall be provided'by't1e Contractor oto any'erson(s) eligible for services in compliance with Exhibit B, Contractor s_Pcoposal•Kd Exhibit C, Sipe of Services. \'� 3. Referrals, Billing andaTrackn a. Contra\ d: ` nds'ari comply with all aspects of the referral authorization, billing and tracking requirements e s`set forth by the Department. Failure to comply with all aspects may result in�a��ei ure of•pa�ment.� b. Contractoragrees"to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not autho iz d until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the sco of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Department's Resource Manager, Child Welfare Contract and Services Coordinator, or through a Team Decision Making (TDM) meeting or Family Team Meeting (FTM). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit an itemized complete billing statement by the 7th of the month, following the month of service, utilizing billing forms required by the Department. 1 EXHIBIT A SAMPLE AGREEMENT d. Contractor agrees to submit a monthly report with the billing statement by the 7th of the month following the month of service for each client receiving ongoing services. One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation). Verification of Monitored Sobriety Services will be the test result. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. 4. Payment a. The Department and the Contractor agree that all benefits from private,insurance and%or other funding sources such as Medicaid (if Contractor is a Medieaid,eligibl'eprovider) or Victim's N;,_-;`� Compensation must be exhausted before Core Services or other Department funds can be accessed / for services. b. Payment shall be made in accordance with Exhibit A, Wek•Couniy's Request for Proposal, Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services, and EXh N.\ D, Payment Schedule, attached hereto and incorporated herein by reference, so to gas services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreementt,whe her in whole or in part, is subject to, and contingent upon, the continuing availabilt of said f ndsfor the purposes hereof. \\e/9d. The Department n aalMitithholdteimbursem Contractor has failed to comply with any part of 4.,i the Agreement, including the Financial4Managernent requirements, program objectives, contractual terms, or reportinngg.req)rem; nts In the e ent of forfeiture of reimbursement, Contractor may appeal such circumstance in Writing to the Director of Human Services. The decision of the Director of Human Services shall be final:; \\,1/4.7? 5. FinanciaLMahaggeement At all times,from the effective -date of the Agreement until completion of the Agreement, Contractor shall z comply with the.adminis native requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds t expended under this g(eement must conform to the Single Audit Act of 1984 and OMG Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit B, Contractor's Proposal, Exhibit C, Scope of Services , and Exhibit D, Payment Schedule: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month., b: If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit an ACH Form for Colorado Providers, which will be provided by the Department. Contractor is solely responsible to submit the ACH Form to the State of 2 EXHIBIT A SAMPLE AGREEMENT Colorado per the directions on the form. Failure to complete and submit this form in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulationsMittnterpretations and/or guidelines issued pursuant thereto. This includes protection of the confitl'entiality of all applicant/recipient records, papers, documents, tapes and any other ma erials that have been or may hereafter be established which relate to the Agreement. Contractor shall abidee by2all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sect Ts 2000' -1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et!'seq. and its imple. enting.regulation, 45 C.F.R. Part 80 et. seq.; and - all provisions of the Civil Rights Act of(1986`So that no,person-shail, on the grounds of race, creed, color, sex, or national origin;�be excludes from -participation in, be denied the benefits of, or be otherwise subjected to' scrimination\nder the approved Agreement. ,. \\ - Section 504 of the Rehabilitation Act of 1973-, 229�US. . Section 794, and its implementing regulations, 45;.C.F.R. Part 84; and `�..✓ - the Age Discrimination Act 0649.75, 42 U.S.C. Section 6101 et. seq. and its implementation-Fegulbons, 45 C.F R�Part 911and - Title VII ofth' a Civil Rights�Rct of 1964; and - theWrnic in Employment Act of 1967; and the E uaa ilAc63• and theEducatioFt Amendments of 1972; and migration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and t all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome .(AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act of 973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.5.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. 3 EXHIBIT A SAMPLE AGREEMENT b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is Core Services. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding thissAgreement, been corivitted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain/Or-performing a publ c (Federal, State or Local) transaction or contract under public transaction violatib of fed`eral'or state antitrust :\`..'\ \\ statutes or commission of embezzlement,,theft, forgery, bnbery falsification or destruction N.of records, making false statements, or receiving stoleen-property, anj) are not presently indicted for or otherwise criminalNy or civilly charged by a government entity (federal, state or local) wi .h commi sion of any of.the offenses enumerated in this certification; and�� - have not, within a three-yeakp' ce iod preceding this Agreement, had one or more public transactions (federal] state, or local). terminated for cause or default. e. Public Contracts.for'Services C.R.S. §8-17.5:1U . Contract Professional certifies, warrants, and agrees that it does not;knowingiytemp oy.or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are 'A\\\ tiv./ newly hired for employment in the United States to perform work under this Agreement, through participation in the�E Verify p ogram or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5.).(c). Contract Professional shall not knowingly employ or contract with an illegal alien to \� � �.\ \\ perform work under this`Agreernent or enter into a contract with a subcontractor that fails to certify with.Contract Prfessi nahthat the subcontractor shall not knowingly employ or contract with an illegal alien `pe` rm•mu der this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreeentbeing performed. If Contract Professional obtains actual knowledge that a subcontraetor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days th ttContract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contract Professional participates in the State of Colorado program, Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee; retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, 4 EXHIBIT A SAMPLE AGREEMENT and shall comply with all of the other requirements of the State of Colorado program. If Contract Professional fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States o nis otherwise lawfully present in the United States pursuant to federal law, (b) shall produce onee^of the,forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce noeofIthe forms of identification required by C.R.S. § 24-76.5-103 prior to the effective21ate of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfSseer-vice outcome in three areas; \ Safety, Permanency and Well Being of families. For eactroutcome; data and -performance indicators !-•.\ A\ measure each state's performance according to national standards and -monitor -progress over time. Following the review, a Program Improvement Plan (PIP) will be implemerited for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes.h he areas of Safety, Permanency and Well Being. Contractor will ensure that any mployee o subcontractor_'ofContractor providing services under this Agreement will work toward ositive outsorr"r��e�s in the aforementioned three areas as outlined under the Child and Family Services Revre' (CFSR), a d{will address the aforementioned three areas when completing monthly reports as`requi4 by Paragrap (d) of this Agreement. 9. Insurance Require Contractor and Dep arta nt.agree t at Weld County, the Board of County Commissioners of Weld County, its officers and employeesshaall ot'be held liable for injuries or damages caused by any negligent acts or omissions of the Eontractor, it subcontractor, or their employees,.volunteers, or agents while performing N. N. � � duties described\n\thPis \ mentvontractor shall indemnify, defend and hold harmless Weld County, the Board of County..Commrrssloners of Weld County, its employees, volunteers and agents. ,.-Contracto' shall provide' `� liability insurances (including professional liability insurances where x, �cessary d.wor:I s compensation insurances for all its employees, volunteers, and agents engaged \v"•/ in the performance of this Agreement which are.required'under Weld County's Request for Proposal, and required'6y,the.Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evid'ace that such coverage is in effect within seven (7) days of the date of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, the following insurance coverage. Weld County, State of Colorado, by and through the Board of County Commissioners of Weld County, its employees and agents, shall be named as additional named insured on the insurance, where permissible the insurance provider. a. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of 5 EXHIBIT A SAMPLE AGREEMENT the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non- payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contractor/Contract Professional. Contractor/Contract Professional shall be responsible for the'payment of any deductible or self -insured retention. County reserves the right to require Cor tractor/Contract Professional to provide a bond, at no cost to County, in the amount d he deductible or self - insured retention to guarantee payment of claims. The insurance covera'ges,,`speeified in this Agreement are the minimum requirements, and these requirenients do not decrease or limit the liability of Contractor/Contract Professional. Contractor/Contract Professional shall) Maintain, at its own expense, any additional kinds or amounts of insurance -that it may deem ne essary to cover its obligations and liabilities under this Agreement: b. Types of Insurance: Contractor/Contract-Professio al"shalhobtain, andmaintain at all times during the term of any Agreement, insuran a in the fol owing inds�and amounts: i.Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's Contract Professional's employees acting within ;/ G' I the course and scope of•their employment. I•f Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation -Act, this requirement shall not apply. Contractor must submit t the4epartment a Declaration of Independent Contractor Status Form prior to the startt•ofthis agreement. ii.CommercialG a al Liability Insuranc'written on ISO occurrence form CG 00 01 10/93 or equivale t, covering premises�operations, fire damage, independent Contractors, • t1 \\f products and completed operations, blanket contractual liability, personal injury, and advertising liability h minimum limits as follows: • $1,000,000 each occurrence; $2,000,000 general aggregate; $50,000 any one fire; and $500,000 errors and omissions. iii,Autarp, obile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv.Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: If any aggregate limit is reduce by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify County within ten (10) days and reinstate the aggregates required; Unlimited defense costs in excess of policy limits; Contractual liability covering the indemnification provisions of this Agreement; 6 EXHIBIT A SAMPLE AGREEMENT A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; A provision that coverage is primary; and A provision that coverage is non-contributory with other coverage or self-insurance provided by County. v.For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to County, whichever is earlier. c. Contractors/Contract Professionals shall secure and deliver.to•Courit, s Risk Administrator ("Administrator") at or before the time of execution of thri As greement, and shall keep in force at all times during the term of the Agreement as the same may be:extended as herein provided, a commercial general liability insurance policyncl ding public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor/Contract-Professional l�p`rroovide a copy of this information to its insurance agent or broker/and shall have it age to or broker provide proof of Contractor/Contract Professional's requiredirksurance County reserves the right to require Contractor/Contract Professionalto provide atice` ificate of� nsurance, a policy, or other proof of insurance as required by the County's Risk Administrator inn his sole discretion. e. Additional Insureds: For,,general liability, excess/umbella liability, pollution legal liability, ,` liquor liability, and inlandmarine, Cktra for/Contract Professional's insurer shall name County as an additional insured as follows f. Waiver of Sum b gatio\ or all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. \\,� g. Sub ontractors: Al subcontractors, subcontractors, independent contractors, sub- `.w \\ vendors, supplier's o`o ther' \`ties providing goods or services required by this Agreement shall / be sub`eet` all `\hesryequirements herein and shall procure and maintain the same coverages requred.of Contractor/Contract Professional. Contractor/Contract Professional shall include all \\ \*N..\‘ V such subcontractors; independent contractors, sub -vendors suppliers or other entities as insureds \u'tecs pol cis shall ensure that all subcontractors maintain the required coverages. ontractor,/Contract Professional agrees to provide proof of insurance for all such subcontractors, indepeent eon tractors, sub -vendors suppliers or other entities upon request by the County. A pryider of Professional Services (as defined in the Bid or RFP) shall provide the following • coverage: Professional Liability: Contract Professional shall maintain limits of $1,000,000 for each claim, and t $2,000,000;agregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses,approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training 7 EXHIBIT A SAMPLE AGREEMENT Contractor may be required to attend training that the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, thevContractor will contact the Weld County Attorney's Office immediately at 970-352-1551, x6503;,and\advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evacuation of'the*\performance•of this Agreement shall be conducted by the Contractor and the Department .The results of the,monitoring and evaluation shall be provided to the Board of Weld Cou`ntreo `miss o` ers;.the,Department and the Contractor. Contractor shall permit the Department, and any other duly authorized ages or governmental agency, to monitor all activities conducted by the Contractor pursuan to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary r�appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any ther.ie sonable procedures. All such monitoring shall be performed in a mannert' at•w.11 not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to tr\i‘ilVkgreerii ent.shall be imwriting and signed by both parties. 15. Remedies The Director of'Human Services ordesignee may exercise the following remedial actions should s/he find the Contractor substantiallWailed to satisfy the scope of work found in this Agreement. Substantial failureuto satisfy the scope orwork shall be defined to mean incorrect or improper activities or inaction by \'• `ice t ContractorThese remedial actions are as follows: \> Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 8 EXHIBIT A SAMPLE AGREEMENT 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). For Department: Heather Walker, Administrator CONTRACTOR, TITLE 17. Notice All notices required to be given by the parties hereunder shall be given by certifzcegistered mail to 1 the individuals at the addresses set forth below. Either party may from ft e to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Contractor: For Department: Judy A. Griego, Director P.O. Box A Greeley, CO 80632 (970) 352-1551 18. Litigation For Contractor: Contractor shall promptly notify the Departmentinn,the event that.Contractor learns of any actual litigation in which it is a party defendant in a,cas i that involves services provided under this Agreement. Contractor, within five (5) calendar ;ys after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or•adrnmistrative agency, shall deliver copies of such document(s) to the Director of Human Services. The turn "litigation" includes an assignment for the benefit of creditors, and filings of bankrupt y>jeorg nization and/or foreclosure. 19. Termination This Agreeme may be terminated at`any time by either party giving thirty (30) days written notice to the individuals identified„Imparag aph,28�. No portion of this Agreement shall be deemed to create an obligation on the pant of the.County of Weld, State of Colorado, to expend funds not otherwise• . approp ated•i each,succeedingyear, as this Agreement is subject to the availability of funding. `Therefor�hepartment�may terminate this Agreement at any time if the source of funding for the services made available. o the Contractor is no longer available to the Department, or for any other i 7 reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No: Third'Party Beneficiary Enforcement �.1 It is expreSsly understood and agreed, that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of 9 EXHIBIT A SAMPLE AGREEMENT any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared -to be unconstitutional •orinvalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of -their gov , rning bodiessshall have any pecuniary interest, direct or indirect, in the approved Agreement or th"proceds thereof. Ni The Appearance of Conflict of Interest applies to the relationship of.a Contractor with*the,Department when the Contractor also maintains a relationship with,a•third party and'the-two relationships are in opposition. In order to create the appearance of a conflict of•interest; it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is`only necessary that the Contractor know that the two relationships are in opposition. During the term of•the\Agreement, Contractor shall not enter into any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interes situation, Contractor shall submit to the Department, a full disclosure statement settg forth the detail's -that -create the appearance of a conflict of interest. Failure to promptly submit a d -`.s• of required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. Contractor certifies that Federal'appropriia\ted funds have not been paid or will be paid, by or on behalf of Contractor, to any person fob influer ng or�attempting to influence an officer or -employee of an agency, a Member of Congre an offcer1or.)e ploy a o C egress, or an employee of a Member of Congress in connection with the awarding of' -any Federal contract, the making of any Federal grant, the making of any Federal loan, the entenng`nto of nycooperative agreement, and the extension, continuation, renewal, amendment p' odification of an F decal contract, loan, grant, or cooperative agreement. 24. ( Storage,iAvailability artd Retention of Records Gontractdr,agrees'that authorized local, Federal, and State auditors and representatives shall, during business ho rs; h=ave acc ss to inspect and copy records, and shall be allowed to monitor and review ',. Ch on-sit visits, aI activities related to this Agreement, supported with funds under this Agreement, to eri u a compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of1theperformance of the Agreement shall be conducted by appropriate funding sources. The results of theMonitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 10 EXHIBIT A SAMPLE AGREEMENT 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with�pyo written explanation of these confidentiality requirements before access to`confidential data is er itted. Contractor shall have its employees, agents, and subcontractors, if an,y, sign written confid?fttiality agreement and shall provide a copy of such agreement to the Department, if'requested. 26. Proprietary Information Proprietary information for the purposes of this Agreementisinformatiqn relating, o a party's research, development, trade secrets, business affairs, internahoperations and management procedures and those of its customers, clients or affiliates, but does not incluce informat on�(1) lawfully obtained from third parties, (2) that which is in the public do minor (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior. nit ttenauthorization any proprietary information concerning the other party obtained as a result ofthis:Agreement. Any proprietary information removed from the Department 'ssite j by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in tthhe.c-ourrsse • eof'its own business._ 27. Independence of"Con` tractor:, Not°a Employee of Weld County Contract Professional agrees that it.is an independent Contract Professional and that Contract Professional's officers, agents or employees will not become employees of County, nor entitled to any employee benefits,from County as a result of the execution of this Agreement. Contract Professional shall perform its duties hereunde\ as an independent Contract Professional. Contract Professional shall be solely responsib efor its`actss..\nd those of its agents and employees for all acts performed pursuant to this Agreement. Contract Professional, its employees and agents are not entitled to unemployment ,'insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such covreragegor Contract Professional or any of its agents or employees. Unemployment "isinsurance benef is will be •available to Contract Professional and its employees and agents only if such coverages' made available by Contract Professional or a third party. Contract Professional shall pay when due all applicable\employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to'this Agreement. Contract Professional shall not have authorization, express or implied, to bind Countyo any agreement, liability or understanding, except as expressly set forth in this Agreement. Contract Professional shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law (and as set forth in Exhibit provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in 11 EXHIBIT A SAMPLE AGREEMENT Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the plovisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards,ofscare, skill, training, diligence and judgment provided by highly competent individuals and 'tities that perform services of a similar nature to those described in this Agreement including Exhibits A, B�CCand D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to,Departrnent o'rigin�als of all tests and results, reports, etc., generated during completion of this work A eptance by Dep "ms of reports and b f 1`\ \ ,. incidental material(s) furnished under this Agreement'shall not in=an,y wa. relieve the Contractor of responsibility for the quality and accuracy of the services In no event'shall any action by the Department hereunder constitute or be construed to be.a waiver by the ,DDepartent of any breach of covenant or default which may then exist on the part.ofthe Contracto�arhd the Department's action or inaction when c ( 4:,....". r. any such breach or default shall exist shall not impair or prejudice -any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department -of, or payment for, any services performed under this Agreement shall not`b n strued as a aiver•of any of the Department's rights under this Agreement or under the law -generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. §§24-18-201 et seq. and §24-50-507 \\\\ The signatori' o•this Agr, ement aver�tthat to their knowledge, no employee of Weld County has any personal or beneficiaFrnterest whatsoever in the service or property which is the subject matter of this Agreement. The Contractorhas no interest and shall not acquire any interest direct or indirect, which would'in anymanne or degree with the performance of the Contractor's services and the Contractor, shall notcc mploy any person having such known interests. During the term of this Agreement, the \). Contracto lshall�r.oVenggage in any in any business or personal activities or practices or maintain any relationships which actually conflict with or in any way appear to conflict with the full performance of its obligations.u�d this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold anVch position which either by rule, practice or action nominates, recommends, supervises Contract Professional's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 12 EXHIBIT A SAMPLE AGREEMENT 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contract Professional agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contract Professional acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contract Professional. Contract Professional shail not enter into any subcontractor agreements for the completion of this project without County's p ibr written consent, which may be withheld in County's sole discretion. 36. Attorneys Fees/Legal Costs In the event of a dispute between County and Contract Professional concerning thisgrfement, the parties agree that each party shall be responsible for thepayent•of attorneey,tesand/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained, by Contract Professional‘unclisigreement or individual work order shall become or remain (as applicable), the,property of Cou y-In.addition, all reports, documents, data, plans, drawings, records and computer �filesdg nerated by Contract Professional in relation to this Agreement and all reports, test`r�essults and a other tangible materials obtained and/or produced in connection_with the performance of this Agreem `r4whether or not such materials are in completed form, shall at all times be considered`fh `(operty of the Counvty.Contract Professional shall not make use of such material for purposes of 'e�\than in .connection with this Agreement without prior written approval of County. '0.C\ ) 38. Interruptions Neither party to his,Agreerokent shit be liable to the other for delays in delivery or failure to deliver or otherwise to perfbr , a`nybligation under this Agreement, where such failure is due to any cause beyond c..'� `n its reasonabl control,_ including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or re-6overnme tal'a tions. Severability If any term o\coodition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent1jayisdiction, this Agreement shall be construed and enforced without such provision, to the extent thatrthis Agreement is then capable of execution within the original intent of the parties. 13 EXHIBIT A SAMPLE AGREEMENT IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board BY: Deputy Clerk to the Board APPROVED AS TO FUNDING: Controller APPROVED AS TO FORM: County Attorney WELD COUNTY, COLORADO , Chair APPROVED AS TO SUBSTANCE: Elected Official or Depart Director of Genecal Services CONTRACTOR Contractor, Title k, 14 THIRD WAYS CENTER TRUTHAHOPE Administrative Offices 455 Acoma St., Denver CO 80204 Mailing Address PO Box 61385, Denver CO 80206 303.780.9191 www.ThirdWayCenter.org March 15, 2018 To Whom It May Concern: EXHIBIT B CONTRACTOR'S BID Third Way Center is willing and able to comply with all work requirements and other terms and conditions as specified in this RFP No. B1800058 and in Exhibit A, Sample Agreement. Third Way Center has been pleased to partner with Weld County previously to provide Next Steps services and has the capacity to be organized, responsive and to quickly and successfully schedule services, as requested. Regards David F. Eisner Executive Director Third Way Center EXHIBIT B PROVIDER INFORMATION FORM Weld County Department of Human Services Third Way Center, Inc. AGENCY OR PRIVATE PRACTICE David F. Eisner PRIMARY CONTACT- FULL NAME 303 ) 780-9191 PHONE NUMBER deisner@thirdwaycenter.org PRIMARY CONTACT - E-MAIL ADDRESS PO Box 61385 AGENCY MAIUNG ADDRESS 460 TRAILS PROVIDER ID (If Known) Executive Director PRIMARY CONTACT - TITLE 303 ) 780-9192 FAX NUMBER www.thirdwaycenter.org AGENCY/PRACTICE WEB ADDRESS (IF APPLICABLE) Denver CITY 80206 ZIP REFERRAL CONTACT David F Eisner, REFFERAL CONTACT - FULL NAME I 303 I 898-7861 . REFERRAL CONTACT - PHONE NUMBER EXT. Executive Director REFERRAL CONTACT - TITLE deisner(a thirdwaycenter.org REFERRAL CONTACT - E-MAIL ADDRESS BILLING CONTACT Megan Mimick BILLING CONTACT - FULL NAME 303 780-9191 BILLING CONTACT- PHONE NUMBER Accounting Manager BILLING CONTACT - TITLE 440 mmimick@thirdwaycenter.org EXT. BILLING CONTACT- E-MAIL ADDRESS I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicated in this bid form. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County Department of Human Services, and comply with all requirements of the contract, if awarded. The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept the bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Boar• . f Weld County Commissioners shall give preference to resident Weld County bidders in all cases where t bi, s are competiye ince and quality. Signature of Authorized Representative: Date of Signature: March 15, 2018 B 1800058 EXHIBIT C PROPOSAL TEMPLATE (Bidder must use this template for each service proposed. Maximum of 3 pages per proposed service.) 1. Bidder's legal entity name: 2. Program name or service type being proposed: Third Way Center, Inc. Next Steps 3. Modalities, curriculum or tools that will be utilized in the delivery of the service. Next Steps offers services for adolescents emancipating into their own apartment in the community or moving back into a familial home. These client's are typically those leaving a higher level of care and those in the foster care system who are in need of transitional independent living services.. It was opened to better ease the transition from Third Way Center's Lincoln Apartments into the community and shorten the overall length of care. The program has the capacity of 10 clients and is directed by a full-time LSW Treatment Coordinator, in addition to a full-time Bachelors Level Counselor. For clients who move into apartments in the community. The residents pay a percentage of their income toward rent, with the percentage gradually increasing to help the resident adjust to living on their own. In addition, some clients are reunified with their families and they receive home -based transition services through Next Steps. A case manager supervises the resident's living situation. Preparation for life on their own is of paramount importance in Next Steps and as part of this goal the life skills groups focus on a variety of independent living topics, such as: budgeting, grocery shopping, cooking, cleaning, employment counseling — including both short and long term, guidance for finding appropriate educational programs and financial aid, pro -social and affordable leisure time activities, and increasing awareness of community resources. 4. Anticipated frequency of the service (ex. 4 hours/week). We offer the following home based services directed by our Next Steps staff: • Staff makes phone contact with client a minimum of 2 times per week. • A minimum of two home visits per week for family reunification cases. • Therapeutic Intervention — Trauma -Based Therapy is conducted by. a Master's level therapist employed through Third Way Center. Group therapy will be provided on an as needed basis. Client participates in the following therapeutic services: o Minimum of one individual therapy session per week. o Weekly family meeting. • Four hours of home therapeutic and case management services • Weekly work and/or school contact, as needed. • Random urinalysis screening • As needed: Drug and Alcohol Therapy, Gender Specific Therapy, Offense Specific Therapy • Medication monitoring and consultation with the Third Way Center psychiatrist on staff. • Respite care and 24 hour support services at our Lincoln facility. • In order to ensure continuity of care, the therapeutic services will be provided by the youth's ongoing therapist from RCCF care. The in -home and case management services will be provided by our Next Steps staff. Bid No.: B1800058 For clients moving into their own apartment, additional services included are as follows: o Staff works with client on apartment hunting. This includes identifying and screening units for safety, affordability, ease of access to work, transportation and resources. Staff also guides the clients through the process, paperwork, and responsibilities associated with signing a rental lease. o Staff conducts daily checks for the first two weeks then daily phone contact afterwards. o Minimum of four physical contacts per week are made (including spot checks at night, and two apartment checks) o Client pays 'A the monthly rent. 5. Anticipated duration of the service (ex. 3-4 months). The amount of time a resident stays in Next Steps is determined by social services and Third Way Center personnel with an average stay of 3 months. 6. Goals of the service. The goals of the Next Steps Program are to: • Focus on family strengths by directing intensive services that support and strengthen the family and protect the youth; • Prevent out -of -home placement of the youth; • Return youth in placement to their own home; or, • Provide services that protect the youth. 7. Outcomes of service. Third Way Center has been providing Next Steps services to youth for the past 20 years. And Third Way Center has been providing services to traumatized children and families for 48 years. The goal of our continuum of services is for the client to emancipate into the community or return to a familial home. 8. Target population for service. Next Steps is a step down program, which predominantly serves clients from our Third Way Center's RCCF programs, with a current capacity of 10 youth. Next Steps either transitions clients into an apartment in the community or back into a familial home. The needs, and patterns best addressed by Third Way Center include; serious psychiatric illness, delinquencies, runaways, truancies, substance abuse, traumatic histories, and disturbed family relationships. Our clients have averaged 12 previous placements and about seventy percent of our clients are on psychotropic medications. Service access. Home based care provided in Denver Metro area 9. Languages service is available in. English 10. Medicaid eligibility of service. None 11. Transportation of clients. None 12. Rates of service. $52- home based $72 — community based STAFF DATA SHEET EXHIBIT 0 Bidder must list all applicable staff who will manage and/or administer the proposed service. One Staff Data Sheet per proposed service. Bidder should not combine services.) PROPOSED SERVICE OR SERVICE TYPE: est Steps BIDDER LEGAL ENTITY NAME: hird Way Center, Inc. 1' - _ APPLICABLE STAFF MEMBER OR CONTRACTOR INFORMATION_ - .• , . - SUPERVISOR INFORMATION ' No.- Last Name, ' - Y • • c First Name_ . .. - Worldl �' • Work Email - •, Education Level .:7,.: ` Degree Focus Lk:ensure/ Credentials: DORA a r (If appliable)'. - Last Name - First Name Work B ;, - • Work Email , ♦� 1 Carroll Megan 303-887-8680 marrollAtthlyd Masters Counseling Provisional L• LPP.0001316 Lacy Amber 303-667.1772 alacy thirdwayc_enter.ora 2 Severtson Anthony 303-887-8680 asevertson@thlr• Masters Counseling Provisional L• LPP.0001291 Carroll Megan 303-887.8680 mcarroll +• hirdwa center.o : 3 Salazar Andrea 303-887-8680 asala ar third . Bachelors Carroll Megan 303-887-8680 rncarrolltRthirdwaycenter.o : 4 Eklund Mira 303-780-9191 mmerkerrthlydw Doctorate Psychology MD DR.0042236 Messenbaugh Dr. Hildegard 303-807-7525 rm n, : ,. hies en • 5 6 7 8 9 10 11 12 13 14 - 15 16 17 18 19 20 21 22 23 24 25 26 27 28 81800058 A� 0® CERTIFICATE OF LIABILITY INSURANCE 12/05/2017 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-303-534-4567 IMA, Inc. - Colorado Division 1705 17th Street Suite 100 Denver, CO 80202 CONTACT NAME: PHONE FAX (A�, No Ext : (A/C, No): E-MAIL denaccounttechs@imacorp.com ADDRESS: P• INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: PHILADELPHIA IND INS CO 18058 INSURED Third Way Center, Inc. 455 Acoma Street Denver, CO 80204 INSURER e: PINNACOL ASSUR 41190 INSURERC: INSURERD: INSURER E : INSURERF: COVERAGES CERTIFICATE NUMBER: 51466645 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED: NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A X TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: PRO- JECT POLICY OTHER: LOC ADDL )NSD SUBR WVD POLICY NUMBER PHPK1653469 POLICY EFF IMM/DD/YYYY) 05/17/17 POLICY EXP (MMIDD/YYYY) 05/17/18 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) LIMITS $ 1,000,000 MED EXP (Any one person) $ 100,000 $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 PRODUCTS-COMP/OPAGG $ 3,000,000 A AUTOMOBILE LIABILITY X X ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS R NON -OWNED AUTOS PHPK1653469 05/17/17 05/17/18 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE DED I X I RETENT ON$ 10,000 PHIIB583824 05/17/17 05/17/18 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Professional Liability YIN N NIA 4033729 01/01/17 01/01/18 X I STATUTE I I ERR E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE . POLICY LIMIT Aggregate $3,000,000 Limit $ 1,000,000 $ 500,000 A PHPK1653469 05/17/17 05/17/18 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Weld County is included as Additional Insured on the General Liability Policy if required by written contract or agreement subject to the policy terms and conditions. CERTIFICATE HOLDER CANCELLATION County of Weld 1150 O Street Greeley, CO 80631 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) SDZM 51466645 © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD EXHIBIT C SCOPE OF SERVICES 1. Contractor will offer services to adolescents emancipating into their own housing in the community or moving back into a familial home through the Next Steps program, in the Denver Metro area. 2. Contractor can serve up to ten (10) youth (ongoing capacity). 3. Contractor employs a full-time LSW Treatment Coordinator and a full-time bachelor's Level counselor 4. Services include: a. Life Skills/Independent Living Skills i. Budgeting, ii. Grocery Shopping, iii. Cooking, iv. Cleaning, v. Employment Counseling. including both short and long term, vi. Guidance for finding appropriate educational programs and financial aid, vii. Pro -social and affordable leisure time activities, and viii. Increasing awareness of community resources. b. Monitoring of youth's living situation by an assigned Case Manager. 5. For clients who move into apartments in the community, Contractor will provide the following services: a. Apartment hunting. This includes identifying and screening units for safety, affordability, ease of access to work, transportation and resources and guiding youth through the process, paperwork, and responsibilities associated with signing a rental lease. b. Daily checks for the first two weeks then daily phone contact thereafter. c. Minimum of four physical contacts per week are made (including spot checks at night; and two apartment checks) Require youth to put a percentage of their income toward rent, with the percentage gradually increasing to help the youth adjust to living on their own. 6. For youth reunifying with their families, Contractor will provide the following home -based transition services: a. Phone contact with client a minimum of 2 times per week. b. A minimum of two (2) home visits per week for family reunification cases. c. Therapeutic Intervention — Trauma -Based Therapy is conducted by a master's level therapist employed through Third Way Center. Group therapy will be provided on an as needed basis. Client participates in the following therapeutic services: i. Minimum of one (1) individual therapy session per week. ii. Weekly family meeting. d. Four (4) hours of home therapeutic and case management services e. Weekly work and/or school contact, as needed. f. Random urinalysis screening g. As needed: Drug and Alcohol Therapy, Gender Specific Therapy, Offense Specific Therapy h. Medication monitoring and consultation with -the Third Way Center psychiatrist on staff. i. Respite care and 24 -hour support services at our Lincoln facility. j. In order to ensure continuity of care, the therapeutic services will be provided by the youth's ongoing therapist from RCCF care. The in -home and case management services will be provided by our Next Steps staff. 7. Goals of Service: a. Focus on family strengths by directing intensive services that support and strengthen the family and protect the youth; b. Prevent out -of -home placement of the youth; c. Return youth in placement to their own home; or, d. Provide services that protect the youth. 8. Outcomes of Service: Referred youth will successfully emancipate into the community or return to the familial home. 9. Contractor does not have bilingual capacity. Services are only available in English. 10. Contractor's services are not eligible under Medicaid. 11. Contractor does not transport clients. 12. Contractor will identify in detail areas of continued concern and make recommendations to the Department regarding continuation of services and/or the need for additional services. 13. Contractor will offer an initial appointment within seven (7) days of receiving the referral and will make at least three (3) attempts to contact the client and set up services. The first attempt will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If after three (3) attempts the client does not respond the Contractor will notify the caseworker and the Child Welfare Contract and Services Coordinator immediately. 14. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately AND on the required monthly report. 15. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 16. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Contract and Services Coordinator, a Department -facilitated Team Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 17. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Court Staffings, Family Team Meetings and/or Team Decision Making meetings. Contractor may participate by phone. EXHIBIT D PAYMENT SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the Department after May 31, 2019. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services $52.00/Day (Home -Based Services) $72.00/Day (Community -Based Services) 3. Submittal of Vouchers Contractor shall prepare and submit monthly an itemized voucher, and monthly report if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 and Exhibit C. Contractor shall submit all monthly billing sand applicable reports to the Department by 7th day of the month following the month the cost was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by the client and a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. b. For one-time services, proof of services rendered shall be receipt of the completed product. c. For Monitored Sobriety services, proof of services rendered shall be the test result. ® ^ Q A v%t lvCERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 12/05/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-303-534-4567 IMA, Inc. - Colorado Division 17th Street Suite 100 Denver, CO 80202 CONTACT NAME: PHONE I FAX INC. No, Eat): UNC, No): E-MAIL ADDRESS: denaccounttechs@imacorp.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: PHILADELPHIA IND INS CO 18058 INSURED Third Way Center, Inc. 455 Acoma Street Denver, CO 80204 INSURER B: PINNACOL ASSUR 41190 INSURER C: INSURER D: INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: 51466645 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR INSD WVD POLICY NUMBER POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DDIYYYY) 05/17/17 LIMITS A X COMMERCIAL GENERAL LIABILITY ICLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOC JECT OTHER: PHPX1653469 05/17/18 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (My one person) $ 100,000 $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 A AUTOMOBILE LIABILITY X X ANY AUTO ALL OWNED AUTOS HIRED AUTOS X SCHEDULED AUTOS NON -OWNED AUTOS PHPX1653469 05/17/17 05/17/18 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $ 1,000,000 BODILY INJURY (Per accident) PROPERTY DAMAGE (Per acddent) A B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE DED I X I RETENTION$ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Professional Liability YIN N N/A PHUB583824 4033729 05/17/17 01/01/17 05/17/18 01/01/18 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 PER OTH- X STATUTE IER E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT Aggregate Limit $ 500,000 A PHPX1653469 05/17/17 05/17/18 $3,000,000 $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Weld County is included as Additional Insured on the General Liability Policy if required by written contract or agreement subject to the policy terms and conditions. HOLDER CANCELLATION County of Weld 1150 O Street Greeley, CO 80631 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) SDZM 51466645 © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Hello