HomeMy WebLinkAbout20180413.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 7, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, February 7, 2018, at the hour of 9:00 a.m.
e ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
le MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of February 5, 2018, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
le CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of
Hearings conducted on February 5, 2018, as follows: 1) USR17-0043 — Cactus Hill Ranch Company,
do Simon Contractors, Inc. Commissioner Kirkmeyer seconded the motion. In response to Commissioner
Conway, Bruce Barker, County Attorney, clarified this is a certification of the hearing which took place on
Monday, February 5, 2018. The motion carried on a four to one vote with Commissioner Conway
opposed.
e AMENDMENTS TO AGENDA: Commissioner Cozad moved to add New Business item
3) Consider Proxy for Briggsdale Water Company 2018 Annual Shareholder Meeting on
February 13, 2018, and authorize Chair to sign. The motion was seconded by Commissioner Conway,
and it carried unanimously. Commissioner Cozad them moved to approve the amended Agenda,
Commissioner Conway seconded the motion, and it carried unanimously.
El CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
le In response to Commissioner Conway, Mr. Barker stated there was a discussion regarding the
procedure to reconsider the motion that was approved for USR17-0043 — Cactus Hill Ranch Company,
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do Simon Contractors, Inc. He explained there were concerns raised by the Water Supply and Storage
Company regarding acknowledgement of an agreement to pipe the water underneath the ditch. He stated
there is no need to have an agreement with the Ditch Company to run water under the ditch. In response
to Commissioner Conway, Mr. Barker explained one of the Commissioners would need to add an
amendment to the Agenda to revisit the motion. No further action was taken.
PUBLIC INPUT: No public input was given.
e COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad announced Weld County
hosted the Metropolitan Planning Organization (MPO) meeting and Commissioner Conway was
recognized for nine (9) years of service, with a plaque. She attended a work session with the Great
Western Trail regarding funding to complete the trail between the Towns of Severance and Eaton. She
stated she received an update from CDOT about the 1-25 Corridor. She also attended the Interstate 25
funding meeting. Lastly, she attended the Fair Board meeting and brought back pins and stated letters
have been sent to all the Centennial Farms and Ranches asking for pictures and participation in the
upcoming 100 -year celebration. Commissioner Freeman also attended the Great Western Trail Board
and he reported he will be a liaison during the construction and agreed to attend periodic meetings.
Commissioner Conway stated he was honored to receive the recognition for his nine (9) years as the
County representative. He attended the Island Grove Advisory Board meeting. Commissioner Conway
submitted the brochure from the 5th Annual Poudre River Forum he attended and is included, as
Exhibit A. Chair Moreno stated he attended the Youth Family Connections meeting where they
announced the two (2) appointments to the Board.
BIDS:
e 1) PRESENT BID #61800055, WELD COUNTY DISASTER AND EMERGENCY
PREPAREDNESS GUIDE — OFFICE OF EMERGENCY MANAGEMENT: Rob Turf, Department of
Purchasing, presented the four (4) bids received and stated staff recommends rejecting the bid because
they were not satisfied with the quality of the proposals. Commissioner Cozad moved to reject said bid.
Seconded by Commissioner Conway, the motion carried unanimously.
NEW BUSINESS:
e 1) CONSIDER ADDENDUM TO AGREEMENT FOR PROFESSIONAL SERVICES AND
AUTHORIZE CHAIR TO SIGN - BASE TACTICAL DISASTER RECOVERY: Don Warden, Director of
Finance and Administration, presented the amendment for the agreement which was entered into on
December 2014, resulting from the 2013 flood, to receive professional assistance with the Federal
Grants. He has requested from Base Tactical an update and a budget to complete all final paperwork
and closeout the grants. Mr. Warden stated Base Tactical Disaster Recovery requested an increase of
$110,000.00, which a portion will be reimbursed through FEMA and FHWA. Commissioner Conway
stated Base Tactical Disaster Recovery has done a phenomenal job and clarified this is the last extension
to complete paperwork. Commissioner Conway moved to approve said addendum to agreement and
authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously.
El 2) CONSIDER LOBBYING CONTRACT AND AUTHORIZE CHAIR TO SIGN - COLORADO
LEGISLATIVE SERVICES, LLC: Mr. Barker presented the Lobbying Contract for the amount of
$65,000.00, to be paid in twelve (12) monthly installments of $5,416.67. In response to
Commissioner Conway, Mr. Warden, explained he was not aware of a bill which is open-ended.
Commissioner Freeman moved to approve said lobbying contract and authorize the Chair to sign. The
motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
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le 3) CONSIDER PROXY FOR BRIGGSDALE WATER COMPANY 2018 ANNUAL SHAREHOLDER
MEETING ON FEBRUARY 13, 2018, AND AUTHORIZE CHAIR TO SIGN: Commissioner Kirkrneyer
moved to appoint Clay Kimmi, Department of Public Works, and authorize Chair to sign. The motion was
seconded by Commissioner Conway, and it carried unanimously.
OLD BUSINESS:
el 1) CONSIDER APPEAL OF THE DECISION BY THE DEPARTMENT OF PUBLIC WORKS TO
DENY AN ACCESS PERMIT FOR RECX17-0107 - ROBERT AND HEIDI STREEKS (CONT'D FROM
1/24/2018): Dawn Anderson, Department of Public Works, stated this was continued from January 24,
2018, to allow staff and the appellants to meet and discuss the criteria of the sight distance safety issue.
She explained the measurements were taken and both parties agree this a borderline sight safety issue.
She explained staff will always error on the side of safety. Ms. Anderson stated she discussed the
drainage and location of the access point with the appellants. She stated the appellants proposed to shift
the driveway as far north as possible, and stated they will build the new access road up a minimum of
three (3) feet to accommodate a pipeline that runs adjacent to their property. Ms. Anderson stated staff
recommends approval of the Access permit with Conditions that the Access Point or road is shifted south
of the property line and is built up a minimum of three (3) feet.
ci In response to Commissioner Kirkmeyer, Ms. Anderson pointed to the previously proposed Access
point and to the new proposed Access point, which has been shifted south of the appellant's northern
property line and stated the appellants would gain an additional access with the land split. She stated
they would eventually like the new Access point to be shared.
El Taylor Claassen, representative of Robert and Heidi Streeks, stated they agree with the
recommendations from Public Works staff.
e Robert Streeks, appellant, clarified there will not be two (2) access points, but would actually be its
own driveway for its own property.
ID In response to Commissioner Conway, Heidi Streeks, appellant, explained the Access point to the
south will be to the larger parcel, and the north access will be a shared Access point in their plans.
le Commissioner Kirkmeyer clarified there will be an additional access on County Road 53. She stated
there will be one access to Lot B and a shared access to Lots A and B.
Commissioner Kirkmeyer moved to amend the resolution to include the three (3) Conditions of
Approval. COA #1 states: there will be a three (3) foot cover over the utility pipeline, #2) the Access point
will be shifted as far north as possible on Lot B, and #3) the Access to Lot A will be a shared access with
Lot B. Seconded by Commissioner Cozad, the motion carried unanimously. Commissioner Kirkmeyer
expressed her appreciation for everyone making safety issues a priority while working on this.
Commissioner Kirkmeyer moved to approve said amended resolution granting the appeal. Seconded by
Commissioner Cozad, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
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There being no further business, this meeting was adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
WELQ COUNTY, COLORADO
ATTEST: ddtife,4) �' x:uo%tA,
Weld County Clerk to the Board
BY:
Deputy Clerk to the Bo
Ste
e Moreno, Chair
arbara KirkmeYer, Pro-Tem
Sean P. Conway
EXCUSED DATE OF APPROVAL
Julie A. Cozad
Mike Freeman
Minutes, February 7, 2018
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