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HomeMy WebLinkAbout20182756.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FRIENDLY FORK SENIOR NUTRITION PROGRAM AND AUTHORIZE CHAIR TO SIGN - PLATTEVILLE SENIOR CENTER WHEREAS, the Board of County Commissioners of Weld County. Colorado. pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado. and WHEREAS, the Board has been presented with a Memorandum of Understanding for the Friendly Fork Senior Nutrition Program between the County of Weld. State of Colorado, by and through the Board of County Commissioners of Weld County. on behalf of the Department of Human Services. Area Agency on Aging, and the Platteville Senior Center, commencing July 1, 2018, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review. the Board deems it advisable to approve said memorandum of understanding. a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County. Colorado. that the Memorandum of Understanding for the Friendly Fork Senior Nutrition Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County. on behalf of the Department of Human Services. Area Agency on Aging, and the Platteville Senior Center, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be. and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was. on motion duly made and seconded. adopted by the following vote on the 29th day of August, A.D.. 2018, nunc pro tunc July 1, 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: the/14A) w 4,s• Weld County Clerk to the Board BY. eputy Clerk to the Boar APO :D AS :County Attorney Date of signature: cl (7/ I? EXCUSED Steve Moreno, Chair �8afbara Kirkmeyer, P c c.. HSD 'U- c-tt 2018-2756 HR0089 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: July 26, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Area Agency on Aging Updated Memorandum of Understanding (MOU) with the Platteville Senior Center for the Friendly Fork Senior Nutrition Program Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Area Agency on Aging Updated Memorandum of Understanding (MOU) with the Platteville Senior Center for the Friendly Fork Senior Nutrition Program. The Weld County Area Agency on Aging's Senior Nutrition Program, Friendly Fork, would like to add an additional day to the current scope of meal service at the Platteville Senior Center, formerly known as the Platteville Community Center. The current Memorandum of Understanding (MOU) is being updated to allow the site to offer a nutritious lunch two (2) days per week rather than one. The Platteville site is one of 23 meal sites throughout Weld County. The site serves approximately 25-30 older adults. per day. I do not recommend a Work Session. I recommend approval of this MOU. Approve Schedule Recommendation Work Session Sean P. Conway Julie A. Cozad "Via P.t'Y1G J l Mike Freeman rne Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair 9.AA Other/Comments: 2018-2756 Pass -Around Memorandum; July 26, 2018 — CMS 2007 Page 1 Karla Ford From: Sent: To: Subject: Julie Cozad Tuesday, July 31, 2018 5:14 PM Karla Ford Re: AAA Pass Around Yes, I'm ok with it. Sent from my iPad On Jul 31, 2018, at 5:02 PM, Karla Ford <kford@weldgov.com> wrote: Julie — Let me know if you are able to read over and approve. Thanks! Karla Ford R Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford anweldgov.com :: www.weldgov.com :. My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image004.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford Sent: Tuesday, July 31, 2018 4:45 PM To: Karla Ford <kford@weldgov.com> Subject: Print PA Karla Ford R Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com :. My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image008.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Memorandum of Understanding AGREEMENT THIS AGREEMENT, made and entered into this 1st Day of July 2018, by and between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Human Services' Area Agency on Aging's Senior Nutrition Program, hereinafter referred to as the "Program", and Platteville Senior Center, located at 508 Reynolds, Platteville, Colorado 80651 hereinafter referred to as the "Site". WITNESSETR: WHEREAS, the parties hereto desire to work together for the express purpose of providing nutrition services and a congregate meal site to Weld County senior citizens sixty (60) years of age and older and other eligible individuals: and WHEREAS, to implement these goals, the parties desire to establish an agreement for the use of the Site for the Weld County Senior Nutrition Program; NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: ]. Program Responsibilities: a. Inspect or make provisions for inspections of the meal site to insure the health and safety of the meal participants. b. Work in conjunction with an approved food vendor to provide meals for the site. c. Train volunteers in the policies and procedures related to the congregate meal program including but not limited to such items as the reservation process, food handling and food safety. d. Provide, when not otherwise available or funds allow, the usual equipment needed to serve meals such as meal carriers, serving equipment, eating utensils, paper products, meal trays, record keeping supplies, tables and chairs. Such equipment shall remain the property of the Weld County Senior Nutrition Program. The Site may not use any of the Program's supplies for non -related senior nutrition functions. 2. Site Responsibilities: a. Allow the Program the use of its kitchen, including equipment and dining area at no cost to the Program as a congregate meal site, Monday and Friday between the hours of 9:00 am — 3:00 pm. b. To work collaboratively with all regulatory entities such as Administration on Aging, Department of Human Services State Unit on Aging, Department of Public Health and Environment or other like agencies. c. Notify the Program of closures of the dining room facility on a scheduled meal day (3) weeks in advance of the closure to allow the Program time to notify the food and transportation vendors. It will be responsibility of the Site to notify senior participants of the closure dates. Notification must be given to the Program office in writing. Please refer to the Area Agency on Aging's Policy and Procedure for Site Cancellation of Meals for more details. Repeated cancelation requests could jeopardize the ongoing status of the meal site. d. Provide oversight and maintenance of the facility to include regular cleaning of the site kitchen and dining area, frequent removal of trash and garbage, repairs to the building and grounds, snow removal and extermination services when necessary. e. The Site must adhere to all of the following rules, regulations and procedures set forth in the following resources: (1) the Weld County Senior Nutrition Program regulations; (2) the Weld County Senior Nutrition Policy and Procedure Handbook; (3) all applicable local fire code regulations; and (4) Volume 10 of the Colorado Department of Human Services Code of Regulations (12 CCR 2510-1). 3. Terms of the Agreement: a. This agreement shall begin on July 1, 2018 and be ongoing as long as both parties desire to maintain the agreement. b. Changes or modification of this Agreement require 30 days notice and shall be in writing and signed by both parties. c. Both parties will retain an executed copy of this Agreement on file at their premises. 4. Assurances: a. The Program agrees that it is an independent contractor and that its officers, employees, clients, and volunteers do not become employees of the Site, and therefore are not entitled to any employee benefits as Site employees, as a result of the execution of this agreement. b. The Site agrees that it is an independent contractor and that its officers, employees, clients, and volunteers do not become employees of the Program, and therefore are not entitled to any employee benefits as Program employees, as a result of this Agreement. c. The Site, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Program, its employees, volunteers, or agents while performing functions as described in this Agreement. d. The Program, by and through Weld County, the Board of Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by negligent acts or omissions of the Site, its employees, volunteers, or agents while performing this Agreement. The Site must carry property and liability insurance in such amounts as needed to protect Weld County, and shall provide evidence of such coverage to Weld County. e. The Site shall be solely responsible to provide such liability, worker's compensation and property insurance, as it deems appropriate and necessary to protect its facility, and its officers, members, employees, volunteers, agents, Weld County and the citizens served by the Site. The Program shall have no responsibility, fiscal or otherwise, to cover any loss or damage experienced by the Site or any damage loss or injury to any of the Site's officers, members, employees, volunteers, agents or citizens served by the Site. f. No officer, member, or employee of the Site and no member of their governing body shall have any pecuniary interest, direct or indirect, in the approved Agreement or proceeds thereof. g. The Program and the Site assure compliance with Title VT of the Civil Rights Act of 1986, and that no person shall, on the grounds of race, creed, color, sex, handicap, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. h. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have created a duty of care with respect to any persons not party to this Agreement. 5. Termination: a. This Agreement may be terminated upon thirty (30) days written notice by either the Program or the Site. b. This Agreement may become null and void if the Site changes their location. A new contract will be offered when the Site completes all Program, regulatory and code requirements. 6. Entire Agreement: This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in paragraph 3 herein. 7. Severability: If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared unconstitutional or invalid. 8. Non -Appropriation: No portion of this Agreement shall be deemed to create an obligation on the part of the county of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day, month, and year first written above. Town of Platteville Troy Renken, Town Manager r 9• ,?o/b' Address 1: _400 Grand Ave Address 2: _Platteville State: _CO Zip 80651 Tel: 970-785-2245 Fax: 970-785-2476 Email: trenkenaolattevilleciov.orq OUNTY AREA AG t.NGY ON AGING va M. Jewell, Di ATTEST: Weld BY: dithiv ad,6,;(,e. to the : oard Deputy C k o t e BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO arbara Kirkme►yer, Chaii Pro-Tem AUG 2 9 2018 c20/e- -72€ Cheryl Hoffman From: Sent: To: Subject: noreply@weldgov.com Wednesday, October 18, 2023 10:35 AM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (7556) 955Le Contract # 7556 has been Fast Tracked to CM -Contract Maintenance. Pt V Z i€4.0e01 I r'ac.1L You will be notified in the future based on the Contract information below: Entity Name: PLATTEVILLE SENIOR CENTER Contract Name: PLATTEVILLE SENIOR CENTER (AAA SENIOR NUTRITION PROGRAM MOU) Contract Amount: $0.00 Contract ID: 7556 Contract Lead: SADAMS Department: HUMAN SERVICES Review Date: 10/16/2024 Renewable Contract: YES Renew Date: 12/31/2024 Expiration Date: Tyler Ref #: 2018-2756 Thank -you Zb 1$ - z 75cp J4Zob$R Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Tuesday, October 22, 2024 4:41 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (8819) Contract # 8819 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: PLATTEVILLE SENIOR CENTER Contract Name: PLATTEVILLE SENIOR CENTER (AAA SENIOR NUTRITION PROGRAM MOU) Contract Amount: $0.00 Contract ID: 8819 Contract Lead: SADAMS Department: HUMAN SERVICES Review Date: 10/31/2025 Renewable Contract: YES Renew Date: 12/31/2025 Expiration Date: Tyler Ref #: 20182756 Thank -you oZoir- lkoag9 Cheryl Hoffman From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Sara Adams Wednesday, October 23, 2024 3:11 PM CTB HS -Contract Management FAST TRACK: HCS AAA Friendly Fork MOD's (CMS Various) Tyler 20170595-Lochbuie Afterglow Senior Center Nutrion Program MOU.pdf; Tyler 20192321 -Milliken Community Center.pdf; Tyler 20170501 -Nunn SeniorL 6vNutrion Program MOU.pdf; Tyler 20170502 -Pierce Senior Center Nutrion Program MOU.pdf; Tyler 2018275 - latteville Community Center Nutrion Program MOU (updated).pdf; Tyler 20170504-Rodarte Center Nutrion Program MOU.pdf Attached please find the Friendly Fork MOU's that are in perpetuity (13 through 18 of 18). They were reviewed on 10/18/2024 and no changes were needed, and they are being Fast Tracked in CMS for tracking purposes only. Thank you, Sara Sara Adams Contract Administrative Coordinator Weld County Dept. of Human Services 315 N. 11th Avenue, Building A PO Box A Greeley, CO 80632 (970) 400-6603 sadams@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Provider Name Birchwood Manor Apt Senior Nutrition Program Street Address 2830 West 27th Street Lane City Greeley State Colorado Zip 80631 Tyler ID# 2017-0596 Start Date 1/1/2016 Exp Date None 2021 CMS Fast Track ID 5313 2022 CMS Fast Track ID 8447 2023 CMS Fast Track ID 7539 2024 CMS Fast Track ID 8803 Broadview Apartments Company LLLP Senior Nutrition Program 2915 West 8th Street Greeley Colorado 80634 2017-0597 1/1/2016 None 5314 6448 7542 8804 Carbon Valley Rec Center Senior Nutrition Program 701 5th Street Frederick Colorado 80530 2015-3678 10/1/2015 None 5315 6449 7540 Eatort Area Community Center 1675 312. Sheet Eaton Colorado 80615 Erie Recreation Center Senior Nutrition Program 450 Powers Street Erie Colorado 80516 2017-0492 1/1/2016 None 5316 6450 7543 8805 Evans Senior Center Nutrition Program 1100 37th Street Evans Colorado 80620 2017-0493 1/1/2016 None 5317 6451 7544 8806 Fort Lupton Rec Center Senior Nutrition Program 203 South Harrison Avenue Fort Lupton Colorado 80621 2017-0494 1/1/2016 None 5318 6452 7545 8807 Greeley manor Company Senior Nutrition Program 100013th Street Greeley Colorado 80831, 2017-0598 1/1/2016 None 5319 6453 7546 8809 Greeley Active Adult Center Nutrition Program 1010 6th Street Greeley Colorado 80631 2017-0495 1/1/2016 None 5320 6454 7547 8808 Greeley Sailor Housing Nutrition Program 1717 30th Street Greeley Colorado 80631 2017-0599 1/1/2016 None 5324 6455 7548 8810 Hill -N -Park Senior Center Nutrition Program 4205 Yosemite Drive Greeley Colorado 80634 2017-0496 1/1/2016 None 5325 6456 7550 8811 Johnstown Senior Center. Nutrition Program 101 West Charlotte Johnstown Colorado 80534 2017-0497 1/1/2016 None 5326 6457 7551 8812 Kersey Senior Center Nutrition Program 215 2nd Sheet Kersey Colorado 80644 2017-0498 1/1/2016 None 5327 6458 7562 8813 LaSalle Community Center Senior Nutrition Program 101 Todd Avenue LaSalle Colorado 80645 2017-0499 1/1/2016 None 5328 6459 7552 8814 Lochbuie Afterglows Senior Center Nutrition Program 501 Willow Drive Lochbuie Colorado 80603 2014-0711 3/26/2014 None 5312 6460 7553 8815 Milliken Communinty Center 1101 Broad Street Milliken Colorado 80543 2019-2321 3/1/2019 None 8816 Nunn Senior Center Nutrition Program 775 3rd Street Nunn Colorado 80648 2017-0501 1/1/2016 None 5330 8461 7554 8817 Pierce Senior Center Nutrition Program 221 Main Avenue Pierce Colorado 80650 2017-0502 1/1/2016 None 5331 6462 7555 8818 Platteville Senior Center Nutrition Program 508 Reynolds Platteville Colorado 80651 2018-2756 7/1/2018 None 2007 7556 8819 Rodarte Center Senior Nutrition Program 920 A Street Greeley Colorado 80631 2017-0504 1/1/2016 None 5333 6464 7557 8820 Wattenberg Senior Center Nutrition Program 514 Marion Wattenberg Colorado 80621 2017-0600 1/1/2016 _ None 5334 6465 7558 Close as of 10/1/2024 Houstan Aragon From: Sent: To: Subject: Onbase Wednesday, November 5, 2025 2:26 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (10064) Contract # 10064 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: PLATTEVILLE SENIOR CENTER Contract Name: PLATTEVILLE SENIOR CENTER (AM SENIOR NUTRITION PROGRAM MOU) Contract Amount: $0.00 Contract ID: 10064 Contract Lead: SADAMS Department: HUMAN SERVICES Review Date: 10/31/2026 Renewable Contract: YES Renew Date: 12/31/2026 Expiration Date: Tyler Ref #: Thank -you Confva6- 104-lublA- •aSV- 1vaCkR-e\Mwed 4-0089 Provider Name Birchwood Manor Apt Senior Nutrition Progrern Street Address 2830 West 27th Street Lane - City Greeley State Colorado Zip 80631 Tyler ID# .2017.0596 Start Date 10112016 Exp Date _ None 2021 CMS Fast Track ID 5313 : 2022 CMS Fast Track ID 447 Broadview Apartments Company LLLP Senior Nutrition Program 2915 West 8th Street Greeley Colorado 80634 2017-0597 1/1/2016 None 5314 6448 Carbon Valley Ree Center Senior Nutrition Program , 151 Grant Avenue Frederick Colorado 80520 2015-3678 10/1/2015 None 5315 6449 Eaton Area Community Center 1675 3rd Street Eaton Colorado 80615 2024-3119 Erie Recreation Center Senior Nutrition Program 450 Powers Street Erie Colorado 80516 2017-0492 1/1/2016 None 5316 6450 Evans Senior Center Nutrition Program 1100 37th Street Evans Colorado 80620 2017-0493 1/1/2016 ' None 17 ' 6451 Fort Lupton Rec Center Senior Nutrition Program 203 South Harrison Avenue Fort Lupton Colorado 80621 2017-0494 1/1/2016 None 5318 6452 Greeley Manor Company SeniorNutrition Program 1000 13th Street Greeley Colorado 80631 2017-0598 1/1/2016- None 5319 6453 Greeley Active Adult Center Nutrition Program 1010 6th Street Greeley Colorado 80631 2017-0495 1/1/2016 None 5320 6454 Greeley Senior Housing Nutrition Program 1717 30th Street Greeley Colorado 80631 2017-0599 1/1/2016 None . 5324 6455 Hill -N -Park Senior Center Nutrition Program 4205 Yosemite Drive Greeley Colorado 80634 2017-0496 1/1/2016 None 5325 6456 Johnstown Senior Center Nutrition Program'' 101 'Nest Charlotte Johnstown Colorado` 80534 2017-0497 1/1/2016 ` None 5326 6457 Kersey Senior Center Nutrition Program 215 2nd Street Kersey Colorado 80644 2017-0498 1/1/2016 None 5327 6458 LaSalle Community Center Senior Nutrition Program 101 Todd Avenue LaSalle Colorado 80645 2017-0499 1/1/2016 None 5328 6459 Lochbuie Afterglows Senior Center Nutrition Program 501 Willow Drive Lochbuie Colorado 80603 2014-0711 3/26/2014 None 5312 6460 Milliken Community Center 1101 Broad Street Milliken Colorado 80543 2019-2321 3/1/2019 None Nunn Senior Center Nutrition Program 775 3rd Street Nunn Colorado 80648 2017-0501 1/1/2016 None 5330 6461 Pierce Senior Center Nutrition Program 221 Main Avenue Pierce Colorado 80650 2017-0502 1/1/2016 None 5331 6462 Platteville Senior Center` Nutrition Program ° 508 Reynolds Platteville Colorado 80651 2018-2756 7/1/2018 None 2007 Rodarte Center Senior Nutrition Program 920 A Street Greeley Colorado 80631 2017-0504 1/1/2016 None 5333 6464 Wattenberg Senior Center Nutrition Program 514 Marion Wattenberg Colorado 80621 2017-0600 1/1/2016 None - 5334 6465 2023 CMS 2024 CMS Fast Fast Track ID Track ID 7! 2025 CMS Fast Track ID 7542 8804 10047 7540 8827, 8867 10048. 10049 7543 8805 10050 10050 10052 7545 8807 7546 8809 8808 10053 7547 10054 7548 8810 10055 10056 7550 8811 7562 8812 8813 10057 10058 77 8814 8815 10059 7553 10060 8816 10061 7554 7555 8817 8818 10062 10063 10064 9_ 7557 8820 10065 7558 Close as of 10/1/2024 Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Sara Adams Wednesday, November 5, 2025 2:22 PM CTB HS -Contract Management FAST TRACK - HCSD Friendly Fork MOU's (CMS VARIOUS) 2025 AAA Senior Nutrition Fast Track - tracking sheet.xlsx Attached please find the spreadsheet of the twenty (20) Friendly Fork MOU's that are being fast tracked through CMS for tracking purposes only. These agreements are in perpetuity and are reviewed on a yearly basis. No changes are required. Thank you, Sara COUNTY, CO Sara Adams Contract Administrative Coordinator Department of Human Services Desk: 970-400-6603 P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632 011000 Join Our Team Important: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello