HomeMy WebLinkAbout20180696.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 7, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 7, 2018, at the hour of 9:00 a.m.
€ ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
• MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County
Commissioners meeting of March 5, 2018, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
BIDS:
el 1) APPROVE BID #B1800053, HVAC BELT - DEPARTMENT OF BUILDINGS AND GROUNDS:
Rob Turf, Department of Purchasing, presented the six (6) bids and staff recommends awarding to the
low bidder, JasonBelts.com, LLC. Commissioner Freeman moved to approve said low bid. The motion
was seconded by Commissioner Kirkmeyer, and it carried unanimously.
ezi 2) APPROVE BID #61800054, HVAC FILTER - DEPARTMENT OF BUILDINGS AND GROUNDS:
Mr. Turf presented the seven (7) bids received and stated staff recommends awarding to the low bidder
for each size filter as recommended in the staff memorandum. Commissioner Cozad moved to approve
said bid per staff recommendation. Seconded by Commissioner Freeman, the motion carried
unanimously.
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• 3) APPROVE BID #B1800040, SCANNING OF HISTORICAL DOCUMENTS FOR THE WELD
COUNTY TREASURER — DEPARTMENT OF INFORMATION TECHNOLOGY: Mary Truslow,
Department of Information Technology, presented the four (4) bids and stated staff recommends
awarding to the low bidder, DocuTek, Inc., for the amount of $14,797.00. Commissioner Kirkmeyer
moved to approve said low bid. The motion, which was seconded by Commissioner Cozad, carried
unanimously.
• 4) APPROVE BID #B1800042, AERIAL IMAGERY COLLECTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Jacob Mundt, Department of Information Technology, presented the
four (4) bids received and stated staff recommends awarding to the low bidder, Nearmap.
Commissioner Cozad moved to approve said bid. The motion, which was seconded by
Commissioner Freeman, carried unanimously.
• 5) APPROVE BID #B1800061, AXIS CAMERAS — DEPARTMENT OF INFORMATION
TECHNOLOGY: Aleksei Churyk, Department of Information Technology, presented the twelve (12) bids
received and stated staff recommends awarding to the second low bidder, AITA Technologies, for the
amount of $7,565.25. Commissioner Freeman moved to approve said bid. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
• 6) PRESENT BID #B1800064, POLYCOM VIDEO SOLUTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Churyk presented the nine (9) bids received and stated staff will
bring back a recommendation on March 21, 2018.
7) PRESENT BID #B1800062, MATERIALS HAULING - DEPARTMENT OF PUBLIC WORKS:
Mr. Turf presented the five (5) bids received and stated staff will bring back a recommendation on
March 21, 2018.
▪ 8) PRESENT BID #61800066, STEEL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Turf
presented the three (3) bids received and stated staff will bring back a recommendation on March 21,
2018.
NEW BUSINESS:
VI 1) CONSIDER CONTRACT ID #1570 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - A WOMAN'S PLACE: Lennie Bottorff, Department of Human Services, presented the
agreement for A Woman's Place to provide shelter at the reimbursement rate of $25.00 per individual or
$50.00 per family, for a maximum of fourteen (14) nights per year. Commissioner Kirkmeyer moved to
approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner
Cozad, and it carried unanimously.
▪ 2) CONSIDER CONTRACT ID #1643 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - CATHOLIC CHARITIES OF WELD COUNTY: Mr. Bottorff presented the agreement for
Catholic Charities of Weld County to provide shelter to families and individuals who are eligible for the
Community Services Block Grant (CSBG) or Temporary Assistance for Needy Families (TANF).
Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded
by Commissioner Cozad, the motion carried unanimously.
El 3) CONSIDER CONTRACT ID #1571 AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - GREELEY TRANSITIONAL HOUSE: Mr. Bottorff presented the agreement for Greeley
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Transitional House to provide shelter for individuals and families eligible for CSBG or TANF.
Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Seconded
by Commissioner Kirkmeyer, the motion carried unanimously.
IE 4) CONSIDER CONTRACT ID #1671 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - LEILANI
BISHOP: Mr. Bottorff presented the terms of the agreement for Leilani Bishop to provide a Kinship Foster
Care Home. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
5) CONSIDER CONTRACT ID #1641 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - NICOLE
AND CHRISTOPHER PURTELL: Mr. Bottorff reviewed the details of the agreement for Nicole and
Christopher Purtell to provide a Foster Care Home in Weld County. Commissioner Freeman moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
6) CONSIDER CONTRACT ID #1647 AGREEMENT FOR CHILD PROTECTION SERVICES AND
AUTHORIZE CHAIR TO SIGN - PARKER PERSONAL CARE HOMES, DBA DAVID KALIS, INC.:
Mr. Bottorff presented the agreement with Parker Personal Care Homes, dba David Kalis, Inc., to provide
mental health services. Commissioner Cozad moved to approve said agreement and authorize the Chair
to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously.
El 7) CONSIDER CONTRACT ID #1654 AGREEMENT TO PURCHASE OUT -OF -HOME
PLACEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - DALE HOUSE: Mr. Bottorff reviewed
the terms of the agreement with Dale House a residential child care facility. Commissioner Cozad moved
to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner
Freeman, and it carried unanimously.
8) CONSIDER CONTRACT ID #1666 SUBGRANT AGREEMENT FOR COLORADO WORKS
SUBSIDIZED TRAINING AND EMPLOYMENT PROGRAM (CW STEP) AND AUTHORIZE CHAIR TO
SIGN — LARIMER COUNTY WORKFORCE CENTER: Mr. Bottorff presented the subgrant agreement
with Larimer County, who will be the fiscal agent for the Front Range Alliance, to operate the CW STEP
program which is funded through TANF. Commissioner Cozad moved to approve said subgrant
agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried
unanimously.
El 9) CONSIDER TEMPORARY CLOSURE OF CR 13 BETWEEN CR 34 AND STATE HIGHWAY 66:
Amy Joseph, Department of Public Works, reported staff has decided to postpone this project and will
bring it back to the Board after it has been rescheduled. Commissioner Cozad moved to remove said
item from the Agenda. Seconded by Commissioner Freeman, the motion carried unanimously.
• 10) CONSIDER TEMPORARY CLOSURE OF CR 32 BETWEEN CRS 9.5 AND 13: Ms. Joseph
presented the terms of the temporary closure beginning March 12, 2018, through March 16, 2018, for a
culvert replacement. She stated staff will use standard road signs and barricades and no dust abatement
will be necessary. Commissioner Freeman moved to approve said temporary closure. The motion was
seconded by Commissioner Cozad, and it carried unanimously.
• 11) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND
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DELEGATE AUTHORITY TO CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS:
Barb Connolly, Controller, stated this is the annual inventory list sent out to all County departments for
the purpose of identifying any broken items or equipment in need of replacement. Ms. Connolly
recommended to move forward and dispose of, or sell said equipment. In response to Chair Moreno, Ms.
Connolly stated when they purchase an item, they try to estimate how long the assets will last.
Commissioner Freeman moved to approve said equipment as surplus property and authorize the
Controller to sign any necessary documents. The motion was seconded by Commissioner Cozad, and it
carried unanimously.
PLANNING:
1) CONSIDER CONTRACT ID #1662 FIRST AMENDMENT TO IMPROVEMENTS AND ROAD
MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND TRANSFER AND ACCEPT INCREASED OFF -
SITE COLLATERAL FOR 2ND MINOR AMENDED USE BY SPECIAL REVIEW PERMIT, 2MUSR17-09-
1708 - LONE STAR, LLC, C/O SELECT ENERGY SERVICES, LLC: Evan Pinkham, Department of
Public Works, presented the request to release the currently held collateral in the amount of $78,000.00
and stated Lone Star, LLC, c/o Select Energy Services, LLC, is additionally requesting the Board accept
the $142,087.00 collateral related to moving the access point and the construction of a decleration lane
on County Road 34. He stated staff is amending the improvements agreement to include construction
drawings, timeline and the costs for this project. In response to Commissioner Kirkmeyer, Mr. Pinkham
clarified the amended improvements agreement will still follow the previously approved agreement. He
stated the current-decleration lane will become an acceleration lane to the east. The applicant is moving
the access point because of concerns from the neighbors for vehicles existing the site.
Commissioner Cozad moved to accept, release collateral and authorize the Chair to sign. The motion
was seconded by Commissioner Freeman, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
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Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:19 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: �j„) .JClto• c1
Weld County Clerk to the Board
Steve Moreno, Chai,
arbara Kirkmeyer, lDro-Tem
EXCUSED
Sean P. Conway
a
Julie A. Cozad
ike Freeman
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