HomeMy WebLinkAbout20181655.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR SURVEY OF OLDER ADULTS AND AUTHORIZE
CHAIR TO SIGN - NATIONAL RESEARCH CENTER, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Survey of Older Adults
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Division of Area
Agency on Aging, and National Research Center, Inc., commencing April 19, 2018, and ending
with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for a Survey of Older Adults between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, Division of Area Agency on Aging, and the National
Research Center, Inc., be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 23rd day of May, A.D., 2018, nunc pro tunc April 19, 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datif4A)•io;&k.
Stare Moreno, Chair
Weld County Clerk to the Board
BY: U�..euze
Deputy Clerk to the
ounty Attorney
Date of signature: 010-27-/S)
Mike Freeman
CC: US D
07-05-/8
2018-1655
HR0089
76
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: April 20, 2018
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Agreement with
National Research Center, Inc. for Survey of Older Adults
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's Agreement with National Research Center, Inc. The
National Research Center has been chosen by the Area Agencies on Aging network to complete a State-wide
Community Assessment Survey of Older Adults (CASOA) for all 16 Colorado Area Agencies on Aging. The Area
Agency on Aging network applied for a grant from the Next 50 Initiative Foundation to cover the cost of the
state-wide survey. The Next 50 Initiative Foundation approved our grant request and will be covering the basic
cost of the survey. Each Area Agency on Aging has the opportunity of purchasing additional enhancements for
their individual service area. Weld Area Agency on Aging would like to take the opportunity to obtain two
additional reports, one for the Carbon Valley area (as we did in 2010) and for the town of Erie. Boulder County
Area Agency on Aging will be splitting the cost of this additional report since the geographic location of Erie is
almost split between the two service areas. We are also purchasing geographic crosstabs and presentation
slides that will be very helpful during our upcoming 4 Year Planning process. The survey and the additional
reports will be made available to our community partners, as well to all other interested parties. The total
cost of our enhanced services is $7,800. The scope of work will be completed by late summer 2018.
I do not recommend a Work Session. I recommend approval of this Agreement.
Sean P. Conway
Julie A. Cozad
Mike Freeman
Barbara Kirkmeyer, Pro-Tem
Steve Moreno, Chair
Approve Schedule
Recommendation Work Session
Other/Comments:
2018-1655
Pass -Around Memorandum; April 20, 2018 - CMS ID 1768 Page 1
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Steve Moreno
Wednesday, April 25, 2018 4:54 PM
Karla Ford
Sean Conway; Julie Cozad; Mike Freeman
Re: Urgent Pass Around
Approve
Sent from my !Phone
On Apr 25, 2018, at 3:59 PM, Karla Ford <kfot:d , ov;: > wrote:
Just wanted to let you know that there is an Urgent Pass Around from Human Services. Please stop by
the counter, review and sign. Thank you!
Steve, if you want to review and approve/disapprove via email, that would be great.
Karla Ford ,
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
.: 970.336-7204 : d corn :.www:wekitam=11
My working hours are Monday -Thursday 7:00a.m.-4:00 p.m.
Friday 7:00a.m. - Noon
<im age003.j pg>
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<042018 AAA National Research Center (ID 1768).docx>
1
AGREEMENT BETWEEN NATIONAL RESEARCH CENTER, INC. AND WELD COUNTY AREA
AGENCY ON AGING
THIS AGREEMENT, made and entered into this 19th day of April, 2018 by and between the
Weld County Board of County Commissioners on behalf of the Weld County Area Agency on Aging
hereinafter referred to as "The Client", and National Research Center, Inc., hereinafter referred to as
"Consultant," WITNESSETH:
WHEREAS, the Client plans to undertake a survey of residents in Weld County, and;
WHEREAS, the Client desires to retain the services of the Consultant to conduct the project
relative thereto and the planning and designing thereof as set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties hereto agree as follows:
1. The Client hereby retains the Consultant for the project, to perform the services on the terms
and conditions specified herein and the Consultant agrees so to serve. The parties agree
that the Consultant shall be an independent contractor and shall not be an employee of the
Client. The Consultant, as an independent contractor, is not entitled to workers'
compensation benefits and unemployment insurance benefits, and the Consultant is
obligated to pay federal and state income tax on any moneys earned pursuant to the contract
relationship.
2. The budget and work plan are attached hereto as Exhibit A and made a part of this
Agreement. Consultant agrees to perform the work described in Exhibit A in compliance with
all provisions of this Agreement. Consultant represents that it has the requisite authority and
capacity to perform all terms and conditions on Consultant's part to be performed hereunder.
Consultant adjusts its rates in response to the cost of doing business. On an annual basis,
the rates for staff time are evaluated. Other rates, including postage, are increased by
Consultant as soon as they are increased by the vendor/supplier. Should a postage increase
by the United States Postal Service occur during the project at such a point that project
mailings are affected; the cost increase will be passed through directly to the Client. The
budget in Exhibit A presumes that the project activities will be completed according to the
timeline in Exhibit A. The Client will be notified immediately of any potential cost increase due
to work that threatens to extend past that timeframe.
3. The work will begin and be completed in accordance with Exhibit A.
4. The Client agrees to pay Consultant for services rendered pursuant to this Agreement the
sums set forth in the manner set forth as follows, as adjusted to reflect the omission or
addition of any of the tasks set forth therein. One payment of $2,175 shall be made upon
signing of the Agreement. Further payments shall be made upon the invoice schedule
shown in Exhibit A. Payment will be made to the Consultant within 30 calendardays.
5. The Client reserves the right to monitor and evaluate the progress and performance of the
Consultant to ensure that the terms of this Agreement are being satisfactorily met in
accordance with the Client monitoring and evaluating criteria and standards. Consultant shall
cooperate with the Client relating to such monitoring and evaluation.
Page 1
a? 0/r-
6. Insurance Requirements
(a) Comprehensive General Liability, The Consultant shall procure and keep in force
during the duration of this contract a policy of Comprehensive General Liability
insurance insuring the Consultant against any liability for personal injury, bodily injury,
or death arising out of the performance of services hereunder and against liability for
property damage with a combined single limit of at least $1,000,000 each occurrence
and $2,000,000 aggregate
(b) Comprehensive Automobile Liability, The Consultant shall procure and keep in force
during the duration of this contract a policy of Comprehensive Automobile Liability
insurance insuring the Consultant against any liability for personal injury, bodily injury,
or death arising from the use of motor vehicles and shall cover operations on or off the
site of all vehicles controlled by the Consultant whether they are owned, non -owned, or
hired with a combined single limit of at least $1,000,000.
Policies described in (a) and (b) above shall be for the mutual and joint benefit and
protection of the Consultant and the Client.
(c) Other Insurance, The Consultant shall procure and keep in force during the term of the
Agreement Worker's Compensation and such other insurance as may be required by
any law, ordinance or governmental regulation.
(d) Prior to commencement of work, the Consultant shall furnish to the Client certificates
of insurance policies evidencing the required coverages if the Client so desires.
The Client reserves the right to approve variations in the above requirements upon request
of Consultant if, in the Client's opinion, such variations do not substantially affect the
Client's interests.
7. Ownership of Materials. As a Client of National Research Center, Inc. ("NRC") using the
NCS, NBS, CASOA or NES (the "Survey Instruments"), the Client recognizes that on all
Materials and Survey Instruments, as defined herein, created by NRC prior to and after
execution of these Terms of Use ("Terms of Use") and used by the Client during the course
of the project, NRC retains all rights of authorship and ownership of copyright. Client also
acknowledges that NRC owns all data collected in connection with administration of any of
NRC's Survey Instruments ("Survey Data").
Definitions. In these Terms of Use, "Materials" means and includes: any and all work
product, submittals, reports, plans, specifications, and other deliverables consisting of
documents, writings, handwritings, typewriting, printing, photostatting, photographing,
computer models, and any other computerized data and every other means of recording any
form of information, communications, or representation, including letters, works, pictures,
drawings, sounds, or symbols, or any combination thereof. "Survey Data" means and
includes: any and all data collected in connection with administration of any of NRC's
Survey Instruments.
License to Survey Instruments and Materials. Survey enrollment and payment includes a
one-time license to use the Survey Instruments and Materials for a period of one (1) year
following administration of the Survey Instrument. If Client seeks to renew its agreement
with NRC, Client may re -enroll and submit payment for future use of the Survey Instruments
and Materials. Once the limited license has expired, no part of the Survey Instruments and
Materials may be reproduced, distributed, or transmitted in any form or by any means,
including photocopying, recording, or other electronic or mechanical methods, without the
Page 2
prior written permission of NRC, except where permitted by Fair Use, as defined in the
Copyright Act, 17 U.S.C. § 107 or otherwise required by law. Notwithstanding the foregoing,
Client's right to use its own summaries and reports of the Survey Data does not expire.
License to Survey Data. Client acknowledges that in exchange for valuable consideration,
NRC owns exclusive rights in all Survey Data. NRC grants Client a license to use and
report Survey Data. The license to use and report Survey Data does not expire. Client's
license to use and report Survey Data does not include the right for Client or any third party
to use Survey Data for direct or indirect current or potential financial gain. As part of any
publication or posting of Survey Data, except for internal use, Client must include the
following statement acknowledging that NRC is the owner of the compilation of Survey Data
and that Survey Data may not be used by any third party for financial gain:
"This compilation of survey data is owned by National Research Center, Inc. It may not be
reproduced or retransmitted in any form without the expressed written consent of National
Research Center, Inc. Requests for permission to reproduce or transmit this data should be
mailed to Managing Director, NRC, 2955 Valmont Road, Suite 300, Boulder, Colorado
80301."
8. This Agreement may be terminated by either party upon five (5) days written notice. In the
event of termination by the Client, the Client shall be liable to pay to Consultant fees for
services and expenses incurred to date of termination.
9. This Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto,
their successors and assigns.
10. No term or condition of this contract shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter
amended.
Page 3
IN WITNESS WHEREOF, the parties hereby enter into this Agreement as of the date first set forth
above.
NATIONAL RESEARCH CENTER, INC
By:
Print: Lee K Tyson
Title: Innovation Director
(State of Colorado)
(County of Boulder)
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
By:
MAY 23201
Print: Steve Moreno
Title: Chair
ATTEST.
ddrAtA)
W- d County Clerk to the Board
Page 4
020/F" /� `�!�
Exhibit A
Scope of Work
Community Assessment Survey of Older Adults (CASOATM)
CASOATM measures older adult needs and strengths as well as community readiness. CASOA also provides a
measure of community quality, overall, from the perspective of your older adults. From the voice of older residents
themselves, your community will learn what it needs to do in these five dimensions to handle the local changing
demography.
• Community and belonging
• Productive activities
• Community information,
• Health and wellness
• Community design and land use.
CASOA assesses 12 areas of older adult needs and strengths across the five dimensions of community quality
and gives you the estimated total number of older adults in your community with each need.
CASOA also estimates the dollar value of the economic contribution of older adults in your jurisdiction.
http://www. n-r-c.com/survey-products/communitv-assessment-survey-for-older-adults/
NRC is conducting a statewide survey of CASOA. The survey (which will be identical for all AAAs) and will be
translated into Spanish and offered online in English or Spanish. NRC will implement the basic CASOA service for
each of the 16 AAAs in Colorado and provide each with an add-on cross -tabulation report by demographic
subgroup.
The CASOA Basic Service includes:
• Each organization's name, logo and signatures on the survey cover letter and mailing materials
• A representative sample of 1,400 older adults in yourarea
• Management of all aspects of data collection and analysis by NRC professionals •
• A full basic report for each AAA highlighting more than 20 areas of community strengths and
weaknesses, and indicating the most prevalent needs of advanced aged adults in yourarea.
• A convenient option for older adults to complete the survey online.
• Benchmarks of key results compared to more than 35,000 older adults in nearly 200 communities across
the nation.
• Exclusive access to the NRC Playbook of Strategies*
• Exclusive access to the NRC Resource Group*
The Weld County Area Agency on Aging wishes to expand the scope of work being provided by the State of
Colorado; additional services include an increase in the mailing sample, presentation slides and an additional
report for Carbon Valley.
Budget
Service
Total Cost
Cost to Weld County
Basic Service
Increased sample (+400; 1,800 total)
Erie sample (+100)
Additional report (Carbon Valley)
Additional report (Erie)
Demographic crosstabs
Geographic crosstabs
Presentation slides
$12,735.00
$1,740.00
$435
$1,935.00
$1,935.00
$810.00
$810.00
$945.00
Grand Total $21,345.00
Invoice schedule
• Issued on contract execution: $2,175
• Upon delivery draft reports (August 3, 2018): $5,625
$0.00
$1,740.00
$435.00
$1,935.00
$1,935.00
$0.00
$810.00
$945.00
$7,800.00
Page 5
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