HomeMy WebLinkAbout20180044.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 3, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, January 3, 2018, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by Chairwoman Cozad and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
ELECTION OF CHAIR: Commissioner Conway moved to elect Steve Moreno as Chair of the Board
of County Commissioners for the year 2018. The motion was seconded by Commissioner Kirkmeyer,
and it carried unanimously.
e. Chair Cozad stated it has been an honor to serve as the Chair of the Board of County
Commissioners for the year 2017 and she extended her best wishes to Chair Moreno for the year 2018.
(Clerk's Note: the meeting was paused for Commissioner Moreno to move to the Chair's position.)
Each one of the Commissioners thanked Commissioner Cozad for the remarkable job conducting
herself as an ethical leader in her as role of Chair of the Board of County Commissioners.
12 Chair Moreno thanked the Board for the opportunity to serve and gave a brief overview of projects
and goals for 2018.
ELECTION OF CHAIR PRO-TEM: Commissioner Conway moved to elect Commissioner Freeman
as Chair Pro -Tern of the Board of County Commissioners for the year 2018. Commissioner Freeman
declined the nomination, because he recently held the position of Chair in 2016, therefore, he elected
Barbara Kirkmeyer as Chair Pro -Tern of the Board of County Commissioners for the year 2018, excluding
Commissioner Conway. The motion was seconded by Commissioner Cozad and it carried unanimously.
12 ASSIGNMENTS: ASSIGN COMMISSIONERS TO COORDINATE DEPARTMENTS FOR 2018:
Commissioner Kirkmeyer read her three (3) page statement, marked as Exhibit "A", for the record. She
oa/oa
Minutes, January 3, 2018
Page 1
2018-0044
BC0016
submitted an additional 177 pages for back-up documentation. Commissioner Kirkmeyer moved to
approve the Commissioner Coordinator assignments for the various departments in 2018, which was
seconded by Commissioner Freeman.
Commissioner Conway refuted the statement which was read for the record.
Commissioner Cozad stated she was willing to allow Commissioner Conway to coordinate a
department, but after hearing his previous comments, she has decided to vote against his assignment of
any department for the year 2018. Commissioner Conway apologized for his past actions and stated he
had hoped in the year 2018, the Commissioners would be able to work collaboratively.
Commissioner Freeman expressed his hesitation to assign Commissioner Conway as a coordinator
of any department, but he hopes for forward progress with the Board. He stated he supports the resolution
as it is in the best interest of Weld County employees and residents.
• Chair Moreno stated he cannot support Commissioner Conway as a Coordinator. Upon a roll call
vote, the motion passed four to one, with Commissioner Conway opposed.
MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of December 27, 2017, as printed. Commissioner Freeman seconded the
motion, and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of
Hearings conducted on December 27, 2017, as follows: 1) 2018 Final Budget Hearing, 2) COZ17-0006
— Miguel Angel Benitez and Maria Juana Granados-Benevidez, and 3) USR17-0045 — Dennie Kutcher.
Commissioner Kirkmeyer seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add item #8 under Bids:
Approve Bid #B1700149, Nunn Fuel Tank - Department of Buildings and Grounds, which was seconded
by Commissioner Cozad, and carried unanimously.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
BIDS:
ki 1) APPROVE BID #B1800002, CNG 3/4T CREWCAB PICKUP - TOWN OF GILCREST (TO BE
CONT'D TO 1/31/2018): Rob Turf, Department of Purchasing, recommended Bids #B1800002, through
#61800007, be continued because the Federal Highway Administration has not issued the Buy America
Waivers for the CNG vehicles to be purchased with CMAQ funds awarded by the Upper Front Range so
CDOT has not granted concurrence to award for these bids. He explained if the Buy America waivers
have not been used by January 31, 2018, the six (6) bids received will need to be rescinded and go out
for rebid. aIn response to Commissioner Cozad, Elizabeth Relford, Department of Public Works,
stated a letter has been drafted for the Commissioner to send Senator Cory Gardner to move forward
with this effort and it also should be addressed at the Metropolitan Planning Organization (MPO) meeting.
Barb Connolly, Controller, reviewed the options and the constraints for the Board. Commissioner Cozad
expressed her frustration with the Buy America Waiver. Ms. Relford stated the MPO has rules that funds
Minutes, January 3, 2018
Page 2
2018-0044
BC0016
are taken away when they are not used, so staff has requested of the MPO that the current situation be
taken into consideration. = Commissioner Kirkmeyer suggested the desire to have the option to
reallocate the funds to other projects. Commissioner Cozad moved to continue this matter to
January 31, 2018. The motion was seconded by Commissioner Conway, and it carried unanimously.
• 2) APPROVE BID #61800003, CNG 3/4T EXTENDED CAB PICKUPS (QTY 2) - CITY OF FORT
LUPTON (TO BE CONT'D TO 1/31/2018): Mr. Turf presented the five (5) bids received and
recommended continuing this matter. Commissioner Kirkmeyer moved to continue this matter to
January 31, 2018. The motion, which was seconded by Commissioner Conway, carried unanimously.
• 3) APPROVE BID #B1800004, CNG CREWCAB PICKUP - CITY OF FORT LUPTON: Mr. Turf
stated staff received one (1) bid which didn't meet specifications, so it will need to be rebid.
Commissioner Cozad moved to reject Bid #B1800004. The motion was seconded by Commissioner
Kirkmeyer, and it carried unanimously.
4) APPROVE BID #B1800005, CNG CREWCAB PICKUP (QTY. 2) - DEPARTMENT OF PUBLIC
WORKS (TO BE CONT'D TO 1/31/2018): Mr. Turf reviewed the three (3) bids received and stated this
matter will need to be continued. Commissioner Kirkmeyer moved to continue said matter to
January 31, 2018, which was seconded by Commissioner Freeman, and carried unanimously.
5) APPROVE BID #B1800006, CNG 3/4T EXTENDED CAB PICKUP W/SHELL - DEPARTMENT
OF PUBLIC WORKS (TO BE CONT'D TO 1/31/2018): Mr. Turf presented the five (5) bids received and
recommended continuing this matter. Commissioner Cozad moved to continue said matter to
January 31, 2018, which was seconded by Commissioner Kirkmeyer, and carried unanimously.
6) APPROVE BID #B1800007, CNG 1/2T EXTENDED CAB PICKUPS (QTY. 4) - DEPARTMENT
OF PUBLIC WORKS (TO BE CONT'D TO 1/31/2018): Mr. Turf reviewed the four (4) bids received and
recommended continuing this matter. Commissioner Freeman moved to continue this matter to
January 31, 2018. Seconded by Commissioner Conway, the motion carried unanimously.
• 7) APPROVE BID #61700129, PERMANENT FLOOD REPAIRS (EM -BR 541/13A) -
DEPARTMENT OF PUBLIC WORKS (TO BE CONT'D TO 1/8/2018): Mr. Turf presented the eleven (11)
bids and stated staff recommends continuing this matter. Commissioner Conway moved to continue this
matter to January 8, 2018, which was seconded by Commissioner Cozad, and carried unanimously.
8) APPROVE BID #B1700149, NUNN FUEL TANK - DEPARTMENT OF BUILDINGS AND
GROUNDS: Mr. Turf presented the three (3) bids received and stated staff recommends awarding to the
low bidder, Eaton Sales and Service, in the amount of $62,025.00. The motion, which was made by
Commissioner Kirkmeyer, and seconded by Commissioner Cozad, carried unanimously.
• 9) PRESENT BID #B1800036, ENVIRONMENTAL SERVICES - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf presented the eight (8) bids received and stated staff will bring back a recommendation
on January 17, 2018.
NEW BUSINESS:
• 1) CONSIDER RESOLUTION RE: SCHEDULING OF REGULAR MEETINGS OF THE BOARD
FOR 2018: Commissioner Cozad moved to approve said Resolution scheduling the regular meetings of
the Board. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
Minutes, January 3, 2018
Page 3
2018-0044
BC0016
el 2) CONSIDER RESOLUTION RE: AUTHORIZE PUBLICATION OF PROCEEDINGS FOR 2018:
Commissioner Kirkmeyer moved to approve said Resolution authorizing the publication of proceedings
for 2018. Seconded by Commissioner Freeman, the motion carried unanimously.
ID 3) CONSIDER RESOLUTION RE: DESIGNATION OF PARTICULAR PUBLIC PLACE FOR
POSTING OF PUBLIC NOTICES: Commissioner Freeman moved to approve said Resolution
designating the place for posting of public notices. The motion, which was seconded by
Commissioner Conway, carried unanimously.
ez 4) CONSIDER RESOLUTION RE: DESIGNATION OF PARTICULAR PUBLIC PLACE FOR
POSTING OF NOTICES OF TAX LIEN SALES AND NOTICES OF PROPERTIES GOING TO DEED:
Commissioner Cozad moved to approve said Resolution designating the place for posting Treasurer
notices. The motion was seconded by Commissioner Conway, and it carried unanimously.
5) CONSIDER APPOINTMENT OF COMMISSIONER SEAN P. CONWAY TO CERTAIN
ADVISORY BOARDS: Commissioner Conway stated he would like to remain as a representative on the
MPO Board; however, he realizes Commissioner Cozad has expressed interest in serving on the Board.
He reported there are transitions occuring on the MPO Board and this will be his last year.
Commissioner Cozad reminded Commissioner Conway that he told her she could be a regular member,
in 2018, on the MPO Board. He explained that he has kept open communication with
Commissioner Cozad about the business of the MPO. After further discussion, Commissioner Kirkmeyer
amended said resolution to list Commissioner Conway as regular member, until January 31, 2018, and
Commissioner Cozad as regular member effective, February 1, 2018. The motion, which was seconded
by Commissioner Cozad, carried unanimously. Commissioner Kirkmeyer expressed her frustration that
Commissioner Conway didn't communicate with the entire Board regarding the MPO's business.
Commissioner Conway requested the Board give him 90 days to finish and get through the transition
period as MPO regular member. Commissioner Cozad stated she would be willing to allow
Commissioner Conway to attend the January, 2018, meeting and then she would become the regular
member in February, 2018. Commissioner Kirkmeyer amended the resolution to list
Commissioner Conway as the alternate member, beginning February 1, 2018. Seconded by
Commissioner Cozad, the motion carried unanimously. Commissioner Kirkmeyer moved to approve the
amended resolution and the list of appointments, which was seconded by Commissioner Freeman, and
carried unanimously.
6) CONSIDER APPOINTMENT OF COMMISSIONER JULIE A. COZAD TO CERTAIN ADVISORY
BOARDS: Commissioner Kirkmeyer moved to add Commissioner Cozad to the North Front Range
Metropolitan Planning Organization as the regular member, effective February 1, 2018. Seconded by
Commissioner Freeman, the motion carried unanimously. Commissioner Kirkmeyer moved to approve
the amended resolution. The motion was seconded by Commissioner Freeman, and it carried
unanimously.
7) CONSIDER APPOINTMENT OF COMMISSIONER MIKE FREEMAN TO CERTAIN ADVISORY
BOARDS: Commissioner Kirkmeyer moved to approve the listed appointments. Seconded by
Commissioner Cozad, the motion carried unanimously. Commissioner Freeman stated the Emergency
Food and Shelter Program Board and 911 Emergency Telephone Service Authority Board schedule their
meetings at the same time. Commissioner Kirkmeyer amended the resolution to remove the Emergency
Food and Shelter Program Board and to add the Human Services Advisory Commission. Seconded by
Minutes, January 3, 2018
Page 4
2018-0044
BC0016
Commissioner Cozad, the motion carried unanimously. Commissioner Kirkmeyer moved to approve the
amended appointments. The motion was seconded by Commissioner Cozad, and it carried unanimously
8) CONSIDER APPOINTMENT OF COMMISSIONER BARBARA KIRKMEYER TO CERTAIN
ADVISORY BOARDS: Commissioner Cozad moved to add the Emergency Food and Shelter Program
Board. Seconded by Commissioner Freeman, the motion carried unanimously. Commissioner Cozad
moved to approve the amended appointments. Seconded by Commissioner Freeman, the motion carried
unanimously.
el 9) CONSIDER APPOINTMENT OF COMMISSIONER STEVE MORENO TO CERTAIN ADVISORY
BOARDS: Commissioner Conway moved to approve the listed appointments. Seconded by
Commissioner Freeman, the motion carried unanimously.
• 10) CONSIDER CONTRACT ID #1527 AGREEMENT FOR PROFESSIONAL SERVICES FOR
NEUROFEEDBACK AND AUTHORIZE CHAIR TO SIGN - GRAY NEUROPSYCHOLOGY
ASSOCIATES, P.C: Judy Griego, Director of the Department of Human Services, presented the
professional services agreement for neurofeedback services. Commissioner Kirkmeyer moved to
approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
• 11) CONSIDER CONTRACT ID #1552 COOPERATING TEAM MEMBER AGREEMENT AND
AUTHORIZE CHAIR TO SIGN - LIFE STORIES CHILD ADVOCACY CENTER: Ms. Griego reviewed the
cooperative team member agreement with Life Stories Child Advocacy Center to provide a
trauma -informed approach to support a child and family through investigations of abuse or neglect.
Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
• 12) CONSIDER SIX (6) MEMORANDUMS OF UNDERSTANDING FOR WORKFORCE
DEVELOPMENT AND EMPLOYMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - VARIOUS
PARTNERS: Ms. Griego presented the six (6) memorandums of understanding that are a requirement of
the Workforce Innovation Opportunity Act statute which must be adhered to. Commissioner Freeman
moved to approve the six (6) memorandums of understanding and authorize the Chair to sign. The motion
was seconded by Commissioner Cozad, and it carried unanimously.
• 13) CONSIDER INFORMAL BID AGREEMENT FOR PROFESSIONAL SERVICES FOR NUNN
GRADER SHED AND AUTHORIZE CHAIR TO SIGN — DCP CIVIL, LLC: Toby Taylor, Director of the
Department of Buildings and Grounds, reviewed the three (3) bids received for the informal bid. He
recommended awarding to the low bidder, DCP Civil, LLC, for $15,150.00. Commissioner Cozad moved
to approve said informal bid agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
14) CONSIDER RESCHEDULING OF TEMPORARY CLOSURE OF CR 14.5 BETWEEN CR 23
AND U.S. HWY 85: Amy Joseph, Department of Public Works, presented the details of rescheduling the
temporary closure, due to weather delays and holiday schedules. She explained the rescheduled closure
will be effective January 22, 2018, through January 26, 2018. Commissioner Freeman moved to approve
rescheduling of the temporary closure. Seconded by Commissioner Conway, the motion carried
unanimously.
Minutes, January 3, 2018
Page 5
2018-0044
BC0016
15) CONSIDER RESCHEDULING OF TEMPORARY CLOSURE OF CR 64.5 BETWEEN CRS 57
AND 59: Ms. Joseph requested the rescheduling of the temporary closure, due to weather and holiday
schedules, effective January 8, 2018, through January 19, 2018. Commissioner Cozad moved to approve
rescheduling of the temporary closure. The motion was seconded by Commissioner Conway, and it
carried unanimously.
16) CONSIDER TEMPORARY CLOSURE OF CR 29 BETWEEN STATE HWY 392 AND CR 70:
Ms. Joseph presented the closure effective January 15, 2018, through February 23, 2018, for a bridge
re -deck. She stated staff will use magnesium chloride for dust abatement. Commissioner Kirkmeyer
moved to approve said temporary closure. The motion was seconded by Commissioner Freeman, and it
carried unanimously.
El 17) CONSIDER TEMPORARY CLOSURE OF LONG VIEW ROAD EAST OF CAROL DRIVE IN
CAROL HEIGHTS SUBDIVISION: Ms. Joseph reviewed the terms for the closure effective
January 16, 2018, through January 19, 2018, for a culvert replacement. Commissioner Conway moved
to approve said temporary closure. Seconded by Commissioner Cozad, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:14 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dat446) v• ;4
St
Weld County Clerk to the Board
BY:
Deputy Clerk e' the Board
e Moreno, Chair
nJLa,(Q,
rbara Kirkme
II
Sean P.Conway
, Pro-Tem
EXCUSED DATE OF APPOVAL
Julie A. Cozad
Mike Freeman
Minutes, January 3, 2018
Page 6
2018-0044
BC0016
Hello