HomeMy WebLinkAbout20181074.tiffAD -HOC Weld County Home Rule Charter
Amendment Study Committee
Meeting Minutes
March 13, 2018
Welcome and Introductions
Bruce Barker, Weld County Attorney, called the meeting to order at 6:30p.m. Jennifer
Finch, Public Information Officer for Weld County and Karla Ford, Board of County
Commissioners' Office Manager are also in attendance to provide support.
The committee introduced themselves and gave a bit of personal background and reasons
why they wanted to be part of this committee. Those on the committee are Jackie
Johnson, Sam Gluck, Al Dominguez, Mark Lawley, Dave Kisker, Justus Pettit, Garrett
Varra, James Welch and Ray Patch.
Notebooks — Materials
Mr. Barker discussed the items in the notebook, which was provided to all committee
members: Resolution, Roster, Calendar, Home Rule Charter, Agendas, Minutes and
Constitution and Statutes.
Resolution - The Resolution adopted by the Weld County Commissioners appoints each
member to the committee and outlines a minimum of five outreach meetings. The Study
Committee will need to make its recommendations to County Commissioners on
Monday, July 23`d at their 9:00 a.m. board meeting. Mr. Barker stated that the
Commissioners envisioned a three -step process: 1) Information Gathering at special
meetings scheduled by the Study Committee in various parts of the County to meet and
hear from residents and gather information and suggestions about Home Rule Charter
amendments. 2) Review and Discussion by the committee and initial proposal of
amendments; and 3) Develop Ballot Language for proposed changes. A final public
meeting will be scheduled to explain and discuss the Study Committee's proposals.
Election of Chair and Vice Chair
Mr. Dominguez made a motion to nominate Jackie Johnson to Chair of the Ad -Hoc Weld
County Home Rule Charter Amendment Study Committee. The motion was seconded by
Mr. Patch and passed.
Mr. Lawley made a motion to nominate Al Dominguez to Vice Chair of the Ad -Hoc
Weld County Home Rule Charter Amendment Study Committee. The motion was
seconded by Mr. Gluck and passed.
Schedule
The Study Committee members discussed the purposes of the public input meetings, and
they developed an initial schedule of five such meetings. There was a consensus that
each meeting should begin with a brief review of the Home Rule Charter as well as an
explanation of the nature of the amendments the study committee can suggest.
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Meeting Dates
The Study Committee meetings will be held at 6:30 p.m. at the Weld County
Administration building in the Pawnee Conference Room on the following dates: March
21, March 28, May 16, May 23, and May 30.
The public outreach meetings were tentatively scheduled for the following dates and
places: April 4 — Ault; April 11 — Hudson; April 18 — Southwest Weld Building; April
25 — Greeley; May 2 — Johnstown and May 9 — Windsor. These meetings will begin at
6:00 P.M. Further details will be confirmed at the next meeting.
Communications Plan
Ms. Finch gave an overview of the communications summary handout. There is currently
a Home Rule Charter page on the Weld County website. This is where Study Committee
information can be placed/housed. Such items include agendas, minutes, press releases,
meeting dates and how people can send in information to the committee
Ms. Finch can prepare press releases to municipalities, Weld County media, along with
Weld County Public Information Officers, who can help get information out on their
webpages and newsletters.
Ms. Finch suggested creating a generic general email address that would permit residents
to send emails to the committee. The email would come to Mr. Barker in a separate email
box, which he could then forward to the committee stating: "We received your email and
will forward to the Home Rule Charter Committee." The Study Committee endorsed this
proposal.
Recording Minutes
The minutes of the Study Committee meetings as well as a recording of its meetings will
be posted on the Study Committee's web page. Turnaround time for audio and typed
minutes will need to be discussed and finalized. The typed minutes will be sent to Chair
Johnson for review before they are put on webpage.
Adjournment
Chair Johnson adjourned the meeting at 8:01p.m.
*Minutes submitted by Karla Ford, BOCC Office Manager
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