HomeMy WebLinkAbout20180342.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 31, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, January 31, 2018, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Senior Accountant, Chris D'Ovidio
• MINUTES: Commissioner Cozad moved to approve the minutes of the Board of County
Commissioners meeting of January 29, 2018, 2018, as printed. Commissioner Freeman seconded the
motion, and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway stated the quarterly LST
meeting was held last Wednesday and produced the final priority list for state grants: NOVA lockable
transport rack belt and two polygram video partner premier equipment. He stated last Friday he
participated at STAC and discussed the 10 -year development projects, various ballot initiatives and
impacts for projects. Lastly, he participated with various other City of Greeley representatives to speak
to K-8 students about what local governmental entities do. El Commissioner Freeman noted the
legislative session began last week and he expressed his disappointment that CCI (Colorado Counties,
Inc.) was unable to take a united position or make any progress on the issue of transportation.
El Commissioner Cozad stated she has been working with Habitat for Humanity and they are going out
with the Planning Department on Friday to take an inventory of what work could be done. She stated
she also met with Tom Teixeira, Director of Greeley Housing Authority, to discuss potential funding
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options. Lastly, they are also networking with the Weld Faith Partnership Council to involve youth with
rehabilitation projects. Commissioner Cozad, stated she attended the Farm Show and staffed the Fair
Booth to promote the 100th Anniversary of the Fair. She attended the scholarship dinner at the Farm
Show and was very impressed and proud of the young people receiving the scholarships and
representing Weld County and the State. She gave an overview of the MPO special meeting last week
and the CR 29 meeting attended on Monday evening. She stated tonight she is attending the Poudre
Trail Retreat to discuss the future of the trail in coordination with the City of Greeley and the Town of
Windsor. Tomorrow night the MPO meeting will be hosted in the Weld Administration Events Center to
give updates on various transportation projects. IR Commissioner Kirkmeyer stated she was appointed
by CCI to the Works Allocation Committee, and Monday she went to the Capital and testified in support
for HB-1079 dealing with Works Allocation and Long Term Reserves, which was passed.
ei Chair Moreno agreed with the impressive students recognized at the Farm Show. He concurred the
CCI meetings were disappointing due to the lack of support to find reasonable solutions to address the
major need of infrastructures for Colorado. He stated he attended the Mead Chamber of Commerce last
Thursday. He commended Elizabeth Relford, Department of Public Works, for the professional
presentation at the County Road 29 Open House in response to emotional comments from the public.
Lastly, he and Commissioner Freeman went to Upstate Board meeting this morning and added three
new members, with one additional position to be filled soon. Commissioner Conway added he
attended the Erie Chamber of Commerce event where people expressed their appreciation for the County
Commissioners. He also attended the NCMC Gala on Saturday evening, which was the largest ever,
and he commended the foundation which continues to do great things.
BIDS:
1) APPROVE BID #B1800037, MOTOR POOL REMODEL/UPDATE - DEPARTMENT OF
BUILDINGS AND GROUNDS: Rob Turf, Department of Purchasing, stated staff received three (3) bids
and recommends approval of the low bid from TCC Corporation, in the amount of $168,627.00.
Commissioner Conway moved to approve the low bid, as recommended by staff. Seconded by
Commissioner Cozad, the motion carried unanimously.
2) APPROVE BID #B1800043, OEM PLANNING CONTRACTOR — OFFICE OF EMERGENCY
MANAGEMENT: Mr. Turf stated staff received two (2) proposals and recommends approval of the bid
from Heartland Consulting Group, LLC, based on the experience and ability to meet the scope of work
within the grant timeline. In response to Commissioner Conway, Roy Rudisill, Director of the Office
of Emergency Management, explained this is a proposal -based bid and both vendors are within the
amount of the State grant; however, he recommends Heartland based on their experience.
Commissioner Freeman moved to approve the bid, as recommended by staff. The motion was seconded
by Commissioner Kirkmeyer, and it carried unanimously.
3) APPROVE BID #B1800002, CNG 3/4 -TON CREWCAB PICKUP - TOWN OF GILCREST
(CONT'D FROM 1/3/2018): Mr. Turf explained the Federal Highway Administration still has not issued
the Buy America waivers, therefore, staff recommends rejecting this and the following bid items, with the
intent of rebidding with the stipulation that the bid amount must be honored for a minimum of six (6)
months. In response to Commissioner Conway, Jim Flesher, Department of Public Works, stated the
timing of the waivers was discussed at the pre -application meeting; however, that timing was apprarently
not passed along to the subcontractors. He confirmed staff will readvertise for these bids once the waiver
situation is addressed. Commissioner Cozad stated the Commissioners sent letters to their legislators
and she was disappointed that they received no response while the cost of vehicles continues to increase.
Commissioner Cozad moved to reject said bid, which was seconded by Commissioner Freeman, and it
carried uanimously.
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4) APPROVE BID #B1800003, CNG 3/4 -TON EXTENDED CAB PICKUPS (QTY 2) - CITY OF
FORT LUPTON (CONT'D FROM 1/3/2018): Based on the previous discussion, Mr. Turf stated staff
recommends rejecting this bid. Commissioner Kirkmeyer moved to reject said bid, which was seconded
by Commissioner Cozad, and it carried uanimously.
• 5) APPROVE BID #B1800005, CNG CREWCAB PICKUP (QTY. 2) - DEPARTMENT OF PUBLIC
WORKS (CONT'D FROM 1/3/2018): Based on the previous discussion, Mr. Turf stated staff recommends
rejecting this bid. Commissioner Freeman moved to reject said bid, which was seconded by
Commissioner Conway, and it carried unanimously.
El 6) APPROVE BID #B1800006, CNG 3/4 -TON EXTENDED CAB PICKUP W/SHELL -
DEPARTMENT OF PUBLIC WORKS (CONT'D FROM 1/3/2018): Based on the previous discussion,
Mr. Turf stated staff recommends rejecting this bid. Commissioner Conway moved to reject said bid,
which was seconded by Commissioner Kirkmeyer, and it carried uanimously.
▪ 7) APPROVE BID #B1800007, CNG 1/2 -TON EXTENDED CAB PICKUPS (QTY. 4) -
DEPARTMENT OF PUBLIC WORKS (CONT'D FROM 1/3/2018): Based on the previous discussion,
Mr. Turf stated staff recommends rejecting this bid. Commissioner Conway moved to reject said bid,
which was seconded by Commissioner Cozad, and it carried uanimously.
NEW BUSINESS:
• 1) CONSIDER APPLICATION FOR 2018 EMERGENCY MANAGEMENT PERFORMANCE
GRANT AND AUTHORIZE CHAIR TO SIGN: Merrie Garner, Office of Emergency Management,
presented the application requesting $65,000.00 in Emergency Management funding. Commissioner
Cozad moved to approve said application. The motion, which was seconded by Commissioner Freeman,
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
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There being no further business, this meeting was adjourned at 9:23 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
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Weld County Clerk to the Board
BY:
am/ _
Deputy Clerk to the Bo
St ve Moreno, Cha
arbara Kirkmeyer,/Pro-Tem
Sean P. Conway
A
ozad
ls:AL ;4,
Mike Freeman
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