HomeMy WebLinkAbout20160622.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Renewal of Enforcement Contractors
DEPARTMENT: Public Works DATE: January 15, 2018
PERSON REQUESTING: Tina Booton
Brief description of the problem/issue:
2016 was the first year of the bid for the enforcement mowing contracts. 2017 was the first year of the spraying
enforcement contracts. In 2018 I would like to implement the second of two renewals for the mowing portion of
the enforcement work; while implementing the first of two renewals for the spraying portion.
All three contractors from 2016 and 2017 have agreed to keep their prices the same for 2018. The Consumer
Price Index was 2.2%. The companies have been very responsive when contacted. There were no issues with
any of the contractors.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
A. Accept the contract extensions for the mowing and spraying enforcement contracts.
B. Re -bid the mowing and spraying enforcement contracts.
Recommendation:
A. Accept the contract extensions for the mowing and spraying enforcement contracts.
Approve
Recommendation
Sean Conway
Julie Cozad
Mike Freeman
Barbara Kirkmeyer, Pro -Tern
Steve Moreno, Chair
M:\FORMS\ WorkSession-passaround2016. doc
Schedule
Work Session
Other/Comments:
Pa -04-4 /1"r)
cc: Ciu54„,e�P�v
02o/ .-o .0,2.
�rsoo13
CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF Public Works
9r)� AND Hired Gun Weed and Pest Control
This Agreement Extension/Renewal ("Renewal"), made and entered into 9 day of January, 2018, by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Public Works, hereinafter referred to as the
"Department", and Hired Gun Weed and Pe t Control, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the
Board of County Commissioners as document No. 2016-0622 approved on February 23. 2016.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on December 31. 2016.
• The parties agree to extend the Original Agreement for an additional 1 year period, which will begin April 1, 2018, and will
end on December 31. 2018.
• The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The
following change is hereby made to the Contract Documents:
1. This is the second year of two possible extensions.
2. There is no change in bid prices from the original bid in 2016.
3. There is a change in the down time charge to reflect $50/hour/employee on the job, instead of $50/hour.
4. The PO will not exceed $3000.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written.
CONTRACTOR:
Signature
BOARD OF COUNTY COMMISSIONERS
WELD C,PUNTY, COLORADO
Steve Moreno, Chair FEB o 5 2018
ddraL) Jd";e1
_• n. ,i'- �
BY: /1 .L�_%�'-.���!t/.
Deputy Clerk t•l he =oard
MEMORANDUM
TO: Trevor Jiricek, Director of General Services
DATE: February 23, 2016
FROM: Tina Booton, Weed Division Supervisor
Jay McDonald, Public Works Director
SUBJECT: Noxious Weed cement Bid
Bids have been received from several companies for enforcement mowing and one company for enforcement
spraying for the Public Works Department. The following are my recommendations for carrying out enforcement
mowing and spraying throughout the County for 2016:
Mowing
Class I&II
Primary
Class I & II
Secondary
Tumbleweed LLC
9482 Sierra Vista Rd
Longmont, CO 80504
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00-200.00
Class II Regions 1-4: $45.00/Acre
Class I Regions 1-4: $55.00/Acre
Set-up charge: $150.00
Class II Regions 1-4: $55.00/Acre
Class I Regions 1-3: $60.00/Acre
Class I Regions 4: $50.00/Acre
* Class I mowing is used only when Class II (15 foot mower) cannot access the site; such as on the
river bottom with the proximity of the trees.*
Class III
Primary
Class III
Secondary
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Tumbleweed LLC
9482 Sierra Vista Rd
Longmont, CO 80504
Set-up charge: $ 150.00
Class III Regions 1-4: $40.00/Hour
Set-up charge: $ 100.00-200.00
Class III Regions 1-4: $45.00/Hour
* Class III mowing is for small areas such as lots or around structures
Herbicidal Application
Class I
Primary
Class I
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
such as buildings and fences. *
Set-up charge: $ 100.00
Class I Regions 1-4: $30.00/Acre
Set-up charge: $ 150.00
Class III Regions 1-4: $65.00/Acre
* Class I is for field spraying. Chemical charges will be in addition to the labor charges.*
Class II
Primary
Class II
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00
Class II Regions 1-4: $45.00/Hour
Set-up charge: $ 150.00
Class III Regions 1-4: $60.00/Hour
* Class II is large scale handgun work. This is the class we use the most. Chemical charges will be in addition
to the labor charges.*
Class III & IV
Primary
Class III & IV
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00
Class III Regions 1-4: $30.00/hour
Class IV Regions 1-4: $30.00/hour
Set-up charge: $ 150.00
Class III Regions 1-4: $40.00/Hour
Class IV Regions 1-3: $45.00/Hour
Class IV Regions 4: $48.00/Hour
* Class III is backpack work and class IV is cut stump treatment for salt cedar. Classes III and IV are not
readily utilized. Chemical charges will be in addition to the labor charges.*
Tina Booton
From:
Sent:
To:
Subject:
Attachments:
Good afternoon Tina,
Cami Hillman <CHillman@hiredgun.net>
Wednesday, January 10, 2018 12:56 PM
Tina Booton
RE: Signatures please
image001jpg
After speaking with Eli and Bri, they decided that they would like to just move forward, and leave it as it is. They enjoy
doing business with you and don't want to lose that. So, go ahead with the previous year's contract as written.
We look forward to working with you this season!
Thank you!
Cami
Sent from my Verizon 4G LTE Droid
On Jan 10, 2018 10:49 AM, Tina Booton <tbooton@weldgov.com> wrote:
As I was moving forward with this extension, management brought to my attention that to extend the contract,
changing the downtime piece to reflect per hour per employee can't be done because that is not how the bid was wrote
and originally awarded.
If you are ok with keeping it as originally bid, I will change the paperwork and send it back to you for signature.
If you need to make the change to indicate per hour, per employee I will need to send the mowing contract back out for
bidding. The spraying enforcement contract will go to the other two contractors that chose to keep their bids the same.
Please let me know what Hired Gun would like to do and I will move forward in that direction.
Sincerely,
Tina Booton
Weed Division Supervisor
Weld County Public Works
PO Box 758; 1111 HStreet Greeley, CO 80632
970-400-3770
www.weldweeds.org
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this
communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or
the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient Is strictly
prohibited.
From: Cami Hillman [mailto:CHillman@hiredgun.net]
Sent: Monday, January 8, 2018 3:27 PM
To: Tina Booton <tbooton@weldgov.com>
Subject: RE: Signatures please
1
Tina Booton
From:
Sent:
To:
Cc:
Subject:
Yes, that is correct. Sorry!
Cami
Cami Hillman <CHillman@hiredgun.net>
Wednesday, January 3, 2018 1:45 PM
Tina Booton
Elijah Hatch
RE: Do you want to continue with your bid with Weld County for 2018?
From: Tina Booton [mailto:tbooton@weldgov.com]
Sent: Wednesday, January 3, 2018 1:43 PM
To: Cami Hillman <CHillman@hiredgun.net>
Subject: RE: Do you want to continue with your bid with Weld County for 2018?
Ok. Do you mean per hour per employee — for the downtime charge?
Tina Booton
Weed Division Supervisor
Weld County Public Works
PO Box 758; 1111 H Street Greeley, CO 80632
970-400-3770
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received this
communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or
the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
From: Cami Hillman [if,Cilie
Sent: Wednesday, January 3, 2018 1:40 PM
To: Tina Booton <
Cc: Elijah Hatch < _
Subject: RE: Do you want to continue with your bid with Weld County for 2018?
Tina,
Thank you for reaching out to us. Yes, we would like to extend or 2017 bid out for another year. The only thing that we
would like to change on that is the downtime charge to $50.00 per hour per year. Other than that everything looks
great!
Thank You!
Cana . a,
.saps JF' marketing
Hirai* creme weeds Pest / cilentieats
WEED & PEST CONTROL
Please consider the environment before printing this email.
.. __ i TT,A r I a-iieli and and aftectiriales are einfidenitani and maybe brntet`ted by legal privilege inikeir
are oth rwise exempt from disclosure. If you are not the intended recipient, be aware that any disclosure, copying,
distriion or use of this e-mail or any attachment is prohibited_ If you have received this e-mail in error, please
notify us immediately by returning it to the sender and delete this copy from your system.
From: Tina Booton knalto#9010rifilwekkitik
Sent: Wednesday, January 3, 2018 8:01 AM
To: Cami Hillman <je dttiitt
Subject: Do you want to continue with your bid with Weld County for 2018?
I am working on the contracts for 2018. Do you want to extend your 2017 bid for another year? I have attached what
you bid in 2017 for you to review.
Last year we only carried out one mowing enforcement. I am planning on the need for at least 1 herbicide enforcement
in 2018.
Please let me know if you are interested in continuing your bid? If so, please let me know if the prices have changed. I
will work on drafting the paperwork accordingly.
Also attached is the mowing enforcement contract bid prices from 2016. This bid was extended for 2017. It has one
more extension available for 2018. Are you interested in extending it for an additional year?
Sincerely,
Tina Booton
Weed Division Supervisor
Weld County Public Works
PO Box 758; 1111 H Street Greeley, CO 80632
970-400-3770
* wwxwel lweeds,or'g
2
Rose Everett
From:
Sent:
To:
Cc:
Subject:
Attachments:
Elijah Hatch <elijah@hgwc.net>
Tuesday, February 09, 2016 2:19 PM
bids
bri@hgwc.net
Weld County Enforcement Services, Bid #B1600035
Weld County Enforcement Services Bid#B1600035.pdf
Hello,
Attached is our bid for "Enforcement Services / Mowing & Spraying", Bid Number #81600035.
I hereby waive my right to a sealed bid.
Elijah Hatch
I Tired Gun Weed tk Pest Control
25307 CR 50
Kersey, CO 80644
(970) 405-3249 - Office
(970) 6I9 -I921 - Cell
elijah(Ll7,hgwc.net
www.hgwc.net
WEED d PEST CONTROL
Please consider the environment before printing this email.
CONFIDENTIALITY NOTICE: This e-mail and any attachments are confidential and may be protected by legal privilege and/or
are otherwise exempt from disclosure. If you are not the intended recipient, be aware that any disclosure, copying,
•
distribution or use of this e-mail or any attachment is prohibited. If you have received this e-mail in error, please
notify us immediately by returning it to the sender and delete this copy from your system.
1
BID ITEMS FOR MOWING CONTRACT
All spaces must contain a bid price in the units Indicated.
Bid Item
Re. ion 1
Region 2
Re ion 3
Re ion 4
Class I
r
Class II
S,`)I(k,tirice__
�
l
Class III
+ t'fr Utz
a Li -01 lZ�a v
`Eckl.liour-
' L�� 1U7
mowing bid prices are on a per acre rate.
Set-up charge per parcel:
Region I
Region II
Re ion III
Region IV
Down -Time Charge: 6'Lr per hour
Respectfully submitted:
Firm or Business Name:
By:
Address:
Date: Jr011 l
ILf 1 r`ed Gil P6sf . orzko l
Position or Title: Li I/liner
Phone Number: C-1-`0 ` H -o5
B1600035 17
BID ITEMS FOR SPRAYING CONTRACT
All spaces must contain a bid price in the units indicated.
Bid Item
Region 1
Region 2
Region 3
Region 4
Class l
'/ c -e,
S 1 rlOcr
i�
r�. (SE 1 �[ik"P,
It is.c I t re
Class II
(Kit Mikr
ko 1 n
( 0 l n01,14 -
Class III
,tY
Class IV
** Class II, Ill and IV bid items are on a per hour rate.
Set-up charge per parcel:
Region I
Region II
Region III
Region IV
/..S7.:,' _4'l)
g /57) . l7)
S' i ro
i 1 ;7.� . cry
Down -Time Charge:
per hour
Herbicides
Dollars
Quart; Pint or Ounce Rate
2, 4-D Amine
� i r l
C1' 6 la I• t•
Dicarnba
* J
I Y l t / ire—
Picloram
Telar
i . r
• s,
Milestone
,� ? -
"i G
Plateau
07
?
Habitat
. 1 1 , SO /Ant-
(`
Garton 3A
" ). iAd e -t
t,l S. P I C..
Garton 4
te• _ 00 ( ' "
-!r ,
% in gere.
Non -Ionic Surfactant
,_; DT)
�. w4 j
Methylated Seed Oil Surfactant
13 - -t ' _pi,' . G'1,7
Respectfully submitted:
Firm or Business Name:
By: -
Address:
Date:
d Gun O.Om m/ sf Con1v
° il, V1" Position or Title: C} 1 -1ntr-
sz),
9i :)Ohle Phone Number: 97O 1-705- 3Q 967
81600035
18
Experience and References
Please provide a brief description of your experience with spraying or mowing. Include years of work,
types of projects worked on and any other pertinent information available. Describe equipment to be
used.
Please provide contact information for at least three (3) business references.
Name: (,
A dress:
Phone:
Gvo;
Name:[ ( Pt,r' Name:►'',, lt`1�Ol
Address: ° A +� Address: "
niky0 v4 1 t' t Lynv 0 Dl'
Phone: Pe u x C°4'( 53<'iu Phone:' rArr tA)CI lI(ij1--.30:i.'C 1 3C.-944
Service provided and dates: — Service provided and dates: A0[5--, —
ift f vuVi drk 1.Lr
rvairol to a `r lice
r: hvyty-l.
Crfek.:. 14 ?. lc€a-h on s
IU Cam td
aago
td and dates: ot(-
fire tut;ns 0.h` IrYlivtdaI
Ve Thr r et2ils nere,(Sar j t-0
Name: a/0d Nun
Address: f (SU j3 �re
2Pt-ekiI CO kO(@2
Phone: "Tty-14 �tlh
Service provided and dates:,
erlibrr.mttut Ser i c eb
MOW' 41A51 csprakl
• 3pt+• (c.4qt�
J Ij_u JS -
ADDENDA:
Addendum Number
81600035
Date of Addendum Date Received
19
{10 ?--
BUSINESS
ADDRESS
The undersigned certifies that he has examined the specifications and instructions to bidders and has
submitted a bid in full compliance and without collusion with any other person, individual or corporation.
PLEASE READ THIS PARAGRAPH AND CHECK THE BOX BELOW
I understand that I must provide proof of insurance if awarded this bid. I also understand that the award
may go to the next lowest bidder if I do not provide proof of insurance within the required 10 days after Notice of
Award.
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth
in the request for proposal for Request No. #B1600035.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local
taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying
proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal contained herein
(including, but not limited to, product specifications and scope of services), and the formal
acceptance of the bid by Weld County, together constitutes a contract, with the contract date being
the date of formal acceptance of the bid by Weld County.
5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to
accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of
Weld County.
FIRM A^#11 Lc/t ‘'et. -1 11) Co,1;f;r/ BY 2i} c41, 1 -161,1 -
(Plea print)
5.30 7 CA CO DATE 0 - a? - 2 o/
CITY, STATE, ZIP CODE )j ?, fc",5✓
q q46--2,2‘749
TELEPHONE NO 97o -
SIGNATURE
GO 804,yy
FAX
E-MAIL
TAX ID # h'$ - q39,„? 23
et mil Aictic..
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CETIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000. PLEASE SO NOT EMAIL/FAX BACK PAGES 1-12. THANK YOU!
B1600035
20
**THE SUCCESSFUL BIDDER SHALL PROVIDE A W-9 IF NOT ALREADY ON FILE**
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board WELD COUNTY, COLORADO
BY:
Deputy Clerk to the Board Barbara Kirkmeyer, Chair
APPROVED AS TO SUBSTANCE:
Elected Official or Department Head
Director of General Services
B1600035
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Renewal of Mowing Enforcement Contract
DEPARTMENT: Public Works — Weed Division DATE: February 8.2017
PERSON REQUESTING: Tina Booton
Brief description of the problem/issue:
2016 was the first year of the bid for the enforcement mowing and spraying contracts. In 2017 I would like to
implement the first of two renewals for the mowing portion of the enforcement work. The spraying portion is
being bid out.
Both mowing contractors from 2016 have agreed to keep their prices the same for 2017. The Consumer Price
Index was 2.77%. Both companies did a good job of responding when contacted. There were no issues with
either contractor.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
A. Accept the first year extension for the mowing enforcement contract.
B. Re -bid the mowing enforcement contract.
Recommendation:
A. Accept the first year extension for the mowing enforcement contract.
r
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Aoorove
Recommendation
cAvthaite1/4} avAkcity..
3-aQ-0.o, -z
Schedule
Work Session
e6;
Other/Comments:
gigtiekei
aoi&-o6aa
EGao73
CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF Public Works
AND Hired Gun Weed and Pest Control
This Agreement Extension/Renewal ("Renewal"), made and entered into 29 day of March, 2017, by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Public Works, hereinafter referred to as the
"Department", and Hired Gun Weed and Pest Control[Tri], hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the
Board of County Commissioners as document No. 2016-0622[Tmz], approved on March 29, 2017.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on December 31, 2016.
• The parties agree to extend the Original Agreement for an additional 1 year. period, which will begin April 1, 2017, and will
end on December 31, 2017.
• The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The
following change is hereby made to the Contract Documents:
1. This is the first year of two possible extensions.
2. There is no change in bid prices from the original bid in 2016.
3. The PO will not exceed $5000.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written.
CONTRACTOR:
Printed Name
See- 14-7-Ricuen
Signature
BOARD OF COUNTY COMMISSIONERS
COUNTY, COLORA
/au a
ie Cozad, Chair
ATTEST:
Weld C
BY:
MAR 292017
dsdow
lerk to the Board
Deputy Clerk o the Board
a?o/6- 7
mil' cO73
BID ITEMS FOR 2017 MOWING CONTRACT
All s aces must contain a bid rice in the units indicated.
Bid Item Region 1 Region 2
Class I $60/acre $60/acre
Class II $55/acre $55/acre
Class III $40/hour $40/hour
** All mowing bid prices are on a per acre rate.
Set-up charge per parcel:
Region I Region II
$150.00 $150.00
Down -Time Charge:
Region III
$150.00
$50.00 per hour
Region 3
$60/acre
$55/acre
$40/hour
Region 4
$60/acre
$55/acre
$40/hour
Region IV
$150.00
The undersigned, by his or her signature, hereby acknowledges and
represents that:
1. The bid proposed herein meets all of the conditions, specifications and special
provisions set forth in the request for proposal for Request No. #61600035.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal contained
herein (including, but not limited to, product specifications and scope of services),
and the formal acceptance of the bid by Weld County, together constitutes a contract,
with the contract date being the date of formal acceptance of the bid by Weld County.
5. Weld County reserves the right to reject any and all bids, to waive any informality in
the bids, and to accept the bid that, in the opinion of the Board of County
Commissioners, is to the best interests of Weld County.
FIRM Hired Gun Weed & Pest Control
BY Z..Ck(P\�
BUSINESS
ADDRESS , .?(; -1 I (<2._
Cl , STATE, ZIP CODE
Pr- c k ( Yriu4
TELEPHONE NO (, C( -L/(j� - iaLry FAX N I H
TAX ID # 1_4-1.�-��t&l3
DATE /4)(111-
SIGNATURE'-•(Aj CAA , I ,')
E-MAIL sales(c hiredqun.net
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF
EXEMPTION NUMBER IS #88-03551-0000.
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Renewal of Mowing Enforcement Contract
DEPARTMENT: Public Works — Weed Division DATE: February 8.2017
PERSON REQUESTING: Tina Booton
Brief description of the problem/issue:
2016 was the first year of the bid for the enforcement mowing and spraying contracts. In 2017 I would like to
implement the first of two renewals for the mowing portion of the enforcement work. The spraying portion is
being bid out.
Both mowing contractors from 2016 have agreed to keep their prices the same for 2017. The Consumer Price
Index was 2.77%. Both companies did a good job of responding when contacted. There were no issues with
either contractor.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
A. Accept the first year extension for the mowing enforcement contract.
B. Re -bid the mowing enforcement contract.
Recommendation:
A. Accept the first year extension for the mowing enforcement contract.
Aoorove
Recommendation
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Nn -WA -it
3 (2.9-17
Schedule
Work Session
cG:
Other/Comments:
c3-ca9-/7
o?a/G-O6.2.2
�G�%3
CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN
THE WELD COUNTY DEPARTMENT OF Public Works
AND Tumbleweed LLC.
This Agreement Extension/Renewal ("Renewal"), made and entered into 29 day of March, 2017, by and between the Board
of Weld County Commissioners, on behalf of the Weld County Department of Public Works, hereinafter referred to as the
"Department", and Tumbleweed LLC[TJl], hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the
Board of County Commissioners as document No. 2016-06221[TJ2], approved on March 29, 2017.
WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the
Original Agreement, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on December 31, 2017.
• The parties agree to extend the Original Agreement for an additional 1 year period, which will begin April 1, 2017, and will
end on December 31, 2017.
• The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The
following change is hereby made to the Contract Documents:
1. This is the first year of two possible extensions.
2. There is no change in bid prices from the original bid in 2016.
3. The PO will not exceed $3000.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written.
CONTRACTOR:
Printed Name
littaeLL
Signature
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Pep
Julie Cozad, Chair
ATTEST:
Weld
BY:
dardwv
Deputy Cler / o the Board
9 2017
ap/(p- 00,2-2
6-40073
BID ITEMS FOR 2017 MOWING CONTRACT
All spaces must contain a bid price in the units indicated.
Bid Item
Region 1
Region 2
Region 3
Region 4
Class I
$55/acre
$55/acre
$55/acre
$55/acre
Class II
$45/acre
$45/acre
$45/acre
$45/acre
Class III
$45/hour
$45/hour
$45/hour
$45/hour
mowing bid prices are on a per acre rate.
Set-up charge per parcel:
Region I
Region II
Region III
Region IV
$150.00
$200.00
$100.00
$125.00
Down -Time Charge: $80.00
per hour
The undersigned, by his or her signature, hereby acknowledges and
represents that:
1. The bid proposed herein meets all of the conditions, specifications and special
provisions set forth in the request for proposal for Request No. #B1600035.
2. The quotations set forth herein are exclusive of any federal excise taxes and all
other state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on
the accompanying proposal sheets.
4. The signed bid submitted, all of the documents of the Request for Proposal
contained herein (including, but not limited to, product specifications and scope of
services), and the formal acceptance of the bid by Weld County, together
constitutes a contract, with the contract date being the date of formal acceptance of
the bid by Weld County.
5. Weld County reserves the right to reject any and all bids, to waive any informality in
the bids, and to accept the bid that, in the opinion of the Board of County
Commissioners, is to the best interests of Weld County.
FIRM Tumbleweed LLC
BY Gerald L. Dittmer Jr.
BUSINESS / /
ADDRESS /as-ait $-& 4 X avr4 (/ �� c. (e7, gc o,5-
r �.q
CITY, STATE, ZIP CODE
TELEPHONE NO3o3-611/-6ZsZ.
TAX ID#,S - t -02o/
DATE
FAX ga- Z7871050
7O5O
SIGNATURE
E-MAIL terry.dittmerir a(,gmail.com
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF
EXEMPTION NUMBER IS #98-03551-0000.
MEMORANDUM
TO: Trevor Jiricek, Director of General Services
DATE: February 23, 2016
FROM: Tina Booton, Weed Division supervisor
Jay McDonald, Public Works Director
SUBJECT: Noxious Weed enforcement Bid (61(0 0(73S)
Bids have been received from several companies for enforcement mowing and one company for enforcement
spraying for the Public Works Department. The following are my recommendations for carrying out enforcement
mowing and spraying throughout the County for 2016:
Mowing
Class I & II
Primary
Class I & II
Secondary
Tumbleweed LLC
9482 Sierra Vista Rd
Longmont, CO 80504
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00-200.00
Class II Regions 1-4: $45.00/Acre
Class I Regions 1-4: $55.00/Acre
Set-up charge: $150.00
Class II Regions 1-4: $55.00/Acre
Class I Regions 1-3: $60.00/Acre
Class I Regions 4: $50.00/Acre
* Class I mowing is used only when Class II (15 foot mower) cannot access the site; such as on the
river bottom with the proximity of the trees.*
Class III
Primary
Class III
Secondary
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Tumbleweed LLC
9482 Sierra Vista Rd
Longmont, CO 80504
Set-up charge: $ 150.00
Class III Regions 1-4: $40.00/Hour
Set-up charge: $ 100.00-200.00
Class III Regions 1-4: $45.00/Hour
* Class III mowing is for small areas such as lots or around structures such as buildings and fences. *
Herbicidal Application
Class I
Primary
Class
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00
Class I Regions 1-4: $30.00/Acre
Set-up charge: $ 150.00
Class III Regions 1-4: $65.00/Acre
* Class I is for field spraying. Chemical charges will be in addition to the labor charges.*
02o/6-
�& ob73
Class II
Primary
Class II
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00
Class Il Regions 1-4: $45.00/Hour
Set-up charge: $ 150.00
Class III Regions 1-4: $60.00/Hour
* Class II is large scale handgun work. This is the class we use the most. Chemical charges will be in addition
to the labor charges.*
Class III & IV
Primary
Class III & IV
Secondary
Burback Spraying
4042 N Highway 71
Kimball, NE 69145
Hired Gun Weed Control
25307 CR 50
Kersey, CO 80644
Set-up charge: $ 100.00
Class III Regions 1-4: $30.00/hour
Class IV Regions 1-4: $30.00/hour
Set-up charge: $ 150.00
Class III Regions 1-4: $40.00/Hour
Class IV Regions 1-3: $45.00/Hour
Class IV Regions 4: $48.00/Hour
* Class III is backpack work and class IV is cut stump treatment for salt cedar. Classes III and IV are not
readily utilized. Chemical charges will be in addition to the labor charges.*
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