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Home My WebLink About20180482.tiffRESOLUTION RE: APPROVE APPLICATION FOR JUSTICE ASSISTANCE GRANT (JAG) AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Application for Justice Assistance Grant (JAG) from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, commencing February 16, 2018, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Justice Assistance Grant (JAG) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Sheriff's Office, and hereby is, authorized to submit electronically. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 14th day of February, A.D., 2018. ATTEST: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO dich,v Steve Moreno, Chair Weld County Clerk to the Board BY: APP Deputy C ounty Attorney Date of signature: 3-13 - s rbara KirkmPro-Temeyeyer] Sean P. Conway u ie A. Cozad Mike Freeman Ce... 5O(10), CO -24,-18 2018-0482 SO0039 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Permission to submit electronic grant application DEPARTMENT: Sheriff's Office DATE: 02/13/2018 PERSON REQUESTING: Jennifer Oftelie, SO Budget Manager Brief description of the problem/issue: The Colorado Department of Public Safety is closing their competitive Justice Assistance Grant (JAG) process. While there is not a lot of money available to the entities within the state, the Sheriff's Office would like permission to submit for $210,000 for the 2019 competitive grant period. This request would be for the purchase of two (2) body scanners to be used at the north jail booking intake and the Southwest Substation booking intake project that is being completed in 2018 to be staffed in 2019. The grant application is completed electronically and is due Friday, February 16, 2018. No signatures are required in the application process. The Sheriff's Office is asking for permission to apply for the grant for the with the attached justifications, knowing that any additional costs and further maintenance of the machines will be budgeted for in future years out of general fund dollars. While there may be some costs to the County, this is a great opportunity to apply for grant funds that meet the purposes specifically identified in the JAG program. The electronic application is not yet accessible to the Sheriff's Office. However, the details of the grant application have been in process. The project and amount requested will not change from the attached memo. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Allow permission to submit the grant application for the purpose and amount provided. Deny the request to submit the grant application by the deadline. Please note, before any grant is awarded and signed, it will once again come before the BOCC for approval or denial of funding. Recommendation: Allow permissionto submit the grant application. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Approve Schedule Recommendation Work Session rnC tinctAS Other/Comments: 2018-0482 Competitive JAG application for February 2018 Justification of Need: In late 2017, the Weld County jail had an inmate that died due to a drug overdose from illegal narcotics being held in a body cavity that went undetected for a prolonged period. While the deputies search incoming inmates as thoroughly as possible, there are still some instances where contraband and weapons are attempted to be smuggled into the secure facility. Body scanners in the Booking intake areas do not negate the work the deputies do, but adds a high-tech resource to improve the safety of both the inmates and the deputies. The goal of the implementation of this program is to scan every person being brought into the secure facility as an inmate, with medical exceptions being addressed in procedure. In 2017, the north jail complex booked in over 12,000 individuals, and this project will improve not only the effectiveness and efficiency of the Booking process, but will also improve the safety of our staff and the inmates. The Detentions Division supervisors have been working on new internal procedures for this type of program, and if they grant is awarded will be able to implement this project at a minimal cost to the County. Justification of Budget Requested: $210,000 requested In researching available body scanners that are commercially available for use in jail facilities, one of the more reasonable machines presented came in at a cost of approximately $105,000 for the machine and computer to operate. If the grant is awarded for one or both machines, the Sheriff's Office will work with IT, Buildings and Grounds and Purchasing to ensure the RFP process is completed in accordance with County purchasing policy, and the machine meets all the agency's needs. There is an understanding that price and technology may change by the time the grant award is active. We currently have approximately $14,250 of Formula JAG dollars that can be used to match the grant funds for any costs above the grant award, and are looking at using other funds (such' as inmate funds) for any additional expenses to eliminate the need for General Fund dollars for the implementation of this new project. Going forward, the Sheriff's Office will request the maintenance and repairs of the machine(s) to be included in their annual operating budget request. Southwest Substation 4209 WCR 24 1/2 Longmont, Colorado 80504 (720) 652-2415 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 2950 9th Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page I 1 Karla Ford From: Sent: To: Subject: Sean Conway Tuesday, February 13, 2018 9:46 AM Karla Ford Re: RUSH - PLEASE REPLY JAG application request - pass around and justification Karla - yes I am on with it. Sean Sent from my iPhone On Feb 13, 2018, at 9:19 AM, Karla Ford <kford@wetdgov.com> wrote: This is a rush pass around — we need it today. Are you ok with it? Karla Ford X Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image003.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jennifer Oftelie Sent: Tuesday, February 13, 2018 9:13 AM To: Karla Ford <kford@weldgov.com> Cc: CTB <CTB@co.weld.co.us>; Donnie Patch <dpatch@weldgov.com> Subject: JAG application request - pass around and justification Karla, attached is a grant pass around request and the justification of the project and cost. The application is due Friday and the hope is to get approval to apply from the BOCC on tomorrow's agenda. I apologize for the rush on this request. Please let me know if you need more information. I am still unable to access the electronic application process, but would love to try and get this money to save the County dollars as much as possible. Jennifer OfteCie Business/Budget .Manager Weld County Sheriff's Office Direct: 970-400-2872 CeCG 303-579-2661 joftefie @co.wefrI cp,us 1 Karla Ford From: Sent: To: Cc: Subject: Barbara Kirkmeyer Tuesday, February 13, 2018 12:02 PM Karla Ford; Jennifer Oftelie Julie Cozad Re: RUSH - PLEASE REPLY JAG application request - pass around and justification Ok with applying. And putting on agenda Would like to know what the costs are associated with the grant Thanks Have a great day On Feb 13, 2018, at 11:49 AM, Karla Ford <kfard@weldgov.com> wrote: If you have time to review, please let me know if you are ok with this? Otherwise it is sitting on the counter. We are trying to get this on tomorrow's agenda. It is for a grant. Karla Ford R Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com My working hours are Monday -Thursday 7:00a.m.-4:00 p.m. Friday 7:00a.m. - Noon <image003.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jennifer Oftelie Sent: Tuesday, February 13, 2018 9:13 AM To: Karla Ford <kfordweldgov.com> Cc: CTB <CTB@co.weld.co.us>; Donnie Patch <dpatch@weldgay.com> Subject: JAG application request - pass around and justification Karla, attached is a grant pass around request and the justification of the project and cost. The application is due Friday and the hope is to get approval to apply from the BOCC on tomorrow's agenda. I apologize for the rush on this request. Please let me know if you need more information. I am still unable to access the electronic application process, but would love to try and get this money to save the County dollars as much as possible. Jennifer Oftelie Business/Budget .Manager eldCounty Sheriffs Office Direct. 970-400-2872 1 Hello