The URL can be used to link to this page

Browse Search

Home My WebLink About20182025.tiffChloe Rempel From: Sent: To: Cc: Subject: Good Morning, Amanda Petzold Friday, November 9, 2018 10:36 AM Chloe Rempel HS Contract Management FINALIZATION: 20182025 1451 CMP Tyler item 2018-2025, is a CTBTEMP. For purpose of finalizing this item, please note three of the mandated partners refused signature: Jerry Green, Judge James Hartmann, and Maria Campos. As a result, the remaining non -mandated partners' signatures were not maintained either. Please advise if anything further is needed to finalize this item. Thank you. Amanda J. Petzold Contract Management and Compliance Coordinator Administration Support Unit (ASU) Weld County Department of Human Services O: (970) 400-6603 F: (970) 353-5215 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Vision: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered. Mission: Engaging and partnering with the community to improve the safety, health and well-being of individuals and families through the delivery of responsive and collaborative services. ao c g- Do `5 1 HROO8'9; RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR 1451 COLLABORATIVE MANAGEMENT PROGRAM WITH VARIOUS AGENCIES AND AUTHORIZE DIRECTOR OF HUMAN SERVICES TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for the 1451 Collaborative Management Program among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and various other agencies, commencing July 1, 2018, and ending June 30, 2019, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for the 1451 Collaborative Management Program among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and various other agencies, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Director of Human Services, be, and hereby is, authorized to sign said memorandum of understanding. cc.! t tSO, cos.c Km) (t(9 t(8- 2018-2025 HR0089 RE: MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of June, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY uty Clerk to the Board St ve Moreno, Chair (AYE) AYE AP(AYE) County Attorney Date of signature: 'i'1 ct ike Freeman 2018-2025 HR0089 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 25, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Weld County's SFY2018-19 1451 Collaborative Management Program (1451 CMP) Memorandum of Understanding (MOU) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the 1451 Collaborative Management Program (1451 CMP) Memorandum of Understanding (MOU). The Colorado General Assembly has determined that a collaborative approach to the delivery of services to children and families may result in more appropriate and effective service delivery. It was also noted that such collaboration allows agencies providing treatment and services,to do so within existing consolidated resources, thus focusing on positive and direct outcomes for Child Welfare families and children. Over a period of several months, Weld County, along with existing mandated partners, engaged in professional discussions to restructure the CMP, ultimately resulting in a revised MOU. The restructured CMP continues to consist of ten (10) mandated partners who have been asked to enter into this MOU pursuant to Colorado Revised Statutes (C.R.S.), Section 24-1.9-101. The mandated partners by statute include: 1. County Department of Human/Social Services 2. Judicial District Probation Department 3. Judicial District Courts 4. Weld County Department of Public Health & Environment 5. Weld County School District #6 6. North Range Behavioral Health 7. Regional Accountable Entity (RAE) Organization 8. Division of Youth Services 9. Signal Behavioral Health Network 10. A Woman's Place Additionally, Weld County Government Controller and Purchasing Director, Barb Connolly, has been identified as the Fiscal Agent. WCDHS believes this restructure of 1451 CMP better meets the original intent of HB05-1451, which is to focus on a multi -agency and collaborative approach with mandated partners to positively and directly impact outcomes for child welfare families and children. Pass -Around Memorandum; June 25, 2018 — ID 1932 Co( 2018-2025 PRIVILEGED AND CONFIDENTIAL The term of the MOU is July 1, 2018 through June 30, 2019. The MOU requires partner signatures and must be returned to the State by June 30, 2018. WCDHS' total in -kind services and/or contributions is $84,623.12; $84,000.00 from the WCDHS and $623.12 from the Weld County Department of Public Health & Environment. I do not recommend a Work Session. I recommend approval of this Memorandum of Understanding (MOU) and Director signatures and the Fiscal Agent. Sean P. Conway Julie A. Cozad, Chair Mike Freeman Barbara Kirkmeyer, Pro -Tern Steve Moreno, Chair Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; June 25, 2018 — ID 1932 Page 2 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 This Agreement is made between the following parties. each of which may herein be referred to individually as a "Mandated Partner," "Non -Mandated Partner," or Party," or collectively as the "Parties": MANDATED PARTNERS: 1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS) ("Social Services"), located at 315 N. 11th Avenue, Greeley, CO, 80631; 2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation"), located at 934 9th Avenue, Greeley, CO 80631; 3. 19TH JUDICIAL DISTRICT ("Judicial"), located at 915 10th Street, Greeley, CO 80631; 4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT ("Health"), located at 1555 N. 17th Avenue, Greeley, CO, 80631; 5. WELD COUNTY SCHOOL DISTRICT #6 ("School District"), located at 1025 9th Avenue, Greeley, CO, 80631; 6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER (NRI3H) ("Mental Health"), a non-profit corporation whose principal place of business is located at 1300 N. 17th Avenue, Greeley, CO; 7. BEHAVIORAL HEALTH ORGANIATION ("BHO") or REGIONAL ACCOUNTABILITY ENTITY (RAE) ORGANIZATION, called Colorado Access dba Access Behavioral Care located at 10065 E. Harvard Ave, Suite 600 Denver, Colorado 80231; 8. DIVISION OF YOUTH CORRECTIONS ("DYC"), located at 3997 S. Valley Drive, Suite 200, Longmont, Colorado 80504; 9. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. ("MSO"), called Signal Behavioral Health Network located at 6130 Greenwood Plaza Blvd, #150, Greenwood Village, CO 801 1 1 ; and 10. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A Woman's Place Inc. located at P.O. Box 71, Greeley, CO, 80632. MOLT 1 of 23 020aoa5C�) COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING NON -MANDATED PARTNERS: SFY 2018-2019 11. WELD COUNTY BOARD OF COUNTY COMMISSIONERS ("Commissioners"), located at 1150 O Street, Greeley, CO, 80631; 12. THE WELD COUNTY CHIEFS OF POLICE ASSOCIATION, located at the Greeley Police Department, 2875 W 10th Street, Greeley, CO, 80634; 13. 19th JUDICIAL DISTRICT ATTORNEY ("District Attorney"), located at 915 10th Street, Greeley, CO 80631; 14. WELD COUNTY SHERIFF'S OFFICE ("Sheriffs Office"), located at 1950 O Street, Greeley, CO, 80631; 15. COMMUNITY MEMBER & FAMILY ADVOCATE, Margie Gomez, located at 2835 W. 10th Street, Greeley CO 80634; and 16. UNITED WAY OF WELD COUNTY ("United Way"), located at 814 9th Street, Greeley, CO 80632. WHEREAS, Colorado Revised Statutes (C.R.S.), § 24-1.9-102, authorizes the county department of human services/social services to enter memorandums of understanding with specific agencies for the purpose of promoting a collaborative system of local -level interagency oversight groups and individualized service and support teams to coordinate and manage the provision of services to children and families who would benefit from integrated multi -agency services; and WHEREAS, the undersigned are committed to resolving financial and governance conflicts between Youth and Family Connections (YFC), an independent Colorado non-profit, and the Interagency Oversight Group (IOG), consisting of the Parties, noted in a 2017 monitoring site visit made by the Colorado Department of Human Services (CDHS) by separating planning by the IOG and funding of service providers by the Fiscal Agent; and WHEREAS, the Director of the Weld County Department of Human Services (WCDHS), representing the entity authorized in C.R.S. § 24-1.9-102 to enter MOUs with specific agencies, notified signatories to the certain MOU dated July 1, 2016, in a letter dated June 21, 2017, that WCDHS would not be a party to a similar MOU given the conflicts identified by CDHS on its monitoring site visit; and WHEREAS, monthly meetings were convened with mandated partners and the Director of YFC between September 18, 2017, and March 19, 2018, where perspectives were shared and presentations were made by three other IOGs as a preface to planning for the 2018-2019 fiscal year; and MOU/2of23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2079 WHEREAS, the Parties, as the IOG, will govern the planning process and a separate entity that is not a direct service provider, identified herein, will serve as the Fiscal Agent for the incentive funds to be distributed in the 2018-2019 fiscal year; and WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to families and children who would benefit from integrated multi -agency services; and WHEREAS, the undersigned agencies include all of the agencies required by statute. NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, and for their mutual benefit, the Parties agree as follows: Term of the Agreement. This MOU shall be effective beginning July Pt, 201.8 and shall expire June 30th, 2019. Renewal of MOU. The Parties may renew this MOU annually subject to mutual agreement. Each Party reserves the right to elect not to renew the MOU after expiration of the current term. If any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30) days prior to expiration of the Agreement. I. Oversight Group. The Parties agree that there is hereby created an Interagency Oversight Group (lOG) as authorized by C.R.S 24-1.9-102, that is identified locally as the Weld County Child and Youth Leadership Commission (CYLC), whose membership shall be comprised of a local representative of each Party to this MOU. Membership requirements, the status of each Party as a voting member or advisory member, procedures for election of officers, procedures for resolving disputes and procedures for the development of subcommittee groups can be found in the By-Laws/Procedure Guide ("By -Laws" or "Guide") attached hereto as a labeled Appendix A, Bylaws of the Weld County Child and Youth Leadership Commission, as more specifically identified below (please check this box if there are changes in this section from last year X ): • Membership requirements: By -Laws Article V. Sections 1, 2, 3; • Voting or Advisory Status: By -Laws Article VI, Sections 1, 2, 3: • Election of Officers: By -Laws Article VII, Sections 1, 2, 3, 4, 5; • Dispute Resolution: By -Laws Article V, Sections 5 and 6, Article VI, Section 2; and • Subcommittee Groups: By -Laws Article VIII, Sections 1, 2, 3. Beginning on July 1, 2018, and finishing no later than Novemher 1. 2018, the Parties shall begin a thorough review of the following: MOU / 3 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 • Priorities within Weld County that would benefit from collaboration among multiple agencies; • Target populations for those to be served; • Performance expectations; • Process measurements; and • Outcomes monitoring. The goal of the Parties shall be to consider whether there are any populations of the community that could be served through a collaborative services approach, but are not presently being served. Additionally, during this time frame the Parties shall: • Develop a framework for issuing Requests for Proposals ("RFP's") to service providers; • Determine the best method to distribute incentive funds received by the C Y LC C in a manner that is open to all stakeholders and is without conflict of interest; and • Determine the best methods to address the "Program Area(s) of Improvement" detailed in the August 4, 2017, letter, and May 30, 2018, Memorandum, from Tiffany Sewell, Collaborative Management Administrator, State of Colorado Office of Children, Youth and Families. The Parties are engaging in this thorough evaluation to ensure that they have considered all available alternatives, with the goal of "increas[ing] the quality, appropriateness, and effectiveness of services delivered to children or families who would benefit from integrated multi -agency services to achieve better outcomes for these children and families." C.R.S. § 24- 1.9-102(2)(e)(II). The Parties shall decide the best method of obtaining information from key stakeholders for consideration by the Parties moving forward. "Key stakeholders" include organizations and entities that provide services to children and families in Weld County. The Parties shall hire a CM I) Coordinator to organize and coordinate the activities of the CYLC, to start on or soon after July 1, 2018. Funding of such position, salary and benefits shall be determined by the Parties. The Parties hereby designate Barb Connolly, Weld County Government Controller and Purchasing Director, as Fiscal Agent for the CYLC, to begin such role on or soon after July 1, 2018. The work as Fiscal Agent shall be without compensation. MOU / 4 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 II. Target Population. In recognition of the goals of the Collaborative Management Program (CMP), children, youth and families across systems are identified and served according to their contact with collaborative programs. The CMP target population consists of at -risk children and youth ages birth through twenty-one (21) years of age and their families who would benefit from a multi -system integrated service plan or multisystem approach. An Individualized Service and Support Team (ISST) includes two (2) or more system representatives that are present to assist a child/youth/family with developing an integrated service plan directed by family need. The ISST identifies goals and facilitates collaboration and is a family -driven model for service planning. The child/youth/family members are present at and participating in the development of their plan. The CYLC serves their target population(s) directly through an ISST(s) called: • Team Decision Making (TDM) (operated through WCDHS), • Family Engagement Meetings (FEM) (operated through WCDHS), and • Weld County Systems of Care Wraparound Program (operated through Youth and Family Connections (YFC)). The CYLC may also include Multi -System Prevention Program(s) named: • WCDHS COMPASS Program (operated through WCDHS), • WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through WCDHS), • YFC's Direct Services Case Management Program (operated through YFC), • Weld County Restorative Justice Program (operated through YFC), and • Truancy Response and Intervention (TRIP) Program (operated through YFC). Prevention programs are mandated to meet one of the following: Multi -systemic approach; Multiple disciplines involved in the development or enhancement of the program; Multiple agencies involved in the delivery of the services; Program developed to reduce bifurcated services; and Joint approach benefiting children, youth and or families. III. Services. The Parties agree to provide the following specific services, subject to the availability of funds for which the collaborative has authority as specified below. Services Defined: (please include descriptions) • The CMP's ISST(s) are called Team Decision Making (TDM) (operated through WCDHS), Family Engagement Meetings (FEM) (operated through WCDHS), and Weld County Systems of Care Wraparound Program (operated through YFC). These ISSTs function as an integrated service planning model with specific policies and procedures. Below is a brief description of each ISST program. MOU / 5 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 o Team Decision Making (TDM) (operated through WCDHS), This ISST functions as an integrated service planning model with specific procedures. WCDHS is the lead agency for hosting a TDM. Its purpose is to engage the family, child(ren) (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where immediate "live" decisions are made about safety and placement. Safety and support plans can be developed, including immediate case planning such as visitation or urine screens. A TDM is held prior to any considered removal or placement change or within one business day of an emergency removal. The TDM model uses the Two Generation (2Gen) approach encompassing the entire family to discuss safety, risk, strengths, worries/needs, and to brainstorm ideas and suggestions as equal members of the decision -making team in order to develop a clear and concise integrated plan of action for all participants in the meeting. Program funding is provided through WCDHS. While TDMs are held at the discretion of the WCDHS staff, only those TDMs which include at least one system representative outside of Child Welfare, ie. Mental health, education, juvenile justice, etc., will be counted for the purposes of an ISST within the Weld County Collaborative Management Program. ■ This ISST is linked to the fallowing performance measure: CMP youth with no substantiated abuse findings' after CMP services began o Family Engagement Meetings (FEM) (operated through WCDHS), This ISST functions as an integrated service planning model with specific procedures. Weld County Department of Human Services (WCDHS) is the lead agency for hosting an FEM. Its purpose is to engage the family, child(ren) (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where decisions are made about safety planning, service coordination, case monitoring, permanency planning, and case closure. A FEM must be held every three months for cases with children in out -of -home care and every six months for children at home or in the temporary legal custody of kin. The FEM model uses the Two Generation (2Gen) approach encompassing the entire family, to discuss safety, risk, strengths, worries/needs, and to brainstorm ideas and suggestions as equal members of the decision -making team in order to develop a clear and concise integrated plan of action for all participants in the meeting. Program funding is provided through WCDHS. While FEMs are held at the discretion of the WCDHS staff, only those FEMs which include at least one MOLT / 6 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 system representative outside of Child Welfare, ie. Mental health, education, juvenile justice, etc., will be counted for the purposes of an ISST within the Weld County Collaborative Management Program. ■ This ISST is linked to the following performance measure: CMP youth with no substantiated abuse findings after CMP services began o Weld County Systems of Care Wraparound Program (operated through YFC), The Trauma Informed System of Care (TISOC) model is an approach that improves and integrates services and supports for children with serious behavioral health challenges and their families. The Weld County Systems of Care Wraparound Program focuses on children with serious behavioral health issues from ages nine through seventeen, who are in, or at imminent risk of, out of home placement. These children and adolescents are involved i n multiple systems such as child welfare, education, behavioral health, and juvenile justice. The system of care framework encompasses all child -serving agencies and approaches the service and support needs of families and youth holistically. Each family that works with the Weld County Systems of Care Wraparound Program has an individualized team that they choose. This is where there is a divergence between the current collaboration efforts (TDMs, staffings, etc.) and Wraparound. Wraparound staff will encourage family members to identify various providers they work with and invite them to be a part of the process but the ultimate team composition is up to the family. Through the Weld County Systems of Care Wraparound Program, YFC follows a 2Gen Approach by assessing the needs of the youth and their family to determine what services and supports the entire family needs and then we work collaborative with the members of their wraparound team to address those needs. Wraparound efforts emphasize on skill building f br both the youth and their caregivers as well as developing empowerment and self -advocacy skills for both. The Trauma Informed Systems of Care Oversight Group is made up of representatives from North Range Behavioral Health, Youth and Family Connections, Weld County DHS and CYDC Pre-trial Services who work together to manage the Weld County Trauma Informed Systems of Care Implementation project, funded through Office of Behavioral Health's Communities of Excellence Grant. Program funding is provided through the Communities of Excellence Statewide System of Care Expansion and Sustainability Grant, 1 9`11 Judicial District CYDC Pre -Trial Services funds (both operational and MTR), and grant match support from the CYLC. MOU /17 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 • This ISST is linked to the following performance measure: Children and youth who did not enter into detention due to CMP involvement • The CMP provides multisystem approach prevention programming by funding/staffing the following programs targeting multi -system involved youth in Weld County system(s) by providing prevention programming services. o WCDHS COMPASS Program: Weld County Family Support Team and Community Case Management Prevention Programs, herein after referred to as "COMPASS" (Operated through WCDHS), These programs are operated by the Weld County Department of Human Services (WCDHS) to work with families who have children between the ages of birth through eighteen (18) and have an overarching goal of keeping families safe, intact, and self-reliant. Compass is a collaborative effort in which professionals from several community entities are employed as Case Managers who work in conjunction with WCDHS Community Case Managers. Case Managers work with families on identifying challenges and developing goals. "Together they design interventions which build on family strengths, reduce the likelihood of out -of - home placement and reduce incidence of child abuse and neglect. Services include crisis intervention, life skills coaching and connecting families to community resources. Referrals for Compass and Community Case Management come from WCDHS, the community and self -referral by families. Services are individualized and can be provided in the family's home, community or in the office. The following agencies currently partner with WCDHS to provide Compass and Community Case Management: Greeley -Evans School District 6, LifeBridge Church, North Range Behavioral Health, Weld County Department of Public Health and Environment, Weld RE -8 School District. Compass follows the Two Generation(2Gen) approach while working with families and their youth, ages birth through eighteen (18), who are experiencing family conflict. Compass Case Managers work closely with families to build an alliance in order to develop goals and tasks that will help change unwanted behaviors by addressing unresolved trauma issues. Family Service Planning is individualized to the needs of each youth and his/her parents and each case is staffed by the entire Compass team to provide a continuum of services and expertise. Program funding is provided through WCDHS. • This prevention program is linked to the following performance measure: Children and youth who have one or fewer school moves MCL 8 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 o WCDHS Teamwork Innovation, Growth, Hope, and Training (TIGHT) Youth Corp Program (operated through WCDHS), In 2004, the Weld County Department of Human Services (WCDHS) launched the TIGHT program. Youth between the ages of 14 - 17 are referred to TIGHT from Child Welfare. TIGHT specifically serves at-risk/opportunity youth and is a last alternative to out -of -home placement or the Department of Youth Corrections. TIGHT works closely with Child Welfare, the 19th Judicial District, North Range Behavioral Health, and Colorado Youth Detention Continuum, formally known as Senate Bill 94, to ensure that corps members are engaged in a positive and structured environment where they can work on educational achievements, and prepare for the workforce and healthy engagement in their communities. The TIGHT Youth Corps Program utilizes the Two Generation(2Gen) approach by engaging parents/guardians and families in partnership with the TIGHT member and his/her associated professional team. Opportunities to work with the family in a 2Gen approach takes place at least monthly during routine member staffings. Staffings provide opportunities to evaluate current activities, progress, and address challenges, as well as to develop a plan to continue moving forward. Program funding is provided through WCDHS. TIGHT members often have not been successful in traditional educational settings either due to their own behaviors or due to constant changes throughout their educational years. TIGHT provides educational activities designed to meet individual needs. This is achieved by having computers specifically dedicated to TIGHT with TIGHT Crew Leaders providing support as needed. In addition, TIGHT members may receive additional one-on-one or small group tutoring provided by Instructors from the Learning Lab. Educational goals are developed with the TIGHT member and their professional team to ensure alignment and all circumstances are known. TIGHT members are not all on the same educational path, some may plan to return to school the next semester or following an extended suspension while others may be in pursuit of obtaining a High School Equivalency (HSE) Diploma, commonly referred to as a GED. TIGHT members enrolled in the year-round program are engaged in educational activities roughly half of their day. TIGHT members enrolled for the Summer program spend eight to ten hours a week in educational activities to support their return to school in the fall. ■ This prevention program is linked to the following performance measure: Children and youth who have one or fewer school moves MOU /9 of 73 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2078-2019 o YFC's Direct Services Case Management Program (operated through YFC), YFC's mission is to provide youth and families resources and alternatives that lead to a successful life. YFC. as a 501(c)(3) organization, is a coordinated, multi - agency site, offering solutions to low risk high needs youth engaged in at -risk behavior, which may include criminal conduct, substance abuse, chronic run away, truancy and defiant youth or youth who are out of parental control. Services are designed around the best practice model of Assess & Refer and include comprehensive assessments, connection to appropriate community -based services, case management support and group education classes: Anger Management, Life Skills, and others as needed. YFC follows a 2Gen approach when working with at -risk youth and their family/guardians by bringing the parent/guardians together with the youth throughout the intake, assessment, and service planning process. This creates a holistic service plan encompassing the entire family. Case Management staff also provide service coordination and direct collaboration with schools and partner agencies in order to create an integrated service plan for each youth and their families that best suit their needs and facilitate positive youth development and family function. Use of motivational interviewing, high fidelity wraparound techniques, and trauma informed care processes assist the case managers in developing integrated service plans for their clients. Police "drop off' service is available to all 16 Weld County law enforcement agencies. Our goals are to help youth remain in school and graduate with a high school education or equivalent; and, keep youth from entering or further penetrating the Juvenile Justice system. Collaborative partners include 16 Weld County law enforcement agencies, 12 Weld County School Districts, and many other community partners. There is no cost to youth/families accessing YFC services. Program funding is provided through the following: contributions from local Law Enforcement Agencies, School Districts, and Weld County; fundraising support from local donors; grant funding from the Tony Grampas Youth Services Fund Grant; and support from the CYLC. ■ This prevention program is linked to the following performance measure: Children and youth who have one or fewer school moves and Youth who did not enter into detention due to CMP involvement o Truancy Response and Intervention (TRIP) Program (operated through YFC), The TRIP Program provides an assessment of needs, focusing on the causes for truant behavior, individualized intervention plans, structured access to appropriate MOU 10 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2078-2019 community -based resources and case management services. The TRIP program, as an integral part of YFC, follows a similar 2Gen Approach as listed under Direct Services Case Management above. The TRIP Program evolved out of a partnership between Youth & Family Connections (YFC) and the 19th Judicial District Attorney's Office Diversion program in January 2007 to provide access to services, case management and support for truant youth ordered to participate in the program by the Truancy Court. In July 2008, YFC assumed responsibility for the TRIP Program, which was modified into a multi -tiered intervention program designed to facilitate open communication with relevant community partners and increase youth success with the program. Case managers work closely with the Truancy Court and school districts in Weld County to help youth stay in school and remain engaged in the education process. Individual intervention plans with TRIP, if court ordered, carry the weight of the Truancy Court to enhance participation and compliance with program protocols. This program is a valuable component of the truancy intervention efforts currently in place for Weld County. Program funding is provided through the following: contributions from local Law Enforcement Agencies, School Districts, and Weld County; fundraising support from local donors; grant funding from the Tony Grampas Youth Services Fund Grant; and support from the CYLC. ■ This prevention program is linked to the following performance measure: Children and youth who have one or fewer school moves and Youth who did not enter into detention due to CMP involvement o Weld County Restorative Justice Program (operated through YFC), Weld County Restorative Justice (RJ) is a Youth & Family Connections program/service that was developed in partnership among the 19th Judicial District Attorney's office, Youth & Family Connections, 16 municipal police agencies, the Weld County Sheriff's Office, and concerned community volunteers. It is designed to resolve conflicts and restore relationships. This program is based on a strong foundation of integrity, honor and respect for all participants. The overall purpose of the Weld County Restorative Justice Program is to develop an effective process and referral network that specifically responds to the needs of the victims and offenders in Weld County; facilitate restorative justice practices; and provide data to assess the efficacy of restorative justice to: reduce recidivism (an anticipated 80-90% non -recidivism rate); repair the harm caused to victims in !VIO[1 / 11 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2078-2019 the community; increase victim satisfaction with the process and perception of safety; reduce costs associated with juvenile justice processes; and ensure accountability while allowing juveniles to avoid the collateral consequences associated with criminal charges and convictions. The Weld County Restorative Justice program utilizes the 2Gen approach by bringing the youth offender and their family together to develop a plan (or contract) to repair the harm caused by the youth's actions to the victim and community. This often includes a multi -generational restorative process that affects not only the youth and their parents but the entire family system as a whole. Program funding is provided through the following: contributions from local Law Enforcement Agencies, School Districts, and Weld County; fundraising support from local donors; grant funding from the State R.1 pilot Grant authorized through Colorado HB 13-1254; 19th Judicial District CYDC Pre -Trial Services funds (both operational and MTR); and support from the CYLC. • This prevention program is linked to the following performance measure: Youth who did not enter into detention due to CMP involvement IV. Authorization to Contribute Resources and Funding. Each Party represents that it has the authority to approve the contribution of time, resources, and funding to solve problems identified by the CYLC in order to create a seamless, collaborative system of delivering multi -agency services to children and families. The resources and funding to be contributed are identified in Section V: Funding Sources. V. Funding Sources. Funding identified in this MOU may be a carryover from incentive funding or savings, additional funding provided to the CMP program or any funds directed towards CMP. Additional funding may become available during the term of this MOU and parties agree to comply with any terms, conditions and restrictions on the funding made available to them. The Parties agree to financial risk sharing where commitments to support programs exceed the remaining monies available. The Fiscal Agent for CYLC is Barb Connolly, Weld County Government Controller and Purchasing Director, and Weld County agrees to assume financial risk. For this reason, the CYLC projects a conservative budget based on currently available resources. Table of Resource Pooling SFY 2018-2019 Party IN -KIND CASH CMP Carry Over/Reserve Funds $229,406.44 $84.000.00 $0.00 1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES ("Social Services") MOU / 12of23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2079 2. JUDICIAL DISTRICT PROBATION $623.12 $0.00 DEPARTMENT ("Probation") $623.12 $0.00 3. JUDICIAL DISTRICT COURT ("Judicial") $623.12 $0.00 4. HEALTH DEPARTMENT ("Health") 5. SCHOOL DISTRICT(S) ("School District(s)") $623.12 $0.00 $623.12 $0.00 6. MENTAL HEALTH CENTER ("Mental Health") $623.12 $0.00 7. BEHAVIORAL HEALTH ORGANIZATION ("BHO") or REGIONAL ACCOUNTABLE ENTITY $623.12 $0.00 8. DIVISION OF YOUTH SERVICES ("DYS") $623.12 $0.00 9. DESIGNATED MANAGED SERVICE ORGANZIATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 25-1- 206.5, C.R.S. ("MSO") $623.12 $0.00 10. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A WOMAN'S PLACE INC. $89,608.08 $0.00 TOTALS Approximate total cash contribution = S 0.00 Approximate total in -kind services/contributions = S 89,608.08 Approximate total contribution = $ 89,608.08 VI. Reinvestment of Funds Saved. County Department of Human/Social Services elects, for SFY 2018-19, to (select one): ✓ Participate in Surplus distribution of Child Welfare Block Allocation, or Participate in Savings distribution of Child Welfare Block Allocation. Pursuant to this MOU, Savings/Surplus Realized by County Department of Human/Social Services (select one): ✓ A portion of Savings Realized WILL BE reinvested. The amount will be determined after the closeout process of the Child Welfare Block Allocation. The reinvestment will be by the Parties to this agreement in order to provide appropriate services to children, youth and families served in the child welfare system who would benefit from integrated multi - agency services, or A portion of Savings Realized WILL NOT BE reinvested. The amount will be determined after the closeout process of the Child Welfare Block Allocation. MOU/ 13of23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 The CYLC has established a procedure to allow incentive funds received by the DHS, and allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties to provide appropriate services to children and families who would benefit from multi -agency services has been approved by the head or director of each Partner, as documented in Appendix A, Article XIIII, Section 1. The CYLC has established a procedure to allow' any funds resulting from waivers granted by the federal government and any state general fund savings realized as a result of the implementation of services provided to children, youth and families who would benefit from multi -agency services has been approved by the head or director of each Partner, as documented in Appendix A, Article XIIII, Section 2. VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(1)(e) the CYLC has established a collaborative management process addressing risk sharing, resource pooling, performance expectations, outcome monitoring, and staff training which can be found in the By- laws/Procedure Guide attached hereto as a labeled Appendix A, Article XIII, Section 1, 2, 3, 4, and 5, as more specifically identified below (please check this box if there are changes in this section from last year O): • Risk sharing: Appendix A, Article XIII, Section 1; • Resource pooling: Appendix A, Article XIII, Section 2; • Performance expectations: Appendix A, Article XIII, Section 3; • Outcome monitoring: Appendix A, Article XIII, Section 4; • Staff training: Appendix A, Article XIII, Section 5. VIII. Measures. Pursuant to section 24-1.9-102(2)(1) the Parties hereby determine that they will attempt to meet performance measures specified by the Colorado Department of Human Services, in conjunction with the Collaborative Management Program State Steering Committee, and elements of collaborative management in order to (please check this box if there are changes in this section from last year r ): A. Reduce duplication and eliminate fragmentation of services provided to children, youth and families who would benefit from integrated multi -agency services. The Parties will reduce duplication and fragmentation of services by: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; and • Conducting and coordinating assessments of community needs. • The CYLC works towards removing barriers, collaborating through relationships, and creating opportunities for partnership in Weld County. 13. Increase the quality, appropriateness, and effectiveness of services delivered to children and families who would benefit from multi -agency services, to achieve better MOLT ' 14 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 outcomes; Parties will increase the quality, appropriateness, and effectiveness of services delivered through: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Coordination and oversight of programs and services; • Sharing and establishing best practices and continuous quality improvement. • Utilizing family, youth, and professional feedback forms to receive anonymous feedback regarding effectiveness, availability, and outcomes of services; and • Utilizing a centralized, collaborative website to provide a central location for listing services available and partner contact information. C. Encourage cost sharing among service providers. Parties will encourage cost sharing through: • Supporting collaborative management processes and team decision making processes within Weld County; • Providing support to projects and services throughout Weld County; • Arranging for and/or providing technical assistance and cross systems training; and • Funding support and coordination. Performance Measures. The CYLC has determined how performance shall be measured and has selected three (3) measures in which the Colorado Department of Human Services shall determine incentive funding to the local IOG in a labeled Appendix B, C YL C Outcomes. Process Measures. Pursuant to section Code of Colorado Regulations 7.303.35 (A), the Parties hereby determine that they will attempt to meet process measures in order to receive the meaningful minimum portion of the collaborative management incentive funds. Counties will receive the meaningful minimum (35% of total allocation) based on the two (2) following criteria: 1) County size designated by the child/youth population of the county and; 2) Meeting three (3) of the six (6) process measures of collaborative management. Please select all the process measures that the CMP site will be striving for. Each CMP site must select at least three (3). IOG meeting attendance (all partners signing M O U attending 75% of the time at 75% of scheduled meetings); Family agency or member participation on the IOG as a voting member; Seventy-five (75%) percent of the agencies contribute resources at a service level, either in -kind or actual funds; Use of Evidence Based or Evidence Informed practices; Process of Continuous Quality Improvement used by the IOG; MOU / 15 of ?3 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING ✓ Evidence of cost -sharing. SFY 2018-2019 IX. Data. The Parties agree to use either the State provided Efforts to Outcomes (ETO) database or the SACWIS (Statewide Automated Child Welfare Information System) or TRAILS for data collection for CMP served clients. ETO shall be used for non -child welfare children, youth and families to track participation. TRAILS or SAC WIS database shall be used for all Child Welfare CMP served children, youth and families. The Parties agree by signing this MOU that the attestation statement shall be completed and the Parties shall comply with Operational Memo #OM-CW-2015-0009 prior to receiving incentive funds. The CMP site is responsible to ensure there is not duplication of clients entered into ETO and/or TRAILS. Duplication is defined as a child, youth or family that is counted twice for the same ISST meeting or prevention program and recorded in one (1) or more CMP data system(s). A child, youth or family may be counted for multiple service episodes supported by several multi - systems partnerships. X. Confidentiality Compliance. The Parties agree that State and Federal law concerning confidentiality shall be followed by the Parties and the CYLC. Any records used or developed by the CYLC or its members or by the ISST that relate to a particular person are to be kept confidential and may not be released to any other person or agency, except as provided by law. The Parties have developed a release of information that addresses the confidentiality needs of all Parties attached hereto as a labeled Appendix C, CCYS Release of Information. The CYLC does not engage in the direct provision of services and thus, each party providing ISST services, prevention programming, and/or agency resources has a release of information specific to the agency. Family Engagement Meetings (FEM) and Team Decision Making (TDM) meetings as well as the WCDHS COMPASS and TIGHT programs utilize the Weld County Department of Human Services Release of Information. The Weld County Systems of Care Wraparound program, Weld County Restorative Justice program, and YFC's Direct Services Case Management program utilize the Weld County Informed Consent to Release Form Authorizing Release of Confidential Information displayed in Appendix C, CCYS Release of Information. XI. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any Mandated Partner shall result in the automatic termination of this Agreement and termination of the collaborative system of delivery of services developed hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly dissolution of the collaborative system with as little disruption as possible in the delivery of services provided to children and families who would benefit from multi -agency services. A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by providing 30 days written notice to all other Parties. \IOU / 16 of 93 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify the level of its commitment of services and resources hereunder, in the event of loss or reduction of resources from its funding source identified herein. Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing within 30 days. C. Distribution of Funds. The Parties have established a collaborative management process addressing the distribution of funds if the MOt 1 is terminated as further described in Appendix A, Article XVII, .Section 1. IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have executed this Memorandum of Understanding and commit to all elements describe above, effective for the dates written above. (Please note scanned and electronic signatures are acceptable) MOLT COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 Interatencv Overssht Group Members MANDATED PARTNERS 1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES Name and Title: Judy Griego Address: 315 N. 11th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-352-1551 x6510 Signature: C1 -9O Email: griegoja@co.weld.co.us Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. 0 Designee: 2. JUDICIAL DISTRICT PROBATION DEPARTMENT Name and Title: Jerry Green, Chief Probation Officer Address: 934 9th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2800 Email: jerry.green@judicial.state.co.us Signature: Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. 0 Designee: 3. JUDICIAL DISTRICT COURTS Name and Title: James F. Hartmann, Chief Judge Agency: District Court Address: 915 10th Street, City/State/Zip: Greeley, CO 80631 Phone: 970-475-2510 Signature: Email: fames.hartmann@judicial.state.co.us Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: Magistrate Ryan Kamada or Magistrate Mark Gonzalez 'tint 1' 1 7 of ?r) 0208- 02022‘ COLLABORATIVE MANAGEMENT MEMORANDUM OF U DERSTA Iit'`1G ::L4,14:::MELD "COUNTY DEPARTMMT OF,PUBLIC,HEALTRA ENVIRONMENT, Name and Title Dr Mark E Wallace, MD, MPH, Executive Director Address 1555 N 17th Avenue, City/State/Zip Greeley, CO, 80631 Contact Person Phone 970-304-6410 Email mwallace@weldgov corn Signature )AciA,k,/knaRaii, Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19 ✓ Designee Cynthia Horn, Interim Director of Public Health Services SCHOOLbISTRICT-called `WELDD COUfirTTTY SCHQmDISTRIa#6 t= Name and Title Deirdre Pilch, Superintendent Address 1025 9th Avenue, City/State/Zip Greeley, CO, 80631 Phone 970-348-6012 Signature Email dpilch@greeleyschools org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SPY 2018-19 ✓ Designee John Gates, Director of School Safety & Security 1VIENTAL'EALTH,CENTER cane''d NORTH RANGEf BE)EIAVIORAL IALTIE Name and Title Larry Pottorff Address 1300 N 17th Avenue, City/State/Zip Greeley, CO 80631 Phone 970-347-2373 Email Larry pottorff@northrange org Signature Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19 ✓ Designee Rebecca Wyverd, Director of Youth & Family Services, NRBH MOU / 19 of 23 CLL E ATII E MA54 GL i T 14 1F UNI®E STAMO G • WELY3,;;CatiN iNWPAi2T1VIENTIOF PUBLICIRA ATI E,,,,SNMM MOT , _ Name and Title Dr Mark E Wallace, MD, MPH, Executive Director Address 1555 N I7th Avenue, City/State/Zip Greeley, CO, 80631 Contact Person Phone 970-304-6410 Signature Email mwallace@weldgov corn Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19 ✓ Designee Cynthia Horn, Director of Public Health Services ,5 SCHOOL'�DIST) CT °tilted WE'_LD GOUIVTY SC IOOEiI)IfAtet3 w Name and Title Deirdre Pilch, Superintendent Address 1025 9th Avenue, City/State/Zip Greeley, CO, 80631 Phone 970-348-6012 Signature Email dpilch@greeleyschools org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19 ✓ Designee John Gates Director of School Safety & Security MENTAL`tlEALTk)I,CENTERtcalle 4.511110ANGtIB id'AyI®RALI]EAI Name and Title Larry Pottorff Address 1300 N 17th Avenue, City/State/Zip Greeley, CO 80631 Phone 970-347-2373 Signature Email larry pottorff@northrange org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19 ✓ Designee Rebecca Wyperd, Director of Youth & Family Services, NRBH MOU / 19 of 23 COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 rot WELD COUNTY DitARTME,PIT OF PUBLIC HEALTH & ENVIRONMENT - 49 Name and Title: Dr. Mark E. Wallace, MD, MPH, Executive Director Address: 1555 N. 17th Avenue, City/State/Zip: Greeley, CO, 80631 Contact Person: Phone: 970-304-6410 Email: mwallace@weldgov.com Signature: Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: _,Cynthia Horn, Director of Public Health Services TY SQLthalt,DISTUCT #6 Name and Title: Deirdre Pilch, Superintendent Address: 1025 9th Avenue, City/State/Zip: Greeley, CO, 80631 Phone: 970-348-6012 Signature: Email: dpilch@greeleyschools.org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: John Gates, Director of School Safety & Security 6. MENTAL HEALTH CENTER called NOR11-1 RANGE. Hill k\ 1O14 \I. HEAL ft -1 Name and Title: Larry Pottorff Address: 1300 N. 17th Avenue, City/State/Zip: Greeley, CO 80631 Phone: 970-347-2373 Signature: Email: larry.pottorff@northrange.org Unless noted below, the'sinatory abo a is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. I Designee: _ Rebecca Wyperd, Director of Youth & Family Services, NRBH COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 Name and Tide: Kari L. Snelson, LCSW, CHC. Executive Director Agency: Northeast Health Partners Address: 1300 North 17th Avenue City/State/Zip: Greeley, CO 80631 Phone: 970-347-2462 Signature: Email: kari.snelsonti/northrange.org Unless nofed below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. 0 Designee: Name and Tide: Maria Campos NE Region Director Address: 3997 S. Valley Drive, Suite 200. City/State/Zip: Longmont_ Colorado 80504 Phone: 720-584-1649 Signature: Email: maria.campos(astate.co.us Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: Tyler Fittz. NE Region Program Manager ty -Myr w +, 1 f 1=t li l #504.041441.3)411i_itivit0144. Name and Title: Daniel Darting, Chief Executive Officer Address: 455 Sherman Street, Suite 455. City/State/Zip: Denver, Colorado 80203 Phone: 720-263-4858 Signature: Email: ddarting@signalbhn.org Unless noted below. the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: Larry Pottorff. Executive Director of NRBH NiO(._. 1Q of 2s ► COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 DL'f"TflMAT Af''f''fITTN'TAUT L' flown,!DAL'1 (%DCANI7ATT(lN 7 • Name and Title: Kari L. Snelson, LCSW, CHC, Executive Director Agency: Northeast Health Partners Address: 1300 North 17th Avenue City/State/Zip: Greeley, CO 80631 Phone: 970-347-2462 Email: kari.snelson@northrange.org Signature: Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. O Designee: & DIVISION OF YOUTH SERVICES Name and Title: Maria Campos NE Region Director Address: 3997 S. Valley Drive, Suite 200, City/State/Zip: Longmont, Colorado 80504 Phone: 720-584-1649 Email: maria.campos@state.co.us Signature: Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: ler Fittz. NE Region Program Mana`er 9. MANAGED SERVICE ORGANIZATION called SIGNAL BEHAVIORAL HEALTH NETWORK Name and Title: Daniel Darting, Chief Executive Officer Address: 455 Sherman Street, Suite 455, City/State/Zip: Denver, Colorado 80203 Phone: 720-263-4858 Signature: Email: ddarting@signalbhn.org Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. ✓ Designee: La ► Pottorff Executive Director of NRBH COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 10. DOMESTIC ABUSE PROGRAM called A WOMAN'S PLACE Name and Title: Laura Thompson, Executive Director Agency: A Woman's Place Address: P.O. Box 71, City/State/Zip: Greeley, CO, 80632 Phone: 970-351-0476 Email: lauragawpdv.org Signature: ( . 1 Unless noted below, the signatory above is designated to represent this organization on the Weld County 1451 Collaborative Management Program for SFY 2018-19. D Designee: COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018.2018 i 10. DOMESTIC ABUSE PROGRAM called A WOMAN'S PLACE Name and I isle: Laura I h&mipson. I: xecutive Director Agency . A V Oman's Place Address: P.O. Box 71. City State Zip: Greeley , CO. 80h,;' Phone: 970-3 I -{)4'h Email. (thompson daupdv org Signature. Unless noted below. the signatory above is designated to represent this organisation on the 'Add County 14$ I Collaborative Mana:lenient Program for STY 20) 18-19 ❑ I )esi>nee NON -MANDATED PARTNERS 11. WELD COUNTY BOARD OF COUNTY COMMISSIONERS Name and title Barbara is irkme\ er (Alan - Address: 1 1 C) ( ) Street. ( ity State Lip. Greeley. CO. 80631 Phone: 970-.336-7204 Siznature F mail hkirkmetier a ‘Aekcl o‘ corn l nless noted helots, the signatory above is designated to represent this organization on the 'A IJ Count\ I 1� I Collaborative \itrnw,anent Program for SF Y 20 i 8-19 El Designee: 12. THE WELD COUNTY CHIEFS OF POLICE: ASSOCIATION Name and Fide: Jerry Carne'-. Chief of Police :Agency Greeks Police Department Address. 28'i w 10th Street. Lit> stati: 1'r Greeley , CO. 80634 Phone 'rr)-t4hh t. `•1 j tiikAl . - iLI�'�� _`% i11 i'r,.P' re-' 1;• '1r 1• • I rtrayI 'er•r\ arner a greeIe\ N. cum r'N; • . 1f f tl; , tr iO / ,r, ' h: 1E COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2019 13. 19TH JUDICIAL DISTRICT ATTORNEY __ 1 Name and 1 itle Michael l Rourk, . District :\ttornc\ Address ( it\ Q15 state Lip: 10th Street. Greeley . t c ) 80631 Y Phkmt trio -356-40W \ 'o F mcu l inrour ke lit:lit:O kk etd ct) us t nle„ noted heloN.k, . the ,i ,tutor\ at -tow is designated to repre,‘;•nt this organitation on the A eld Count\ 101 C'oliahoratke tilana2ernent Program for csF \ fit) 18.1 u ✓ i)e'iunee \nthea t ( hea" C.arrasco or Kirsta Britton 14. WELD COUNTY SHERIFF'S OFFICE Name and Title• Stew Reams. eld Count) sheriff Address 19.50 () '+trees. Cu, 'Atate Lip: Greeie` . C( ). &06 I Phone: Q70 -3Q7-051-1 i mail ,reams a co weld. co us Signature s Hies, nuied below the ,iunatur\ ahokc i. designated to represent this c°roanm/at,on on the \Ai eld Count\ 14 I Collaborative Mana^emen1 Program tor sF lr '1) 18- 199 ✓ Designee Debbie Lily in 15. COLORADO YOUTH DETENTION CONTINUUM PRETRIAL SERVICES Name and I itle \flarzie (ionic/. ( i t )l ( oortlui t \Lkire,. C Itti• 7I0 tate lip 0 I I th (treeless, . kf Suite (( ) 8(163 I i}4 I Phone 97(>_ ;Q7-0 I `' 1 1 111(111 ItItiOllic.V at C‘dL-,Bela ON �1L.,11cit11t'L' • f;t ti .1 h;0'. f :<<►_th,,r I t r 1 ,• .1st },c�_.. • • inttl I) 1.7: r_100 0 I _rib!' .' 'i' �f -'�. •."rFt .r -I , . t:C: " �� .''',i COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2018-2018 16 UNITED WAY OF WELD COUNTY Name and title: Jeannine {rusty el l . F \ec tai i \ e Director Address. 814 9' Street. City State Lip: Greeley, CO 80632 Phone: 970-304-6161 Signature: [mad Jeannine a unitedway •vveld.org l nless noted below, the si_natory above is designated to represent this or aniiation on the 1k eld County I Collaborative Management Program for SF 1 2018-19 d Designee: Appendix A BYLAWS of the Weld County, Colorado Child and Youth Leadership Commission Appendix A TALE OF C$NTENTS ARTICLE I NAME ARTICLE II PURPOSE ARTICLE III AUTHORITY ARTICLE IV COMMISSION SECTION 1 COMMISSION MEETINGS SECTION 2 SPECIAL MEETINGS SECTION 3 BUSINESS BETWEEN MEETINGS SECTION 4 COMMISSION QUORUM SECTION 5 COMMISSION DECISIONS SECTION 6 OPEN MEETINGS 4 4 4 4 4 4 4 5 5 5 ARTICLE V MEMBERS 5 SECTION 1 MANDATED PARTNER MEMBERSHIP SECTION 2 NON -MANDATED PARTNER MEMBERSHIP SECTION 3 MANDATED PARTNER MEMBER DUTIES SECTION 4 ALTERNATE DESIGNATION SECTION 5 CONFLICT OF INTEREST SECTION 6 DISPUTE RESOLUTION SECTION 7 MEMBER RESIGNATION 5 5 5 6 6 6 6 ARTICLE VI VOTING 6 SECTION 1 VOTING MEMBERS SECTION 2 MAJORITY SECTION 3 VOTING METHOD ARTICLE VII OFFICERS SECTION 1 OFFICERS SECTION 2 NOMINATION PROCEDURE, TIME OF ELECTIONS SECTION 3 ELECTION, TERM OF OFFICE SECTION 4 POWERS AND DUTIES SECTION 5 VACANCY IN THE CHAIR OR VICE CHAIR OFFICE SECTION 6 REMOVAL OF OFFICERS ARTICLE VIII SUBCOMMITTEES SECTION 1 ESTABLISHMENT SECTION 2 MEMBERS SECTION 3 SUBCOMMITTEE CHAIR'S POWER AND DUTIES ARTICLE IX STAFF 6 6 6 7 7 7 7 7 8 8 8 8 8 8 8 ARTICLE X OPEN RECORDS 9 2 Appendix A ARTICLE XI PARLIAMENTARY AUTHORITY ARTICLE XII AMENDMENT OF BYLAWS ARTICLE XIII COLLABORATIVE MANAGEMENT PROCESS SECTION 1 RISK SHARING (LEGAL AND FINANCIAL) SECTION 2 RESOURCE POOLING SECTION 3 PERFORMANCE EXPECTATIONS SECTION 4 OUTCOME MONITORING SECTION 5 STAFF TRAINING ARTICLE XIIII REINVESTMENT OF MONEYS SAVED SECTION 1 INCENTIVE FUND REINVESTMENT SECTION 2 WAIVERS ARTICLE XV INTEGRATED SERVICE AND SUPPORT TEAMS (ISST) 9 9 9 10 10 10 10 10 11 11 11 11 SECTION 1 TEAM DECISION MAKING MEETINGS (TDM) 12 SECTION 2 FAMILY ENGAGEMENT MEETINGS (FEM) 12 SECTION 3 WELD COUNTY SYSTEMS OF CARE WRAPAROUND PROGRAM 12 SECTION 4 ADDITIONAL ISST DEVELOPMENT 13 ACTICLE XVI AUTHORIZATION TO CONTRIBUTE RESOURCES AND FUNDING ACTICLE XVII FUNDING SOURCES 13 13 SECTION 1 DISTRIBUTION OF 1451 INCENTIVE FUNDS UPON IOG DISSOLUTION DUE TO MANDATORY MEMBER RESIGNATION 13 3 Appendix A ARTICLE I Name The name of this committee shall be the Weld County Child and Youth Leadership Commission (CYLC) ARTICLE II Purpose The mission of the Weld County Child and Youth Leadership Commission (CYLC) is to establish collaborative leadership to promote accountable, efficient, cost effective, and coordinated systems to increase the health and well-being of children, youth, and families in Weld County Weld County is focused on healthy families ARTICLE III Authority In accordance with CRS 24-1 9-102, the Weld County Child and Youth Leadership Commission (CYLC), hereinafter called the "Commission" was established in recognition of the need among Weld County youth services and juvenile justice agencies to reduce duplication, increase collaborative decision -making, and combine resources in the most effective way The Commission is an advisory and policy level board consisting of elected and appointed officials from state, county, and municipal government and other youth and family services and juvenile Justice agencies The business and affairs of the Commission shall be staffed by the Commission ARTICLE IV Commission Section 1. Commission Meetings Meetings shall occur regularly at locations and times as scheduled, with a frequency of at least one meeting every month Section 2. Special Meetings Special meetings of the Commission may be called by the Chair or by a majority vote of Commission members Section 3. Business Between Meetings The CYLC Coordinator is authorized to consult the Commission Chair and/or Vice Chair concerning important decisions which must be made or actions which must be taken between Commission meetings Such consultations may be in person, by mail, by email, by fax, or by 4 Appendix A telephone at the discretion of the Commission Chair and Vice Chair All decisions and/or actions will be recorded by the CYLC Coordinator and presented to the voting members for their approval at the next official Commission meeting Section 4. Commission Quorum Fifty-one percent of the voting members of the Commission constitute a quorum for the transaction of business Section 5. Commission Decisions A majority vote by a quorum of the Commission shall constitute the decision of the Commission Section 6. Open Meetings All regular meetings of the Commission are open to the public Only voting members of the Commission may vote on business items ACTICLE V Members Section 1. Mandated Partner Membership Mandated Partners of the Commission include e 19th Judicial District Juvenile Court Judge • 19th Judicial District Chief Probation Officer_ a Weld County Human Services Department Director o Weld County Public Health Executive Director ® Weld County School District #6 Superintendent ® North Range Behavioral Health Executive Director ® Community Domestic Abuse Program within Weld County (A Woman's Place) Executive Director • Signal Behavioral Health Chief Executive Officer o Division of Youth Services Central Region Director ® Regional Accountability Entity (Northeast Health Partners) Director Mandated Partners shall have full voting rights Section 2. Non -Mandated Partner Membership Applications for membership of non -mandated partners shall be made to the Commission The Commission shall approve or not approve the applicant's membership on the Commission by majority vote Applications may be accepted throughout the year, but non -mandated partners will not have voting authority Non -Mandated Partners have no right to vote on matters coming before the CYLC, their role is advisory, only 5 Appendix A Section 3. Mandated Partner Member Duties A mandated partner member shall perform his or her duties, including the duties as a member of any subcommittee upon which the member may serve, with care and in good faith, supporting the mission, goals, and objectives of the Commission Duties of a mandated partner member shall include at a minimum o Regularly attend and actively participate in meetings (not missing more than three meetings per calendar year), o Serve on at least one subcommittee (joining within the first three months of becoming a Commission member), o Comply with C R S , Section 24-1 9-101-104 (House Bill 04-1451), including the Memorandum of Understanding, and o Be informed of and vote on matters coming before the Commission, including the election of officers Section 4. Alternate Designation A voting member may designate a consistent alternate to represent his or her interests on matters that come before the Commission Alternates may participate in meeting deliberations but may not vote unless they carry a proxy vote for a member that is unable to attend Section 5. Conflict of Interest Any Commission member who is present at a meeting at which any matter is discussed, in which he or she has a private pecuniary or property interest, shall declare that he or she has a potential conflict of interest He or she shall refrain from attempting to influence the decisions of the other members of the governing body in voting on the matter, and shall not vote in respect to such matter Section 6. Dispute Resolution Any concern or dispute between or among Commission members related to the Collaborative Management Program may be submitted in writing to the CYLC Coordinator for review by the Commission A clear description of the issue or concern and of the primary partners or individuals involved shall be included The Commission will attempt to resolve the concern or dispute through a facilitated discussion with the primary parties involved, seeking solution through consensus agreement If no resolution is reached, a vote will be taken by the Commission with majority vote by a quorum of the Commission deciding the outcome Section 7. Member Resignation Commission members may resign at any time by providing written notice to the Chair Upon resignation, vacancies shall be filled in accordance with the membership procedure 6 Appendix A ARTICLE VI Voting Section 1. Voting Members A voting member of the Commission, or his or her alternate as defined in Article V, Section 4, is able to submit a vote for matters before the Commission In the event the voting member or alternate is not available, a delegate may be designated to carry a voting member vote A delegate cannot vote independently of the voting member they represent Section 2. Majority A majority vote by a quorum of the Commission shall constitute the voice or expression of the Commission Section 3. Voting Method At all meetings, voting shall be by show -of -hand or by voice Voting on all matters before the Commission may be conducted by electronic vote via email or at any meeting of the Commission A voting member may submit a vote via email when unable to attend a meeting if materials are reviewed prior to a vote that would allow a decision on voting matters Voting members who must leave a Commission meeting prior to a vote may handwrite and submit their vote to the Chair of the Commission before leaving All votes by electronic vote (email) shall be recorded by the CYLC Coordinator and shall be presented to the Commission for its approval at its next official meeting ARC ITLE VII Officers Section 1. Officers The officers of the Commission shall be the Chair and the Vice Chair Additional officers may be elected or appointed by the Commission An individual may not hold more than one office at a time Officers of the Commission, the Chair and Vice Chair, must comply with the terms and conditions of the House Bill 1451 Memorandum of Understanding Section 2. Nomination Procedure, Time of Elections A current member of the Commission may nominate any member of the Commission in good standing, as defined in Article V, Section 3, for Chair or Vice Chair Nominations shall occur during the December Commission meeting, or as soon thereafter as practical 7 Appendix A Section 3. Election, Term of Office Elections shall occur by majority vote of the Commission during the December Commission meeting, or as soon thereafter as practical Terms of office shall begin at the close of the meeting at which officers are elected, and are two years in length Officers may be re-elected to serve an unlimited number of additional terms Section 4. Powers and Duties Chair It shall be the Chair's responsibility to o Preside at each of the meetings of the Commission, • Keep Commission members informed of matters pertinent to their responsibility, o Set the agenda for all Commission meetings, o Represent the Commission and be the spokesperson for the Commission at governmental, community, or other meetings, or designate another Commission member in the Chair's absence, and • Sign letters and other official documents on behalf of the Commission Vice Chair It shall be the Vice Chair's responsibility to o Carry out all duties of the Chair in the Chair's absence, and o Serve on subcommittees by appointment of the Chair Section 5. Vacancy in the Chair or Vice Chair Office If a vacancy occurs of the Chair, the Vice Chair shall become the Chair for the remainder of that term If a vacancy occurs of the Vice Chair, the Chair shall appoint a member from the voting membership for the remainder of the term Section 6. Removal of Officers Any officer elected or appointed by the Commission may be removed by a Commission vote of not less than fifty-one percent of the members present at a scheduled Commission meeting ARTICLE VIII Subcommittees Section 1. Establishment Subcommittees may be established by the Chair to serve the special interests of the Commission Goals and objectives of subcommittees shall be established by the Chair in consultation with the Commission Section 2. Members Subcommittee membership may consist of mandated partners, non -mandated partners or designated community partners Each subcommittee shall be comprised of a Subcommittee Chair who shall be appointed by the Commission Chair after a recommendation from members of the Commission A Co -Chair shall be appointed by the members of each subcommittee 8 Appendix A Section 3. Subcommittee Chair's Powers and Duties It shall be the Subcommittee Chair and Co -Chair's responsibility to • Hold at least one meeting quarterly or submit an alternative plan to the Chair of the Commission, - © Set the agenda and preside at the meetings, © Address the goals and objectives of the subcommittee, • Review and approve subcommittee minutes prior to receipt by the Commission, and o Report subcommittee activities, progress, outcomes, and issues to the Commission ARTICLE IX Staff The CYLC Coordinator shall serve as staff to the Commission Duties shall include but are not be limited to • Work with the Chair and Subcommittee Chairs to set agendas for Commission and subcommittee meetings, • Keep schedules and serve notice of all meetings to members, o Conduct research and prepare reports or other information in response to the interests and established plan of the Commission, o Attend all Commission, subcommittee, planning, and special meetings, o Take minutes at all meetings and distribute to Commission members, • Prepare and maintain statements of Commission and subcommittee goals and objectives, o Maintain membership rosters of the Commission and subcommittees, • Create and maintain a new member orientation packet, a Maintain files of any documents deemed important to the Commission, o Assist with the development, implementation and monitoring of procedures, policies, budgets and programs essential to the Commission, and • Maintain Commission bylaws ARTICLE X Open Records All accounts and records of the Commission and its subcommittees shall be open to the public at all reasonable times Exceptions are permitted where a specific determination is made by the Commission that there is a legitimate public purpose achieved by withholding a document concerning legal, personnel, or proprietary information, as set forth in the Colorado Open Meetings Law and Colorado Open Records Act 9 Appendix A ARTICLE XI Parliamentary Authority The rules contained in the most current edition of Robert's Rules of Order Newly Revised shall govern the Commission and its subcommittees in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the Commission may adopt, or as otherwise provided by law ARTICLE XII Amendment of Bylaws These bylaws may be amended by a majority vote of the Commission, provided that the amendment was previously submitted in writing to Commission members ACTICLE XIYI Collaborative Management Processes Section 1. Risk Sharing (legal and financial) Legal and financial risk is fully assumed by the partner agency supplying the service Those partners who receive yearly funding from the Commission to provide services, must show in their request for funding that they have the legal and financial means prior to funds being disbursed At least 2 times per fiscal year, the Commission will receive a full expenditure report compiled by the CYLC Coordinator and fiscal agent The report will include current reserves, spending trends and revenue Section 2. Resource Pooling Mandated and non -mandated partners of the Commission agree to, at a minimum, provide their time at monthly interagency oversight group (IOG) meetings to discuss policy, procedure, best practice, protocol, and community need in Weld County Additional in -kind sources, such as administrative costs and staff time at collaborative meetings, will be documented in the yearly MOU At various points, funding for special events and requests may be solicited from the Commission or individual members These situations will be documented in the end of the year report to the Colorado Department of Human Services and full expenditure reports to the Commission Section 3. Performance Expectations In 2018, the Commission was formed to address the need for a collaborative approach within the county Its mission was defined as establishing collaborative leadership to promote accountable, efficient, cost effective, and coordinated systems to increase the health and well-being of 10 Appendix A children, youth, and families in Weld County The Commission strives to support programming that focuses on the whole person, recognizes success and not compliance, and provides integrated, family centered services for all age groups Mandated and non -mandated partners of the Commission, as well as agency staff on subcommittees, agree to uphold the mission of the Commission and perform functions, tasks and responsibilities associated with the collaboration in accordance with the mission Membership responsibilities, voting/advisory status, dispute resolution and subcommittee functions are located in the Commission bylaws Section 4. Outcome Monitoring Outcome monitoring for all programming that is financially supported by the Commission will be reported to the CYLC Coordinator quarterly for inclusion in the year-end report Data will be gathered from existing collections sources that are dependent upon the agency, such as TRAILS for human services Data will be shared with any partner or community member requesting to view information, once all identifying information has been removed that would compromise confidentiality Section 5. Staff Training The Commission sponsors free training within the county to ensure partners, staff and community members are current on addressing needs specific to Weld County The CYLC Coordinator will work to identify ongoing training needs and coordinate tramings to address such Education sessions within the set agenda of Commission meetings, Executive and subcommittees are encouraged to ensure ongoing development ARTICLE XIIII Reinvestment of Incentive Funds Section 1. Incentive Fund Reinvestment Incentive funds received by the CYLC and allocated pursuant to CRS 24-1 9-104, will be reinvested by the Commission to provide appropriate services to children and families who would benefit from multi -agency services and to meet the performance measures approved by the Mandated Partners Requests for funding will be accepted once per year, on March 1, from current subcommittees of the Commission to further their collaborative efforts during the fiscal year Requests for funding can be used to finance positions and/or services that benefit children, youth and families in a way that if the position/service did not exist, the results would be a bifurcated system and a burden would be placed on multiple systems Requests for funding must follow an established format and include thorough explanation of • The target population and unmet needs within the community, O Demonstration of evidence based practices, ® How the position/service will reduce duplication and eliminate fragmentation of services provided to children and families who would benefit from integrated multi -agency services, increase the quality, appropriateness, and effectiveness of services delivered to 11 Appendix A children and families who would benefit from integrated multi -agency services to achieve better outcomes for these children and families, and encourage cost -sharing among service providers, ® Identified barriers to implementation and plans for sustainability without incentive funds, • Identified goals, objectives and measurements that will show when a goal/objective has been met, ® Budgetary expenses, fiscal agent and in-kind/matching Requests for funding will be heard by the Commission at the April meeting Funding requests that meet criteria may be denied, approved in full, or partially funded by a majority vote of the Commission, once quorum has been met Requests for funding may not be considered if incentive funds are not available to support programming Section 2. Waivers At this time, Weld County is not seeking waivers A waiver process will be developed in the future if there is a need ARTICLE XV Integrated Service and Support Teams (ISST) An ISST includes two or more system representatives that are present to assist a child/youth/family with developing an integrated, mutually agreed upon service plan directed by family need The ISST identifies goals and facilitates collaboration to fund services in the community, and defines response It follows a family -driven model for service planning, with the child/youth/family member present at and participating in the development of the plan For any family meeting held within CYLC, a multi -systemic approach, meaning active participation in the meeting by 2 or more systems, must be present Documentation of system presence is captured on signature sheets, where participants also note their agreement or disagreement with the arrived upon plan (next steps) When possible, multiple systems are involved in the delivery of any identified services and dependent upon which system has access to best provide CYLC uses an ISST approach whenever possible to reduce fragmentation and duplication of service provision, improve satisfaction by less time spent in meetings to discuss service need, and decrease the number of times a family must tell their story to receive appropriate services A lead agency is identified for each meeting and second agency is present during these meetings, which could be any of the partners to the CMP The CYLC embraces the Two Generation (2Gen) Approach by assisting families in their desire to end generational poverty This is approached by focusing jointly on the development of both the children and the adults who care for them The approach is held as standard in all prevention programming and ISST's within the county Many programs address needs by delegating parent -oriented and child -oriented programs into separate service areas The CYLC strives to engage families in programming and decision making that combines services and addresses both groups' needs simultaneously The whole family approach identifies resources specific to each family member's need and seeks to meet those needs to ensure the success of the entire family CMP partners from the WCDHS, North Range Behavioral Health, Weld County School District 12 Appendix A #6, 19th Judicial District Probation, 19th Judicial District, and many non -government organizations are present at planning and implementation stages to hear directly from the family regarding their needs The mutually agreed upon plan at the end of the meeting, includes next steps and resources for all members of the family who identify a need, not just the child The CYLC identifies this approach as best for children, youth and the families who care for them Section 1. Team Decision Making Meetings (TDM) Weld County Human Services is the lead agency for hosting a TDM Its purpose is to engage the family, child(ren) (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where immediate "live" decisions are made about safety and placement Safety ,and support plans can be developed, including immediate case planning such as visitation or urine screens A TDM is held prior to any considered removal or placement change or within one business day of an emergency removal Section 2. Family Engagement Meetings (FEM) Weld County Human Services is the lead agency for hosting an FEM Its purpose is to engage the family, child(ren), (if appropriate), family's supports, and professionals in a structured meeting led by a trained facilitator where decisions are made about safety planning, service coordination, case monitoring, permanency planning, and case closure A FEM must be held every three months for cases with children in out -of -home care and every six months for children at home or in the temporary legal custody of kin Section 3. Weld County Systems of Care Wraparound Program The Weld County Systems of Care Wraparound Program is operated through YFC The Trauma Informed System of Care (TISOC) model is an approach that improves and integrates services and supports for children with serious behavioral health challenges and their families The Weld County Systems of Care Wraparound Program focuses on children with serious behavioral health issues from ages nine through seventeen, who are in, or at imminent risk of, out of home placement These children and adolescents are involved in multiple systems such as child welfare, education, behavioral health, and juvenile justice The system of care framework encompasses all child - serving agencies and approaches the service and support needs of families and youth holistically Section 4. Additional ISST development Ongoing development of ISST's may be necessary to fill an unmet family planning need within a system New family planning meetings within the county that fit the definition of an ISST may be denied or approved by a majority vote of the Commission, once quorum has been met ARTICLE XVI Authorization to Contribute Resources and Funding Each Party represents that it has the authority to approve the contribution of time, resources, and funding to solve problems identified in order to create a seamless, collaborative system of 13 Appendix A delivering multi -agency services to children and families. The resources and funding to be contributed are identified in the yearly Memorandum of Understanding (MOU) and include in - kind and cash pooling. ARTICLE XVII Funding Sources Funding identified in the yearly Memorandum of Understanding (MOU) can be a carry-over from incentive funding, additional funding provided to the Commission or any funds directed towards the Commission. The Parties agree to financial risk sharing, with commitments to support programs with earned incentive funds and carryover when monies are available. For this reason, the Commission projects a conservative yearly budget based on available resources. Section 1. Distribution of 1451 Incentive Funds Upon IOG Dissolution 1)ue to Mandatory Member Resignation In the event the Commission is dissolved due to the departure of a mandatory member, as defined by statute, an emergency meeting of the remaining IOG members will be called within seven (7) days to vote upon distribution of remaining funds. Distribution of remaining funds will be decided upon by a majority vote of 51% of the remaining IOG members. These bylaws were approved and adopted by the Weld County Child and Youth Leadership Commission on DATE. 14 Appendix B CYLC Outcomes G. �� r^� .lrr �,,`.r,,��''��'(j�j{ ��-��]g�1 jjp"fi B�tt /j� gyp, IN SAL °` •t• a4 ..� fi �. } ^ <i y r... ar A_ hza t d), , ` .. CIII ' '0'V�� I4A2 ' `,DO19'. APLl�'«'` ',:: ra Y^,s v 4r ?fvr7. , Outcome Indicator/Measure Who can qualify for this measure Selected by CMP Increase safety of children and youth _90_ percent of CMP youth with no substantiated abuse or neglect finding after CMP services began a Any child/youth that has a current or past open involvement • Any child/youth at risk of an open involvement (includes PA3 history) ® Any youth in detention • Any youth on probation, diversion or at risk of juvenile justice involvement ® Any child/youth that is receiving or has been referred to mental health services © Any child/youth that has a truancy or behavior issue in school '�' 1 ^,•'� '. '' '11 a R hY e i� y .9., ew i r 4 41 a ,p' f, a �� i a. ${c ;kay �t a« .t ,' ' ^Y A r i? ! ^T'S �s a. ♦ 4r �L. .�Ta.it{ 1'n' f S vJC�`¢� A,cin i 7�� RT� aP` Outcome Indicator/Measure Who can qualify for this measure Selected Prevent involvement with the juvenile justice system _70_ percent of children/youth who did not enter into detention due to CMP involvement © Any child/youth that is currently involved with or under the supervision of diversion, probation, or parole when CMP services began • Any child/youth that is currently under supervision of the municipal court • Any client in a juvenile justice related prevention program O Any child/youth that is currently involved with truancy court �_ ' -'� t_°s "` ',`�,r� :r >.. �p[� �1 ® my �QT'{�}�� IpppQ////��®QII�7 : � t ��, tip „ �a; �s ' -� l �'� - SF F F e_ ~TEDUCA iO \;Y/®1•JLL I \ �. t�_`� y s�F a.�T+ ,�i v�, �, . Tf �r Outcome Indicator/Measure Who can qualify for this measure Selected by CMP Increase school attendance _70 percent of CMP children/youth with improved school attendance rates while involved with CMP services • Any child/youth currently enrolled in an educational program • Any child/youth that becomes enrolled in an educational program l� Increase school stability _50_ percent of children/youth who have one or fewer school moves while involved with CMP services • Any child/youth currently enrolled in an educational program o Any child/youth that becomes enrolled in an educational program O Any child/youth in an education related prevention program State of Colorado Authorization Consent to Release Information COLORADO Agency Requesting Information Agency Name Contact Name/Title Mailing Address City Email Phone State Fax ZIP Date Client Information Last Name First Name / II Physical Address City I State I ZIP Permanent Address (if ffLrert than physical address) City State ZIP Email Phone DOB Type Child of Welfare Identifier: Case # EiOther❑School ❑Case Report # ■ ID JD# ❑ 0 D Passport ■State ID Identifier Use only last #: four digits of SSN if used. Role: Consenter/Person Authorizing Consent (if person above is a minor) Last Name First Name MI Physical Address Li ty 1 State I ZIP Permanent Address (if c fferent than physical address) City State ZIP Email Phone DOB '-' Type Child of Welfare Identifier: Case # OOther❑School ID ❑DL '' (-3se Report # ❑ iD# ❑ ❑State ID passport Identifier Use only last #: four digits of SSN if used. Role: Authorizes DHS/ Office: DHS/ Office of Behavioral Health ❑ DHS/ Division of Youth Corrections ❑ Court (Juvenile, County, Municipal) ❑ Service Provider h LEA School (Private or District) Probation (Juvenile, County, Municipal) Diversion Juvenile Assessment Ctr SB94 DA Other To Release Information to l DHS/ Office: ' DHS/ Office of Behavioral Health Other DHS/ Division of Youth Corrections LEA i Court (Juvenile, County, Municipal) School (Private or District) Service Provider Probation (Juvenile, County, Municipal) Diversion Juvenile Assessment Ctr SB94 DA To Receive Information From 'DHS Office: _1 DHS/Office of Behavioral Health Other ❑ DHS/ Division of Youth Corrections LEA ❑ Court (Juvenile, County, Municipal) School (Private or District) ❑ Service Provider Probation (Juvenile, County, Municipal) Diversion Juvenile Assessment Ctr SB94 DA For the Purpose of Adjudication Assessment Other Coordination of Services Intake Li Insurance (Health/Life) Interdisciplinary Team Staffing Placement Pretrial I Treatment Type of Information Requested Education School Grades/Test Scores 1 School Attendance Records School Behavior Reports I E P's/504 Substance Abuse _1 Treatment History II Evaluations Other (Please Specify) Medical ❑ Current Prescriptions ❑ Medical History ❑ Immunizations Mental Health MH Assessment MH Treatment History Diagnosis Justice Agency Probation History Probation Records Police Reports/Records Other Court Records Other Records Human Service Records Child Welfare History Preparer's Initials Consenter's Initials page 1 /2 2016 1.1 Date;Ran Records: From Month 02 Day 02 Year 2030 I To Month 01 Day 02 Year 2004 Date,kange:of`A'uthorization%Consent; From Month 02 Day 02 Year 2000 I To Month 02 Day 02 Year 2001 ;How is this information'being releasEd.?= ❑ Fax ❑ Email Telephone ❑ In Person 0 Other Signature of person authorizing consent Date (MM/DD/YYYY) Type or print name Signature of youth Date (MM/DD/YYYY) Type or print name 0 By my signature, I consent to the release of information contained on this form for use by the requesting agency(cies) I understand that my records are protected under Federal and State regulations governing confidentiality, 42 part 2, HIPAA, and FERPA and cannot be released without my written consent unless otherwise provided for by the regulations I understand that any agency or individual using the confidential information or records obtained will take all necessary steps to protect the confidentiality of the above named juvenile/child's identity I acknowledge that I have been informed of my rights to refuse to sign this form, and any conditions related to my consent or refusal, and that I am entitled to receive a copy of the signed form 0 Consenter declined release of information [staff initial] [Copy Provided to Client] Date Declined (MM/DD/YYYY) Disclosure Notice to Receiving Agencies This notice accompanies a disclosure of information concerning a client whose information is protected by HIPAA, 42 part 2, FERPA or other Federal or State law This information has been disclosed to you from records whose confidentiality is protected by Federal Law 42 part 2 and FERPA prohibit you from making further disclosure of this information without the specific written consent of the person to whom it pertains or as otherwise permitted by 42 part 2 or FERPA A general authorization for the the release of medical or other information is NOT sufficient for this purpose The federal rules restrict any use of 42 part 2 information to criminally investigate or prosecute any alcohol or drug abuse patient HIPAA Redisclosures Information released under a HIPAA authorization may be subject to redisclosures that do not fall under HIPAA Confidentiality Notice for Electronic Transmittal This release, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential information If you have received this communication in error, please immediately notify the sender In addition, if you have received this in error, do not review, distribute, or copy the document or attachments Condition Statement I understand that I might be denied services if I refuse to consent to a disclosure for purposes of treatment payment or health care operations if permitted by law I will not be denied services if I refuse to consent to a disclosure for other purposes Consent Expiration This authorization - consent expires on/no later than (specific date), or one year from the date signed at end of event, completion of treatment, or if included as part of a Court Order or condition of probation upon the terms specified whichever is less Length of time consent is valid can be specific by program or provider, or set by length of program/ referral, period of time that records are utilized for specified consent purpose See specific agency rules for agency specific time frames for record retention Copies of Authorization/Consent Valid A copy, photocopy, or facsimile transmission of this release will have the same authority as the original Parent must be informed of consent rights and right to revoke consent in native language Under Section 300 9 of Title 34 of the Code of Federal Regulations, parental consent means all of the following (a) The parent or guardian has been fully informed of all information relevant to the activity for which consent is sought in his or her native lan- guage, or other mode of communication (b) The parent or guardian understands and agrees in writing to the carrying out of the activity for which his or her consent is sought, and the consent describes that activity and lists the records, if any, that will be released and to whom (c)The parent or guardian understands that the granting of consent is voluntary on the part of the parent or guardian and may be revoked at any time If a parent or guardian revokes consent, that revocation is not retroactive to negate an action that has occurred after the consent was given and before the consent was revoked A public agency is not required to amend the education records of a child to remove any reference to the child's receipt of special education and services if the child's parent or guardian submits a written revocation of consent after the initial provision of special education and related services to the child Authorization/Consent Revocation Limitation/Period This release/authorization may be revoked at any time by written notice to AGENCY except to the extent that action has already been taken to comply with it Without such revocation, this release/ authorization will expire as explained Consenter may revoke consent in writing by contacting the releasing agency This revocation will be re -corded in the AGENCY record HIPAA requires written revocation of an authorization to release HIPAA information (45 CFR §164 508(b) (5)) Both Part 2 and HIPAA allow the program to make a disclosure for services already rendered in reliance on a signed consent or authorization form See 42 CFR §2 31(a) (8) and 45 CFR §164 508 If consent is for Substance Abuse Treatment —verbal consent is acceptable Verbal consent may also be accepted in specific emergency situations See agency specific policies for more details Child Welfare and Medicaid Records Federal law requires states to exchange information electronically through the state's automated child welfare and Medicaid systems to the extent it is feasible (45 C F R § 1355 53(b) (2) (2009)) and encourages automated data exchange between child welfare and the courts (45 C F R § 1355 53(d) (2009) Questions If you have questions concerning this release please call (PROVIDER AGENCY PHONE 8) or Please Send Information to (PROVIDER AGENCY NAME AND ADDRESS AND FAX) Under the State of Colorado and Federal Confidentiality Regulations no information about a juvenile participation in treatment can be disclosed without written consent except in the case of medical emergency child abuse or Court Order If applicable a minimum necessary determination has been applied to this release/ authorization Prepi`rer'si c Initialsc,r' Consente'r's•• Initials'• • page 2/2 20161 1 Hello