HomeMy WebLinkAbout20190348.tiff WELD COUNTY
y: CRIMINAL JUSTICE ADVISORY COMMITTEE
MEETING MINUTES
Date: Tuesday, October 9, 2018
Centennial Center, 3r`' Floor, Conference Rooms A &B
915 10`' Street, Greeley
Present: Judge Julie Hoskins, .-edge Michele Meyer, Judge Thomas Quammen,
Julie Cozad, Robb Miller, Sam Kanetta, Raquel DeNayer,Kyle Ward,
Hugo Sanchez, Fred Meyer, Keith Coleman, Jim Merson, Rick Dill, Jerry
Green, Mark White, Doug Erler, Dianna Campbell, Kamie Cooley,
Pamela Hernandez, Sydney Bender
Chair, Judge Hoskins called the meeting to order at 12:09 p.m.
1. Introduction of attendees - Chair, Judge Hoskins.
2. Approval of April 10, 2018 meeting minutes
• The minutes were accepted with no changes. Judge Meyer moved to approve,Robb
Miller seconded, the motion passed unanimously.
3. Criminal Justice Coordinator Updates
• Sydney Bender, Criminal. Justice Coordinator, provided an update on the Court
Date Notification Program Evaluation. In July,the CJAC decided to move forward
with an evaluation of the Court Date Notification Program, which provides
reminders calls to defendants scheduled to appear in Division A, the first
appearance court. The evaluation began with the August 28`h court appearances.
All Division A defendants appearing on the call list are randomly assigned to either
a call or not receive a call. Random assignment essentially creates a Division A
with the Court Date Notifica_ion Program and a Division A without the Court Date
Notification Program. Because assignment to either groups depends on chance
rather other characteristics (such as having access to a phone or intrinsic
characteristics like motivaticn), the program's causal impact on FTA's in Division
A can be estimated. Sydney stated that the current sample is 1,284 and the
evaluation is nearing completion. The evaluation period will conclude within the
next two weeks, depending on the number of eligible defendants on the call list.
Currently 54.6%of defendants assigned to receive a call are contacted successfully.
This is in line with the historical successful contact rate of 55%. While individuals
successfully contacted have the highest appearance rate, their response cannot be
randomized so the groups must be compared as assigned. Sydney stated that the
data is preliminary, and conclusions should not be drawn without the full sample;
however, since the beginning of the evaluation period, the appearance rate has
consistently been higher for individuals assigned to receive a call. For purposes of
the evaluation, failure to appear is defined as failing to appear in.Division A on the
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scheduled day. This measurement depends on the defendants' actions rather than
on the judges' decisions. Sydney also provided an update on judges' responses to
FTA's during the evaluation period. Judges issued 4 week"warning"letters instead
of a warrant in 9.2% of all FTA's for the evaluation period and issued warrants in
90.4% of all FTA's during this time. During the same time period in 2017,judges
issued 4 week "warning" letters instead of aw arrant in 5.5% of all FTA's and
judges issued warrants in 93.8%of all FTA's during this time. Sydney stated again
that the evaluation period will end within two weeks, depending on how many
eligible defendants appear on the call list. She also stated that she will write a report
after data collection and analysis are complete, which she will present at the next
CJAC for review and approval.
Judge Meyer asked if defendants who show up on the scheduled day but at a later
time are counted as appearances. Sydney stated that she has recorded it both ways
but, in the data presented at this meeting, they are counted as having appeared.
Judge Quammen asked if the warning letters are effective. Judge Meyer stated that
defendants often appear after having been issued a warning letter. Doug Erler asked
if defendants who were issued a letter appear again in the call list. Sydney stated
that they do but that they are no longer eligible for randomization. They receive a
reminder call and their second appearance is not included in the evaluation data.
• Sydney Bender, Criminal Justice Coordinator, provided an updated on the jail
trends analysis project. She stated that she is continuing to work with Rick Dill to
analyze jail utilization data. At this time, she is working closely with public safety
IT to extract jail data from Spillman, the jail management database. She explained
that this data will be used to evaluate changes in the jail population from 2012 to
present. She has received data on over 91,000 bookings from IT and is working to
clean the data and to identify which bookings are associated with stays that include
the selected snapshot dates,June 30 and December 31 of each year,the dates used
in the Census of Jails. Obtaining complete data will be a several step process and
there are limitations to historical data in Spillman. Sydney explained that it is not
possible to extract historical demographic data. Spillman only stores the most
recently data so historical addresses, classifications, etc cannot be extracted from
the system. Yet, the data will still be valuable. The Sheriff's Department already
provides excellent data on trends in jail utilization. The new data will help develop
a more detailed understanding of these trends and of who is in the Weld County
Jail. What does the jail population look like and how has it changed over time?
Sydney stated that it is important to continue tracking this data. Fortunately, Public
Safety IT is already developing the capacity to maintain more detailed historical
data and will provide 2 snapshots annually.
Sydney then discussed potential applications for the CDNP evaluation and jail
utilization data. Such data will allow for a deeper examination of topics of interest
to the committee, like the increasing incarceration rate, mental health, FTA's,
parolees, domestic violence, and female offenders. The Spillman data will allow
for a deeper analytic examination of several topics important to this committee and
the CDNP evaluation provides an opportunity for a broader discussion of FTA's in
Weld County. She also explained that system mapping could be a powerful tool
for the CJAC. In the past, the committee used the sequential intercept model to
analyze how mental health is handled at each decision point in the local criminal
justice system. She stated that the process can be applied to the local criminal
justice system as a whole, examining how decisions are made throughout the local
criminal justice process. She stated that this is a common practice for criminal.
justice coordinating committees because it can be a powerful tool. It can result in
a more detailed understanding of how the local system operates and provide a
framework for future conversations about opportunities and challenges. The
process can also help the committee to identify gaps and opportunities at every
decision point in the system.
Sydney stated that she will present the final.CDNP report,provide an update on the
jail trends analysis project, and present a system mapping proposal for the CJAC's
consideration at the next meeting on January 8, 2019.
Commissioner Julie Cozad asked if the jail data has been available since we had
Spillman or if it is better now because of the updates. Sydney stated that the updates
have made it easier to extract the data. Sam Kanetta stated that a crystal report from
Public Safety IT is necessary to access this kind of data. Rick Dill stated that jail
management software is designed for management and not for data analysis,which
makes extracting data like this very difficult and presents a number of challenges.
He stated that Sydney is doing well on the project. Doug Erler stated that Sam
presents good and important data. Sydney is looking at the "why" behind these
trends. She currently has over 91,000 records. Commissioner Cozad stated that
this type of data is critical to decision making. She asked if Sydney would lead the
system mapping effort or if IT would be involved. Sydney stated that she would.
Doug stated that the approach is slightly different from the LEAN process.
4. Ongoing Performance Reports
• Weld County Sheriffs Office
Captain, Sam Kanetta reported that the average daily jail population rate
increased by 49 offenders from, 713 to 2017 to 762 in 2018 (+7%). The
average length of stay increased from 21.4 days to 22 days in 2018. Sam
stated that they are struggling with their limited capacity. Currently 19
offenders are awaiting transfer to the Department of Corrections. Judge
Quammen stated that for the past few months,the jail and work release have
been operating at over 100% capacity and that he has not observed an.
extended period of overcapacity before. He also stated that he has noticed
a delay in the defendants being transferred to the State Hospital when he
has ordered restoration.
Commissioner Cozad stated that this a national problem. She also provided
an update on the jail expansion project and stated that currently it is 2
months behind schedule. The cells, which are manufactured and built
somewhere else, will not be ready until March. The construction will take
at least a year. She also stated that they are also doing some work to help
the municipalities in Southwest Weld. Sam.Kanetta explained that they are
currently working to establish a booking area in Southwest Weld.
Eventually,these individuals will later be transported to the Weld County
Jail. Commissioner Cozad observed that this could also create an
additional burden for the county. Mark White asked if filings in Southwest
Weld have increased. Robb Miller stated that they across the County as the
population has increased. Sam Kanetta stated that in.Fort Lupton arrested,
transported, and booked roughly 450 individuals. Frederick,Firestone,and
Dacono had a combined over 300. Doug Erler observed that the majority
of defendants on pretrial supervision live closer to Denver. Judge
Quammen clarified that this is something that will occur in the future. Robb
Miller observed that municipal violations have increased.
• Alternative Programs-Work Release/EHM
i. Dianna Campbell, Alternative Programs Director, reported the Work
Release Program from January-September 2018, averaged 112 new client
intakes each month, 1008 total intakes. Thirty eight percent of those were
transported from the main jail for first day orientation. Of the intakes
completed, 79% were male and 21% were female. Sixty six percent were
sentenced as a Condition of Probation. The top charge at intake was
Alcohol-Related Traffic (44%), and the top charge classification,
misdemeanor (87%). On average, the total number of discharged clients
was 102. There were 662 successful completions. Of the total. releases,
69.3% positive, 6.6% neutral and 24.0% negative. Sixteen-percent of
negative discharges are technical regressions to secured custody. The top
regression types are out of place of assignment (25%) and illicit substance
use (16%). Forty-three percent of walk-away discharges happened on the
same day as intake. Dianna stated that the current average daily population
is 193, well above the facility's operating capacity. From January-
September 2018, the electronic home monitoring (EHM) program had 506
intakes. The top charge for EHM was non-alcohol related traffic(63%). Of
EHM discharges, 86.6% were positive, 4.2% were neutral, and 9.5% were
negative. The top regression type was for illicit substance use.
In closing, Dianna stated that there is currently a waitlist of 4 individuals
for Work Release placement. While there has been a steady flow of
releasing, more offenders are being admitted than are being release. Judge
Meyer asked if the Courts should schedule different walk-in intake dates.
Dianna stated that the Mondays and. Fridays and the first are the heaviest.
Judge Hoskins asked if TAD units can be used in work release. Dianna
stated that she needs to research this and that work release does not currently
utilize TAD units. Kamie suggest SCRAM remote unite may be an
alternative. These have GPS units and all for alcohol consumption to be
monitored. Dianna stated that she would need to research how it would
managed. Racquel DeNayer asked if UA's were sufficient. Judge Hoskins
stated that there is a cut off to what will be detected. Judge Meyer asked
where GPS units are to be returned. Dianna stated at one of G.0.'s
locations. The have locations in the Denver Metro and Mountain area.
Doug Erler stated that the return location needs to be coordinated through
their locally based case manager.
• Pretrial. Services
i. Kamie Cooley, Pretrial Services Supervisor, reported the Pretrial Services
Program statistics from January-September 2018. She reported the year-to-
date Public Safety rate is 83.6%, which means 16.5% of defendants on
pretrial supervision accrued new jailable law violations. The technical
compliance rate is 93.1%, which means 6.9% of the defendants on pretrial
supervision had their bond or summons modified or revoked. The court
appearance rate is 81.0%, which means in 19.0% of closed pretrial
supervision cases these defendants did not appear in court and a warrant
was issued. She also reported that the average number of new arrestees
interviewed at the jail each month is 302,or 70%of all eligible arrestees. If
a Bail Report was completed and Pretrial Services recommended a PR bond,
the Courts agreed with the recommendation 66% of the time. If a Bail
Report was completed and Pretrial Services did not recommend a PR bond,
the Courts agreed with the recommendation 60% of the time. From.
January-September 2018, Pretrial Services had an average of 247 monthly
supervision intakes and 269 monthly case closures. Of those cases closed,
4w%were sentenced and 19%FTA. .Eighty percent of complaint affidavits
result in a motion for revocation. Fifty-five percent of defendants were
granted cash, property or surety bonds, while 45% of defendants were
granted PR and/or issued a Summons.
Robb Miller asked if there are any updates on the CPAT project. Kyle Ward
stated that the first two phases are completed and that they are preparing to
kick off the pilot soon. He stated that the tool is close to be completed.
Robb asked where the pilot would occur and what the timeline is. Kyle
stated that it will include all seven participating counties, but the details are
still being worked out. He clarified that the CPAT will be used in its current
form during the evaluation. There will be 2-3 months of data collection and
another year to track outcomes. He stated that the final report will be out in
Spring 2020. Judge Meyer asked if there can be a conversation about how
traffic cases. Kamie stated that this will be discussed at the Pretrial.Services
Advisory Board meeting.
5. Open Forum
• Commissioner Kozad thanked the committee for their work and stated that this
will be her last meeting.
With no further business, the meeting was adjourned at 12:_5.5 p.m. The next CJAC meeting will
be Tuesday, January 15, 2018 @ 12:00 p.m.
Respectfully submitted, Reviewed by,
Sydney Bender Doug Erler, Director
Criminal Justice Coordinator Weld.County Justice Services Department
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