HomeMy WebLinkAbout20180950.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 28, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 28, 2018, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tem — arrived at 9:02 a.m.
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of March 26, 2018, as printed. Commissioner Cozad seconded the motion, and
it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PRESENTATIONS:
1) RECOGtIITION OF SERVICES, DEPARTMENT OF PUBLIC WORKS - TERRY HERBST:
Chair Moreno read the certificate for the record, recognizing Mr. Herbst for his accomplishments. Jay
McDonald, Director of the Department of Public Works, presented Mr. Herbst with a plaque and pin and
thanked him for his dedication to Weld County. Duane Naibauer, Department of Public Works, thanked
Mr. Herbst for his willingness to do any requested task. Each Commissioner extended their appreciation
to Mr. Herbst for his knowledge and hard work ethic with Weld County and wished him well on his
retirement. The Comissioners also stated he is part of the unsung heros in the Department of Public
Works. (Clerk's Note: The meeting was paused for a photo opportunity.)
PUBLIC INPUT: No public input was given.
BIDS:
CLI/a9
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1) APPROVE BID #61800068, CONCRETE, WASHED ROCK AND SQUEEGEE - DEPARTMENT
OF PUBLIC WORKS: Rob Turf, Department of Purchasing, presented the three (3) bids received and
stated after review staff's recommendations are as outlined in the Memorandum. Commissioner Cozad
moved to approve said bid as recommended by staff. The motion was seconded by Commissioner
Freeman, and it carried unanimously.
• 2) APPROVE BID #B1800080, PRECAST CONCRETE PRODUCTS - DEPARTMENT OF PUBLIC
WORKS: Mr. Turf presented the two (2) bids received and stated staff recommends awarding to the low
bidder, Oldcastle Precast. Commissioner Freeman moved to approve said low bid. Seconded by
Commissioner Cozad, the motion carried unanimously.
• 3) PRESENT BID #B1800046, IT DATA LOSS PREVENTION (DLP) SOLUTION — DEPARTMENT
OF INFORMATION TECHNOLOGY: Jessica Raymond, Department of Information Technology,
presented the five (5) bids received and stated staff will bring back a recommendation on April 11, 2018.
NEW BUSINESS:
1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER
R2296603 - W -ADP UNIVERSITY SQUARE OWNER VII, LLC: Brenda Dones, Assessor's Office, stated
the next two (2) Petitions for Abatement which are for two (2) portions of the same shopping center but
will present them separately as they were filed separately, they will be presented separately. She stated
the tax years are 2015 and 2016, and the data collection period is from January 1, 2012, through June
30, 2014. She explained the property is a community shopping center, and since it is commercial
property, staff considered three (3) approaches for the value and due to the age of the building they used
the market approach and income approach. These approaches have affirmed the value of $50.00 per
square foot; furthermore, the petitioner did not provide any information to support their request and are
aware of the recommendation of the denial. In response to Commissioner Kirkmeyer, Ms. Dones stated
she does not believe the petitioner has plans to proceed to the next step. Commissioner Cozad moved
to deny said petition for abatement or refund of taxes. The motion was seconded by Commissioner
Conway, and it carried unanimously.
• 2) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NUMBER
R2296303 - W -ADP UNIVERSITY SQUARE OWNER VII, LLC: Ms. Dones reviewed the second petition
for a commercial shopping center and stated staff recommends denial. Commissioner Kirkmeyer moved
to deny said petition for abatement or refund of taxes. Seconded by Commissioner Cozad, the motion
carried unanimously.
• 3) CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY PERMIT FOR MORE THAN 350
PERSONS ON APRIL 8, JULY 8, AND SEPTEMBER 9, 2018 - TWO RIVERS RACING, LLC, AND
LEAHY FAMILY FARM, LLC: Bob Choate, Assistant County Attorney, presented the application for a
Temporary Assembly Permit which is a part of the USR requirements for this site, and reported the event
dates of April 8, July 8, and September 9, 2018. He stated staff is requesting a water truck be on site for
dust abatement as is required by their USR. The Sheriff's Office referral noted there was a bad motorcycle
accident last year, but the ambulance on site responded appropriately so staff has no concerns. Mr.
Choate stated the Development Standards set hours of operation starting at noon for special events and
the Board has approved the hours to begin at 5:30 a.m. Bruce Barker, County Attorney, stated there is
a provision included for special events; however, Mr. Barker stated the applicant may decide to have
amendments made to the USR provisions. Commissioner Kirkmeyer stated the intent was for the
applicant to have the USR, but anytime there was a race event, they would need to apply for a temporary
assembly permit.
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El
David Leahy, owner, stated they have been holding events for twenty-one (21) years. He wants to
make sure the events go smoothly and they follow all the rules.
El Commissioner Kirkmeyer thanked Mr. Choate for pointing out the hours of operation requirement in
the USR and doing his due diligence.
Commissioner Kirkmeyer moved to approve said application for a temporary assembly permit. The
motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Conway
stated this is the 10th time he voted on this and it is a great event.
Mr. Leahy clarified the details of the motorcycle accident which occurred in 2017.
Commissioner Cozad also concurred with her fellow Commissioners and stated this is a great,
positive family event. She stated she hasn't heard of any complaints concerning this facility.
4) CONSIDER ASSIGNMENT AND CONSENT TO ASSIGNMENT OF MAINTENANCE,
OPERATION, AND ACCESS AGREEMENT AND AUTHORIZE CHAIR TO SIGN - VARRA
COMPANIES, INC./SAND LAND, INC./SAND LAND PROPERTIES, LLC/AND GROUND WATER
MANAGEMENT SUBDISTRICT OF THE CENTRAL COLORADO WATER CONSERVANCY DISTRICT,
WATER ACTIVITY ENTERPRISE: Devin Traff, Department of Public Works, stated Weld County is in
the process of transferring Hoekstra Pit, along with 3.25 shares in the Rural Ditch Company to Central
Colorado Water Conservancy District. To complete the transfer, the County must assign it's 2012
agreement with Varra Company for the maintenance, operations and access of the rural ditch lateral.
Commissioner Conway moved to approve said assignment and authorize Chair to sign. The motion was
seconded by Commissioner Kirkmeyer, and it carried unanimously.
5) CONSIDER ENERGY AND MINERAL IMPACT ASSISTANCE GRANT APPLICATION FOR
DESIGN AND FLOODPLAIN ANALYSIS FOR CR 39 CONNECTOR PROJECT (TIER I) AND
AUTHORIZE ELECTRONIC SUBMITTAL: Elizabeth Relford, presented the application for a Tier I grant
for the design and floodplain analysis for the County Road 39 connector project. Commissioner Cozad
moved to approve said application for a Tier I Energy and Mineral Impact Asistance grant and authorize
electronic submittal. The motion, which was seconded by Commissioner Conway, carried unanimously.
el 6) CONSIDER ENERGY AND MINERAL IMPACT ASSISTANCE GRANT APPLICATION FOR
COUNTY ROADS 34/13 INTERSECTION SAFETY IMPROVEMENTS PROJECT (TIER II) AND
AUTHORIZE ELECTRONIC SUBMITTAL: Commissioner Kirkmeyer advised they changed the grant
they are applying for, because the Town of La Salle will apply for an Energy and Mineral Impact Grant
and annex the half mile roadway once it is built. Ms. Relford stated this project was on the DOLA list and
will be done for safety improvements in 2019. Commissioner Kirkmeyer moved to approve said
application for Tier II and authorize electronic submittal. Seconded by Commissioner Freeman, the
motion carried unanimously.
El 7) CONSIDER APPOINTMENT TO EXTENSION ADVISORY COUNCIL: Commissioner Conway
moved to approve said appointment. Seconded by Commissioner Freeman, the motion carried
unanimously.
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8) CONSIDER APPOINTMENT TO HUMAN SERVICES ADVISORY COMMISSION:
Commissioner Cozad moved to approve said appointment. The motion, which was seconded by
Commissioner Conway, carried unanimously.
Ci 9) CONSIDER APPOINTMENT TO REGIONAL COMMUNICATIONS ADVISORY BOARD:
Commissioner Kirkmeyer moved to approve said appointment. The motion was seconded by
Commissioner Freeman, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:38 a.m.
BOARD OF COUNTY COMMISSIONERS
WELQ,COUNTY, COLORADO
ATTEST: ddedo.,‘) 'dz
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
Ste Moreno, Chair
arbara Kirkmeyer, ro-Tem
Sean P. Conway
CUSED DATE OF APPROVAL —
lie A. Cozad
Mike Freeman
Minutes, March 28, 2018
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2018-0950
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