HomeMy WebLinkAbout20183938.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 10, 2018
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, December 10, 2018, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Steve Moreno, Chair
Commissioner Barbara Kirkmeyer, Pro-Tern
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Mike Freeman
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of December 5, 2018, as printed. Commissioner Kirkmeyer seconded the
motion, and it carried unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to approve the Certification of
Hearings conducted on December 5, 2018, as follows: 1) USR18-0069 —Anadarko E&P Onshore, LLC,
2) USR18-0064 — Russell Baker and Georgia Gilmore, 3) USR17-0072 — Pioneer Land Company, LLC,
c/o Northern Colorado Constructors, Inc., and 4) USR18-0061 — Elevation Midstream, LLC.
Commissioner Cozad seconded the motion, which carried unanimously.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
PROCLAMATIONS:
1) BILL OF RIGHTS DAY - DECEMBER 15, 2018: Chair Moreno read the proclamation for the
record and urged Weld County citizens to observe December 15, 2018, as the 227th anniversary of the
ratification of the Bill of Rights to the United States Constitution. Senator John Cooke stated he will deliver
the proclamation to the Capital and thanked the Commissioners for the proclamation. The
Commissioners thanked Senator Cooke for being present and delivering the proclamation to the State
Capital. (Clerk's Note: The Board paused the meeting for a photo opportunity.)
OI
( 7 Minutes, December 10, 2018 2018-3938
Page 1 BC0016
PRESENTATIONS:
El 1) NATIONAL AWARD FOR EXCELLENCE IN CONCRETE PAVEMENT - DEPARTMENT OF
PUBLIC WORKS: Chair Moreno read the award for the record recognizing the Department of Public
Works' outstanding design and construction of the Weld County Road 49 Design-Build project.
Jay McDonald, Director of the Department of Public Works, stated he is proud of his staff, other Weld
County Departments, and the additional staff who were instrumental in the success of the project.
Commissioner Cozad stated she is also proud of the Department of Public Works, and the team effort to
complete a ten (10) year project within three (3) years. Each Commissioner, in turn, acknowledged the
transformative project as, historically the largest project in the County. Commissioner Kirkmeyer thanked
everyone for their sacrifices and hard work on the CR 49 project. She also recognized Don Warden,
Director of Finance and Administration, for his support with the project timeline. Commissioner Freeman
stated CR 49 will always be an important part of the history of Weld County. Chair Moreno thanked
Jennifer Finch, Public Information Officer, for keeping taxpayers informed during the project. (Clerk's
Note: The Board paused the meeting for a photo opportunity.)
• 2) 2018 INDIVIDUAL SAFETY AWARD — MILLIE CHANNELL: Chair Moreno read the certificate
for the record, recognizing Ms. Channel for being a member of the Safety and Wellness Committee for
the past three (3) years. She has done an excellent job in making sure everyone in her department knows
how to respond during fire drills and has been a great advocate for the Assessor's Office at promoting
safety and wellness.
• 3) 2018 VOLUNTEER OF THE YEAR AWARD - JENNIFER OFTELIE: Chair Moreno read the
certificate for the record, recognizing Ms. Oftelie for volunteering her time to facilitate four (4) different
Dave Ramsey Financial Peace University Sessions in 2018. She is an asset to the County because of
the time and effort she has dedicated to making Weld County employees more financially sound.
4) 2018 INDIVIDUAL WELLNESS AWARD- DENNIS ARAGON: Chair Moreno read the certificate
for the record, recognizing Mr. Aragon for taking control of his health, making a lifestyle change and being
a role-model for his fellow co-workers in the Department of Public Works. (Clerk's Note: The Board
paused the meeting for a photo opportunity.)
5) 2018 EMPLOYEE SERVICE AWARDS - 10, 20, AND 30 YEAR EMPLOYEES: Chair Moreno
read the presentations into the record, and the various Elected Officials and Department Heads
presented the service awards and pins to employees. The Board thanked each employee for their years
of dedication to the citizens of Weld County.
• 2018 ASSESSOR OF THE YEAR: Chair Moreno read the certificate for the record and presented
a plaque to Chris Woodruff, Assessor, for being awarded the 2018 Assessor of the Year Award as
deemed by his Colorado Assessor colleagues. Mr. Woodruff was commended for serving as Co-Chair
for the Oil and Gas Committee for the past eight (8) years and other accomplishments during his time as
Assessor. Each Commissioner, in turn, thanked Mr. Woodruff for his ethical professionalism and his
exemplary career as Weld County Assessor. (Clerk's Note: The Board paused the meeting for a photo
opportunity.)
121 PUBLIC INPUT: No public input was given.
• The Board paused for a brief recess at 10:30 a.m. and reconvened at 10:35 a.m.
Minutes, December 10, 2018 2018-3938
Page 2 BC0016
BIDS:
• 1) APPROVE BID #B1800158, EMC UNITY STORAGE EXPANSION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Josh Thimgan, Department of Information Technology, presented the
six (6) bids received and stated staff recommends awarding to the low bidder, Advanced Network
Management (ANM), for the amount of$64,820.34. Commissioner Freeman moved to approve said low
bid. The motion was seconded by Commissioner Conway, and it carried unanimously.
• 2) PRESENT AND APPROVE EMERGENCY BID #61800162, STREAM GAGE FLOOD
WARNING PROJECT—OFFICE OF EMERGENCY MANAGEMENT: Mr. Turf reviewed the two (2) bids
received and stated staff requests waiving the ten (10) day bid process. Roy Rudisill, Director of the
Office of Emergency Management, stated staff recommends awarding the bid to Water and Earth
Technologies. He stated OneRain, Inc., is the low bidder; however, there is additional cost for equipment
and the cellular service program. In response to Commissioner Conway, Mr. Rudisill clarified Water and
Earth Technologies included the specific equipment, but OneRain, Inc., didn't include them in their final
cost. Mr. Rudisill stated the reason this is being approved on an emergency basis is to allow the vendor
to complete the project timeline by March 31, 2019. Commissioner Conway moved to approve said bid
on an emergency basis, which was seconded by Commissioner Cozad and the motion carried
unanimously. Mr. Rudisill reiterated the project completion is March 31, 2019, so the ten (10) day bid
process needs to be waived so Water and Earth Technologies can begin their work.
NEW BUSINESS:
1) CONSIDER APPLICATION FOR 2019 HAZARD MITIGATION PLAN UPDATE AND
AUTHORIZE CHAIR TO SIGN: Mr. Rudisill reviewed the terms of the application to help offset the cost
of a contractor to complete the update of the County Hazard Mitigation Plan. This is a federal requirement
and will help the local communities and Weld County meet the required pre-planning and mitigation
actions to prepare for possible disasters in Weld County. Commissioner Cozad moved to approve said
application and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried
unanimously.
• 2) CONSIDER APPLICATION FOR 2019 EMERGENCY MANAGEMENT PERFORMANCE
GRANT AND AUTHORIZE CHAIR TO SIGN: Mr. Rudisill reviewed the details of the application to
support the County Emergency Management Program. Commissioner Kirkmeyer moved to approve said
application and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it
carried unanimously.
• 3) CONSIDER CANVASS BOARD CERTIFICATION OF NOVEMBER 6, 2018, GENERAL
ELECTION: Rudy Santos, Clerk and Recorder's Office, presented the Canvass Certification and
recommended approval. He thanked the individuals and departments who were instrumental in assisting
with the election. Adam Gonzales stated even though it was a large election, he believes it was
successful. Commissioner Kirkmeyer moved to accept said Canvass Board Certifications., The motion
was seconded by Commissioner Conway, and it carried unanimously.
• 4) CONSIDER CONTRACT ID #2283 AGREEMENT FOR INTEGRATION SERVICES AND
AUTHORIZE CHAIR TO SIGN - AXON ENTERPRISES, INC.: Mr. Thimgan reviewed the agreement
with Axon Enterprises, Inc., to interface with Spillman at no cost to the County. Commissioner Conway
moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by
Commissioner Kirkmeyer carried unanimously.
Minutes, December 10, 2018 2018-3938
Page 3 BC0016
5) CONSIDER CHANGE ORDER#3 FOR JAIL ELECTRONIC CONTROLS (BID#B1700060)AND
AUTHORIZE CHAIR TO SIGN - CML SECURITY, LLC: Toby Taylor, Director of the Department of
Buildings and Grounds, presented the change order for the design-build of the jail security. During the
final stages of construction, it was realized the generator control panels for each phase of the jail need
to be relocated and tied into the new master control. He stated the additional work would cost$16,602.00.
Commissioner Freeman moved to approve said change order and authorize the Chair to sign. The motion
was seconded by Commissioner Cozad, and it carried unanimously.
6) CONSIDER AGREEMENT FOR PARTIALLY SELF-FUNDED PROGRAM AND AUTHORIZE
CHAIR TO SIGN - COLORADO COUNTIES CASUALTY AND PROPERTY POOL, C/O COUNTY
TECHNICAL SERVICES, INC. (CTSI): Don Warden, Director of Finance and Administration, presented
the annual partially self-funded agreement. Commissioner Cozad stated she had a beneficial meeting
with David Springer, Fleet Manager, and Jay McDonald, Director of the Department of Public Works
where they both presented ideas on how to prevent claims and were willing to address safety concerns.
In response to Commissioner Conway, Mr. Barker stated Commissioner Conway did not need to recuse
himself. Commissioner Cozad moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
7) CONSIDER AMENDMENT TO PURCHASE OF PROFESSIONAL SERVICES AGREEMENT
FOR OIL AND GAS AUDITS AND EVALUATION SERVICES AND AUTHORIZE CHAIR TO SIGN -
MARTINDALE CONSULTANTS, INC.: Mr. Warden reviewed the terms for the amendment for an
increase of $150,000.00. Brenda Dones, Deputy Chief Assessor, stated the program is beneficial to the
County because they were able to audit production. Commissioner Conway confirmed this audit is done
for all the taxing communities. Commissioner Conway moved to approve said amendment and authorize
the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
8) CONSIDER ADOPTION OF BRIGHT FUTURES 2019-2023 FUNDING PLAN: Mr. Warden
presented the Resolution to adopt the funding plan for the Bright Futures Program to provide a long-term
financial plan. Rich Warner, Upstate Colorado, stated if the fundraising goals aren't obtained in five (5)
years, the Board comes back to adjust the fundraising goals. Commissioner Kirkmeyer stated the Bright
Futures Board should be addressing the Board of County Commissioners annually to present a plan,
whether the requirements are met, or not. Commissioner Conway moved to amend the Resolution adding
the language, "if the required fundraising requirements are not achieved in five (5) years, the Bright
Futures Board is required to come to the Board of County Commissioners with a plan for the fundraising
and revise the grant program to meet the goal." Commissioner Kirkmeyer suggested the following
language: "The Bright Futures Board will meet annually with the Board of County Commissioners to
discuss the fundraising plan. If the fundraising amounts set by the plan are not achieved in any of the five
(5) years, the Bright Futures Board will meet with the Board of County Commissioners to present a plan
for fundraising and a plan to revise the grant program accordingly to meet the Bright Futures goal of
sustainability." Commissioner Conway moved to approve the amendment. The motion, which was
seconded by Commissioner Kirkmeyer, carried unanimously. Commissioner Conway moved to approve
the adoption of the Bright Future Funding plan, which was seconded by Commissioner Freeman.
Commissioner Cozad thanked the Board and Mr. Warner for the plan which provides certainty to the
County and its donors. Commissioner Conway thanked Commissioner Cozad for all her hard work with
the Bright Futures Program and invited her to stay involved with the program. There being no further
discussion, the motion carried unanimously.
9) CONSIDER TEMPORARY CLOSURE OF CR 16 BETWEEN CRS 51 AND 53: Amy Mutchie,
Department of Public Works, presented the terms of the closure of County Road (CR) 16, beginning
December 17, 2018, through December 21, 2018, to replace an irrigation culvert. Commissioner
Minutes, December 10, 2018 2018-3938
Page 4 BC0016
Freeman moved to approve said temporary closure. The motion was seconded by Commissioner Cozad,
and it carried unanimously.
El 10) CONSIDER TEMPORARY CLOSURE OF CR 53 BETWEEN CR 66 AND STATE HIGHWAY
392: Ms. Mutchie reviewed the closure of CR 53, beginning December 17, 2018, through December 21,
2018, to make minor deck repairs to Bridge 53/66A. She stated water will be used for dust abatement.
Commissioner Cozad moved to approve said temporary closure. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
PLANNING:
1) CONSIDER RECORDED EXEMPTION, RECX18-0150 - BARBARA KIRKMEYER, C/O
CAROLINE MAXWELL: Commissioner Kirkmeyer recused herself because she is the property owner.
Michael Hall, Department of Planning Services, presented the request for the two-lot Recorded
Exemption. He stated the property is located east of and adjacent to CR 13 and south of and adjacent to
CR 4. He explained there are two parcels that comprise the one property. He stated the surrounding
parcels are zoned agricultural, with some oil and gas activities and residential. Mr. Hall displayed photos
of the property and maps of the location. In response to Commissioner Cozad, Mr. Hall clarified the
proposed Recorded Exemption is five (5) acres. He stated the hardship was created when Weld County
purchased three (3) acres of the 40-acre parcel for the widening of CR 13.
el Dawn Anderson, Department of Public Works, stated the applicant has requested an additional
access point for Lot A. She stated the average daily traffic(adt) for CR 4 is 74 vehicles per day and there
are no safety issues with this additional access. Commissioner Freeman clarified this access meets
spacing requirements. Caroline Maxwell, applicant's daughter and authorized representative, stated her
family has farmed this property for 100 years and would like to raise her family there. She explained her
mother would live on Lot B and she would be able to be her future caregiver. She stated the additional
access will clear up any documents for the future. Commissioner Cozad confirmed if the County hadn't
purchased three (3) acres, it would meet the requirements. She stated the property has not been split
before and there will be multiple generations living on the parcel. She believed the additional access
meets the safety requirements and CR 4 has a low vehicle count. Commissioner Conway concurred with
Commissioner Cozad and stated it is important to have family located on the property to help with an
aging parent. Commissioner Conway suggested adding the word "attempt" to Condition of Approval #1.
A. Commissioner Cozad suggested removing paragraph #2.B, because a joint access does not apply to
this proposed Recorded Exemption. Mr. Hall suggested the Commissioners remove paragraph #3.7,
pertaining to utility easements. Commissioner Cozad moved to approve Recorded Exemption,
RECX18-0150, with amendments. The motion was seconded by Commissioner Conway, and it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, December 10, 2018 2018-3938
Page 5 BC0016
There being no further business, this meeting was adjourned at 11:31 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Steve Moreno, Chair
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Sean P. Conway
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Mike Freeman
Minutes, December 10, 2018 2018-3938
Page 6 BC0016
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