HomeMy WebLinkAbout20180561.tiffRESOLUTION
RE: APPROVE BYLAWS FOR UTILITIES COORDINATING ADVISORY COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the newly drafted bylaws of the Utilities Coordinating Advisory Committee
have been presented to the Board of Weld County Commissioners for approval, and
WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said
Utilities Coordinating Advisory Committee bylaws, and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the bylaws for the said board, be, and hereby are, adopted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of February, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WEL. COUNTY, COLORADO
ATTEST: dax44)Gl„�,/;�Weld County Clek to the Board
ounty Attorney
Date of signature: 3- 13 ,8
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Sean P. Conway
Mike Freeman
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2018-0561
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BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
X To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of five (5). The membership shall include four
(4) regular members from the following group:
(1) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth regular member a representative from the Weld County
Public Works Department.
Page 1 of 4 Pages
B. Appointment of Regular Members - The regular members of the Committee, except for
the Director of the Weld County Public Works Department (or his designee), shall be
appointed by the utilities, districts, or departments which they represent using a method
acceptable to those entities. If the utilities, districts, or departments cannot agree upon a
representative for appointment, or if the utilities, districts, or departments for any reason
do not appoint a representative, then the Board of County Commissioners shall make such
appointment at the discretion of the Board.
C. Terms of Regular Members - The terms of regular members of the Committee shall be for
such time as the utilities, districts, or departments they represent desire. All represented
utilities, districts, and departments shall notify the Board of County Commissioners of the
name and term of their representative. No regular member of the Committee shall be
absent for more than one-third ('A) of the meetings of the Committee during any
consecutive three (3) month period.
D. Alternate Members - Each member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership.
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice -Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice -Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice -Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
(1) Changes in bylaws.
(2) Review of utility or service easements.
(3) Election of officers
(4) Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the Board of County Commissioners. Votes to abstain shall
neither be considered a "yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chairman
responsibilities.
Article VIII - Duties of Vice -Chairman
It shall be the responsibility of the Vice -Chairman to assume the duties of the Chairman in
his absence. Also, he shall perform other duties assigned by the Chairman.
Page 3 of 4 Pages
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended February 8, 2018.
Page 4 of 4 Pages
BYLAWS
UTILITIES COORDINATING ADVISORY COMMITTEE
Article I - Name of Committee
The Committee shall be called the Utilities Coordinating Advisory Committee in
conformance with the resolution creating the committee which was adopted by the Board of
County Commissioners on August 19, 1970, as subsequently amended.
Article II - Functions of the Committee
The functions and duties of the Utilities Coordinating Advisory Committee are to assist
and advise the Board of County Commissioners of Weld County to obtain and maintain the
following purposes:
X To provide an orderly and efficient planning process for any service or utility using the
public thoroughfares.
X To review all subdivision plats for conformance with established industry standards for the
placement of utilities within subdivisions.
Article III - Membership of Committee
A. Membership - The Committee shall consist of six (6) five (5). The membership shall
include four (4) regular members from the following group:
(1) One representative from a Sanitation district or municipal sewer department; or
(2) One representative of a gas utility; or
(3) One representative of an electric utility; or
(4) One representative of a telephone utility; or
(5) One representative of a water district; or
(6) One representative of a fire protection district; or
(7) One representative of a ditch company.
The membership shall include as the fifth and sixth regular member a representative from both the
Weld County Public Works Department
Page 1 of 4 Pages
2018-0561
I
B. Appointment of Regular Members - The regular members of the Committee, except for
the Director of the Weld County Public Works Department (or his designee) and the
Director of the Weld County Planning Department (or his designee), shall be appointed by
the utilities, districts, or departments which they represent using a method acceptable to
those entities. If the utilities, districts, or departments cannot agree upon a representative
for appointment, or if the utilities, districts, or departments for any reason do not appoint a
representative, then the Board of County Commissioners shall make such appointment at
the discretion of the Board.
C. Terms of Regular Members - The terms of regular members of the Committee shall be for
such time as the utilities, districts, or departments they represent desire. All represented
utilities, districts, and departments shall notify the Board of County Commissioners of the
name and term of their representative. No regular member of the Committee shall be
absent for more than one-third (1/3) of the meetings of the Committee during any
consecutive three (3) month period.
Alternate Members - Each member shall designate an alternate member who may attend
Committee meetings in the member's absence and have the full rights and responsibilities
of membership. If an alternate member attends more than three consecutive regular
•
•
Article IV - Officers
A. The Committee shall elect from its own members a Chairman and Vice -Chairman. Term
of office shall be for one year.
B. In the absence of the Chairman, the Vice -Chairman will act in that capacity.
C. In the absence of the Chairman and the Vice -Chairman, a temporary Chairman will be
selected by the Committee.
D. A recording secretary shall be provided by the Weld County Department of Planning
Services.
Article V - Nomination and Election of Officers
The annual nomination and election of officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot, and
elections shall be written ballot unless there is no contest for the office.
Page 2 of 4 Pages
Article VI - Meetings
A. Regular meetings of the Committee will be on the second and fourth Thursdays of each
month provided there is business to conduct.
B. Written notice of all regular meetings will be mailed at least one week prior to the meeting
date.
C. Special meetings may be called when deemed necessary by the Chairman or the
Department of Planning Services.
D. A quorum shall consist of not less than three members of the Committee. Attendance may
be by telephone or other electronic communications. A quorum will be necessary at any
meeting where the agenda includes:
Changes in bylaws.
Review of utility or service easements.
Election of officers
Special meetings.
E. The concurring vote of a majority of those present shall be required to report favorably
any recommendations to the Board of County Commissioners. Votes to abstain shall
neither be considered a "yes" nor a "no" vote.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII - Duties of Chairman
It shall be the responsibility of the Chairman to call all regular meetings, preside at all
meetings, appoint committees, when and as required, and carry out general chairman
responsibilities.
Page 3 of 4 Pages
Article VIII - Duties of Vice -Chairman
It shall be the responsibility of the Vice -Chairman to assume the duties of the Chairman in
his absence. Also, he shall perform other duties assigned by the Chairman.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings, and
keep minutes of all such meetings.
Article V - Amendment of Bylaws
These Bylaws may be amended at any meeting of the Committee by vote of the majority
of the entire membership of the Committee, provided seven (7) days notice has been given to each
member of the Committee, and then by approval of such amendment(s) by an affirmative vote of
the Board of County Commissioners of Weld County.
Approved as amended February 8, 2018.
Page 4 of 4 Pages
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