HomeMy WebLinkAbout20182101.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
CONTRACT FOR LONG TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance and Law Enforcement
(VALE) Grant Contract for the Long Term Care Ombudsman Friendly Visitor Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Area Agency on Aging, and the Victim
Assistance and Law Enforcement Board, commencing July 1, 2018, and ending June 30, 2019, with
further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance and Law Enforcement (VALE) Grant Contract for the
Long Term Care Ombudsman Friendly Visitor Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the Victim Assistance and Law
Enforcement Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
cc HSO,acTC6C)
ta(t0tl
2018-2101
HR0089
RE: VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT CONTRACT FOR LONG
TERM CARE OMBUDSMAN FRIENDLY VISITOR PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 9th day of July, A.D., 2018, nunc pro tunc July 1, 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dad(44) jdo•ei
Weld County Clerk to the Board
BY:
Deputy C erk to t
APPROVED A TO
ttorney
Date of signature: 08-03-4
i
Steve Moreno, Chair
�AAA
.� 14--1"
rbara Kirkmeyer, P o-Tem
Sean P. Conway
1./-44
ozad
Mike Freeman
2018-2101
HR0089
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: June 29, 2018
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: 19t Judicial District Victim Assistance and Law Enforcement
(VALE) Board 2018-19 Contract
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Department's 19"' Judicial District Victim Assistance and Law
Enforcement (VALE) Board 2018-19 Contract. The Department of Human Services has been awarded a
$10,000.00 grant from the Victim Assistance and Law Enforcement (VALE) Board. This grant will be used to
provide education to long-term care residents, family members and facility staff, and to continue the long-term
care friendly visitor and awareness program. The contract term is July 1, 2018, through June 30, 2019, with
quarterly Financial Reports and Narrative Program Report requirements. Grant payments will be received
quarterly in the amount of $2,500 per quarter.
I do not recommend a Work Session. I recommend approval of this Agreement.
Sean. P. Conway
Julie A. Cozad
Mike Freeman
Barbara Kirkmeyer; Pro-Tem
Steve Moreno, Chair
Approve Schedule
Recommendation Work Session
Other/Comments:
2018-2101
Pass -Around Memorandum; June 29, 2018 — CMS ED 1890 Page I
�%9
ICTIM'S ASSISTANCE
LAW ENFORCEMENT BOA
Nineteenth Judicial District
/1)1/g9d
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
19TH JUDICIAL PISTRICT
VICTIM ASITANCE
ADD LAW ENFORCEMENT (VALE) BOARD
CONT CT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency:
Grant Number:
Project Title:
Grant Period:
Weld County Department of Human Services
2018-13 VS
Victim Assistance Program
July 1, 2018 through June 30, 2019
Amount of Grant Award: 10,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee
agency and are incorporated into this contract as if fully set forth herein.
3 The grantee agency is required to submit four quarterly Financial Reports by
October 31, 2018, January 31, 2019, April 30, 2019 and July 31, 20190 Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4 The grantee agency is required to submit four quarterly Narrative Program Reports by
October 31, 2018, January 31, 2019, April 30, 2019 and July 31, 2019. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5 The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
b Grantee agencies will be paid in 4 quarterly installments of $2,500.00. The 1St payment
will be sent in July 2018 after the signed contract is received, and 2nd, 3rd and 4th
payments after receipt and acceptance of the required quarterly Financial Report and
Narrative Program Report due October 31, 2018, January 31, 2019, and April 30,
2019.
7 Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee agency.
8. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained
funding for a specific 19th JD VALE grant funded position which totals more than
100% of the total cost for that position. The grantee agency must resolve the
allocation of funds to the satisfaction of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-
mail or regular mail, of any 19th JD VALE grant funded personnel position that is
vacant for 45 days or more. Changes in grant funded personnel must be listed on the
quarterly financial report under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with
notification on agency letterhead, of any change of an official and/or employee who
is listed as a responsible signatory on this 19th JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grantee
agency shall submit written notification to the VALE Board by June 39 2019 if the
grantee agency will have any remaining funds at the end of the grant period and wishes to
use the funds in the current grant cycle. Such requests shall include the following
information:
® The amount of remaining funds;
® How the funds will be used;
® When the funds will be expenses; and
® Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2019 and will advise the grantee agency in writing as to their decision.
11. The grantee agency agrees that all funds received under this contract shall be expended
solely for the purpose stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
12. The grantee agency agrees to comply with all applicable non-discrimination legal
mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE, Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
The grantee agency, through the following signatories, understands and agrees that any VALE
monies received in 2018-19 as a result of the awarding of the grant application shall be subject to
the terms of this contract. Original signatures of each party to this application are required.
Please use BLUE INK to distinguish the original documents from copies
Project Director:7,
signature: )
Printed Name and Title: !! tiC
Financial Officer:
Signature: 5.''l
Printed Name and Title: l eo/tr.:
Authorized Official:
Signature:
Printed Name and Title: Steve Moreno, BOCC Chair
c, z'r� (� Date: / — — 11-2
l)'1. /(rC
,7
VALE Board
Signature:
/)) /(k U()4-4,-)
I .�7(")
Date: 7 / 4" ) ZLt
Date: JUL 0 9 201f8
Printed Name and Titl Jim Dwyer, Chair of VALE Board
Date:
The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project, and
Is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or city
manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as
bylaws or resolutions) immediately following the signature page.
3
aO/S-- 02/0/
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
Child Physical Abuse
Adults Molested as Children
Child Sexual Abuse
Survivors of Homicide
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
Robbery
Domestic Violence
Assault
10
Adult Sexual Assault
Other violent crimes such as hate and
bias crime, gang violence (specify).
90
Elder Abuse (including economic
exploitation and fraud crimes)
Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
100
3
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING SERVICES: (check one box)
A victim may receive the same type of service more than once (i.e. information) but the type of
service can be counted only once during the grant period. An individual service category cannot
exceed the total number of victims listed in table A.
® A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
60
Crisis/Counseling Intervention (in person)
EST. NO.
VICTIMS
SERVICES
100
Victim Compensation Assistance
(required)
50
Follow-up (includes crisis intervention by
phone)
80
Personal Advocacy
Therapy
50
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
60
Information / Referral (in person)
Hospital/Clinic Response
Criminal Justice Support /
Advocacy/Court Accompaniment
Language Services (interpretation)
Emergency Financial Assistance
Emergency Civil Legal Attorney
Assistance
OTHER (specify)
Transportation
Transitional Housing
10 Victim Rights Act Services
4
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Objectives must be measurable and specific. Refer to Application
Instructions, use format provided below.
GOAL 2: The Weld County Long Term Care Ombudsman Program will educate long term care residents
and their families about their rights and crimes committed against at -risk adults. This education will
include information regarding Victim Rights and Victim Compensation.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The LTC Ombudsman
and Ombudsman
Supervisor will provide
1:1 education to 20 long
term care residents per
quarter.
Residents in facilities
will have knowledge of
their rights, crimes
targeting at -risk adults,
and victim rights and
victim compensation.
Staff documentation in
database.
During the
12 -month
grant period.
2
The LTC Ombudsman
and Ombudsman
Supervisor will provide
group education during 2
Resident Council
meetings per month.
Residents will have an
opportunity to discuss
victim information in a
group setting. Involve
facility staff in the
discussion.
Staff documentation in
database
During the
12 -month
grant period.
3
The LTC Ombudsman
and Ombudsman
Supervisor with discuss
potential Family Council
meetings with 1 long
term care facility and 1
assisted living facility per
Families will have an
opportunity to discuss
victim information in a
group setting. Involve
facility staff in the
discussion.
Staff documentation in
database.
During the
12 -month
grant period.
GOAL 3: The Weld County Long Term Care Ombudsman Program will provide group education about
resident rights, and elder abuse detection and response topics. This education will include information
regarding Victim Rights and Victim Compensation.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The LTC Ombudsman
and Ombudsman
Supervisor will provide
education to 100-150
nurse aide students.
Nurse aide students will
be knowledgeable
about elder abuse and
victim services before
they begin their
employment at
facilities.
Staff documentation in
database. Training
evaluations.
During the 12
month grant
period.
5
2
The LTC Ombudsman
Direct care staff will be
Staff documentation in
During the 12
and Ombudsman
Supervisor will provide
education to 50-100
direct care staff.
informed about abuse
detection and how to
respond, including
victim services.
database.
month grant
period.
3
The LTC Ombudsman
Agencies in the
Staff documentation in
During the 12
and Ombudsman
Supervisor will provide
victim rights and
compensation
information during 5-10
committee meetings.
Ombudsman network
will be made aware of
victim rights and victim
compensation.
database.
month grant
period.
GOAL 4: The Weld County Long Term Care Ombudsman Program will collaborate with Adult Protective
Services with applicable.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
The LTC Ombudsman
and Ombudsman
Supervisor will attend
Adult Protection
Networking Group
Meetings.
Networking with other
entities involved with at-
risk adult cases.
Include information
about victim rights and
victim compensation.
Number of cases
addressed during the
meetings.
During the 12
month grant
period.
2
_
3
The LTC Ombudsman
and Ombudsman
Supervisor will refer
cases to APS, and
receive cases from APS.
Referrals to appropriate
program.
Number of case referrals.
During the 12
month grant
period.
The LTC Ombudsman
and Ombudsman
Supervisor will combine
efforts with APS when
appropriate.
Combined
investigations will allow
for gathering necessary
data at the same time,
and lead to quicker
concern resolution.
Number of collaborated
case investigations.
During the 12
month grant
period.
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
We will track the type of meeting attended, education provided, and the number of individuals present.
We will also distribute training evaluations when appropriate, and review responses to ensure that
effective training methods and materials are being used. The evaluations will include questions regarding
knowledge of victim rights and victim compensation. We will document cases in our database in order to
keep track of our collaboration with Adult Protective Services. All pertinent information will be
documented in our quarterly VALE reports. The long term care community is a population that no other
entity has access to like the Ombudsman Program. We intend to ensure that this population is made
aware of victim rights and victim compensation.
6
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
(Column I)
2017 - 2018
Current Grant Award
PERSONNEL
Job Position
Teresa Hill 5650
LTC Ombudsman
Raegan Maldonado 729
Ombudsman Supervisor
Fringe Benefits 2921
Subtotal 9300
EQUIPMENT
Subtotal
SUPPLIES AND OPERATING
EXPENSES
Training Materials 200
Subtotal 200
IN -STATE TRAVEL
Mileage
500
Subtotal
500
PROFESSIONAL SERVICES
Subtotal
TOTAL FUNDS: 10,000
Subtotal
ALL APPLICANTS
(Column 2)
2018 - 2019
Requested Budget
PERSONNEL
Job Position/NAME
Teresa Hill 5929
LTC Ombudsman
Raegan Maldonado 1046
Ombudsman Supervisor
Fringe Benefits 2325
Subtotal 9300
EQUIPMENT
SUPPLIES & OPERATING EXPENSES
Training Materials 200
Subtotal 200
IN -STATE TRAVEL
Mileage
500
Subtotal
500
PROFESSIONAL SERVICES
Subtotal
TOTAL FUNDS REQUESTED: 10,000
15
Continuation
Applicants
(Column 3)
Increase or
Decrease
(+/-)
+279
+317
-596
-0-
-0-
- 0-
-0-
- 0-
- 0-
Hello