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Home My WebLink About20183348.tiffRESOLUTION RE: APPROVE 2018 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) APPLICATION AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a 2018 State Criminal Alien Assistance (SCAAP) Application from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the Colorado Bureau of Justice Assistance, Office of Justice Programs, and U.S. Department of Justice, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2018 State Criminal Alien Assistance Program (SCAAP) Application form the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, to the Colorado Bureau of Justice Assistance, Office of Justice Programs, and U.S. Department of Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Sheriff's Office be, and hereby is, authorized to electronically submit said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of October, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ddt.444.)... t,);eA Weld County Clerk to the Board ounty A orney Date of signature: Illy- l8 Steve Moreno, Chair Mike Freeman LC : SO CJO > , sac T C Bc ) ,a(IarI 2018-3348 SO0039 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Authorization to submit SCAAP FY2018 grant application DEPARTMENT: Sheriffs Office DATE: 10/11/2018 PERSON REQUESTING: Jennifer Oftelie, SO Budget Manager Brief description of the problem/issue: Each year, the Federal government allows for grant funding to help offset the costs incurred by housing illegal aliens in jails and prisons. The Fiscal Year 2018 State Criminal Alien Assistance Program (SCAAP) application has recently opened, and the Weld County Sheriff's Office would like to submit the information that was collected for the July 1, 2016 — June 30, 2017 period of the grant application. The information requested includes items such as total salaries paid to jail deputies, the number of inmates per night housed in the jail, and the number of nights inmates of foreign birth are housed in the jail. This grant has paid over $3.47 million over the past 12 years to Weld County. The annual award has ranged from $131,200 to $542,059, depending on funding available and the eligibility requirements of the grant. Historically, the Sheriff's Office has used this money to offset the cost of medical services for inmates in the jail, which is an eligible use of these funds. No signature is required for the grant application. The application has been updated to reflect the current Commissioner Chair and reflects the accurate information for the grant period requested. The Sheriff's Office is asking for permission to submit the required grant information by the due date of October 29, 2018. By not submitting the application, Weld County will forfeit any chance of receiving funds for this program for the grant period mentioned above. As a side note, we are still waiting to receive funding for the FY2017 application that was submitted in April 2018, and we may receive two awards in 2018. What options exist for the Board? (include consequences, impacts, costs, etc. of options): Approve the request to submit the grant application by the due date. Deny the request to submit the grant. This would remove our ability to receive federal dollars for this program for Fiscal Year 2018. Recommendation: Authorize submittal of the FY2018 SCAAP grant application. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro -Tern Steve Moreno, Chair Approve Recommendation 42v rnr Schedule Work Session Other/Comments: 2018-3348 300031 loin FY2018 SCAAP -- Information Sheet for Weld County, Colorado Please do not alter any of the information below or on the inmate file without calling JBI at (800) 576-3518 Profile Information: DUNS - Employer ID Number (EIN) - Legal Name (Legal Juristication) - Organizational Unit - Type of Application - 07-575-7955 84-6000813 County of Weld Weld County County Chief Elected Official (CEO) Contact: Name: Steve Moreno Title: Board of Commissioners Chair Address 1: 1150 O Street Address 2: City: Greeley State: CO Zip: 80631 Phone: (970) 336-7204 Fax: (970) 352-0242 Email: smoreno@weldgov.com Name: Jennifer Oftelie Title: Business/Budget Manager Address 1: 1950 0 Street Address 2: City: Greeley State: CO Zip: 80631 Phone: (970) 400-2872 Fax: (970) 304-6467 Email: joftelie@co.weld.co.us Facility Screen: (Per guidelines, officers are expressed as full or partial FTEs.) Maximum number of full-time "correctional officers" employed by the applicant government, during the reporting period - Maximum number (reported as FTEs) of part-time "correctional officers" employed by the applicant government, during the reporting period — Maximum number of full-time "correctional officers" providing services to the applicant government as employees of "contract correctional facilities" or as contractors, during the reporting period — Maximum number (reported as FTEs) of part-time "correctional officers" providing services to the applicant government as employees of "contract correctional facilities" or as contractors, during the reporting period - Sum of lines 1 through 4: "Correctional officer FTEs (during reporting period) — "Actual salary expenditures for correctional officers," during the reporting period (enter dollars; do not use commas.) — "Maximum bed count" for the reporting period — "Total all inmate days" for the reporting period — 176.24 0.00 0.00 0.00 176.24 $13,343,350.32 713 250,091 Discrepancy Responses: Our total salaries increased due to paid leave. For Reference Only: Number of Records on Disk: Average Correctional Officer Salary: Average Daily Inmate Count: 373 $75,711 685 HELP DESK 800-576-3518 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Application Applicant Government Submitting Government Official Financial Institution aligible Inmates" Correctional Officers & Facilities jgn and Submit Pgram Requirements & Instructions GMS Home Log Off Adobe Acrobat Reader® is available here. JA FY 18 State Criminal Alien Assistance Program 20-r<3-,{=,i2S-co-AP Correspondence Application: Switch to .. U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2018 PROGRAM Welcome to the online application for the FY 2018 State Criminal Alien Assistance Program (the "FY 2018 program"). The FY 2018 program will make SCAAP payments to eligible applicant "States" and "units of local government" from the FY 2018 appropriation to the Office of Justice Programs ("OJP") for SCAAP. IMPORTANT NOTE: Before entering any information into this online application, the government official who will complete and submit the application on behalf of an applicant government MUST carefully review the OJP document entitled State Criminal Alien Assistance Program: FY 2018 Proq_ramlquirements and Application Instructions, posted on the OJP website at https://www.bja.gov/Funding/18SCAAP_Program_Requirements.pdf. That OJP document sets out critical information -- including on eligibility requirements and definitions of terms used in this online application, as well as the detailed instructions for the various sections of this online application. The definitions, detailed instructions, and requirements set out in the State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions are specifically incorporated by reference here. To assist applicants, this online application uses quotation marks to highlight terms or phrases that are defined in the FY 2018 Per gram Requirements and Application Instructions (e.g., "State," "unit of local government," "eligible inmate," "correctional purposes"). Note that as part of this online application, the submitting government official will be required to make a number of specific certifications to OJP -- a component of the U.S. Department of Justice ("USDOJ") -- including formal certifications regarding the accuracy of the information being provided, its conformity with OJP's State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions (including all pertinent definitions), and the legal authority of the submitting government official to execute the certifications and to submit the application on behalf of the applicant government. Section 1: Information on the Applicant Government Application Number: 2019 -H0125 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Er gram: FY 2018 Program Requirements and Application Instructions, including Part I. IMPORTANT: The "submitting government official" must review ALL entries that are "prepopulated" below and make all necessary corrections. The "prepopulated" information may be inaccurate or otherwise NOT consistent with SCAAP application requirements and https://grants.ojp.usdoj.gov/gmsexternal/applicantSCAAP.do 1/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program instructions. Refer to the State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions. Information on the Applicant "State" or "Unit of Local Government" Note: Use the TAB key to move from field to field. * Employer Identification Number: *Type of Applicant: *Organizational Unit: *Legal Name (Legal Jurisdiction Name): * Applicant Address 1: Applicant Address 2: * Applicant City: Applicant County: * Applicant State: * Applicant ZIP: 84 - 6000813 [County Weld County County of Weld 1150 O STREET GREELEY Weld ! Colorado • '. 80631 1117 Zip+4 Lookup Information on the "Chief Executive" of the Applicant "State" or "Unit of Local Government" Note: Use the TAB key to move from field to field. *Prefix: Chairman • Other Prefix: *First Name: Steve Middle Initial: *Last Name: Moreno Suffix: Select a Suffix • Other Suffix: *Title: Board of Commissioners Chi *Phone: ( 970 ) 336 - 7204 Phone Ext: Fax: ( 970 ) 336 - 7233 *Email: smoreno@weldgov.com Email Help *Address 1: 1150 O STREET Address 2: *City: Greeley County: *State: [Colorado *Zip Code: 80631 - 1117 Zip+4 Lockup *- Indicates required field Save Information j •i https://grants.ojp.usdoj.gov/gmsexternal/applicantSCAAP.do 2/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Application Applicant Government Submitting Government Official Financia Institution "Eligible Inmates" Correctional Officers & Facilities Sign and Submit Program Requirements 8( Instructions GMS Home LogQff Adobe Acrobat Reader® is available here. 1A FY 1 a State Criminal Alien Assistance Correspondence Application: I Switch to ... U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2018 PROGRAM -- Continued Section 2. Contact Information for the Government Official Submitting this Application on behalf of the Applicant Government Application Number: 2019 -H0125 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions, including Part II. IMPORTANT: The "submitting government official" must review ALL entries that are "prepopulated" below and make all necessary corrections. The "prepopulated" information may be inaccurate or otherwise NOT consistent with SCAAP application requirements and instructions. Refer to the State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions. Note: Use the TAB key to move from field to field. *Prefix: Prefix Other: *First Name: Middle Initial: *Last Name: Suffix: Other Suffix: *Title: *Phone: Phone Ext: Fax: *Email: *Address 1: Address 2: *City: County: *State: *Zip Code: Ms. Jennifer Oftelie Select a Suffix • Budget Manager ( 970 ) 400 - 2872 ( 970 ) 304 6460 joftelie@co.weld.co.us 1950 0 Street Weld County Sheriffs Office Greeley CO I Colorado • 80631 - 1117 Zip+4 Lookup Email Help https://grants.ojp.usdoj.gov/gmsexternal/contactSCAAP.do 1/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Required Certification to OW by the Submitting Government Official: Applicant Government and Submitting Government Official * U On behalf of myself and the applicant government, and in support of this application to the FY 2018 program, I certify to OJP, under penalty of perjury, that the information on the applicant government and the submitting government official entered above as part of this online application to the FY 2018 program is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review, and is provided in accordance with the requirements, definitions, and instructions set out in the OW document entitled State Criminal Alien Assistance Program: FY 2018 Program Requirements and ARplication Instructions. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this and all other certifications in this online application as material representations in any decision to make a SCAAP payment to the applicant government in response to this application. I understand and acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant "State" or "unit of local government" to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and §§ 3801-3812). I also understand and acknowledge that payments under OW programs such as SCAAP, including certifications provided in connections with such payments, are subject to review by USDOJ, including by OJP and the USDOJ Office of the Inspector General. *- Indicates required field Save Information https://grants.ojp.usdoj.gov/gmsexternal/contactSCAAP.do 2/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Application Applicants Government Submitting Government Official Financial Institution "E 'gjble Inmates" Correctional Officers & Facilities Sign and Submit EtQgram Requirements & Instructions GMS Home Lag _Q11 3JA FY 18 State Criro°nai Arian Assistance Prog':iht1 Correspondence Application: I Switch to ... U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2018 PROGRAM -- Continued Section 4. Information on "Eligible Inmates" Application Number: 2019 -H0125 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions, including Part IV and Appendix B Required Information on "Eligible Inmates" How is the information on "eligible inmates" being Adobe Acrobat Reader® provided? is available here. "Eligible Inmate" ASCII File: O Enter data directly (below) Attachment OK Upload 'J Upload ASCII fixed -field file Required Certification to OJP by the Submitting Government Official: Information on "Eligible Inmates" *WI On behalf of myself and the applicant government, and in support of this application to the FY 2018 program, I certify to OJP, under penalty of perjury, that the information on "eligible inmates" entered or uploaded as part of this online application to the FY 2018 program-- (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and instructions set out in the OJP document entitled State Criminal Alien Assistance Er gram: FY 2018 Program Requirements and Application Instructions, and (2) is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCAAP payment under the FY 2018 program, and that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." * - Indicates required field Save Information https://grants.ojp.usdoj.gov/gmsexternal/inmateSCAAP.do 1/1 10/9/2018 State Criminal Alien Assistance Program File Upload Successful Your file has been successfully uploaded! The fife you uploaded is Inmates -Upload This File- CO Weld FY 2018.txt. Count Accepted Inmate Records 373 Rejected Inmate Records 0 Total Inmates 373 Print Close ; https://grants.ojp.usdoj.gov/gmsexternal/inmateUploadSCAAP.do 1/1 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program BJA FY 16 State Criminal Alien Assistance Program Application Applicant Applicant Government Submitting Government Official Financial Institution "Eligible Inmates" Correctional Officers & Facilities Sign and Submit Program Requirements & Instructions GMS Home Log Off Adobe Acrobat Reader® is available re. Correspondence Application: ( Switch to .._ U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2018 PROGRAM -- Continued Section 5. Information on "Correctional Officers" and "Correctional Facilities" -- for the Reporting Period of July 1, 2016, through June 30, 2017 Application Number: 2019 -H0125 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Program: FY 2018 Program Requirements and application Instructions, including Part V. Notes: Use the TAB key to move from field to field. Report "correctional officer" figures as full-time equivalents (FTEs); use decimal values if necessary. Do not use commas. Do not leave any field blank; enter "0" if appropriate. Required Information on "Correctional Officers" Reporting Period: July 1, 2016, through June 30, 2017 * Total number of full-time "correctional officers" employed by the applicant government, during the reporting period: * Total number (reported as FTEs) of part-time "correctional officers" employed by the applicant government, during the reporting period: * Total number of full-time "correctional officers" providing services to the applicant government as employees of "contract correctional facilities" or as contractors, during the reporting period: * Total number (reported as FTEs) of part-time "correctional officers" providing services to the applicant government as employees of "contract correctional facilities" or as contractors, during the reporting period: Sum of lines 1 through 4: "Correctional officer" FTEs (during reporting period): https://grants.ojp.usdoj.gov/gmsexternal/facilitySCAAP.do 176.24 0 0 0 176.24 1/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program * "Actual salary expenditures for correctional officers," during the reporting period. (Enter in dollars; do not use commas.): $13343350.32 "Correctional officer" salary expenditures detail (for the reporting period) Weld County, CO FY 2018 SCAAP Paypdf Delete Required Information on "Correctional Facilities" Reporting Period: July 1, 2016, through June 30, 2017 * "Maximum bed count" for the reporting period: * "Total all inmate days" for the reporting period: 713 250091 "All inmate days, by reporting day" detail (for the reporting period) CO Weld FY 2018 Nlgy Head Count.gdf [ Delete Required Certification to OJP by the Submitting Government Official: Information on "Correctional Officers" and "Facilities" *bej On behalf of myself and the applicant government, and in support of this application to the FY 2018 program, I certify to OJP, under penalty of perjury, that the information on "correctional officers" and "correctional facilities" entered or uploaded as part of this online application to the FY 2018 program-- (1) was determined and is reported here using due diligence, and in accordance with the requirements, definitions, and instructions set out in the OJP document entitled State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions, and (2) is true and correct to the best of my knowledge and belief, based upon diligent inquiry and review. I further certify that I have the legal authority to make this certification to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this certification as a material representation in making any SCAAP payment under the FY 2018 program, and that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." * - Indicates required field Save Information i Clear data https://grants.ojp.usdoj.gov/gmsexternal/facilitySCAAP.do 2/2 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Correspondence Application Ap ican Government Submitting Government Official Financia Institution "Eligible Inmates" Correctional Officers & Facilities Sign and Submit Program Requirements & Instructions GMS Home Log Off Adobe Acrobat Reader® is available here. Application: i Switch to ... U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB Number 1121-0243 Expires: 08/31/2019 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM ("SCAAP") ONLINE APPLICATION TO THE FY 2018 PROGRAM -- Continued Section 6. Additional Certifications and Acknowledgements; Application Signature and Submission Application Number: 2019 -H0125 -CO -AP For instructions and pertinent definitions, refer to State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions, including Part VI. The following problems were found: • As part of the application, the "submitting government official" must read and make the required acknowledgement • As part of the application, the "submitting government official" must read and make the required certification and assurance Status Requirement Complete GMS/SCAAP User Id Complete Applicant Government Complete Submitting Government Official Complete Financial Institution Complete "Eligible Inmates" Complete Correctional Officers & Facilities Incomplete Sign and Submit • As part of the application, the "submitting government official" must read and make the required acknowledgement • As part of the application, the "submitting government official" must read and make the required certification and assurance https://grants.ojp.usdaj.gov/gmsexternal/submitSCAAP.do 1/3 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Acknowledgement of USDOJ Intent to Modify SCAAP Program Requirements, Beginning with the FY 2020 Program *O I certify that I have read and reviewed carefully the "Notification: USDOJ Intent to Modify SCAAP Requirements for Future Application Cycles" in the State Criminal Alien Assistance Program: FY 2018 Program Requirements and Application Instructions. I further certify that I have advised appropriate officials of the applicant government, including its chief executive, of that Notificatioh and its content, including the "reporting periods" that will be affected if the modifications described in the Notification are made. I understand and acknowledge that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), I may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." Certification and Assurance regarding Applicant Government's Use of SCAAP Payment under the FY 2018 Program *O I understand and acknowledge that federal law (codified at 8 U.S.C. § 1231(i) (6)) requires the applicant government to use any payment it may receive under the State Criminal Alien Assistance Program "only for correctional purposes." I certify that I have advised appropriate officials of the applicant government, including its chief executive, of this legal requirement. On behalf of the applicant government, I certify and assure that any payment made to the applicant government will, as required by federal statute, be used only for "correctional purposes." I further certify that I have the legal authority to make this certification and assurance to OJP, including from the chief executive of the applicant government. I understand and acknowledge that OJP will rely upon this certification and assurance as a material representation in making any SCAAP payment under the FY 2018 program, and that this certification is subject to review by USDOJ. I also understand that, if this certification is false or otherwise inaccurate or misleading (including because of omission of a material fact), both I and the applicant government may be subject to criminal prosecution, civil penalties, and/or administrative remedies, including as described in the certification in this online application as to the "Applicant Government and Submitting Government Official." Submitting Government Official I am the "submitting government official" named in Section 2 of this online application to the FY 2018 State Criminal Alien Assistance Program. By confirming my name and title below (in lieu of a manual signature), and then clicking "Submit this https://grants.ojp.usdoj.gov/gmsexternal/submitSCAAP.do 2/3 10/9/2018 BJA FY 18 State Criminal Alien Assistance Program Application to OJP," I submit this application to OJP on behalf of the applicant government identified in Section 1 of this online application. Note: Use the TAB key to move from field to field. *Prefix: Ms. Prefix Other: *First Name: Jennifer Middle Initial: *Last Name: Oftelie Suffix: Other Suffix: *Title: Budget Manager * - Indicates required field I Save Information Clear https://grants.ojp.usdoj.gov/gmsextemal/submitSCAAP.do 3/3 Hello