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WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (970)400-4245
November 20, 2018
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2019 budget copy
2019 Budget Message
< Description of Service
< Budgetary Accounting Basis
< Lease/Purchase Agreements
< Summary of Resources and Estimated Expenditures
< Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2019 Budget
2019 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Don Warden, Director
of Finance and Administration, at (970) 400-4218.
Verytruly yours,
Alan Caldwell
Secretary/Treasurer
911 Emergency Telephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had
no method to report emergencies using the telephone system. To serve the public welfare and
the best interests of all citizens in Weld County, 43 government entities within Weld County agreed
to form the Weld 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capabilities for every telephone in Weld County.
Currently E-911 is a telephone system utilizing the single three -digit number 911 for reporting
police, fire, medical, or other emergency situations. A call on the E-911 system automatically
displays the location of the caller's telephone number, address for the telephone, and other
supplemental information of the calling party's location at a Public Safety Answering Point (PSAP).
There is a single PSAP in the Weld County Regional Communications Center serving 20 law
enforcement agencies, 19 fire districts, and four EMS services. Individual response personnel for
each jurisdiction are notified of the emergency from the PSAP.
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for
the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board must determine the surcharge rate each year, no
later than September 1st, and fix the new rate to take effect commencing with the first billing
period of each telephone customer on, or following, the next January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs, the monthly recurring charges, and, if moneys are available
after such charges are fully paid, such funds may be expended for emergency medical services
provided by telephone. Any funds collected and unexpended at the end of the budget year are
carried over to the next succeeding year to be used in supplying E-911 emergency telephone
service.
With the new era of smart phones, the public's expectation will be that citizens should be able to
call for emergency help and engage with their government service organizations in the same ways
they communicate every day. Next Generation 911 (NG 911) is the initiative aimed at improving
public emergency communications services to support the modern, mobile communication
revolution. NG 911 systems will be comprised of Emergency Services IP networks, hardware,
software, operational policies and procedures which will enable the public to transmit voice, texts,
images, and videos to a 911 emergency call center (PSAP). The PSAP of the future will also be
able to receive data from advanced automatic collision notification systems, medical alert
systems, and environmental sensors. NG 911 PSAP's will be able to issue emergency alerts to
wireless devices in the area via voice, or text messages and highway alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to
examine its service priorities and funding requirements to meet these service priorities. Although
the funds collected from the surcharge can be spent to pay for dispatch and computer support
staff, equipment costs, installation costs, the monthly recurring charges, and emergency medical
services provided by telephone the increased costs of the NG 911 system will require the funds
to be spent on the primary mission of the authority, which is to provide a secure environment for
emergency communications ensuring the delivery of calls, messages, and data to the appropriate
PSAP and any other appropriate emergency entity. This new era will mean that funds must be
spent in the priority order of acquiring the necessary NG 911 equipment and technology,
installation and maintenance costs of the equipment and technology, the monthly recurring
charges for the system, and funding an appropriate replacement reserve. Then and only then,
when those essential system requirements are fully funded, can the authority board consider
funding additional items such as dispatch and computer staff costs, other services and supplies,
training, etc. that have been funded in recent years as legislative changes have expanded the
use of the surcharge collections.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
In September, 2013, Weld County took over the management of the Weld County Regional
Communications Center that provides E911 dispatch services to 18 law enforcement agencies,
20 fire districts, and four EMS services. The Weld County Director of Communications and Public
Safety has developed a 2019-2028 Capital Plan for E911 that will require $565,011 annually in
depreciation to support the capital needs and keep the Weld County E911 system at a state of the
art standard. With the capital needs satisfied, the remaining annual revenue resources will be
contributed toward the operational costs of the Weld County Regional Communications Center.
In 2019 that amount will be $1,764,989. The estimated ending fund balance with depreciation
included will be $1,096,617, a very comfortable cash balance to deal with any emergency needs.
On April 15, 2014, the Weld 911 Emergency Telephone Service Authority Board adopted a fund
balance policy that there shall be a base fund balance amount determined annually which will
be retained for the three -percent (3%) TABOR reserve and other contingencies. That amount
for the current year and subsequent years until changed shall be $500,000. In addition to the
base fund balance amount the Weld County Director of Communications and Public Safety and
Weld County Director of Finance shall develop a Ten Year Capital Plan for E911 that will
calculate the necessary annually amount needed in depreciation to support the capital needs
and keep the Weld County E911 system at a state of the art standard. The Ten Year Capital
Plan for E911 shall show the necessary cash flow required to properly fund the Ten Year
Capital Plan for E911. With the base fund balance of $500,000, plus the capital needs satisfied,
the remaining annual revenue resources will be contributed toward the operational costs of the
Weld County Regional Communications Center. The excess fund balance from the prior fiscal
year shall be transferred in the current budget year once the audit of the prior fiscal year has
been completed. For example, the excess fund balance for fiscal year 2019 shall be transferred
in 2019 after the 2019 audit is completed. In 2019 it is anticipated no funds were transferred to
the Weld County General Fund in accordance with this policy.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998, the surcharge was also extended to
wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per month,
per telephone service. In 2018 the Authority requested that the PUC increased the surcharge to
$1.20. The Authority Board, in accordance with statute and the IGA set the emergency telephone
charge $1.20 beginning January 1, 2019. The revenue from the $1.20 surcharge and surplus
revenues carried forward from previous years will produce sufficient revenues in 2019 to fund
expenditures authorized by the intergovernmental agreement and current legislation, and
transition to the NG 911 system.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing
of the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as
net current assets or, when revenue is of a material amount, planned for but not yet received.
Revenue in the modified accrual method primarily consists of surcharges collected even though
the surcharge may not have yet been remitted by telephone companies in the service area.
Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are
generally recorded when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992, to fund an equipment reserve
by depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using
a straight-line method and a five-year life. This depreciation method results in an annualized
expense of $506,005.
Lease -Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A.
$ 0 B.
$ 0 C.
$ 0 D.
The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease -purchase agreements
involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements involving real property
over the entire terms of such agreements, including all optional
renewal terms.
The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease -purchase agreements
other than those involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld E-911
Emergency Telephone Authority
for the period
January 1, 2019 to December 31, 2019
Resources
Beginning Fund Balance
Estimated Revenue
Surcharge
Interest/Other
Total Resources
Estimated Expenditures
Operations
Personnel
Small Items of Equipment
Computer Services
Vehicle Services
Utilities
Telephone Charges
Contract Payments
Meeting Expenses
Other Prof. Services
Transfers
Equipment
Equipment/Reserve
Depreciation
Contingency
Emergency Reserve
Total Expenditures
ENDING FUND BALANCE
ENDING FUND BALANCE
with Depreciation
and Contingencies
Actual
2017
$1,339,517
2,379,505
24,799
$ 3,743,821
$ 0
0
622,048
0
21,290
234,164
237,356
2,741
592,495
$ 0
$ 0
465,130
0
0
$ 2,175,224
$ 1,568,597
Estimated
2018
$1,568,597
2,325,000
10,000
$ 3,904,597
Proposed
2019
$ 615,005
4,025,000
15,000
$ 4,655,005
$ 0 $ 0
0 0
725,890 770,800
0 8,350
25,235 25,235
106,906 131,198
385,733 379,905
3,024 0
523,201 499,512
$ 0 $ 0
$1,519,603 $1,718,995
565,011 506,005
0 75,000
0 125,000
$ 3,854,603
$ 49,994
$ 4,240,000
$ 415,005
Final
2019
$ 615,005
4,025,000
15,000
$ 4,655,005
$ 0
0
770,800
8,350
25,235
131,198
379,905
0
499,512
$ 0
$1,718,995
506,005
75,000
125,000
$ 4,240,000
$ 415,005
$ 1,568,597 $ 615,005 $ 615,005 $ 615,005
Weld 911 Emergency
Telephone Authority
2019
7300- Emergency 2017 2018 2019 2019
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 0 $ 0 $ 0
6220 Small Items of Eqpmt. 0 0 0 0
6225 Computer Software 622,048 725,890 770,800 770,800
6384 Vehicle Services 0 0 8,350 8,350
6362 Utilities 21,290 25,235 25,235 25,235
6367 Telephone Charges 234,164 106,906 131,198 131,198
6373 Contract Payments 237,356 385,733 379,905 379,905
6393 Meeting Expenses 2,741 3,024 0 0
6379 Other Prof. Services 592,495 523,201 499,512 499,512
751000 Transfers 0 0 0 0
Total Expenditures $ 1,710,094 $ 1,769,989 $ 1,815,000 $ 1,815,000
Weld 911 Emergency
Telephone Authority
2019
7300- 2017 2018 2019 2019
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 465,130 $ 565,011 $ 506,005 $ 506,005
6952 Equipment/Reserve 0 1,519,603 1,718,995 1,718,995
Total Expenditures $ 465,130 $2,084,614 $2,225,000 $2,225,000
7300-
22300 Reserves
6940
CONT Contingency
2017 2018 2019 2019
Actual Estimate Proposed Final
$ 0 $ 0 $ 75,000 $ 75,000
6940
EMGY Emergency Reserve 0
0 125,000 125,000
Total Expenditures $ 0 $ 0 $ 200,000 $ 200,000
Weld 911 Emergency
Telephone Authority
2019
7300-
22300
4410
4610
Revenues
Telephone Surcharge
Earnings on Deposit
Total Revenue
2017
Actual
$ 2,379,505
24,799
$ 2,404,304
2018
Estimate
$ 2,325,000
10,000
$ 2,335,000
2019
Proposed
$ 4,025,000
15,000
$ 4,040,000
2019
Final
$ 4,025,000
15,000
$ 4,040,000
BUDGET ACCOUNT DESCRIPTIONS
COMPUTER SERVICES:
This is the charge for computer support from Weld County Information Services Department
to support the CAD dispatch computer system.
VEHICLE SERVICES:
Charges from the Weld County Fleet Maintenance Department for the fuel, maintenance,
and depreciation for the vehicles used by the Weld County Regional Communications
Center.
UTILITIES: Electric utilities for radio towers to support the dispatch center.
TELEPHONES:
Telephone line costs from Century Link for 911 trunks for the primary dispatch center and
backup center.
CONTRACT PAYMENTS:
Includes contract payment for the maintenance agreements to maintain the 911 phone
system, Motorola maintenance contract for the 911 infrastructure annual maintenance,
reverse 911 activation contract costs, Intrado text system costs, NICE recording system
maintenance contract, and other small annual maintenance contract costs to support 911.
OTHER PROFESSIONAL SERVICES:
This is the amount charged by the Weld County Regional Communications Center for
dispatch services. The amount charged is only $499,512 out of a total projected cost of a
grand total cost of $8,229,779 for 2019.
EQUIPMENT/RESERVE:
Funding for 911 equipment and equipment reserve as outlined in the 2019-2028 Capital
Plan.
DEPRECIATION:
Annual depreciation costs for the 911 equipment based upon manufacturers estimated
useful life, which is normally ten years for most communications equipment.
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2019, AND ENDING ON THE LAST DAY OF
DECEMBER, 2019
WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has
appointed Alan Caldwell, Secretary/Treasurer, to prepare and submit a proposed budget to said
governing body at the proper time, and
WHEREAS, Alan Caldwell, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on November 20, 2018, and interested taxpayers were given the opportunity to
file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus
From sources other than general property tax
From general property tax levy
TOTAL REVENUES
$ 4,240,000
$ 200,000
4,040,000
0
$ 4,240,000
Section 3. That the budget, as submitted, amended, and summarized above by fund,
hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service
Authority for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 20th day of November, A.D., 2018.
ATTEST:
ECRETARY/TREASURER CHAIR
AUTHORITY BOARD
AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET
FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY,
FOR THE 2019 BUDGET YEAR
WHEREAS, the Authority Board, on November 20, 2018, has adopted the annual budget
in accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an amount
equal to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses
Capital Outlay
Depreciation
Contingency
Emergency Reserve
TOTAL FUND
ADOPTED this 20th day of November, A.D., 2018.
ATTEST:
AUTHORITY BOARD
CRETAY/TREASURER CHAIR
AUTHORITY BOARD
$ 1,815,000
1,718,995
506,005
75,000
125,000
$ 4,240,000
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