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Home My WebLink About20184090.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 17, 2018 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 17, 2018, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Steve Moreno, Chair- EXCUSED Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway - EXCUSED Commissioner Julie A. Cozad Commissioner Mike Freeman Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly El MINUTES: Commissioner Freeman moved to approve the minutes of the Board of County Commissioners meeting of December 12, 2018, as printed. Commissioner Cozad seconded the motion, and it carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of Hearings conducted on December 12, 2018, as follows: 1) Annual Meeting and Final 2019 Budget for Beebe Draw Law Enforcement District Authority Board, 2) Annual Meeting and Final 2019 Budget for Weld County Pioneer Community Law Enforcement Authority District, 3) 2019 Final Budget Hearing, 4) USR18-0090 — Coalbank Investment Partners, LLC, c/o Rimrock Energy Partners, LLC, 5) USR18- 0072 - Steven and Carie Winter, c/o Carters Lawn Care, Inc., and 6) USR18-0077 — Cheyenne Connector, LLC. Commissioner Freeman seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. El PUBLIC INPUT: No public input was given. BIDS: el 1) APPROVE BID #B1800159, PANASONIC CF-33 MDT — DEPARTMENT OF INFORMATION TECHNOLOGY: Josh Thimgan, Department of Information Technology, reviewed the three (3) bids Minutes, December 17, 2018 2018-4090 /ag Page 1 BC0016 received and stated staff recommends awarding to CDW Government, LLC, for$106,391.60, who meets the needed functionality as documented in the bid process. Commissioner Cozad moved to approve said low bid. Seconded by Commissioner Freeman, the motion carried unanimously. El 2) APPROVE BID #B1800161, SNOW PLOW BLADES - DEPARTMENT OF PUBLIC WORKS: Rob Turf, Department of Purchasing, reviewed the four (4) bids received and stated staff recommends awarding the bid for the various parts and equipment as outlined in the memorandum. Commissioner Freeman moved to approve said bid. The motion, which was seconded by Commissioner Cozad, carried unanimously. 3) APPROVE BID #61800157, LEGAL NEWSPAPER SERVICES (01/01/2019, THROUGH 12/31/2019) — CLERK TO THE BOARD: Mr. Turf reviewed the two (2) bids received and stated staff recommends awarding the bid to The Tributary for the total amount of$27,857.28. Bruce Barker, County Attorney, confirmed The Tributary meets the two (2) statutory requirements for the validity of legal publications. Bryce Jacobson, representative of The Tribune, stated The Tribune has continually published for 148 years and it is difficult to compare the two (2) publications because of the complexity and expense of publishing legal notices. In response to Commissioner Kirkmeyer, Mr. Jacobson clarified the Statement of Ownership for the Tributary is not listed on the Public Notice Colorado website, even though there is a law that states they should be posted there. Mr. Barker clarified there is no requirement to prove the Statement of Ownership is posted on the website. Commissioner Cozad asked if anyone confirmed The Tributary had a Statement of Ownership. Commissioner Kirkmeyer explained she is not prepared to make a decision today and would like to continue this to make sure they are following the laws and statute and allow enough time the County Attorney to provide a written recommendation. Commissioner Freeman requested clarification before the bid is awarded and then he moved to continue said matter to January 2, 2019, to allow for further discussion about the requirements. Seconded by Commissioner Cozad, and it carried unanimously. NEW BUSINESS: El 1) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR PRO-TEM TO SIGN - CHRISTINE LAGRONE: Commissioner Cozad moved to approve said appointment and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. 2) CONSIDER CHANGE ORDER #1 FOR ADMINISTRATION REMODEL (BID #B1800134) AND AUTHORIZE CHAIR PRO-TEM TO SIGN — TCC CORPORATION: Toby Taylor, Director of the Department of Buildings and Grounds, presented the terms of the change order to convert from the design phase and proceed with the construction phase for a total amount of$439,930.00. In response to Commissioner Cozad, Mr. Taylor confirmed the additional security measures have been included in the change order. Commissioner Cozad moved to approve said change order and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Freeman, the motion carried unanimously. El 3) CONSIDER CONTRACT ID #2299 AMENDMENT TO CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT AGREEMENT FOR UPPER FRONT RANGE NATURAL GAS VEHICLE FLEETS AND AUTHORIZE CHAIR PRO-TEM TO SIGN: Elizabeth Relford, Department of Public Works, presented the terms of the amendment and explained the Buy America Waivers have finally been approved for the eleven (11) vehicles and the expiration date for the contract with Colorado Department of Transportation, was December 31, 2018. She explained the Department of Public Works requested the expiration date be changed to December 31, 2019. Commissioner Freeman thanked Ms. Relford for assisting the communities who are depending on the vehicles. Commissioner Freeman moved to approve Minutes, December 17, 2018 2018-4090 Page 2 BC0016 said amendment and authorize the Chair Pro-Tem to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 4) CONSIDER APPLICATION TO MAKE WATER RIGHT ABSOLUTE OR IN THE ALTERNATIVE FOR FINDING OF REASONABLE DILIGENCE AND AUTHORIZE CHAIR PRO-TEM TO SIGN - DISTRICT COURT, WATER DIVISION NO. 1: Devin Traff, Department of Public Works, reviewed the details of the conditional water right for Dust Control Well No. 2, which is used primarily for dust control and maintenance along gravel roadways. He stated the court is requesting the County submit a signed diligence application to decree the water right is absolute. Commissioner Cozad moved to approve said application and authorize the Chair Pro-Tern to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 5) FINAL READING OF WELD COUNTY CODE ORDINANCE #2018-09, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 29 BUILDING REGULATIONS, OF THE WELD COUNTY CODE: Commissioner Freeman moved to read Code Ordinance #2018-09 by title only. The motion was seconded by Commissioner Cozad, and it carried unanimously. Mr. Barker read the title for the record. Jose Gonzales, Department of Building Inspection, explained there have been no additional changes since the second reading. No public input was offered concerning this matter. Commissioner Freeman moved to approve Ordinance #2018-09 on Final Reading. The motion, which was seconded by Commissioner Cozad, carried unanimously. • 6) FINAL READING OF WELD COUNTY CODE ORDINANCE #2018-11, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE (FEES), OF THE WELD COUNTY CODE: Commissioner Freeman moved to read Code Ordinance #2018-11 by title only. The motion was seconded by Commissioner Cozad, and it carried unanimously. Mr. Barker read the title for the record. Mr. Barker presented the changes to the Liquor License fees and explained to provide adequate notice the fee amount need to be included in the Code. He suggested stating the amounts in six (6) places, which are located on pages 11, 12 and 13. No public input was offered concerning this matter. Commissioner Cozad moved to approve Ordinance #2018-11 on Final Reading. Seconded by Commissioner Freeman, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2018-09 and #2018-11 were approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, December 17, 2018 2018-4090 Page 3 BC0016 There being no further business, this meeting was adjourned at 9:26 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: C. 4►4) C x�; EXCUSED Ste Moreno, Chair Weld County Clerk to the Board L 4.1 . ,a arbara Kirkmeyer, Pro-Tem BY: Deputy Cler to the B d , ' � XCUSED can P. Conway zad Mike Freeman Minutes, December 17, 2018 2018-4090 Page 4 BC0016 ATTENDANCE LIST iajii/i NAME - PLEASE PRINT ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF SPEAKING LEGIBLY RESIDENCE (YIN)? " k)� � i ► � cam— 6iye V 1-//22/, kr 3� D il riik___ ((J c)r . w_i L; ',1,c. /. , za 1v (c g,(9O.,,-- t, 0 ,� � .v,\I�= i, , -24)1L/ 25s4-1-- -e. tea► eiredoieo s -{ Hello