HomeMy WebLinkAbout20183849.tiffMEMORANDUM
TO: Department of Public Health and Environment
DATE: February 22, 2021
FROM: Clerk to the Board's Office
SUBJECT: Tyler Document #2018-3849
Final signatures were not obtained by the parties required to fully execute Tyler
Document #2018-3849, approved by the Weld County Board of Commissioners on December 3,
2018. Due to the prolonged delay in obtaining final signatures, the Clerk to the Board's Office has
deemed it prudent to close this item out. This memorandum will be added to the Commissioners'
files to demonstrate this document was not fully executed.
2018-3849
H L0050
RESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #2 FOR PREVENTION OF
INFERTILITY AND MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI)
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Contract Amendment #2 for
the Prevention of Infertility and the Management of Sexually Transmitted Infections (STI) between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment, commencing January 1, 2019, and
ending December 31, 2019, with further terms and conditions being as stated in said amendment,
and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Contract Amendment #2 for the Prevention of Infertility and
the Management of Sexually Transmitted Infections (STI) between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
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ostict/91
2018-3849
H L0050
RE: TASK ORDER CONTRACT AMENDMENT #2 FOR PREVENTION OF INFERTILITY AND
MANAGEMENT OF SEXUALLY TRANSMITTED INFECTIONS (STI)
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of December, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datikev jeitio;eA
Weld County Clek tothe Board
Steve Moreno, Chair
Date of signature: ( I' I lq
2018-3849
HL0050
Conkaci, 1141-,90.91(
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: November 21, 2018
SUBJECT: CDPHE FY19 Renewal Contract for the
Prevention of Infertility & the Management
of STIs
For the Board's approval is Task Order Amendment #2 between the Colorado Department of
Public Health and Environment (CDPHE) and the Board of County Commissioners for the use
and benefit of the Weld County Department of Public Health and Environment (WCDPHE) for
the prevention of infertility and management of sexually -transmitted infections (STI).
This project serves to support the prevention of infertility and Chlamydia trachomatis and
Neisseria gonorrhea infections through the provision of screening, treatment, and partner
management for these infectious diseases. Chlamydia continues to be the most commonly reported
STI in Colorado. Project activities include testing in the federally -funded Title X clinic(s)
including Family Planning (FP) and STD clinics within WCDPHE, and the Platte Valley Youth
Detention Center (PVYDC). WCDPHE has partnered with CDPHE and received cost
reimbursement for C. trachomatis and N. gonorrhea testing for at least the past six years.
The Task Order reimburses the cost of 620 Chlamydia trachomatis and Neisseria gonorrhea tests
at a rate of $21.00 per test for a total project reimbursement amount of $13,020 (370 in FP & STD;
and 250 for PVYDC). The term of this contract is from January 1, 2019. through December 31,
2019.
This contract amendment has been reviewed by Assistant County Attorney, Bob Choate, and it
meets with his approval.
Furthermore, this amendment was approved for placement on the Board's agenda via pass -around
dated November 14, 2018.
I recommend approval of this task order contract amendment #2 with CDPHE.
2018-3849
als 411_0050
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-HIV/STI
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
19 FHHA 121540
To Original Task Order Routing Number
17 FHHA 95844
TASK ORDER AMENDMENT #2
This Task Order Amendment is made this 9'h day of November, 2018, by and between the State of Colorado, acting by
and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place
of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the -State"; and,
BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, for the use and benefit of the Weld County
Department of Public Health and Environment, (a political subdivision of the state of Colorado), whose address
or principal place of business is 1555 North 17th Avenue, Greeley, Colorado 80631, hereinafter referred to as the
"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 17th, 2012, with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
November 29`h, 2016, with encumbrance number 201800003503, and task order contract routing number 17 FHHA
95844, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide to the
State the following:
This project serves to support the prevention of infertility and C. trachomatis and N. gonorrhea infection
through the provision of screening, treatment, and partner management for these infectious diseases.
Changes were required to extend for an additional term.
The State promises to pay the Contractor the sum of Thirteen Thousand Twenty Dollars. (S13,020.00) for the renewal
term of One (1) year, ending on December 31', 2019, in exchange for the promise of the Contractor to perform the
specifications to the work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as
follows:
1. Consideration for this Contract Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Contract Amendment, and promises and agreements herein set
forth.
2. It is expressly agreed to by the parties that this Contract Amendment is supplemental to the Original Task
Order Contract, contract routing number 17 FHHA 95844, as amended by Task Order Amendment #1,
routing number 18 FHHA 105307,collectively referred to herein as the Original Task Order Contract, which is
by this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically
modified herein, are to apply to this Contract Amendment as though they were expressly rewritten,
incorporated, and included herein.
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Auld #2 19 F1111,1 I2I54O.ducx v er 09.11.18
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered,
and changed in the following respects only:
I. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract. This
Contract Amendment is for the renewal term ofJanuary 1s', 2019, through and including December
3l , 2019. The maximum amount payable by the State for the work to be performed by the
Contractor during this renewal term is Thirteen Thousand Twenty Dollars, (513,020.00) for an
amended total contract financial obligation of the State of Thirty Seven Thousand Nine
Hundred Seventy Five Dollars, ($37.975.00).
a. For this renewal term the maximum amount payable attributable to United States Government funding
source (see Catalog of Federal Domestic Assistance (CFDA) number 93.268) is Thirteen Thousand
Twenty Dollars, (513,020.00), and the amended total contract financial obligation attributable to
United States Government funding source (see Catalog of Federal Domestic Assistance (CFDA) number
93.268) is Thirty Seven Thousand Nine Hundred Seventy Five Dollars, (537.975.00).
The modified specifications to the original Statement of Work and Budget are incorporated herein by
this reference and identified as "Exhibit G" and "Exhibit H".
4. The Effective Date of this Contract Amendment is January P, 2019, or upon approval of the State Controller,
or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event of
any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Contract
Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions
of this Contract Amendment shall in all respects supersede, govern, and control. The Special Provisions shall
always control over other provisions of the Original Task Order Contract or any subsequent amendments
thereto. The representations in the Special Provisions to the Original Task Order Contract concerning the
absence of personal interest of state of Colorado employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE
CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND
OTHERWISE \1ADE AVAILABLE.
Page 2of4
Auld #2 19 FI 111.1 121540.docz v er 09. 11.18
SIGNATURE PAGE
Contract Routing Number: 19 FHH.A 121540
THE PARTIES HERETO HAVE EXECUTED THIS TASK ORDER AMENDMENT
Each person signing this Task Order Amendment represents and warrants that he or she is duly authorized to execute this Task Order Amendment and to
bind the party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Board of County Commissioners of Weld County for John W. Hickenlooper, Governor
the use and benefit of the Weld County Department of
Public Health and Environment
(a political subdivision of the state of Colorado)
Steve Moreno
Print Name of Authorized Individual
Chair, Board of Weld
County Commissioners
Print Title of Authorized Individual
Signature of Authorized Individual
DEC 032018
Date
PROGRAM APPROVAL
Colorado Department of Public Health and Environment
By:
By: By:
Signature of Authorized CDPHE Program Approver
Date
Colorado Department of Public Health and
Environment
Larry Wolk, MD, MSPH, Executive Director and
Chief Medical Officer
Lisa McGovern
Purchasing and Contracting Section Director, CDPHE
Date
LEGAL REVIEW
Cynthia H. Coffman, Attorney General
Signature — Senior Assistant Attorney General
Date
In accordance with §24-30-202 C.R.S., this Task Order Amendment is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Effective Date:
Amd #2 19 FHHA 121540.docx
Page 3 of 4
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EXHIBIT C
STATEMENT OF WORK
To Original Contract Routing Number: 17 FHHA 95844
To Contract Amendment #2 Routing Number: 19 FHHA 121540
These provisions are to be read and interpreted in conjunction with the provisions of the contract
specified above.
1. Entity Name: Weld County Department of Public Health and Environment
II. Project Description:
This project serves to support the prevention of infertility and Chlamydia Trachomatis (CT) and
Neisseria Gonorrhea (GC) infection through the provision of screening, treatment, and partner
management for these infectious diseases. Chlamydia continues to be the most commonly reported
sexually transmitted infection (STI) in Colorado. The intent of the project is to provide CT and GC
testing services in the federally funded Title X, STI, and community health clinics.
III. Definitions:
1 CDC — Centers for Disease Control and Prevention
2. CDPHE- Colorado Department of Public Health and Environment
3. CT — Chlamydia Trachomatis - a sexually transmitted disease that when left untreated. may
result in infertility in women
4. DORA — Department of Regulatory Agencies
5. EPT — Expedited Partner Therapy
6. GC — Neisseria gonorrhea - a sexually transmitted disease that when left untreated, may result in
infertility in women
7. Sequelae — A pathological condition resulting from a disease, i.e., a complication of untreated
disease
8. STD - Sexually transmitted disease(s)
9. Title X — Title X of the Public Health Service Act (Public Law 91-572 Population Research and
Voluntary Family Planning Programs). The federal grant program dedicated solely to providing
individuals with comprehensive family planning and related preventive health services
10. Target population — Young females 15-24 years of age and other individuals presenting to the
Title X clinic
IV. Work Plan:
Goal #1: Prevent the spread of sexually transmitted diseases, their sequelea, including infertility, in Colorado.
Objective #1: No later than the expiration date of the contract. screen and provide treatment for CT and GC for
individuals receiving services in the federally funded Title X clinic.
Primary Activity #1
The Contractor shall conduct screening for CT and GC for the target population.
Page 1 of 3
EXHIBIT G
Sub -Activities #1
1. The Contractor shall complete a monthly progress report in the format provided by
CDPHE.
a. The Contractor shall complete a monthly progress report for all individuals for
whom a CT and/or GC test is performed:
i. epidemiologic data
ii. test results
iii. Medicaid status
Primary Activity #2
The Contractor shall provide treatment for individuals exposed to, and testing positive
for CT and/or GC.
Sub -Activities #2
1. The Contractor shall document all treatment administered pursuant to the
Contractor's generally accepted standards of care and include in the monthly
progress reports submitted to CDPHE.
2. The Contractor shall send the types of treatment selected for administration to the
CDPHE Contract Monitor for approval.
a. CDPHE will respond regarding approval of the types of treatment selected
within five (5) business days of receipt the request.
Standardsand
Requirements
1. The Contractor shall perform CT and GC screening in accordance with CDC
screening guidelines available on the following website
http://www.cdc.gov/std/tg2015/screening-recommendations.htm and are
incorporated and made part of this Contract by reference.
2. The Contractor shall ensure the quality of CT and GC services in the Title X clinic
and community health clinics through chart review activities agreed upon in
conjunction with the CDPHE STI/HIV program staff.
3. The Contractor shall adhere to the Sexually Transmitted Diseases Summary of
CDC Treatment Guidelines, 2015, available on the following website
http://www.cdc.gov/std/tg2015/default.htm and are incorporated and made part of
this Contract by reference.
4. The Contractor shall comply with the data collection and reporting requirements
stated in the Data Collection and Reporting Guidelines. This document can be
accessed at https://www.colorado.gov/pacific/cdphe/sti-and-hiv-contractor-
guidance -and -policies is incorporated and made part of this Contract by reference.
5. The Contractor shall comply with the guidelines concerning data security and
confidentiality stated in the Centers for Disease Control's Data Security and
Confidentiality Guidelines for HIV, Viral Hepatitis, Sexually Transmitted Disease
and Tuberculosis Programs. This document can be accessed at
http://www. cdc.gov/nchhstp/programintegration/docs/PCS IDataSecurityGuidel i ne
s.pdf is incorporated and made part of this Contract by reference.
6. The Contractor shall comply with the following rules and regulations when
performing data collection and entry, reporting, and the implementation of
activities. These guidelines and standards are located on the state of Colorado
website http://www.sos.state.co.us/CCR/Welcome.do and are incorporated and
made part of this Contract by reference:
a. Colorado Revised Statute § 25-4-14 concerning HIV infection.
b. Colorado Revised Statute § 18-4-412 concerning the theft of medical
records.
c. Colorado State Board of Health Rules for the Reporting, Prevention and
Control of AIDS, HIV Related Illness and HIV Infection (6CCR 1009-9).
7. The Contractor shall complete a monthly progress report for all individuals for
Page 2 of 3
EXHIBIT G
whom
a CT and/or GC test is performed according and include the following
information:
a. epidemiologic data
b. Medicaid enrollment status
c. CT status
d. GC status
8. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites may
be updated periodically during the contract term. The Contractor shall monitor
documents and website content for updates and comply with the most recent
revisions.
Expected Results of the
Activity
1. Increased documentation of adequate treatment for individuals exposed to, or
testing positive for CT or GC.
2. Increased screening for females 15-24 years of age.
Measurement of
Expected Results
I. Eighty percent of the CT and GC testing conducted occurred for females 15-24
years of age as determined by aggregate testing data.
2. Data contained in monthly progress reports.
Deliverables
1. The Contractor shall submit monthly progress reports to the
CDPHE Contract Monitor.
Completion
Date
No later than
45 days
following the
end of each
month
V.
Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the CDPHE Contract Monitor. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports and
other fiscal and programmatic documentation as applicable. The Contractor's performance will be
evaluated at set intervals and communicated to the contractor. A Final Contractor Performance
Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue.
Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must
be completed. The action(s) and time line for completion will be documented in writing and agreed to
by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the CDPHE Contract Monitor and receive approval for a new due
date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met
and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon
compliance resolution plan, the State may exercise its rights under the provisions of this contract.
Page 3ot3
EXHIBIT H
BUDGET
To Original Contract Routing Number: 17 FHHA 95844
To Contract Amendment #2 Routing Number: 19 FHHA 121540
Weld County Department of Public Health and Environment FY19 Budget -GC & CT Testing
Supplies
Item
Description of item
Rate
Quantity
Amount
Testing
CT/GC screening in 620
CT/GC Tests @ $21.00
per test
$21.00
620
$13,020
TOTAL EXPENSES
S13,020
TOTAL BUDGET
513,020
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