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Home My WebLink About20183465.tiffRESOLUTION RE: GRANT, IN PART, THE APPEAL OF DECISION BY THE FAIR BOARD - CLINT AND CASEY SIDWELL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an appeal from Clint and Casey Sidwell, concerning the decision by the Fair Board to: ban their child from participating in the 2019 Weld County Fair as a result of violation of Section E of the Combined Market Livestock Form; to withhold half the sales price of the Grand Champion Lamb, $4,000; and to withhold $1,000.00 for the premier exhibitor program, and WHEREAS, pursuant to Weld County Code Section 2-4-10, such appeal to the Board is considered to be "de novo", and WHEREAS, the Board found that there was a violation of Rule P in the Weld County Fair Book, specifically the failure to note a medication that was administered to the market animal prior to its exhibition, that the medication was given pursuant to a prescription from a veterinarian for purpose of providing care to the animal and not improving its performance in the show, that had the form been filled out properly the issue would have been resolved, and that, therefore, the penalty imposed to ban the competitor from exhibiting sheep in the 2019 fair and to return the $1,000.00 Premier Exhibitor prize was excessive, but that the withholding half of the sale price of the animal, in the amount of $4,000.00, is appropriate, and WHEREAS, upon consideration of the all the evidence presented, including a review of all information submitted by Clint and Casey Sidwell, and the Fair Board, the Board deems it advisable to grant the appeal, in part, and approve participation in the 2019 Fair and to allow the child to retain the $1,000.00 Premier Exhibitor prize, and WHEREAS, upon consideration of all the evidence presented, including a review of all information submitted by Clint and Casey Sidwell, and the Fair Board, the Board deems it advisable to uphold the decision of the Fair Board to withhold half the proceeds of the sale of the Grand Champion Lamb, $4,000.000, which shall be retained by the Junior Livestock Show. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the appeal of Clint and Casey Sidwell, concerning the decision of the Fair Board to: ban their child from the 2019 Weld County Fair as a result of the violation of Section E of the Combined Market Livestock Form; to withhold half the sales price of the Grand Champion Lamb, $4,000; and to withhold $1,000.00 for the premier exhibitor program, be, and hereby is, granted, in part, to allow the child to exhibit sheep in the 2019 fair and to keep the $1,000.00, but denied, in part, so that the $4,000.00 withholding from the sale price is to be forfeited and returned to the Junior Livestock Show. pc: axTCJK/ Km), ca -c643), aPPL. 2018-3465 EX0003 APPEAL OF DECISION BY THE FAIR BOARD - CLINT AND CASEY SIDWELL PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 31st day of October, A.D., 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST:d jelgo;tik Weld County Clerk to the Board BY: C,�, P Q1120__O•to. puty Clerk to the Board _ED AS- .TO FOR County Attorney Date of signature: )/ ('' C? Steve Moreno, Chair (Barbara Kirkmeve Mike Freeman Pro-Tem 2018-3465 EX0003 f4 ,s4ti, PA I Fe- fa), I < >1"-_., WELD COUNTY Est 1918 6 I 525 N. 15th Avenue Greeley, CO 80631 970-400-2085 www.weldcountyfair.com October 24, 2018 Weld County Commissioners 1150 O Street Greeley, Colorado 80632 Re: Sidwell Appeal — Weld County Fair Board Decision Dear Weld County Commissioners: This memorandum is made to comply with the provisions provided for in Weld County Fair General Rules, Section P, Rule Violations: Appeal. On September 10, 2018, the Junior Livestock Sale Committee advised the Weld County Fair Board that the 2018 Grand Champion Market Sheep had a positive drug residue test for dexamethasone. This positive drug residue test is in violation of Section E of the Combined Market Livestock Form, the relevant portion of which states as follows: SECTION E - Swine/Ruminant Packer Affidavit • ...We certify that all animals presented for slaughter have been handled in a manner to prevent a pharmaceutical or agricultural chemical residue violation. Label dosages, route of administration, and withdrawal times have been followed, and only approved FDA pharmaceutical compounds have been used for treatment.... In addition, the Combined Market Livestock Form, which was included with the Livestock Entry Form for market, showmanship and breeding classes, did not list any medications given to the market lamb under Section B of the Individual or Pen Animal Treatment Records. Weld County Fair General Rules, Disciplinary Action, Rule P, states as follows: Rule Violations: All Exhibitors agree to abide by The IAFE National Show Ring Code of Ethics. A requirement of acceptance of entries is The IAFE National Code of Show Ring Code of Ethics Form that has been signed by the Parents/Guardians and Exhibitors and are kept on file in the Fair Office. Disciplinary Action — All rules pertaining to the Weld County Fair and its activities are subject to interpretation and enforcement by the Weld County Fair Board, or its designated representatives. Violation of any rule, knowingly or unknowingly, may result in penalties up to, and including, exclusion of the exhibitor from competition and forfeiture of awards or expulsion from the show grounds for the person and/or exhibitor, or disqualification from participation in the Weld County Fair activities for such time as is determined by the Fair Board or its designated representatives.... (emphasis added.) 2018-3465 c)(31 E.x©o©3 Based upon the above -referenced rules, the Junior Livestock Sale Committee made the following recommendations and, after a lengthy discussion, the Fair Board voted to approve the following (1) The exhibitor must forfeit one-half of the sale price of $8,000 ($4,000) received for the purchase of the Grand Champion Market Lamb, and (2) The exhibitor is ineligible to exhibit sheep at the 2019 Weld County Fair In a letter dated September 24, 2018, the Sidwells were advised of the Junior Livestock Sale Committee's recommendation and the Weld County Fair Board's decision regaidmg the drug residue test violation In addition, the Sidwells were advised that they had the right to appeal this decision and could do so at the next regularly scheduled Weld County Fair Boaid meeting on Monday, October 1, 2018, at 7 00 p m , and they should contact Janet Konkel to secure a time slot on the Agenda On October 1, 2018, the Weld County Fair Boaid held its regular monthly meeting and again revisited its decision of Septembei 10, 2018, in an effort to afford the Sidwells the opportunity to be present for a discussion regarding drug residue test violation, however, the Sidwells did not attend After much consideration and discussion, the Weld County Fair Board voted to include this additional punishment The exhibitor must return the winning $1,000 Premier Exhibitor Contest cash award The Weld County Fair Board believes that this punishment is within its discretion based upon Weld County Fair General Rides, Disciplinary Action, Rule P, which states in relevant part as follows Disciplinary Action — All rules pertaining to the Weld County Fair and its activities are subject to interpretation and enforcement by the Weld County Fair Board, of its designated representatives Violation of any rule, knowingly or unknowingly, may iesult in penalties up to, and including, exclusion of the exhibitor from competition and forfeiture of awards or expulsion from the show grounds for the person and/or exhibitor, or disqualification from participation in the Weld County Fair activities for such time as is determined by the Fair Board or its designated representatives (emphasis added ) In a letter dated October 5, 2018, the Sidwells were advised of the Weld County Fair Board's decision of the additional penalty and again advised of their right to appeal within 10 calendar days of receiving the Weld County Fair Board's decision The Weld County Fair Board discussed this mattei at length and feels it administered a punishment fitting the violation It is imperative that the exhibitors of market animals understand how the use and timing of medications given to market animals might affect a carcass and be cognizant of how such an error would create a significant problem should the meat enter the food chain In addition, an issue such as this has the potential of causing slaughter houses to refuse to slaughter animals coming from the Weld County Fair because of the fear of drug residue test issues This is a significant error and not one to be treated lightly, and the Weld County Fair Board must act accordingly cerely, Kimberly Tr hang, Secreta Weld County Fair Board October 23, 2018 There are two sets of minutes in these documents. The September 10, 2018 minutes were approved at the October 1, 2018 Fair Board meeting. The October 1, 2018 minutes are on the agenda to be approved at the November 5, 2018 meeting. 10-19-18 RECEIVED OCT 192018 COMMISSIONERS Notice of appeal of a decision of the Weld County Fair Board, to the Board of County Commissioners. This letter is to provide notice of our appeal of the decisions made by the fair board at its September 10 and October 1 meetings. A small medication residue was found in the blood test that was taken the day of the show after Cal's lamb was named champion. The medication was from a treatment we provided him in accordance with a veterinarian prescription. (a copy was provided to the Fair Board) We failed to report the administration of the medication on the disclosure form, due to the chaos of preparing to participate in many fair competitions for the kids and volunteer fair activities on the part of mom and dad. However, it should be noted that the medication given was as prescribed, and did allow enough withdrawal time before the lamb would have potentially been harvested. We should have included the medication on the list due to the slight potential that it would show up as a trace amount on a show day blood test, but not because the lamb needed additional withdrawal time. We are sorry for the difficulties our inattention has caused. Our family is passionate about the value of 4H and youth livestock activities and hate that we had any part in making things run less than perfectly. We were told that it was determined we violated the third bullet of Section E of the Combined Market Livestock form. The "punishments" outlined to us, prevent Cal's participation in the 2019 sheep show at the Weld County Fair, the forfeiture of a portion of his sale proceeds ($4000) and prize money from the premier exhibitor contest ($1000). The issue of primary concern to us is Cal's being able to participate in the 2019 sheep show at the county fair. Cal is passionate about exhibiting livestock and participating in 4H activities. This component of the Fair Board's decision is the one we would most like to have re -considered. This is a direct punishment of a kid for an issue that is really more of a parent one. As well, we do not know what specific rule was violated within the premier exhibitor contest to cause forfeiture of that prize. The premier exhibitor contest is structured such that it awards the majority of its points to activities that the child competes in that are separate of the animal, with the direct intention of shifting the focus to the child rather than the animal. Cal's success in that contest had little, if nothing, to do with one particular lamb. Attached are copies of the two certified letters we received outlining the Fair Board's actions and our rights, and the date we signed for them from the post office. As you can see, we had little time to respond to the first letter and that letter did not indicate that our issue would be on the October, 1 agenda whether we were in attendance or not. We are fair and 4H volunteers ourselves and have respect for the time provided by the fair board. However, we feel we must help our child to participate in an activity he loves. The Clint and Casey Sidwell family. c2zts€y S; &weft( 970 - doe) age( RECEIVED OCT 192oJ8 COMMISSIONERS cis1c\'�C0 orn �=Sf' WELD COUNTY FAIR GENERAL RULES All rules pertaining to the Weld County Fair and its activities are subject to interpretation and enforcement by the Weld County Fair Board, or its designated representatives I DEFINITIONS A The "Board" shall mean the Weld County Fair Board B The "Show" shall mean the Weld County Fair C "Exhibitor" shall mean an individual who enters an exhibit at the Weld County Fair and meets the requirement set forth for participation herein D "Show Official" shall mean an individual who has been duly appointed by the Board to assist with the Show, i e judges, Fair Board members, superintendents, and Extension staff, are specifically included as "Show Officials " E "Premium" shall mean an award of any kind, including cash, plaques, ribbons, trophies, buckles and other such articles awarded to or received by exhibitors as prizes for accomplishments at the Show, F "Privilege" shall mean the opportunity to participate in the Show and specifically includes the opportunity to offer for sale or sell any exhibit in any auction or other sale staged as a part of the Show G "Immediate Family Member" means a mother, stepmother, father, stepfather, brother, sister, grandparents, or legally appointed guardian of an exhibitor H "Market Animal" means an animal entered in a class or department, the entries of which are eligible for sale in the Weld County Junior Livestock Sale I "Breeding Animal" means an animal entered in a class or department, the entries of which are not eligible for sale in the Weld County Junior Livestock Sale J "Executive Committee" means the Executive Committee of the Board K "Approved Adult 4-H Leader" means an adult individual registered with and approved by Weld County Extension to supervise Weld County 4-H Club projects, or Agriculture Advisor II GENERAL RULES A Pre -Entry Registration - All entries, including junior and open divisions, will require pre -entry on appropriate forms and are to be in the Extension Office no later than the published date Any entry submitted after the published late entry deadline MUST be accompanied by a check for $100 00 per entry - $500 00 maximum per exhibitor NO EXCEPTIONS B 1 Responsibility - The Fair Board will use due diligence to insure the safety of exhibits after their arrival and placement, but in no case will they be responsible for any loss or damage done to or arising from an animal or article on exhibition, and the exhibitors shall indemnify the fair management against all legal or other proceedings in regard thereto Every animal or exhibit shall be entered and exhibited in the name of the bonafide owner C Accidents - The Weld County Fair Board and Colorado State University Extension are not responsible for accidents D Eligibility - Exhibitors in the 4-H/FFA Divisions of this fair must be bonafide members of a Weld County 4-H Club or Weld County Agriculture Education program Members who are eight (8) years of age and have not reached their 19th birthday and 4-H Cloverbuds who are five (5) years of age and have not reached their 8th birthday prior to January 1 of the current calendar year will be eligible to compete Members must be enrolled in a project to be eligible to exhibit that project E Alcoholic Beverages, Marijuana and Other Controlled Substances and Vaping - Under no circumstances will alcoholic beverages, marijuana or other controlled substances or vaping be allowed on the Fairgrounds Please look at the fairgrounds map in the book Anyone failing to adhere to this rule will be subject to official action and puts at risk their eligibility to continue to participate in the Show F Parking - The Board reserves the right to enact and enforce such parking restrictions as may be required to provide access and egress for exhibitors and emergency equipment Vehicle owners and operators are advised if towing of any vehicle becomes necessary, all costs associated with towing, storage, or damage will be the responsibility of the owner/operator G Protests — Any protest in any division must be made in writing, be signed and presented to the superintendent in charge of the respective division The protest must be presented within 24 hours after the event occurred A $50 00 cash deposit must accompany all protests before the Board can initiate any action The $50 00 deposit is NON REFUNDABLE , ALL LIVESTOCK/HORSE PROTESTS MUST BE IN WRITING, SIGNED AND PRESENTED TO THE EXTENSION AGENT OR EXTENSION OFFICE IN ORDER TO BE CONSIDERED BY THE FAIR BOARD ALL PROTEST MUST BE ACCOMPANIED BY A NON-REFUNDABLE $50 00 FEE Protests cannot be submitted anonymously Livestock/Horse related protests — County Fair protests can occur from the time of animal nomination until September 30, 2018 Livestock/Horse protests during county fair - If a protest is filed during the Fair Judging procedures will not be interrupted for protest investigation Any anonymous protests will not be considered The protest must be presented within 24 hours of the occurrence of the action being protested H Special Exhibits - The division superintendent reserves the right to move any exhibit for special display I Cash Premiums - Cash premiums are paid on Sunday, July 30th from 1:00 pm to 6:00 pm at the Premium Window at the Fair Office. 1. All 4-H projects, excluding Cloverbuds, that are interview judged and which receive a blue or red ribbon. 2. All 4-H and FFA Livestock projects, if placing is warranted, will receive cash premiums. 3. Open Class exhibits as defined in departmental information. 4. Premiums may be claimed at the pay booth during published hours. Allow one day following departmental judging for processing. 5. Premiums, and/or cash awards, not claimed during the fair can be picked up in the Extension Office, during normal business hours of 8:00 am to 5:00 pm for 10 working days after the end of fair. 6. Premiums, and/or cash awards unclaimed as of 10 working days after the end of fair will be forfeited. 7. Premiums for exhibits removed before release will be forfeited. Awards will be presented as they are won, with the exception of Special Awards. These awards are presented during special awards ceremonies as listed in the fair schedule. J. Curfew - There will be no overnight sleeping in the barns. A barn curfew of 9:00 p.m. will be enforced. K. Additional Classes - Superintendents will be allowed to add or combine classes as needed at their discretion. L. Pets - Competitors and service animals only. No pets are allowed in the Fair buildings, except service animals. M. Sportsmanship/Conduct - Any flagrant display of poor sportsmanship or affront to a show official, by or on behalf of the exhibitor, may result in exclusion of the exhibitor from competition and forfeiture of awards or expulsion from the show grounds for the person and/or exhibitor. N. Miscellaneous - The use of scooters, skateboards, ro ex blades, bicyc es and other sim ar devices is proh.b.ted on the grounds during the Fair. The purpose of this rule is safety of participants and attendees of the Fair at the recommendation of the County Attorney. O. Re -issued Checks - A processing fee of $25.00 needs to be paid prior to re -issuing a check or will be deducted from the check before it will be reissued. All checks issued by the fair must be cashed within 60 days of issue or they will be voided. P. Rule Violations: All Exhibitors agree to abide by The IAFE National Show Ring Code of Ethics. A requirement of acceptance of entries is The IAFE National Code of Show Ring Code of Ethics Form that has been signed by Parents/Guardians and Exhibitors and are kept on file in the Fair Office. Disciplinary Action - All rules pertaining to the Weld County Fair and its activities are subject to interpretation and enforcement by the Weld County Fair Board, or its designated representatives. Violation of any rule, knowingly or unknowingly, may result in penalties up to, and including, exclusion of the exhibitor from competition and forfeiture of awards or expulsion from the show grounds for the person and/or exhibitor, or disqualification from participation in Weld County Fair activities for such time as is determined by the Fair Board or its designated representatives. Appeal - Any party who seeks to modify the decision of the Fair Board may appeal the matter to the Board of County Commissioners. To do so, the party must file a written notice of appeal with the Commissioners within ten (10) calendar days of receiving the Fair Board's decision. The notice of appeal must specifically state what part of the decision the party seeks to have modified and the reasons therefore. The notice shall not exceed five (5) pages in length. Within five (5) calendar days of receiving the notice of appeal the Fair Board may submit a memorandum brief. Any such memorandum brief shall not exceed five (5) pages in length. Do NOT use this form for Horses, Rabbits, Poultry, Open, Gen & Nat Resources or Family/Con. Science Livestock Entry Form: Market Showmanship Breeding * Breeding Classes are on the back of this form Entry Form Deadlines Entry forms due by July 6, 2018 in the Weld County Extension Office, Exhibition Building, 525 N 15th Ave., Greeley, CO 80631. Online entries accepted until midnight 7/6. *Late entries accepted from 7/9/2018-7/13/2018 ONLY (Subject to $5.00 penalty per entry) No faxed entries accepted. NO ENTRIES ACCEPTED after 7/13/2018. Entries must be postmarked July 13th 4-H Group or individual you wish to be stalled near (Dairy Cattle) Name: Address: Phone No. ( ) Check if exhibited last year. Date of Birth / / (Youth) City State Zip Club (if 4-H or FFA) Separate form must be completed for each club or chapter Premises ID Number to nalty; Showmanship Class # Class Name Classes ct j a Class # Class Name 4 1 Example: 3 Example: Intermediate Dairy c - 3 6 Designate Beef, Sheep, Species Swine, Goat, Dairy *Late applicable. on late Penalty entry. *See above ($5) if info. Premier Exhibitor 1 9 3 4 Market Class Name Classes Animal ID # / Tattoo No. *Late applicable. on late Penalty entry. *See above ($5) if info. (maximum of 3 entries/species) (Class # will be determined after weigh-in.) 1 Example: Market Beef Angus Example: #7000 7 3 4 5 6 7 8 We hereby release the Weld County Fair from all damages, loss or injury to exhibitor or to the exhibit due to any circumstances/occurrence. We, the undersigned certify' that we have read, understand and have completed the Combined Market Livestock Form which is required. We certify that the above entries are correct and a record book is complete to date. Parent or Guardian Signature Parent(s) or Guardian(s) (Please print clearly) Exhibitor Signature t These fields are required to be filled out Breeding Class t Class number t Class Name Late Penalty (if apphcable) $5 *See info on front side re late entry Animal Tattoo/ID Tag t Breed t Animal Name Registry No Name of Sire Registry No Name of Dam Registry No t Animal birth date (Month/Year) t Sex Late Penalty (if apphcable) $5 *See info on front side re late entry Breeding Class t Class number t Class Name Animal Tattoo/ID Tag t Breed t Animal birth date (Month/Year) t Sex t Animal Name Registry No Name of Sire Registry No Name of Dam Registry No Late Penalty (if applicable) $5 *See info on front side re late entry Breeding Class t Class number t Class Name Animal Tattoo/ID Tag t Breed t Animal birth date (Month/Year) t Sex t Animal Name Registry No Name of Sire Registry No Name of Dam Registry No Late Penalty (if applicable) $5 *See info on front side re late entry Breeding Class t Class number t Class Name Animal Tattoo/ID Tag t Breed t Animal birth date t Sex (Month/Year) t Animal Name Registry No Name of Sire Registry No Name of Dam Registry No S ection A Exhibitor's Name (please print) Last Address: City: Premises Registration Number with NAIS: S ection B- Individual or Pen Animal Treatment Records Combined Market Livestock Form (required for market livestock exhibitors) Bring this form with you to check -in First Zip State: Animal (Weld ear County tag) ID Species (If please Born in you section the answer proceed USA? C) NO to Medications given administered. and when they were last withdrawal completed Date Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No S ection C - Country of Origin Certification (COOL) (SHEEP EXHIBITORS ONLY) If you answered "NO" for any animal in Section B, please indicate the animal and where it originated from. Animal ID (Weld County ear tag) Species Country of Origin Section D - Market Animal Wholesome Meat Assurance We, the undersigned, upon submitting the Market Animal Wholesome Meat Assurance Form, hereby certify that we have read, understand, and will abide by all rules and regulations of the Weld County Fair. To the best of our knowledge, as of the date of shipment or delivery, our market animals are in compliance with 21 CFR 589.2000 requirements (i.e. none of the ruminants have been fed any feed containing protein derived from mammalian tissues) and are in compliance with Colorado Revised Statutes § 18-9-207 (i.e. slaughter animals have been treated in such a manner that food derived from the livestock would be considered adulterant free). (Copies of 21 CFR 589.2000 and Colorado Revised Statutes § 18-9-207 are available from the Extension Office upon request) Section E — Swine/Ruminant Packer Affidavit As a youth livestock producer, I understand that I have an obligation to be a responsible producer and that all market animals will enter the food chain and become edible food products for the consuming public. This subjects every exhibit animal to all state and federal regulations involving proper drug usage and all Food & Drug Administration, Animal Plant Health Inspection Service, Food Safety Inspection Service, and Environmental Protection Agency regulations. • We, the undersigned, certify that we have read, understand and will abide by all rules and regulations of the Weld County Fair. We agree to the condition that these exhibit animals (identified on this form) may be screened for violative residues and foreign substances. Also, as a condition of entry, exhibitor agrees to a background check for any past disqualifications from other livestock shows. • We certify that these exhibit animals have not received drugs that are not in compliance with label indications or, if applicable, the requirements of the regulations codifying the Animal Medicinal Drug Use Clarification Act amendment to the Federal Food, Drug, and Cosmetic act (under the direction of a valid Veterinary/Client/Patient relationship). • We certify that all animals presented for slaughter have been handled in a manner to prevent a pharmaceutical or agricultural chemical residue violation. Label dosages, route of administration and withdrawal times have been followed, and only approved FDA pharmaceutical compounds have been used for treatment. Any exception to the previous statement has been administrated under a recognized veterinarian -client -patient relationship and proper precautions taken for off -label use. Agricultural chemicals used for herd health management and production of feedstuffs have also been used in compliance with label directions and withdrawals. • If violations are detected, appropriate state and federal authorities will be notified, and regulatory action can be expected. Also exhibitors will be subjected to penalties as determined by show management. • That, all animals are handled humanely according FSIS guidelines. (Directive 6900.1, 6900.2; 9CFR 313 and Notices 17-08 and 16-08) • We further certify the information provided below is correct and accurate and that we have read and understand these regulations and may be relied upon by any person or entity accepting these animals for harvest. Ruminant livestock (beef, sheep, goats) exhibitors • We further certify that ruminant animals presented to the Weld County Fair Board for slaughter have been handled in accordance to meeting Food and Drug Administration's ban of feeding identified mammalian derived protein materials to ruminant animals (21 CFR Part 589). Requirements for establishments and individuals that are responsible for feeding ruminant animals shall entail maintaining copies of purchase invoices and labeling for all feeds containing mammalian derived protein products received for a minimum of one (1) year, and making copies available for inspection and copying by the Food and Drug Administration, if necessary. • That, all animals imported from Mexico and Canada are delivered to Weld County Fair Board from this feedlot were legally imported and have resided in the U.S. for at least 100 days prior to being offered for slaughter. Swine exhibitors • We have completed the Treatment Records information on this form for any injectable, water, or feed medication, pesticide or other substance that has been administered to exhibit animals. Use of these products may require additional time to meet legal withdrawal limits before harvest. "We certify that we have reviewed the treatment and feed medication records for all exhibits swine and they meet or exceed the suggested withdrawal periods for Japan Maximum Residue Levels (MRLs) of pharmaceutical products listed on the National Pork Board web site." Website: http://www.pork.org/Producers/JapanMRL.aspx • We certify these hogs did not originate from a herd under quarantine and there has not been evidence of swine dysentery (Brachyspira hyodysenteriae) in this herd during the past twelve months. • We certify Premise ID number(s) provided is the location(s) the exhibit swine were housed prior to arriving at the show and the exhibitor has an active/current FSQA or PQA Plus certification. We, the undersigned, certify that we have read, understand and are in compliance will all the above regulations and the information provided is correct. Exhibitor Signature Date Printed Parent/Guardian Name Date Parent/Guardian Signature Date Combined Market Livestock Form (required for market livestock exhibitors) Brinq this form with you to check -in Section A L i L Exhibitor's Name (please pnnt) Last Si Address City Premises Registration Number with NAIS /6k,Z5 (- Y Q e- 5 3) 3oc, Ci S9 61 R1 k First Co -I State W Zip E d(o%,, Section B - Individual or Pen Animal Treatment Records Animal ID (Weld County ear tag) Species Born in the USA? (If you answer NO please proceed to section C) Medications given and when they were last administered Date withdrawal completed /_ 6 Sm n „ }( Yes _No 6 ? 33 S kitfr Yes _No to 2-30 Si&ao �"`_1T ,Yes _No No _Yes Yes No Yes No Yes No Yes _No _Yes _No Section C - Country of Origin Certification (COOL) (SHEEP EXHIBITORS ONLY) If you answered "NO" for any animal in Section B, please indicate the animal and where it originated from. Animal ID (Weld County ear tag) Species Country of Origin Section D - Market Animal Wholesome Meat Assurance We, the undersigned, upon submitting the Market Animal Wholesome Meat Assurance Form, hereby certify that we have read, understand, and will abide by all rules and regulations of the Weld County Fair To the best of our knowledge, as of the date of shipment or delivery, our market animals are in compliance with 21 CFR 589 2000 requirements (i e none of the ruminants have been fed any feed containing protein derived from mammalian tissues) and are in compliance with Colorado Revised Statutes § 18-9-207 (i e slaughter animals have been treated in such a manner that food derived from the livestock would be considered adulterant free} (Copies of 21 CFR 589 2000 and Colorado Revised Statutes § 18-9-207 are available from the Extension Office upon request) .....,-/- • Section E — swine/Ruminant Packer Affidavit As a youth livestock producer, I understand that I have an obligation to be a responsible producer and that all market animals will enter the food chain and become edible food products for the consuming public This subjects every exhibit animal to all state and federal regulations involving proper drug usage and all Food & Drug Administration, Animal Plant Health Inspection Service, Food Safety Inspection Service, and Environmental Protection Agency regulations o We, the undersigned, certify that we have read, understand and will abide by all rules and regulations of the Weld County Fair We agree to the condition that these exhibit animals (identified on this form) may be screened for violative residues and foreign substances Also, as a condition of entry, exhibitor agrees to a background check for any past disqualifications from other livestock shows a We certify that these exhibit animals have not received drugs that are not in compliance with label indications or, if applicable, the requirements of the regulations codifying the Animal Medicinal Drug Use Clanfication Act amendment to the Federal Food, Drug, and Cosmetic act (under the direction of a valid Vetennary/Client/Patient relationship) o We certify that all animals presented for slaughter have been handled in a manner to prevent a pharmaceutical or agncultural chemical residue violation Label dosages, route of administration and withdrawal times have been followed, and only approved FDA pharmaceutical compounds have been used for treatment Any exception to the previous statement has been administrated under a recognized vetennanan-client patient relationship and proper precautions taken for off -label use Agricultural chemicals used for herd health management and production of feedstuffs have also been used in compliance with label directions and withdrawals o If violations are detected, appropnate state and federal authorities will be notified, and regulatory action can be expected Also exhibitors will be subjected to penalties as determined by show management O That, all animals are handled humanely according FSIS guidelines (Directive 6900 1, 6900 2, 9CFR 313 and Notices 17-08 and 16-08) • We further certify the information provided below is correct and accurate and that we have read and understand these regulations and may be relied upon by any person or entity accepting these animals for harvest Ruminant livestock (beef, sheep, goats) exhibitors • We further certify that ruminant animals presented to the Weld County Fair Board for slaughter have been handled in accordance to meeting Food and Drug Administration's ban of feeding identified mammalian derived protein materials to ruminant animals (21 CFR Part 589) Requirements for establishments and individuals that are responsible for feeding ruminant animals shall entail maintaining copies of purchase invoices and labeling for all feeds containing mammalian denved protein products received for a minimum of one (1) year, and making copies available for inspection and copying by the Food and Drug Administration, if necessary • That, all animals imported from Mexico and Canada are delivered to Weld County Fair Board from this feedlot were legally imported and have resided in the U S for at least 100 days pnor to being offered for slaughter Swine exhibitors • We have completed the Treatment Records information on this form for any injectable, water, or feed medication, pesticide or other substance that has been administered to exhibit animals Use of these products may require additional time to meet legal withdrawal limits before harvest "We certify that we have reviewed the treatment and feed medication records for all exhibits swine and they meet or exceed the suggested withdrawal periods for Japan Maximum Residue Levels (MRLs) of pharmaceutical products listed on the National Pork Board web site." Websrte http //www pork orq/Producers/JapanMRL aspx • We certify these hogs did not onginate from a herd under quarantine and there has not been evidence of swine dysentery (Brachyspira hyodysentenae) in this herd dunng the past twelve months • We certify Premise ID number(s) provided is the location(s) the exhibit swine were housed pnor to amving at the show and the exhibitor has an active/current FSQA or PQA Plus certification We, the undersigned, certify that we have read, understand and are in compliance will all the above regulations and the information provided �dis correct. L(A0�) Exhibitor Signature Printed Parent/Guardian Name Lc -c291 S I o(t,Jt-l( Date 7 - (X -I.8 Parent/Guardian Signature ) Date Date 7 — d-6-- -I a' The IAFE National Show Ring Code of Ethics Form The Weld County Fair is a member of the International Association of Fairs and Expositions (IAFE) who has the IAFE National Code of Show Ring Ethics. No Participant shall be eligible to make an entry or compete, or having competed, be eligible to win a premium, if he/she has been disqualified from competition in a member show of the IAFE, or those Livestock Exhibition(s), Show(s), and Sales(s) that endorse The National Show Ring Code of Ethics, or has had a premium withheld or withdrawn on the grounds of rule violations involving deception, misrepresentation, fraud, sabotage, tampering or unethical fitting. The National Show Ring Code of Ethics Exhibitors of animals at livestock events shall at all times deport themselves with honesty and good sportsmanship. Their conduct in this competitive environment shall always reflect the highest standards of honor and dignity to promote the structured classes of competition. This code applies to all livestock offered in any event at a livestock show. In addition to the "IAFE" National Code of Show Ring Ethics", fairs and livestock shows may have rules and regulations which they impose on the local, county, state, provincial and national levels. All youth leaders working with junior exhibitors are under an affirmative responsibility to DO more than avoid improper conduct or questionable acts. Their moral values must be so certain and positive that those younger and more pliable will be influenced by their fine example. Owners, exhibitors, fitters, trainers and absolutely responsible persons who violate the code of ethics will forfeit premiums, awards and auction proceeds and shall be prohibited from future exhibition in accordance with the rules adopted by the respective fairs and livestock shows. Exhibitors who violate this code of ethics demean the integrity of all livestock exhibitors and should be prohibited from arnpetition at all livestock shows in the United States and Canada. The following is a list of guidelines for all exhibitors and all livestock in competitive events. 1. All exhibitors must present, upon request of fair and livestock show officials, proof of ownership, length of ownership and age of all animals entered. Misrepresentation of ownership, age, or any facts relating thereto is prohibited. 2. Owners, exhibitors, fitters, trainers, or absolutely responsible persons shall provide animal health certificates from licensed veterinarians upon request by fair or livestock show officials. 3. Junior exhibitors are expected to care for and groom their animals while at the fairs or livestock shows. 4. Animals shall be presented to show events where they will enter the food chain free of violative drug residues. The act of entering an animal in a livestock show is the giving of consent by the owner, exhibitors, fitters, trainers and/or absolutely responsible person for show management to obtain any specimens of urine, saliva, blood, or other substances from the animal to be used in testing. Animals not entered in events, which culminates with the animal entering the food chain, shall not be administered drugs other than in accordance with federal, state, and provincial statutes, regulations and rules. If the laboratory report on the chemical analysis of saliva, urine, blood, or other sample taken from livestock indicates the presence of forbidden drugs or medications, this shall be prima facie evidence such substance has been administered to the animal either internally or externally. It is presumed that he sample of saliva, urine, blood, or other sample tested by the approved laboratory to which it is sent is the one taken rom the animal in ques ion, i s in egri y is preserved and all procedures of said collection and preservation, transfer to the laboratory pertains to the sample taken from the animal in question and correctly reflex sllietondition of the animal afthe time the sample was taken, with burden of howner; exhibitors, fitters, trainers or ab ofutely responsible person o prove o erwise at any hearin • ' - : - o e ma er con • uc e • e y he fair 5?' livestock show premises; a trea men involving the use o rugs, an or me ica ions s all be administered by a 'cense• ve erinariarr 5. Any surgical procedures or injection of any foreign substances or drug or the external -application of any substance (irritant, counterirritant or similar substance) which could affect the animal's performance or alter its natural contour, conformation, or appearance, except external applications of substances to the hoofs or horns of animals which affect appearance only and except for surgical procedures performed by a duly licensed veterinarian for the sole purpose of protecting the health of the animal, is prohibited. 6. The use of showing and/or handling practices of or devices such as striking animals to cause swelling, using electrical contrivance, or other similar practices are not acceptable and are prohibited. 7. Direct criticism or interference with the judge, fair or livestock show management, other exhibitors, breed representatives, or show officials before, during or after the competitive event is prohibited. In the furtherance of their official duty, all judges, fair and livestock show management, or other show officials shall be treated with courtesy, cooperation and respect and no person shall direct abusive or threatening conduct toward them. 8. No owner, exhibitors, fitters, trainers, or absolutely responsible person shall conspire with another person or persons by affirmative action or inaction to violate this code of ethics. Violation of this rule shall subject such individual to disciplinary action. 9. This application of this code of ethics provides for absolute responsibility for an animal's condition by an owner, exhibitors, fitter, trainer or participant whether or not he or she was actually instrumental in or had knowledge of the treatment of the animal in contravention of this code of ethics 10. The act of entering an animal is the giving of consent by the owner, exhibitors, fitters, trainers, or absolutely responsible person to have any disciplinary action taken by the fair or livestock show against such individuals responsible person to have any disciplinary action taken by the fair or livestock show against such individuals published in any publication of the IAFE, including Fairs and Expositions and any special notice to members. 11. The act of entering of an animal in a fair or livestock show is the giving of verification by the owner, exhibitors, fitters, trainers or absolutely responsible person that he/she has read the IAFE National Code of Show Ring Ethics and understands the consequences of and penalties provided for actions prohibited by the code. It is further a consent that any action which contravenes these rules and is also in violation of federal, state, or provincial statutes, regulations, or rules may be released to appropriate law enforcement authorized with jurisdiction over such infractions. I have read, understand and agree to abide by The IAFE National Show Ring Code of Ethics at the Weld County Fair. Please Print: Parent/Guardian Date Exhibitor Date Please Sign: Parent/Guardian Date Exhibitor Date The IAFE National Show Ring Code of Ethics The Weld County Fair is a member of the International Association of Fairs and Expositions (IAFE) who has the IAFE National Code of Show Ring Ethics No Participant shall be eligible to make an entry or compete, or having competed, be eligible to win a premium, if he/she has been disqualified from competition in a member show of the IAFE, or those Livestock Exhibition(s), Show(s), and Sales(s) that endorse The National Show Ring Code of Ethics, or has had a premium withheld or withdrawn on the grounds of rule violations involving deception, misrepresentation, fraud, sabotage, tampering or unethical fitting The National Show Ring Code of Ethics Exhibitors of animals at livestock events shall at all times deport themselves with honesty and good sportsmanship Their conduct in this competitive environment shall always reflect the highest standards of honor and dignity to promote the structured classes of competition This code applies to all livestock offered in any event at a livestock show In addition to the "IAFE" National Code of Show Ring Ethics", fairs and livestock shows may have rules and regulations which they impose on the local, county, state, provincial and national levels All youth leaders working with junior exhibitors are under an affirmative responsibility to DO more than avoid improper conduct or questionable acts Their moral values must be so certain and positive that those younger and more pliable will be influenced by their fine example Owners, exhibitors, fitters, trainers and absolutely responsible persons who violate the code of ethics will forfeit premiums, awards and auction proceeds and shall be prohibited from future exhibition in accordance with the rules adopted by the respective fairs and livestock shows Exhibitors who violate this code of ethics demean the integnty of all livestock exhibitors and should be prohibited from competition at all livestock shows in the United States and Canada The following is a list of guidelines for all exhibitors and all livestock in competitive events 1 All exhibitors must present, upon request of fair and livestock show officials, proof of ownership, length of ownership and age of all animals entered Misrepresentation of ownership, age, or any facts relating thereto is prohibited 2 Owners, exhibitors, fitters, trainers, or absolutely responsible persons shall provide animal health certificates from licensed veterinarians upon request by fair or livestock show officials 3 Junior exhibitors are expected to care for and groom their animals while at the fairs or livestock shows 4 Animals shall be presented to show events where they will enter the food chain free of violative drug residues The act of entenng an animal in a livestock show is the giving of consent by the owner, exhibitors, fitters, trainers and/or absolutely responsible person for show management to obtain any specimens of unne, saliva, blood, or other substances from the animal to be used in testing Animals not entered in events, which culminates with the animal entenng the food chain, shall not be administered drugs other than in accordance with federal, state, and provincial statutes, regulations and rules If the laboratory report on the chemical analysis of saliva, unne, blood, or other sample taken from livestock indicates the presence of forbidden drugs or medications, this shall be pnma facie evidence such substance has been administered to the animal either internally or externally It is presumed that the sample of saliva, unne, blood, or other sample tested by the approved laboratory to which it is sent is the one taken from the animal in question, its integnty is preserved and all procedures of said collection and preservation, transfer to the laboratory pertains to the sample taken from the animal in question and correctly reflects the condition of the animal at the time the sample was taken, with burden of the owner, exhibitors, fitters, trainers or absolutely responsible person to prove otherwise at any hearing in regard to the matter conducted by the fair or livestock show premises, all treatment involving the use of drugs, and/or medications shall be administered by a licensed vetennanan 5 Any surgical procedures or injection of any foreign substances or drug or the external application of any substance (imtant, counterirritant or similar substance) which could affect the animal's performance or alter its natural contour, conformation, or appearance, except external applications of substances to the hoofs or horns of animals which affect appearance only and except for surgical procedures performed by a duly licensed veterinarian for the sole purpose of protecting the health of the animal, is prohibited 6 The use of showing and/or handling practices of or devices such as striking animals to cause swelling, using electncal contrivance, or other similar practices are not acceptable and are prohibited 7 Direct criticism or interference with the judge, fair or livestock show management, other exhibitors, breed representatives, or show officials before, dunng or after the competitive event is prohibited In the furtherance of their official duty, all judges, fair and livestock show management, or other show officials shall be treated with courtesy, cooperation and respect and no person shall direct abusive or threatening conduct toward them 8 No owner, exhibitors, fitters, trainers, or absolutely responsible person shall conspire with another person or persons by affirmative action or inaction to violate this code of ethics Violation of this rule shall subject such individual to disciplinary action 9 This application of this code of ethics provides for absolute responsibility for an animal's condition by an owner, exhibitors, fitter, trainer or participant whether or not he or she was actually instrumental in or had knowledge of the treatment of the animal in contravention of this code of ethics 10 The act of entenng an animal is the giving of consent by the owner, exhibitors, fitters, trainers, or absolutely responsible person to have any disciplinary action taken by the fair or livestock show against such individuals responsible person to have any disciplinary action taken by the fair or livestock show against such individuals published in any publication of the IAFE, including Fairs and Expositions and any special notice to members 11 The act of entenng of an animal in a fair or livestock show is the giving of venfication by the owner, exhibitors, fitters, trainers or absolutely responsible person that he/she has read the IAFE National Code of Show Ring Ethics and understands the consequences of and penalties provided for actions prohibited by the code It is further a consent that any action which contravenes these rules and is also in violation of federal, state, or provincial statutes, regulations, or rules may be released to appropnate law enforcement authonzed with junsdiction over such infractions I have read, understand and agree to abide by The IAFE National Show lying Code of Ethics at the Weld County Fair PI= se Print Please Sign C 6( job( l Parent/Guardihn Date Exhibitor s -l6 --/S) Date S ; '1 Exhibitor Date Date w• Street Address City P- VIA — Sum PLLC 3765 West O Street, Greeley, CO 80631 Phone 970-351-7045 Fax 970-351-7044 Customer . cl..r --N--40-Ls Date _ Z ` -7 S. L.WL(,L LL-C1ly State '--r--iq Zip Code (alit-( Telephone 9?.0 3 14 Ge-(J 1 C s r)d( 1 Q Glee .00. c a ►--� Date ' Product/Strength/ Quantity Refills Directions for Use C- 17- 44, u iff -- 2 tzJ Ifoa 012 3 l if -5 /AD t Wit/ sus w.- .-Si`- -r to v ,� �'�e-. `0x•; �... .a..01234 PRN tr.Orl4`dv+�;,.y\ !f -w._ IC, c- �n.c.� e - sal o O 012 3 4 PRN (- �- .� �wd(, 6tct ` -c 01234PRN 01234PRN 01234PRN 01234PRN 01234PRN 01234PRN 01234PRN 0123APRN =01234PRN 01234PRN 01234PRN 01234PRN RX Effective Date S !2- / 2 RX Expiration Date Prescribing Veterinarian (,42__ U- State Cc„S License # _ Veterinarian Signature VAsi- Industrial LABORATORIES industrial Laboratories is your foil service independent third party analytical laboratory Weld County Fair 22848 County Road S1 Kersey, Colorado 80644 TRACK: Weld Co. Fair RACE DATE: July 26, 2018 DATE OF RECEIPT: July 31, 2018 SEAL NUMBER: na DATE OF ANALYSIS: July 31, 2018 SampleCode Client ID 180731184)01 E283293 Methods : I L-DTSeMs403 Al Blood Only Sample CERTIFICATE OF ANALYSIS Report # Rpt-180822040 Page 1 of 7 FINAL REPORT Sample Tvoe Authorized Meds Blood Only Condition Good Date of F3eoort August 22, 2018 Rgsulis ADVERSE ANALYTICAL FINDING The results shown on this certificate of analysis apply only to the samples listed above. REPORTED BY (Sign/Date):-PS.0., �6S cg/daft?)t, 4046 Youngfieid St., Wheat Ridge, CO 80033 (303) 287-9691 (303) 287-0964 Fax www industriallabs net Submission of samples is considered a contracting service and this acknowledges and accepts Industrial Laboratories) terms and conditions at www. industriatlabs. nellterms. htm l This report is not to be reproduced in whole or in part without obtaining prior written authorization industrial LABORATORIES industrial laboratories is your full service independent third party anatyt cal laboratory Weld County Fair 22848 County Road 51 Kersey, Colorado 80644 TRACK/EVENT: Weld Co, Fair COLLECTION DATE: July 26, 2018 DATE OF RECEIPT: July 31, 2018 SEAL NUMBER: na DATE OF ANALYSIS: July 31, 2018 CERTIFICATE OF ANALYSIS Report # Rpt-180822038 Page 1 of 1 FINAL REPORT for sample number E283293 The following sample was held for further testing based on the results of screening tests, Additional testing using confirmation methods to determine an adverse analytical finding gave the following results: Date of Report; August 22, 2018 SampleCode Client ID Sample Type Authorized Med§ Sample Condition Results 18073118-001 E283293 Blood Only Acceptable/Secure Dexamethasone confirmed in blood 22 9+1-2 6pglmL The results shown on this certificate of analysis apply only to the samples listed above. lndustnal Laboratories does not make any recommendations regarding follow-up actions in response to this result. Please seek the advice of an experienced veterinary professional to help assess the significance of the reported result. Measurement Uncertainty available upon request for quantitative analysis. Certifying Scientist: 4046 Youngfeld St , Wheat Ridge. CO 80033 (303) 287-9691 (303 287-0964 Fax www industnallabs.net Submission of samples is considered a contracting service and this acknowledges and accepts Industrial Laboratories terms and conditions at www.indutoallabs_netiterms.html This report is not to be reproduced in whole or in part without obtaining prior written authorization Report # Rpt-180822039 Industrial LABORATORIES Industrial Laboratones is your full -service independent third party analytical laboratory Weld County Fair 22848 County Road 51 Kersey, Colorado 80644 Certificate of Analysis I hereby certify that The Industrial Laboratories Company, 4046 Youngfield Street, Wheat Ridge, Colorado; has analyzed the sample identified below: E283293 Weld Co. Fair July 26, 2018 The sample was received in Acceptable/Secure condition on: July 31, 2018 SampleCode_ 18073118-001 The sample was analyzed using: r to rah - T n ass Spectrometry- Results : Dexamethasone confirmed in blood; 22.9+1-2.5pg/mL SIGNED: Ptuu as Petra Hartmann Director, DTS Date: tust- aa� R019 4046 Youngfield St Wheat Ridge, Co 80033 (303) 287-9691 (303) 287-0964 Fax www industriallabs net Submission of samples is considered a contracting service and this acknowledges and accepts Industrial Laboratories terms and conditions at www.industnallabzinet/terrns.html This report is not to be reproduced in whole or in part without obtaining prior written authorization Measurement Uncertainty available upon request for quantitative analysis October 5, 2018 Cal, Clint, and Casey Sidwell 31306 County Road 57 G CO 8062 -4 -- 25 N.15th Avenue Greeley, CO 80631 970-400-2085 eldcountyfair.c©m In order to provide you the opportunity to be present, the Fair Board revisited the decision made at its September 10th meeting regarding the action the Fair Board took that applies to the positive drug residue test (Dexamethasone) on your champion lamb. In addition to the punishments that * ` ,e outlined nt 'n t, letter dated September 24th' which you previojsly received at the October 1st . meeting the Board voted to add the following: Cal shall return the $1,000 award from the Premier Exhibitor Contest You have the right to appeal the decision using the process outlined below from the 2018 Weld County Fair -General Rules es on rage i 7 oi the Fair Book item P: Appeal - Any party who seeks to modify the decision of the Fair Boardmay appeal the matter to the Board of County Commissioners. To do so, the party must file a written notice of appeal with the Commissioners -within ten (10) calendar days of receiving the Fair Board's decision. The notice of l :_ l e what s r i7,, �pl'�tl. must . specifically L't''. �;,r. the decision the party 3e�lbs. to -t?c1'?��' modified theuii�, reasons therefore. The notice shall not exceed five (5) pages in length. Within five (5) calendar days --of receiving the notice of appeal the Fair Board may submit a memorandum brief. Any such memorandum brief shall not exceed five (5) pages in length. For any other questions, please Sincerely, Aaron Helus Weld County Fair Board President contact phone, 970 4-0806. WELD COUNTY FAIR BOARD MONTHLY MEETING MINU 1'ES October 1, 2018 Meeting called to order by President Aaron Helus at 7 04 p m Invocation, Pledge of Allegiance Members present Aaron Helus, Andy Raff, Bridget Holcomb, Christie Gabel, Jane Miller, Jennifer Seltzer, Jo Temmer, John Scanga, Kim Tregoning, Marlin Kunau, Mike Mitchell, Robby Adams, Pat Day, Tracy Axton, Ten Segelke Members absent Debbie Carpio, Gus Sidwell, Larry Wagner, Neil Temmer Weld County Commissioner(s) present Julie Cozad Extension Staff present Janet Konkel, Kin Sterkel, Larry Hooker, Jenn Eastwood Agenda No changes made Attendance Please be certain to check the monthly meeting minutes as you need to be certain that you are given credit for attending the Fair Board meetings Julie Cozad explained in detail the Commissioners' attendance policy for their boards and commission members A board member phoning into a meeting is not something that should be done as that attendance cannot be counted toward a quorum Julie Cozad will discuss Skype as a method of attendance and get back to Janet If you encounter difficulties in attending meetings and think that you will miss multiple meetings, please let the Commissioners and the Fair Office know so that your situation is understood and, if necessary, arrangements can be made An attendance record for all Fair Board Members listing all absences through September 10, 2018, was disseminated to all Fair Board Members and Julie Cozad Previous Meeting Minutes Motion to accept the September 10, 2018 meeting minutes with changes as indicated, was made by Mike Mitchell, seconded by Robby Adams A vote was held, all approved, and the motion carried Treasurer's Report Treasurer Tracy Axton reported the following bank balances Fair Board $ 80,560 78 100th Year Celebration $ 6,69918 Total $ 87,259 96 A Profit & Loss Statement was prepared for September 2018 Mike Mitchell asked that next month a Balance Sheet be included for the Fair Board's review - Royalty Report 2018 Princess Molly Koslosky appeared and gave the Royalty report The Royalty did not appear at any functions this month The Royalty will attend Recognition Night on November 2, 2018 There are no new sponsors to report Special Guests Dakota Kos, Alan Halley and Cody LeBlanc applicants who have been appointed to the Weld County Fair Board Fair Board Applications Cody Leblanc appeared and introduced himself to the Fair Board Cody has already had his interview with the Weld County Commissioners, Julie Cozad advised that she has known Cody for many years, he is a hard worker and Cody was appointed Cody has an interest in participating in the following committees Grounds Entertainment, Promotions, Sponsorship, Vendors, Car Show and Garden Tractor Pull, Premier Exhibitor, Royalty, All-around Showmanship, and several others Alan Haley appeared and introduced himself to the Fair Board Alan also had his interview with the Weld County Commissioners and was appointed to the Fair Board For the past four years, Alan has been involved as a part of the Sale Committee and is interested in being more involved in 4-H A motion to accept Cody LeBlanc and Alan Halley as member of the Weld County Fair Board was made by Teri Segelke, seconded by Andy Ruff A vote was held, all approved and the motion carried All Fair Board Members whose appointments are up and are eligible for an additional three years have been re -appointed to the Weld County Fair Board by the Commissioners Julie Cozad advised that when a board member resigns, the Commissioner will send a letter and certificate of service thanking them for their participation and hard work Weld County Fair Board Meeting Minutes October 10, 2018 Page 2 Junior Livestock Sale Committee Issue A certified letter, return receipt requested, as well as an email, was sent to the 4-H participant and his parents advising that the Fair Board was going to revisit the September 10, 2018 decision at the October 1, 2018 Fair Board meeting The County Attorney advised the Fair Board that the 4-H participant and his parents should to be invited to the October 1, 2018 meeting in order to give them the opportunity to explain the situation regarding the test results for the market lamb The Fair Board has the option of upholding the September 10, 2018 vote, amending the vote, or rescinding the vote Since the September meeting, John Scanga formulated additional questions which he would like discuss and they are as follows (1) Since the Weld County Fair is a member of the IAFE does this incident need to be reported to that organization? (2) Should the 4-H participant's Premier Exhibitor Award be taken from him? (3) Does the Fair Board need to provide this information to other shows, then let those shows make their decisions as to how to proceed? Extension Agent Larry Hooker stated that he thought this was a county fair decision, as the participant is in good standing with 4-H at this time There was a lengthy discussion on whether or not this incident should be reported under the IAFE's National Show Ring Code of Ethics Janet Konkel explained that the IAFE's Code of Ethics as published in the 2018 Weld County Fair Book is a guideline and not a requirement If this incident is reported to IAFE, the 4-H participant would be prohibited from showing in any 2019 IAFE sanctioned events John Scanga advised that he has received numerous calls from individuals stating that the Fair Board did not do enough to punish the 4-H participant John Scanga made a motion to amend the Weld County Fair Board's September 10, 2018 decision accepting the recommendation of the Junior Livestock Sale Committee by withholding 50% of the sale price, which is $4,000, from the sale of the 4-H participant's market lamb (which will stay in the coffers of the Junior Livestock Sale Committee) and the 4-H participant will not be allowed to show market lambs at the 2019 Fair but will be allowed to show other animals As an addition to its September 10, 2018 decision, the Weld County Fair Board intends to notify IAFE of its findings and punishment, and rescind the 4-H participant's 2018 Premier Exhibitor Award winnings, seconded by Andy Raff A vote was held and the motion passes with 10 "yes" votes, 5 "no" votes A letter to the 4-H participant and his parents advising of the Fair Board's amendment of the September 10, 2018 decision will be sent by the Fair Board's President, Aaron Helus The letter will advise the 4-H participant and his parents of their right to appeal the decision to the Weld County Commissioners For additional information as to the process, they should contact Janet Konkel, Fair Board Coordinator Pat Day asked if the Weld County Food Bank, the buyers, or the plant had been notified of the carcass issue The vet in this instance did not have the authority to release the carcass The authorization to release should have come from the Fair Board Janet Konkel advised that members of the Fair Board should not make any statements to anyone regarding this issue Any information to be released should come from the Weld County Communications Coordinator There was a lengthy discussion on issues regarding circumvention of the Weld County Fair's vet check piocedures Several members of the Fail Board would like to see contracts executed between veterinarians working at the Fair and for the Fair Board John Scanga made a motion to revoke certain veterinarian privileges for the Weld County Fair, seconded by Pat Day Upon further discussion, John Scanga rescinded the motion, Pat Day seconded No action to revoke privileges will be taken, and a private conversation with the veterinarian will take place John Scanga made a motion to formalize relationships by contract with any veterinarian and/or veterinarian practice that has been given privileges by the Weld County Fair Board to conduct vet checks and drug tests during the Fair, with the contract including a scope of services, seconded by Christie Gable A vote was held and the motion passes The Weld County Attorney will be asked to draft a contract The Weld County Fair Board Bylaws will be changed to reflect those of Weld County Charter All Fair Board Members who were up for re -appointment of their terms re -applied and were re -appointed by the Weld County Commissioners Weld County Fair Board Meeting Minutes October 10, 2018 Page 3 Jody Corhss submitted her letter of consideration for re -appointment of the Royalty Committee The Fair Board accepted Mrs Corhss' letter A motion to re -appoint Jodi Corhss to the Weld County Royalty Committee was made by Christie Gabel, seconded by Jennifer Seltzer A vote was held and all approved The motion passed 4-H Participant Record Books Larry Hooker reported that the record books were due back from the judges on September 28, 2018 Of the participants that showed at Fair, 14 of them did not turn in their record books or the FFA record book form Of those 14 members, three aged out which leaves 11 participant, and Janet Konkel will send letters to those participants Of the record books that were graded, five participants scored below 70% and of those five, one aged out The four participants will be required to take Larry Hooker's record book training which will take place in November One of those participants is an FFA participant who also scored below 70% last year Election of Fair Board Officers President Jane Miller, John Scanga and Tracy Axton were nominated, and the floor was opened for other nominations At that time, John Scanga declined the nomination and no others were nominated A motion to close the nominations was made by John Scanga, seconded by Christi Gabel All voted to close the nominations Paper ballots were distributed to the Fair Board members and votes were cast Tracy Axton was voted as President for 2019 Vice President Andrew Raff, Jane Miller, and Neil Temmer were nominated, and the floor was opened for other nominations Tracy Axton nominated Aaron Helus and Ten Segelke, seconded by Bndget Holcomb A motion to close the nominations was made by Christie Gabel, seconded by John Scanga All voted to close the nominations Paper ballots were distributed to all Fair Board members and votes were cast Vote 1 tally did not have a majority vote, therefore, candidates were asked to voluntarily withdraw and Jane Miller, Neil Temmer, and Ten Segelke withdrew their names from consideration Paper ballots were distributed to the Fair Board members and a second vote was cast Andrew Raff was voted as Vice -President for 2019 Secretary Christie Gabel and Kim Tregoning were nominated The floor was opened for other nominations and no others were nominated A motion to close the nominations was made by Christie Gabel, seconded by Robbie Adams All voted to close nominations Paper ballots were distributed to the Fair Board members and votes were cast Kim Tregoning was voted as Secretary for 2019 Treasurer Christie Gable was nominated The floor was opened for other nominations, and Tracy Axton nominated Ten Segelke, seconded by Bridget Holcomb A motion to close the nominations was made by Jenmfer Seltzer, seconded by Mike Mitchell All voted to close nominations Paper ballots were distributed to the Fair Board members and votes were cast Ten Segelke was voted as Secretary for 2019 Facebook Accounts Commissioner Julie Cozad discussed Facebook accounts and how Weld County views them In order for it to become a sanctioned Weld County Facebook account it must go through the Public Information Officer Weld County Facebook accounts only allow for Jennifer Finch to post on it — no one else The Weld County Fair Facebook account is not a sanctioned Weld County account If the Fair is going to continue to use its Facebook account it needs to have certain disclosures on its homepage There should be a more detailed discussion on this COORDINATOR'S UPDATE Daisy Boulter, Quilt Co -Superintendent, donated the 100 -year quilt she designed to the Fair Board for display Please sign the thank you card The quilt is beautiful and the Fair Board is quite thankful to have it given to it by Mrs Boulter Ten Sidwell's brother died Please sign the sympathy card The Weld County Fan Board committee list will be circulated Please sign up for the committees you are interested in participating There will be a dinner at the Fair Board meeting on November 5, 2018, beginning at 6 30 p m The dinner will be first, the Fair Board meeting will follow Weld County Fair Board Meeting Minutes October 10, 2018 Page 4 The Fair Board receives several donations from the oil and gas industry each year Members of the Fair Board have been invited to a lunch meeting held by the oil companies to address Proposition 112, which will be on the November 2018 ballot One meeting is scheduled for October 8, 2018, in Platteville, and a second meeting is scheduled on October 12, 2018, in Denver If you are interested in attending and lending support, please see Janet Konkel for details Janet Konkel was invited and attended the Weld County Livestock Association ("WCLA") meeting The WCLA was upset that it was required to do its $500 scholarship presentation prior the Junior Livestock Sale, as sale attendees had not yet made their way to their seats and they felt the presentation did not get the recognition it deserved Janet thought it might be a better idea for WCLA to make its presentation at the Awards Dinner at the Weld County Fair instead and will take this idea to the sale committee for their input A meeting has been scheduled with Ron's Equipment to discuss utili>ing some of its equipment during Fair Marlin Kunau was asked if he'd like to join the meeting on October 3, 2018 Janet Konkel advised the Fair Board that she would be retiring as Weld County Fair Coordinator effective January 21, 2019 Although she will miss working on the Fair and with the Fair Board, she is excited about spending more time with her grandkids and family Janet has informed the Commissioners and a new coordinator hiring search will begin shortly The Fair Board will greatly miss her guidance and hard work on behalf of the Fair and Fair Board but wished her the best Janet will be greatly missed! Appreciation Lunches — nothing yet Awards — ribbons and banners have been ordered By Laws — working on changes to attendance policy Catch -it Contest — banquet beginning of November Grounds, Entertainment, Promotions, Sponsors and Venders — Oct 3, 2018 meeting with Ron's Equipment to discuss donation of equipment for use at Fair Junior Livestock and Animal Health — meeting October 9, 2018 Junior Livestock Sale — meeting held on September 10, 2018 Premier Exhibitor — nothing yet Royalty — meeting on October 3, 2018 at 6 and 7 Security, Parking, Risk Management — updating packet and list All-around Showmanship — working on finding judges Fair BBQ — nothing yet Fair Parade — nothing yet Project Inspection — nothing yet Meeting adjourned at 9 02 p m Respectfully submitted, Kimberly Tregoning Secretary Weld County Fair Board LARGE ANIMAL PREMIER EXHIBITOR CONTEST MARKET & BREEDING BEEF, MEAT GOAT, SHEEP, AND SWINE RULES The purpose of this contest is to recognize exhibitors that excel in the areas of care, knowledge and presentation of their livestock projects 1 The contest will have the following divisions Beef, Meat Goat, Sheep, and Swine 2 Exhibitors may have breeding or market projects or both All ages will compete together within each specie Exhibitors are allowed to enter the Premier Exhibitor Contest in as many species as they are enrolled in One winner per species will be awarded 3 Exhibitors must pre -enter this contest along with their regular fair entries Classes 1 Beef 2 Meat Goat 3 Sheep 4 Swine 4 The contest will be judged using the following criteria Herdsmanship 30 points possible Exhibitors will be judged based on the cleanliness of their stall and surrounding area, the cleanliness of their animal(s) while at the fair, and their stall display (stall cards, decoration, etc ) Herdsmanship may be judged at any time(s) while livestock is at the fair including show day and the day(s) following the show You must have your name on your stall sign to be judged Test 30 points possible Exhibitors will be required to take a 30 question, multiple choice test, designed to evaluate knowledge of their project species in areas such as health, feeding, breeding, selection, handling, carcass, and industry related issues The test will be given for all exhibitors 1 hour following the conclusion of the swine show on Saturday Exhibitors entered in multiple premier exhibitor contests will complete all of their tests at this time The test location will be announced Showmanship 30 points possible Points given for showmanship placing will be broken down as follows 1st = 30 points, 2nd = 28 points, 3rd = 26 points, 4th = 24 points, 5th = 22 points, 6th = 20 points, 7th = 18 points, 8th = 16 points, all other showmanship participants = 12 points Class Placing 10 points possible Each exhibitor will receive points for his/her highest placing animal Only one animal per exhibitor (market or breeding) will be used for class placing points Points will be broken down as follows 1st = 10 points, 2nd = 9 points, 3rd = 8 points, 4th = 7 points, 5th = 6 points, 6th = 5 points, 7th = 4 points, 8th = 3 points, all other placings = 1 point Number of Animals Exhibited 6 points possible Exhibitors will receive one point for each market animal they exhibit (up to 3 points) Exhibitors will receive one point for each breeding animal they exhibit (up to 3 points) Bonus Points 5 points possible Exhibitors will receive 5 bonus points for exhibiting animals in both the market and breeding divisions Awards Winners will be announced on Sunday at the awards ceremony The winner in each specie will receive cash and a special award Winners will also be recognized during the Junior Livestock Sale _ _f 525 N 15th Avenue Greeley, CO 80631: _ a _ w 970-400-2085 . , _ _ - www.weidcountyfair.com— ' September 24, 201,8, Cal, Clint, and Casey Sidwell, 31306 County Road 57 _ --- -_ __ Dear`Cal; Clint & Casey, _` At the September 10 Weld County Fair Board meeting, the Board was made aware` that your' champion lamb had a positive drug residue test (Dexamethasone) This violates Section E of the Combined Market Livestock Form you submitted with your entry which states, in part (3rd -bullet).-"We certify -that -all animals presented for 'slaughter -have been handled -in a'manner to -Prevent a' pharmaceutical or agricultural _ chenucal residue 'violation Label -dosages, route of administration, and withdrawal l times have been, followed, and only approved FDA pharmaceutical compounds have been used for treatment." It was also noted that your Combined Market Livestock Form did not list any medications given to this lamb Tlie" 'Junior Livestock Sate " Cornniittee made the ``following` recommendations,`- and; " "after - discussron, the Fair Board voted to approve the following' 1 One-half ($4,000) of the sale pnce, ($8,000) of your Iamb (not counting add-ons) be forfeited and - -- r, - - --- ,2 --You are not eligible -to exhibit -sheep at the 2019 Weld -County Fair- --- --- e -- - 'iron.-have1the-right`to appeal 'ins decrsion and cart da so'afithe-trexrregularly ei'd`Fair-Board ---' Meeting' scheduled, for Monday, October 1, 2019, at, 7 0Q p, m , held upstairs in the Exhibition Building at Island Grove Park, 525 N 15th Avenue, Greeley If you choose to appeal, 'please notify Janet-Konkel; Fair; Coorduiator,.at g70 -40012085 -,TO lie placed ori`tlie agenda r N For any other questions, please feel free to contact me on my cell phone, 970-324-0806 Sincerely, � .£� Aaron Helus Weld County Fair Board President 1 J WELD COUNTY FAIR BOARD MONTHLY MEETING MINUTES September 10, 2018 Meeting called to order by President Aaron Helus at 7 06 p m Invocation, Pledge of Allegiance Members present Aaron Helus, Andy Raff, Bridget Holcomb, Debbie Carpio, Christie Gabel, Gus Sidwell, Jane Miller, Jennifer Seltzer, John Scanga, Kim Tregoning, Marlin Kiinau, Mike Mitchell, Neil Temmer, Robby Adams, Pat Day, Tracy Axton Members absent (excused) Jo Temmer, Teri Segelke Members absent (unexcused) Larry Wagner Weld County Commissioner(s) present none Extension Staff present Janet Konkel, Keith Maxey, Kim Sterkel, Larry Hooker Agenda No changes made Previous Meeting Minutes Motion to Accept the July 9, 2018 meeting minutes, as well as the meeting minutes for fair week between the dates of July 25, 2018, through July 28, 2018, was made by Tracy Axton, seconded by Andy Raff A vote was held, all approved, and the motion carried Motion to accept the August 6, 2018 meeting minutes with changes to the spelling of Bridget Holcomb's name and to strike the last sentence of the paragraph describing John Scanga's board discussion pertaining to fair week was made by John Scanga, seconded by Jennifer Seltzer A vote was held, all approved, and the motion carried Treasurer's Report Treasurer Tracy Axton reported the following bank balances Fair Board $ 86,442 76 100th Year Celebration $ 6,699 18 4-H Scholarship <$ 5,000 00> Total $ 88,141 94 Janet Konkel reported that $5,000 00 of the oil and gas sponsorship monies that are remaining from the 100th Year Celebration Fund will go toward a 4-H scholarship, thus leaving $1,699 18 in the 100th Year Celebration Fund Royalty Report 2018 Attendant Camy Seelhoff appeared and gave the Royalty report In August, the Royalty members participated in the Keenesburg Southeast Fair Parade, the Platteville Harvest Days Parade, and the Windsor Days Harvest Parade In September the Royalty members will participate in the Evans Days Parade and help at CSU's Ag Day There are no new sponsors to report Special Guests Dakota Kos and Mary Ann Cothren, applicants for the Weld County Fair Board Fair Board Applications The Fair Board has four seats to fill on the Weld County Fair Board There were two resignations and there are two Board Members whose terms are expiring To date, three Board of Director Applications have been received to fill those vacant seats The applications that were received are from Dakota Kos, Mary Ann Cothren, and Alan Halley Dakota Kos has an interest in working with the Royalty Committee, as well as other committees of the Fair Board, and has participated as a 4-H member in the past Alan Halley is a current member of the Jr Livestock Sale Committee and has an interest in helping with the Junior Livestock and Animal Health Committee, the Junior Livestock Sale Committee, and All -Around Showmanship Mr Halley has also participated in 4-H and FFA programs in the past and currently has kids in 4-H Mary Ann Cothren is interested m helping with the Catch -It Contest and Project Inspection Ms Cothren has been a past member of the Weld County Fair Board, as well as an instructor with the dog project Ms Cothren is presently an active donor of lambs for the Catch -It Contest Ms Cothren also advised that if she were chosen to participate with the Weld County Fair Board that her husband would also be available to help A motion to send two of the three Board of Directors Applications to the Weld County Commissioners for interviews and possible appointment was made by Andy Raff, seconded by Robby Adams A vote was held, all approved and the motion carried Weld County Fair Board Meeting Minutes September 10, 2018 Page 2 Bylaws —Absences Guidelines/Board Member Terms The requirements and the language of the Weld County Fair Board Applicant Guidelines need to be modified to comply with the language found in the Home Rule Charter for the County of Weld, Colorado as follows Sec 2-1-100 — Board and commission appointments 6 No member of an appointive board, agency or commission shall be absent for more than one-third ('/3) of the meetings of the board, agency or commission during any consecutive three (3) month period The Fair Board has been operating under an excused/unexcused method of tracking absences, with three unexcused absences in one calendar year causing replacement of a board member This is contrary to what Weld County Commissioners require of its boards and commission members There was much discussion on this issue and the Board formalized questions that required clarification from the Weld County Attorney prior to voting on a change A Motion to table the vote until the Weld County Attorney answers the Fan Board's questions was made by Mike Mitchell, seconded by John Scanga A vote was held, all approved, and the motion carried The Fair Board also determined that a paragraph needs to be included in the applicant guidelines stating that each member can serve two consecutive terms At the end of the second consecutive term, the member must take a year off the Fair Board but may re -apply after that year A Motion to change the Weld County Fair Board Applicant Guidelines was made by Mike Mitchell stating that each member may serve two consecutive terms At the end of that Fair Board Member's second consecutive term, the Board Member must take a year off the Fair Board but may re -apply after that year if interested The motion was seconded by Tracy Axton, a vote was held, all approved and the motion carried Weld County Royalty Committee There have been some issues regarding the Royalty Committee (the Committee) not following or complying with the Fair Board's purchasing processes On April 6, 2018, a meeting was held between the Committee, Janet Konkel, Kim Tregoning, Tracy Axton and Ten Segelke asking that the Committee obtain approval prior to purchasing any items for the Royalty members In addition, the Committee was advised that it needed to have those purchased items delivered to the Fair Office and that Janet would call to let them know when the items arrived and were ready for pickup Due to the Fair Board allocating $3,500 in operating funds to the Committee, it is appropriate that the Fair Board receives a detailed listing of items to be purchased by the Committee, as well as the Committee obtaining prior permission from the Fair Office to spend those funds Repayment of funds for items purchase by the Committee is done in a timely manner by the Fair Office and Weld County The Committee wanted to know if the Fair Board would provide a credit card for its use The Fair Board had a lengthy discussion on how best handle the various issues that had been reported Each year committee members are chosen or re -appointed from interested individuals who have submitted letters of consideration From those letters, the Fair Board is able to appoint those it would like to see on its committees If there are not enough interested parties to appoint from the letters of consideration, members of the Fair Board can step up to help keep the programs moving forward Should members of a current committee wish to be re -appointed for the next year, they must submit a letter of consideration or they will not be considered for re -appointment The Fair Board is not required to appoint current members of a committee if it feels it is not m the best interest of the program The Fair Board is adamant that its committees comply with its approval and purchasing procedures, and there will be no credit cards given to any committee or its members A Motion was made by Neil Temmer to remove current committee members, continue the Royalty program, and appoint additional volunteers to run the program, seconded by John Scanga A vote was held, motion does not pass The matter will be handled by the normal appointment of committee members for 2019 Junior Livestock Sale Committee Issue (Gus Sidwell recused himself from this discussion and vote ) The 2018 Grand Champion Market Lamb tested positive for dexamethasone after the Junior Livestock Sale (Dexamethasone is a glucocorticosteroid commonly used to treat respiratory issues ) The 4-H participant did not hesitate to admit to the use of the substance and stated that he did have a prescription for the medication for the lamb, however, the use of that medication was not declared on the Combined Market Livestock Form prior to showing the lamb at Fair Reportedly, his vet stated there was a five-day withdrawal period and the meds were given on the Sunday prior to the start of Fair Blood specimens were drawn and sent for testing, the lamb was butchered, and the carcass was held for three weeks awaiting test results The lab was slow in returning test results, and due to the length of time the carcass had been held the superintendent went ahead and released the carcass When the test results were returned they revealed a small amount of dexamethasone in the blood sample Weld County Fair Board Meeting Minutes September 10, 2018 Page 3 The Junior Livestock Sale Committee's recommendation in handling this issue is to withhold 50% of the sale price, which is $4,000, from the 4-H participant, and the 4-H participant will be ineligible to show market lambs at the 2019 Fair, however, he will be allowed to show other animals The Junior Livestock Sale Committee is seeking approval from the Fair Board on its recommendation After a lengthy discussion by the Fair Board, a Motion was made by Mike Mitchell to accept the recommendation of the Junior Livestock Sale Committee by withholding 50% of the sale price, which is $4,000, from the sale of the lamb (which will stay in the coffers of the Junior Livestock Sale Committee), and the 4-H participant will not be allowed to show market lambs at the 2019 Fair but will be allowed to show other animals, seconded by Robby Adams A vote was held and the motion passed (11 Fair Board members voted to approve/4 Fair Board members voted to oppose) The Junior Livestock Sale Committee has record of all Premier Exhibitor scores for Market Lambs COORDINATOR'S UPDATE Animal Health Committee/Junior Livestock Committee Meeting is scheduled for October 9, 2018, beginning at 7 00 pm Fair Board/Extension Office Move The office is moving on November 26, 2018, to the Haefeh Building in downtown Greeley across from the new courthouse Meetings will be held in the basement of the building after the move Education Committee Janet Konkel suggested that the Fair Board fund the Education Committee as it was a good participant draw for the Fair Fair Conventions If anyone is interested in attending one of the Fair conventions please let Janet know as reservations need to be made as soon as possible The dates are as follows Rocky Mountain Association of Fairs — Nov 7 thru Nov 9, 2018, Billings, MT Colorado Association of Fairs and Shows — Nov 15 thru Nov 17, 2018, Colorado Springs, CO International Association of Fairs and Exhibitions — Nov 25 thru Nov 28, 2018, San Antonio, TX Janet has been invited and will be attending the Weld County Livestock Association meeting Janet is working on the Weld County Fair 100th Year Celebration wrap up A committee needs to be formed to nominate candidates for the Weld County Fair Board's Executive Committee for 2019 Neil Temmer, Tracy Axton and Mike Mitchell have agreed to participate as the Nominating Committee and will bring a list of names of those interested in the positions to the Fair Board meeting on October 1, 2018 The Nominating Committee will set a conference call to discuss Meeting adjourned at 9 15 p m Respectfully submitted, Ktmber/y Tregontng Secretary Weld County Fair Board WELD COUNTY JUNIOR LIVESTOCK SALE 1. Selling in the Junior Livestock Sale is a privilege. Any violations of these rules will eliminate the exhibitor from the sale for a minimum of one (1) year. 2. All animals must be shown in a market class at the Weld County Fair. 3. The Junior Livestock Sale will be composed of 245 lots. Species will be represented as a percentage of the animals nominated by species as a percentage of the 245 lots. 4. The sale order, within a species, will be determined by percentile ranking in each class. The sale committee reserves the right to make any changes in the sale order. 5. Sale nomination cards must be submitted to the Weld County Junior Livestock Sale Committee nomination table (located outside of the fair office) within 1 -hour following the selection of the Grand Champion market animal of the species. • Only one sale nomination card may be turned in per exhibitor, including multi -species exhibitors. • Multi -species exhibitors will be permitted to exchange their previously submitted sale animal nomination card with a different species animal during 1 -hour nomination period for the species they are substituting with. - The replacement nomination card must be marked "substitution" at time of submission. - The originally submitted sale nomination card will be removed. • No sale nomination cards will be accepted following the 1 -hour nomination period for that species. 6. Each nominated sale animal must be sound, healthy and market ready as determined by the superintendents and/or Fair Veterinarian. All required health forms must be submitted as stated in the entry rules. 7. Buyers' photos will be taken of the exhibitor and animal during or after the show or sale. 8. Buyer pictures will be available to pick up at the Extension Office two weeks after the sale. 9. Junior Livestock Sale participants must complete the following no later than the Friday after Labor Day: • Deliver or mail thank you letter and sale picture to their buyer. • Deliver or mail add-on thank you letters. • Deliver copies of all thank you letters (buyer and add-ons) to the Extension Office. Sellers who do not complete the above by the Friday after Labor Day will be considered ineligible to sell in the next year's Junior Livestock Sale as indicated in Rule #1 above. If a seller finds themselves in this situation they can bring their thank you letters and a check in the amount of $100.00 made out to the Junior Livestock Sale Committee to the Extension Office by September 30th. The payment of this fine will release their sale check and preserve eligibility for the next year's Junior Livestock Sale. 10. Sale checks will be mailed to sellers from the Weld County Fair Junior Livestock Sale when sufficient funds have been collected • A processing fee of $25.00 needs to be paid prior to re -issuing a check or will be deducted from the check before it will be reissued. 11, All Grand and Reserve Grand Champion's must sell unless the exhibitor is ineligible due to rules violation. 12. Consignors will be charged 3 percent of the gross selling price including add on monies, the cost of one buyer's picture and related postage and any specie specific expenses. A portion of the commission will be designated for awards programs to be determined. Examples include but are not limited to: carcass contest, record books and/or scholarship programs. If a Catch -it animal is sold through the Junior Livestock Sale, the consigner will be charged an additional 10% of gross selling price including add on monies to promote the Catch -it program. 13. Any non -sale animals being shipped by the Junior Livestock Sale Committee will be charged 3% of the gross and any specie specific expenses. 14. The Sale Committee reserves the right to randomly test for anti-inflammatory, diuretics, antibiotics, steroids, tranquilizers, and any other foreign or banned substances via urine/blood/tissue testing, immediately following the Champion selection in each of the species. The payment for any animals selected for residue testing will be delayed until the residue test results are received. Residue tests must be negative for payment to be made. Further testing will be at the expense of the exhibitor. 15. Any carcass loss due to condemnation will be seller's expense. 16. Exhibitors must be present for the sale and have animals clean and groomed to sell. 17. Consignors are responsible for feeding and watering their animals until they are loaded for shipment. 18. Beef exhibitors are responsible for loading their animals on the morning following the sale. Time to be announced. 19. When an animal is sold through the sale, it shall change ownership at that time, with shipping provided, or approved by the Junior Livestock Sale Committee. 20. All animals selling in the Junior Livestock Sale are terminal and must be harvested immediately after the sale. Purchasers will sign an agreement to harvest the animals at the time of purchase. 21. There will be no resale of animals other than to the packer. 22. The selling order of the species will rotate from year to year. 23. 2018 Sale Order - Goats, Chickens, Lambs, Turkeys, Beef, Rabbits, Swine 24. The sale committee reserves the right to make any changes in the sale rules. Hello