HomeMy WebLinkAbout20181094.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #6 FOR NURSE HOME VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #6 for the Nurse
Home Visitor Program between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Human Services, Office of Early Childhood,
commencing on April 1, 2018, and ending June 30, 2018, with further terms and conditions being
as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #6 for the Nurse Home Visitor Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and the Colorado
Department of Human Services, Office of Early Childhood, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of April, A.D., 2018, nunc pro tunc April 1, 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datifeti' jdp:ok,
Weld County Clerk to the Board
BY:
Mike Freeman
Deputy Clerk to the
Date of signature: r'141 -1a �g
Steve Moreno, Chair
�rbara Kirkmey- , Pro-Tem
Sean P. Conway
Ht. C TC,)
OG-0(-18
2018-1094
HL0050
E.of&AO- 175$
Memorandum
TO: Steve Moreno, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: March 27, 2018
SUBJECT: Nurse Home Visitor FY17-18 Amendment #6
For the Board's approval is a FY17-18 Nurse Home Visitor Program (NHVP) Contract
Amendment between the Colorado Department of Human Services, Office of Early Childhood
("CDHS"), and the Board of County Commissioners for the County of Weld, State of Colorado,
on behalf of the Weld County Department of Public Health and Environment ("WCDPHE").
At no cost to the client, specially -trained registered nurses provide home visits to vulnerable
low-income, first-time mothers residing in Weld County beginning in pregnancy and continuing
until the client's child reaches the age of two years. Clients are educated on positive
maternal/child health practices, infant/toddler developmental needs, effective parenting, and
maternal economic self-sufficiency. This evidence -based program has shown multi -generational
positive outcomes that benefit both families and the community as a whole.
With the approval of this contract amendment, WCDPHE will receive an additional $73,992 to
cover salaries, trainings, and activities for the remainder of FY17-18, ending on June 30, 2018.
In addition, WCDPHE will be granted additional fiscal flexibility in managing the budget.
This contract amendment was approved for placement of the Board's agenda via pass -around
dated March 19, 2018.
I recommend approval of this FY17-18 NHVP contract amendment.
)414
2018-1094
HL0O5O
CONTRACT AMENDMENT #6
SIGNATURE AND COV
State Agency
Colorado Department of Human Services
Office of Early Childhood
1575 Sherman Street, l' Floor
Denver, CO 80203
Original Contract Number
1.5 IHIA 68641
Contractor
Weld County Department of Public Health and Environment
1555 North 17in Avenue
Greeley, CO 8063 I
Amendment Contract Number
18 IHIA 107547
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2015 $745,418
Extension Terms
State Fiscal Year 2016 $727,077
State Fiscal Year 2017 $860,027
State Fiscal Year 2018 $911,396
Total for All State Fiscal Years $3,243,918
Contract Performance Beginning Date
July 1, 2014
Current Contract Expiration Date
June 30, 2018
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Public Health and Environment
By: Chair, Weld County Board of County Commissioners
APR 0 4 2018
Date:
STATE OF COLORADO
John W. Hickenlooper, Governor
Reggie Bicha
Exec e Director
By: M. ry A ne Snyder, Director, Office of Early Childhood
Date: 0
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an
By:
authorized delegate.
STATE CONTROLLER
Robert Jaros, QPA, MBA, JD
Clint Woodruff/Tray 'oder Andrea Eurich
Amendment Effective Date: /t'1 °'y /CI ° tt'
Amendment Contract Number: IS I I HA 107347 Page I of 3
PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Contract contained herein shall commence on the Amendment Effective Date shown on the
Signature and Cover Page for this Amendment or April 1, 2018, whichever is later and shall
terminate on the termination of the Contract.
4. PURPOSE
The Parties entered into the Contract for/to provide trained visiting nurses to help educate
mothers on the importance of nutrition and avoiding alcohol and drugs, including nicotine, and to
assist and educate mothers in providing general care for their children. This amendment
increases funds for services to be provided in FY18, and amends Exhibits B and C.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. Increase Contract Maximum Amount by $73,992 from $837,404 to $911,396 for
services in FY18 and increase the Total for All State Fiscal Years from $3,169,926 to
$3,243,918.
The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown on
the Signature and Cover Page for this Amendment.
B. Exhibit B — Budget
Exhibit B — Amendment #6, which is attached and incorporated into this Amendment
hereby replaces Exhibit B — Amendment #5.
C. Exhibit C — Additional Provisions
Exhibit C — Amendment #6, which is attached and incorporated into this Amendment
hereby replaces Exhibit B — Amendment #4.
Amendment Contract Number: 18 IHIA 107547 Page 2 of 3
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number: 18 IHIA 107547 Page 3 of 3
Exhibit 6 - Amendment #6
♦COA
CDHS
'rte
COLOR.AD.O
'Of ice of Early Childhood
Departmental Htaran Senwkes
Colorado Department of Human Services
Office of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor Name
, a
Weld County Department of Public
Health and Environment
,'Budget'Penod'
;'
July 1, 2017 -June 30, 2018
ProjectNames-
1;`
Nurse Home Visitor Program
•
Counties.Served
',
Weld County
''Program Contact"Name:,e
` Title F
m
- Phone•and;Emad,
Carrie Hanley, PhD, MPH
Director, Community Health Services
(970) 400-2316 I chanley@co.weld.co.us
Name, .Title't
Fiscal Contact Na
Phone .. , ....
Tanya Geiser
Director, Administrative Services
(970) 400-2122 I tgeiser@co.weld.co.us
Funded Caseload
150
.Expenditure:Categories ,r-
" - -` '• •- '-" '• -' ' .'�'Per`sonnel:Services •Salaried•Employees',.. -`
FY, -2018 .!,..3:' -
Position Title/Employee Name
Description of Work
Gross or
Annual Salary
Fringe
Percent of
Time on
Project
Total
A. Other
_Sources of•
t ' g,v,•
Fundln
n'. • t .,, -
'B;,.medicaid
Estimates
.
r= : s, •;: ;
Fund g ((NHVP)`
L
!�,�
,.
., ,; ,•� _; ,
'
Description: of Fringe: Medicare at 1.45% unemployment at 0.09%; workers'. compensation at,
i• ns
0:08%; PERAaG13 796 rife/AD&DInsurence at 0.33%, health insurance at4.2.14%;accrual
vacation at 4 61% accrual=hohday at 423% and accrual sick at 2 3% Total fringe benefits are
38:93%
T. .. ... 1. , , . , -
percent of
Fringe . 38:93%
""
'
. n -
Nurse Home Visitor I - Kathleen Hagihara/IBD
Delivers home visiting to mothers and families in Weld County.
$68,627
$26,717
83%
$79,136
$
$
$79,136
Nurse Home Visitor 2 - TBD
Delivers home visiting to mothers and families in Weld County.
$66,633
$25,940
75%
$69,430
$ -
$
$69,430
Nurse Home Visitor 3 - Danielle Reilly / TBD
Delivers home visiting to mothers and families in Weld County.
$74,032
$28,821
75%
• $77,140
$
$ -
$77,140
Nurse Home Visitor 4 - Nicole Ness
Delivers home visiting to mothers and families in Weld County.
$57,799
$22,501
75%
$60,225
$ -
$ -
$60,225
Nurse Home Visitor 5 - Ariane Rowe -Denning
Delivers home visiting to mothers and families in Weld County.
$74,391
$28,960
100%
$103,351
$ -
$ -
$103,351
Nurse Home Visitor 6 - TBD
Delivers home visiting to mothers and families in Weld County.
$68,627
$26,717
50%
$47,672
$
$
$47,672
NHV Interim Supervisor - Amy Anima
Provides oversight and assistance to home visitors to implement program within
fidelity requirements and assists with training the new supervisor.
$75,748
$29,489
26.40%
$27,783
$
$ -
$27,783
NHV Supervisor - Dana Garvey
Provides oversight and assistance to home visitors to implement program within
fidelity requirements.
$70,087
$27,285
100%
$97,372
$
$ -
$97,372
Community Health Director - Carrie Hanley
Provides oversight to ensure fidelity and quality of program delivery and assists
the home visitors.
$88,235
$34,350
26.26%
$32,185
$ -
$
$32,185
Office Technician I - Rosie Varela Martinez
Provides assistance in data uploading and general support for the NHVP,
supervisor, and nurse home visitors.
$38,084
$14,826
45%
$23,810
$ -
$
$23,810
Office Technician 2 - Margaret Mujica
Provides assistance in data uploading and general support for the NHVP,
supervisor, and nurse home visitors.
$41,899
$16,311
30%
$17,463
$
$ -
$17,463
Office Technician Supervisor - Isabelle Vazquez
Provides assistance to office technicians regarding fidelity and data uploading.
$64,326
$25,042
1.90%
$1,698
$ -
$ -
$1,698
Electronic Medical Records Coordinator - Cynthia Horn
Assists with the set-up and technical assistance to the NHVP staff for electronic
medical records (EMR) issues.
$121,019
$47,113
0.85%
$1,429
$
$
$1,429
7. :. , t•+ < - . , 11,..1,Total P,ersonnelServices (including; fringe benefits)
;-.
$638,694
`•.S,.•,••;,,.
, - .
$,, = _••
$ = -638694
Page 1 of 3
Exhibit B - Amendment #6
• .;:Supplies:;&`Operating;Expenses. _•;:,
FY2018 •r ,.
Name
Description of Item
, A Other,
Sourcesof
' (Funding.'
:B..Medicaid
tr' Estimate. i.'
'.C CDHS
Funding`,(NHVP)
Office Operating Expenses (i.e. supplies, pens, etc.)
Costs cover office supplies and printing which are necessary to perform the critical functions of this program.
$ -
$ -
$2,500
Client Support Materials
Costs include books, educational toys for clients, and items that the team deems necessary for client support.
$ -
$
$8,000
Printing & Publications
Covers costs for hard copies of documents and forms necessary to maintain model fidelity.
$ -
$
$2,000
Postal & Shipping Services
Covers costs for shipping requirements.
$
$
$2,500
Communications (i.e. long distance, cellular and network
service)
Costs include cell phone services with unlimited texting and WIFI for up to 6 laptop computers. This allows the home visiting nurses the ability to
communicate with each other and clients, to ensure the safety of nurse home visitors, and to enable charting in the field through the use of their
cell phone hot soot caoabilities.
$ -
$ -
$4,000
Medical Supplies
Covers costs for medical items purchased for client home visits.
$
$
$1,000
Outside Services
Covers costs associated with the calibration and servicing of scales used during home visits.
$ -
$ -
$500
Electronic Medical Records (approx $1667 per month)
Covers computer and data processing expenses related to EMR maintenance and upgrades, EMR licenses, and EMR operation and technical
support (outside technical support). EMR is a technology driven norm in the medical community and it enables us to progress from double
charting to single charting in an electronic format.
$
$ -
$20,000
• .. ::2 Total Supplies,&',Operating Expen;es
S.,. ,
,$ r
:$'-i I. . :,40,500
n
„ : Trainfng,and,Technical;Assista ce : , , + ! , z,:.,. .
,FY2018 .. ',
Name
Description of Work
per
fee
#
Total
'A. Other .
;Sources of
,,Finding.
• B. Medicaid
.' Estimate,'
•Y CDHS ..
Fu"sding,.(NHVP)
Program Support, per supervisor
Covers the fee charged by the Nurse -Family Partnership (NFP)/National Service
Office (NSO) to maintain funding, improve nurse recruitment, provide ongoing
training, and expand assistance for public affairs, marketing, and communication.
Per Sup
$8,088
1
$8,088
$ -
$ -
$8,088
Nurse Initial Education Tuition
Covers the cost for new nurses to be fully trained in the NFP model. This training
is required and the cost set by NFP/NSO .
Per NHV
$4,668
7
$32,676
$32,676
Nurse Education Materials (New Supervisor/RN only)
Covers the cost for nurse educational materials for new NHV/Supervisors. These
materials are required and the cost is set by NFP/NSO.
Per NHV & Sup
5593
6
$3,558
$3,558
Supervisor Education
Covers the cost for new supervisors to attend the Unit 4 training. This training is
required and the cost set by NFP/NSO.
Per Sup
5843
2
$1,686
$1,686
Supervisor Expansion Fee
Covers the required fee by NFP/NSO to provide additional consultation for new
supervisors.
Per Sup
53,574
2
$6,348
$6,348
Nurse Consultation, first supervisor
Covers the cost for Invest in Kids (IIK) to provide routine consultation to the
supervisor and advocacy for Colorado NFP nurses.
Per 1st Sup
52,904
1
$2,904
$
$ -
$2,904
PIPE Training
Covers the cost for the Partners in Parenting Education (PIPE) 2 -day
comprehensive training. This PIPE training is designed to provide a foundation for
teaching parenting techniques to NFP clients.
Per NHV
$300
4
$1,200
$1,200
DANCE Education
Covers the cost for the required Dyadic Assessment of Naturalistic Caregiver -child
Experiences (DANCE) training for all nurses (9 -months after hire date will be within
FY 2018). These costs include the $500 education and $125 1st year licensing fees.
Per NHV & Sup
5625
4
$2,500
$ -
$
$2,500
DANCE Licensing
Covers the cost of the required DANCE recertification fees which will enable the
home visiting nurses to continue using the DANCE tool.
Per Nurse
560
5
$300
$
$ -
$300
Professional Development
These funds will be used to cover the costs associated with trainings to enhance
the skills and expertise of nurses in needed areas.
Per Nurse
5900
6
$5,400
$ -
$
$5,400
., T al'Trainin"'and;64,660;
- . 3'. of . g. Technical Assistance,Expenses
;:°;$64,660.
•' S - ::.,,$,,,..:
. - ..
:$; -
Page 2 of 3
Exhibit B - Amendment #6
:r , ,;`. Egtiipment (Over,$5 000 Peratem) .
FY 2018
A Other
Name
Description of Item
liiSources.of
i" Fundtng
.B,,,Medicaid,
Estimate .
- C CDHsr.:,i
Funding (NHVPi
N/A
No costs in this category will be reimbursed by CDHS.
$ -
$
$ -
;._.... m..,.;. �.,... ..� ^.,• „ ,.. Viµ-„ ...., ; - . . -. h . .h ., • .,. ..4 -;n t;;r , "b F.. s..5a^. r^ t "4$'4r:4.9.,::=-...104'
,.., ,... . � ,. ,., .... ,,,.�, �,�..J..,,,. ,{�:h. ..,. �..r�r.,,�.� �� �r,� r� r ���x� r�- �4:Total:E"iii merit
rj .��t ,.<.s �r ,a;�r�r� c �^ .� -�y��:�,-� � r.; s � a� ...� .,r 3'��;.� ., �� era 6::3 �::�. � _�< �,< .... t �` �� . �_ 9 P
�,� r �,�.;�S.
S, ..�:'�
:. ,E ,
tii :} z xa , , ravel ;°. t
r FY 2018
A Other r.•
J
Sources of <
B Medicaid
s
C CONS h .
Item
Description of Item
.~!Funding„'z
,Estimate
Fundin'gi(NIP/P),
State Nurse Supervisor Meetings
Covers the mileage for the supervisor to attend 3 State Nurse Supervisor meetings in Denver.
$ -
$ -
$ 180
Visit/Outreach Mileage
Covers costs for travel to client visits, community outreach, and trainings.
$ -
$
$ 21,500
�! - . ., n p yr a M 5:"TotaLTravel
:v. ,'S, phi•, .� ..,. .i. �.. 4aia. S"Y r n,.=b�:, �6,^.i ..i.. i,.. ft..,__N,.....i��w.+ ... i.i': !. ',._:1 ... ,�bl:..... F_, .. h..1:1, :FY wy.: :. dot , rA'A ��.,. .,. �i. �,,,�^X
^
'r r r.5:.
r
1�. .1.
s 21680'
.,d a. I�
merits toF.third arties or, entities - `
r . Co,ntractors/Consultants(pay p )w ,
.+
F,Y;2018,..::.,..,,,,,.c..,.,:„.
% It Other
t ;
Name
Description of Item
iSourcesof;
Fundmgls'
B Medicaid
IvEitinnate
.
C CDHS,',
Fundmg;(NHVi )
Mental Health Consultation for Nurses
Covers the cost for monthly maternal/fetal mental health specialist consultation services to help nurses address potentially volatile and complex
situations with their clients ($120 per month for 12 months).
$
$
$ 1,440
uw _ � „� :'• ry, • ;� N ., ;�, .. 6' Total•{ontractors/,consultants
�:$' ,,.
$
{$ 1;440'
A , a:, • ,. .:,' :., _ r'.. ' ,_..:'.1. .. TALLDI
-x n t - MODIFiED':TO... ,_ . RECT;GOSTS{MTDC)
, r
$.f,.:...
S...
S :. 766,974;
} : Indirect Costs
=: E , t ' r
FY +2018
..
[not:to exceed 10% unless�Negotiated Federal IndirectCost,rate-or,Negotiated State Indirect Cost.rateis attached); _•
m �A Othe
'sources of3
,
B Medicaid
.
' C eDH ( ''
Item
Description of Item
1..„Funding
t �s
�Fundin
'.. '
Estimate
u•�=-dmn ''((N ..:,•: ungNHVP.)'
F
State Federal Indirect cost rate: 18.08%
The CDPHE negotiated indirect cost for WCDPHE is 18.08% of the total direct costs for 2017 (July 1, 2017 - January 31, 2018) .
$ -
$ -
$ 80,886
State Federal Indirect cost rate: 19.88%
The CDPHE negotiated indirect cost for WCDPHE is 19.88% of the total direct costs for 2018 (Feb 1, 2018 - June 30, 2018) .
$ -
$ -
$ 63,536
Indirect
$'' I
$
$, 144 422''
n
Si t , vy,.n cz e: '[ r S'� zr x�- 4 1 �. ` "•.:,, +, 1. "t
n 1:: . „ ..,1 . TOTALS
.,:,: ,..�• u.t�.f ac:„'i.x .. �'.w :i ;4�.��,bt-.:.{, ate.,.:.-.,a•�..;::.r;3,?.nx..-"�-....,+�.::d3At.:r-...',.',`�_i.:`Y.�'e�nsn`.sas.u,�...t.+}.:.>•wsla'�...r.��•=�',:,hv:wed.;✓,.«.,n�.a;+Se�._s*'s�,t�.nx';i,...+..E..;.n.7�-,.,i�a...v.....4:;..i.,,ax.d..s�-.�.............�,.�P.Ct...:,...,V,.+..,-.,i
d
e' '
o- r
,
hP�.u=E.ra,�..
r t -.
911 396;
�s"r..... ...-r,_....., 4
Page 3 of 3
Exhibit C — Amendment #6
ADDITIONAL PROVISIONS
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached
and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks,
duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the
performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this
contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW)
require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by
the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any
provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract
Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions and
further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the
State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of
this contract.
A. The Contractor shall submit requests for payment to CDHS OEC Invoicing(c,state.co.us no less than
monthly on forms prescribed and provided by the State.
B. Payment shall be made on a cost reimbursement basis for services rendered.
C. Timely Invoicing - Invoices shall be submitted no later than 45 days following the last day of the month.
End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior
to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th
shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to
CDHS OEC InvoicingAstate.co.us. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
D. The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
E. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Office of Early Childhood sponsored meetings
related to this contract.
Page 1 of 2 Revision Date October 16, 2017
Exhibit C — Amendment #6
6. SUPPLANTING
Payments made to the Contractor under this contract will supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not
to exceed 5% of the total budget. If the adjustments to the direct costs in the current year budget are to exceed
5% of the total budget, requests shall be made in the form of a written budget revision request to the appropriate
program staff. Written approval for the budget revision shall be required prior to any changes to the budget
related to the budget revision request. The total dollar amount of the contract budget cannot be changed as a
result of the budget revision request. Budget adjustment requests over 5% and/or changes to the total dollar
amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget
are allowable without a formal amendment. In addition, all of the below provisions shall apply to budget
flexibility between Weld County Department of Public Health and Environment and the State:
A. No modifications may be made to the following direct cost budget line items without prior written
approval from the NHVP Program Manager: Electronic Medical Records Coordinator, Electronic
Medical Records.
B. No modifications may be made to the following budget lines without prior written approval from the
NHVP Program Manager: NHV Interim Supervisor, NHV Supervisor, Community Health Director,
Office Technician 1, Office Technician 2, and Office Technician Supervisor.
8. RIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWARE
Any software, research, reports, studies, data, photographs, negatives or other documents, drawings, models,
materials, or work product of any type, including drafts, prepared by Contractor in the performance of its
obligations under this Contract shall be the exclusive property of the State, and all Work Product shall be
delivered to the State by Contractor upon completion, by request, or termination hereof. This ownership implies
that OEC has full control of these data, reports and analyses, as well as full access to these data, report and
analyses. Control implies full and complete control as to how any and all data, records, analyses and reports
produced as part of this contract are used. Access implies full and complete access to any and all data, records,
analyses and reports produced as part of this contract. Upon request by OEC at any time and from time to time
and without regard to the default status of the parties under this contract, the contractor and/or its subcontractors
shall promptly deliver to OEC the all existing data, records, analyses and reports in electronic format and in
such hard copy as exists on the date of the request by OEC.
The State's exclusive rights in such work product shall include, but not be limited to, the right to copy, publish,
display, transfer, and prepare derivative works. Contractor shall not use, willingly allow, cause or permit such
work product to be used for any purpose other than the performance of Contractor's obligations hereunder
without the prior written approval of the State.
Page 2 of 2 Revision Date October 16, 2017
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