HomeMy WebLinkAbout20181880.tiffRESOLUTION
RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE UNIT FUNDING AND
AUTHORIZE CHAIR TO SIGN - VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance
Unit Funding between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the
Victim Assistance and Law Enforcement (VALE) Board, commencing July 1, 2018, and ending
June 30, 2019, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Victim Witness Assistance Unit Funding between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the 19th Judicial District Attorney's Office, and the Victim Assistance and
Law Enforcement (VALE) Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of June, A.D., 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W.4744) .-Cido•ok.
Steve Moreno, Chair
Weld County Clerk to the Board
Deputy Clerk to the
Mike Freeman
Date of signature: 67-A1-18
N
cc:DA((H), ACT(sc%O)
08/07/20
2018-1880
DA0027
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW ,
RE: 2018-2019 VALE Grant Contract
DEPARTMENT: Victim Witness Unit of the District Attorney's Office
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
DATE: 6-8-18
Brief description of the problem/issue:,
The County Commissioners approved submission of the 2018-2109 VALE Victim Services Grant Application
for funding of positions in the Victim Witness Assistance Unit. This approval was granted at the February 28,
2018 County Commissioners Meeting. VALE Application 2018-0648 (2) was approved for current funding of
$136,182.00 (requested $141,194.00) by the 19`" JD VALE BOARD at their May 18, 2018 meeting. No match
is required. This is the largest funding source for VW Unit after Weld County Government.
We arc asking for the authorization of the grant to be placed on the agenda for acceptance of the contract
without a Work Session.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or not approve grant to be placed on the agenda without a Work Session.
Recommendation:
Approy
Recommendation
Sean P. Conway
Julie A. Cozad,
Mike Freeman
Barbara Kirkmeyer, Pro-Tem
Steve Moreno, Chair
Schedule
Work Session
Other/Comments:
2018-1880
VICTIM'S ASSISTAr. CE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 — (970) 356 -4010 -FAX (970) 352-8023
19111 JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: District Attorney's Office, 19th Judicial District
Grant Number: 2018-6 VS
Project Title: Victim Witness Assistance Program
Grant Period: July 1, 2018 through June 30, 2019
Amount of Grant Award: $136,182 .0 0
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee
agency and are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by
October 31, 2018, January 31, 2019, April 30, 2019 and July 31, 2019. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
October 31, 2018, January 31, 2019, April 30, 2019 and July 31, 2019. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The grantee agency agrees to submit the Financial Monthly Tracking sheet if requested.
6. Grantee agencies will be paid in 4 quarterly installments of $34,045.50. The I5' payment
will be sent in July 2018 after the signed contract is received, and 2"d, 3rd and 4th
payments after receipt and acceptance of the required quarterly Financial Report and
Narrative Program Report due October 31, 2018, January 31, 2019, and April 30,
2019.
7. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee agency.
O.o/r- ill (1)
8. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grantee agency are as follows:
a. Grantee agency must notify the 19"' JD VALE Board if the agency has obtained
funding for a specific 19' JD VALE grant funded position which totals more than
100% of the total cost for that position. The grantee agency must resolve the
allocation of funds to the satisfaction of the 191h JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-
mail or regular mail, of any 19' JD VALE grant funded personnel position that is
vacant for 45 days or more. Changes in grant funded personnel must be listed on the
quarterly financial report under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with
notification on agency letterhead, of any change of an official and/or employee who
is listed as a responsible signatory on this 19`11JD VALE grant funded project.
9. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
10. In the event all of the monies paid to the grantee agency are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grantee
agency shall submit written notification to the VALE Board by June 3, 2019 if the
grantee agency will have any remaining funds at the end of the grant period and wishes to
use the funds in the current grant cycle. Such requests shall include the following
information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2019 and will advise the grantee agency in writing as to their decision.
The grantee agency agrees that all funds received under this contract shall be expended
solely for the purpose stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
12. The grantee agency agrees to comply with all applicable non-discrimination legal
mandates.
13. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
14. All grantee agencies shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
15. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
16. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
The grantee agency, through the following signatories, understands and agrees that any VALE monies
received in 2018-19 as a result of the awarding of the grant application shall be subject to the terms of this
contract. Original signatures of each party to this application are required. Please use BLUE INK to
distinguish the original documents from copies
Project Director:
Signature:
Printed Nam
Date:
nd Title: JoAnn Holden, Director of Victim Services
District Attorney:
Signature:
Printed Name and Title: Mic°ael R. Rourke, Weld County District Attorney
Date:
Financial Officer:
Signature: ! a, Y,CtI (v4mo
Printed Name and Title: Barbary Q oij
Authorized Official:,;
Signature: _ /� c' v.__ J - 2.' �2 _ Date:
Printed Name and Title: Steve Moreno, Chair, Board of Weld County Commissioners
inancial Officer
Date:
6, //el/8
JUN Y82018
VALE Board
Signature:
Printed Name and Titl
im Dwyer, C of VALE Board
Date:
7-2-o-jg
The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project, and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or city
manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as
bylaws or resolutions) immediately following the signature page.
3
ago/� /J7F0 l (/
VALE PROJECT BUDGET
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
INFORMATION
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
2017 - 2018
(Column 2)
2018 - 2019
Applicants
Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
VW Director- Holden
43,41 1
VW Director- Holden
43,411
0
VW Assistant- Fix
6,792
VW Assistant- Fix
6,792
0
VW Assistant- Kim Rodriguez
17,549
VW Assistant- Kim Rodriguez
17,549,
0
VW Clerical Latish Rodriguez
17,908
VW Clerical Latish Rodriguez ) 7 (jC5
_ Lg;6-t —
+708
V/COMP Assistant -Wilson
19,576
V/COMP Assistant -Wilson )9 ,--) b
.2Z,2.69—
+7,693
SUBTOTAL SALARY
105,236
SUBTOTAL SALARY 10> ) ,
11,,3,.63- -
Fringe Benefits
30,946
Fringe Benefits 30(1\4
2�,5 7
-3,389
Subtotal
136,182
Subtotal
L44;1.94--
5,012
EQUIPMENT
EQUIPMENT 13 k, Os. Z. i5)
(+1—)
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+7-)
Subtotal
I
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+7 -)
I
Subtotal
Subtotal
a
TOTAL FUNDS: 136,182
_
TOTAL FUNDS REQUESTED: 1 14,21—
+5,012
ICI 4
18
SECTON C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
275
Child Physical Abuse
Adults Molested as Children
370
Child Sexual Abuse
10
Survivors of Homicide
45
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
40
Robbery
1400
Domestic Violence
525
Assault
85
Adult Sexual Assault
200
Other violent crimes: bias crime;
menacing, stalking, kidnapping,
retaliation, attempt murder
100
Elder Abuse (including economic
exploitation and fraud crimes)
125
Other, please specify: Burglary Home,
THEFT 20,000 +
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
3175
2
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period.
INDICATE HOW YOU ARE COUNTING SERVICES: (check one box)
A victim may receive the same type of service more than once (i.e. information) but the type of
service can be counted only once during the grant period. An individual service category cannot
exceed the total number of victims listed in table A.
® A victim may receive the same type of service more than once (i.e. information) and the service is
counted every time during the grant period. An individual service category can exceed the total number
of victims listed in table A.
EST. NO,
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
500
Crisis/Counseling Intervention (in person)
4000
Victim Compensation Assistance
(required)
3200
Follow-up (includes crisis intervention by
phone)
125
Personal Advocacy
Therapy
7000
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
800
Information / Referral (in person)
Hospital/Clinic Response
800
Criminal Justice Support /
Advocacy/Court Accompaniment
300
Language Services (interpretation)
100
Emergency Financial Assistance
Emergency Civil Legal Attorney
Assistance
OTHER (specify)
Transportation
Transitional Housing
4000
Victim Rights Act Services
3
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Objectives must be measurable and specific. Refer to Application
Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
Intended
Data Collection
Timeframe
(list title of person
responsible)
Outcome/Impact
1
Victim Witness
Victims of domestic
Tracked using initial contact
07/01/18 -
Assistants will provide
violence (DV) provided
sheets and compile for
06/30/19
services to 800 primary
victims of misdemeanor
DV and 290 primary
victims of felony DV
assistance, information,
and community
referrals as they move
through the criminal
justice process
quarterly reports
2
County Court Victim
Victims of DV will have
Tracked using initial contact
07/01/18 —
Witness Assistants will
the opportunity to
sheets and compile for
06/30/19
provide "Meaningful
consultation" to 65 % of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
provide feedback and
participate meaningfully
in the criminal justice
process
quarterly reports
3
District Court Victim
Victims of DV will have
Tracked using initial contact
07/01/18 —
Witness Assistants will
the opportunity to
sheets and compile for
06/30/19
contact 60% of primary
victims of felony DV
victims prior to
defendant's Advisement
provide feedback and
participate meaningfully
in the criminal justice
process
quarterly reports
Hearing
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
Objective
Intended
Data Collection
Timeframe
(list title of person
responsible)
Outcome/Impact
1
Victim Witness Staff will
Victims will know about
VW Staff document letter I
07/01/18 -
send 22,000 VRA
victim rights and have
information and compile for
06/30/19
Notification letters to
victims via mail or email
timely information of all
criminal stages
quarterly reports
2
Victim Witness Staff will
Victims and witnesses
VW Staff document call
07/01/18 —
call off 2100 victims and
will avoid unnecessary
offs as they occur and
06/30/19
witnesses (non -officers) _
travel for continued or
compile for quarterly
4
resolved proceedings
reports
3
Victim Witness
Provides victims and
Victim Staff record
07/01/18 -
Assistants will provide
witnesses with
information on trial sheets
06/30/19
trial support for 160
guidance and support
and compile for quarterly
trials: 45 in District
Court, 100 in County
Court, 15 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
Victims will have
CVC Staff enter new
07/01/18 —
provide assistance to a
access to services and
applications into CVC
06/30/19
total of 825 crime victims
possible funding to help
them heal from the
criminal incident
database and compile for
quarterly reports
2
CVC program will
Victims unable to move
CVC Staff enter new
07/01/18 —
provide assistance to
through the criminal
applications into CVC
06/30/19
300 victims in which a
justice process are still
database and compile for
criminal case is not filed
in the court system
able to seek assistance
and reach a more
whole and balanced
situation with CVC
quarterly reports
3
CVC program will
Those who need help
CVC Staff enter approved
07/01/18 —
provide emergency
paying for emergency
emergency requests into
06/30/19
assistance to 90 crime
needs can access
CVC database and compile
victims, 60 being victims
of domestic violence
services to ease the
financial burden of the
criminal incident
for quarterly reports
5
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