HomeMy WebLinkAbout20181089.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, Division of Employment and Training, commencing January 2, 2018, and
ending December 31, 2018, with further terms and conditions being as stated in said expenditure
authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment, Division of
Employment and Training, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of April, A.D., 2018, nunc pro tunc January 2, 2018.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datifee%) W ..eLto:gi
Weld County Clerk to the Board
BY:
Deputy Cler
Steve Moreno, Cha'
,t.O a
�-`r ara Kirkmeyer, Pro-Tem
Sean P. Conway
APP: ! _p _ •__•1-IVI 'j XCUSED
Mike Freeman
ounty A orney
-.)
Julie A. Cozad
Date of signature: O'/ -/a —/8
cc.: HSO, QC TC e,c.)
O47 -0(c -LB
2018-1089
HR0089
PRIVILEGE!) AND CONFIDENTIAL,
MEMORANDUM
DATE: February 13, 2018
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization (EA)
Please review and indicate if you would like a work session prior to placing this item on the Board's
agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization (EA). The funding streams, programs, and activities are
subject to the laws and regulations of the Workforce Innovation and Opportunity Act (WIOA). ESWC
will use the Performance Incentive funds to support the Workforce Board, staff training, support
continuous improvement efforts and enhance WIOA programs in Weld County. Governor's Summer Job
Hunt (GSJH) will provide job fairs, workshops, labor market information, assessment testing, job
placement services and employment opportunities to youth seeking unsubsidized jobs for the summer.
The funds are as follows:
EA/WPPI
Year
Program/soma
Pfd
P rbmrea
Cain
Amount
rannil
MOAN
FAIN X
17-11(PIF)
PY16
PERF. INCENTIVE
1/2/18-
4YW6
$48255.00
Y
17.258
AA -28306-16-55-A-8
FUND (1096
9130/18
WIOA- Yl
17-
PY17
SUMMER 1O8
1/2/18-
2S57
S40,000.00_____
Y
17.207
ES -30978-17-55-A-8
11(SIH)
HUNT (10% Wag-
12/31/18
NPey)
I do not recommend a Work Session. I recommend approval of this Expenditure Authorization.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara K irkmeyer, Pro -.1 em
Steve Moreno, Chair
Approve
Recommendation Work Session
Schedule
Other/Comments:
2018-1089
HROO8'9
Pass -Around Memorandum; February 13, 2018 -- CMS 1 673 Page 1
Li/9
NFA# WEI7-11
Local Area
Attachment 2
Weld
WDP Agreement CMS# 89950
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams
Local Area. WELD COUNTY
NFA#
ENTITY #
WE 1744
5230
AGR #(s)
F. 89950
EA/WP#
/eqr
Program/souRCE
Period of
Paformanoe
CmEs
Amount
k*'ra/u
CFDA#
FAIN #
17-11(PIF)
PY16
PERF INCENTIVE
FUND (10%
WI0A- Y)
1/2/18
9/30/18
4YW6
$48,26500
Y
17 258
AA -28306-16-55-A-8
17
11(SJH)
PY17
SUMMER JOB
HUNT (10% Wag-
NPey)
1/2/18-
12/31/18
2S57
$40,00000
Y
17 207
ES -30978-17-55 A-8
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above This Expenditure Authorization is not valid
until it has b n approved by the State Controller or designee
By
-1,Z,,,•47----APR 0 4 2018
Steve Moreno Date
Ch ir, Board of Weld County Commissioners
ave Thompson Date
Chair, Weld Workforce Development Board Title
By
YA
William B Dowling, Direct c{j Date
Division of Employment and Training
Colorado Dept of Labor and Employment
‘27rc?' By
Date
r �!
By "\_ % .� ' C9 I/ � 1 By
Tahiti Grant Date Date
17+vision Head, Employment Services of Weld County Title
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it Subject to the provisions of the executed WDP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided
By
a•
STATE CONTROLLER
BERT JAROS, CP MBA, JD
LDai .1116 4 1
/O�)
Page 1 of 8
NFA# WE17-11
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 89950
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters,
Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund
Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
PERF. Incentive Fund
(10% WIOA-Y)
Region Project Coordinator
Name: Tami Grant
Phone: 970-400-6754
CDLE Project Coordinator
Name: Lee Wheeler -Berliner
Phone: 303-318-8223
Program #2 NAME:
Summer Job Hunt (10%
Wag-NPey)
Region Project Coordinator
Name: Karina Amaya
Phone: 970-400-6763
CDLE Project Coordinator
Name: Steve Wright
Phone: 303-318-8237
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Performance Incentive
Services/Costs
Participant services
Training
Work Experiences/Internships
X
Costs not related to Participant
Services
ESWC will use the Performance Incentive funds to support
the Workforce Board, staff training, support continuous
improvement efforts and enhance WIOA programs in Weld
County.
Supplemental Program
Activities
X
Governor's Summer Job Hunt
Category
Services/Costs
Participant services
Employment Services of Weld County (ESWC) will provide
for the registration of youth and encourage youth to self -
register through Connecting Colorado. Youth who complete
a registration at events will be encouraged to meet with a
Youth Case Manager to discuss job development, complete a
one-on-one job search and receive referrals to jobs. ESWC
will also provide labor market information and offer
workshops on topics such as resume writing and interviewing
skills. Assessment testing such as the TABE, Workforce
Readiness Certificate and Whole Persons Assessment will
also be offered.
Page 2 of 8
NFA# WE17-11
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
89950
Information will be provided to all Weld County high
schools to inform youth of the program as well as to notify
them of the job fairs that will be held; the largest of which is
the Annual Teen Job Fair held in conjunction with the City
of Greeley. During this time youth will also be made aware
that program updates will be provided via the eswc.org
website concerning services or activities that offer youth
training or certification programs tied with job opportunities
or other entrepreneurial activities.
ESWC will continue to use the automated emailing system to
contact youth who have registered with the workforce
system. Staff will also use the Notification of Event (NEN)
system to notify youth of special events.
Program staff will continue to contact youth by phone to
provide job referrals, and will provide job preparation
counseling during those calls. Staff will ensure that lined
entries will be documented on Connecting Colorado. The
Applicant file will be annotated by properly closing the
contact session with three specific types of results: ongoing
job search, inactivating registration records as required or
updating client records as obtained employment with the date
started, employer name, job title and rate of pay.
Training
N/A
Work Experiences/Internships
Active recruitment of employers and jobs will begin in
February and continue for the duration of the program. The
Business Services Unit will focus on employers who
traditionally hire youth for part-time or summer work but
may include work experience and internship opportunities.
Emphasis will be placed on quality job orders and referrals.
Follow-up with employers will occur on an ongoing basis, to
include but not limited to:
• Directing marketing efforts and visits to employers
throughout the county who are likely to hire youth
• Sending employers information on resources
available for hiring youth
• Scheduling/coordinating activities with all local
chambers
• Mass mailings and cold calls, either on the telephone
or one-on-one site visits
• Educating employers, and the public, on the Federal
and State rules regarding young workers
• Provide workshops for employers in the area of
applicable Child Labor Laws in 2018 if the schedule
allows
Costs not related to Participant
Services
Coordination will occur with the other appropriate programs
operated by Employment Services. This will include the
Weld County Youth Conservation Corps programs —
AmeriCorps and TIGHT.
Page 3 of 8
NFA# WE17-11
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
89950
The Youth Committee will discuss strategies to ensure that
youth populations throughout the county and the various
youth -serving agencies are aware of the Summer Job Hunt
Program. All Workforce Center partners will be informed of
the youth programs and encouraged to have their youth, as
appropriate, access the program. In addition, program staff
will attend meetings with the Greeley Youth Initiative and
other community recreation programs for outreach as needed
and appropriate.
Supplemental Program
N/A
Activities
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
N/A
Performance outcomes
N/A
Program versus
Administration budgets
N/A
Projected Quarterly
Expenditures
N/A
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation (DVR), Immigrant and Refugee Center of Northern Colorado, Aims Community
College, etc. have been integrated into Employment Services of Weld County (ESWC) strategies
for several years. Their input has developed strategies to increase awareness of services and
various career pathways. As a one -stop center, Employment Services acknowledges the
importance of connecting customers to all available resources and co -enrolling to prevent
duplication of services and ensure comprehensive services are received.
Education is a critical partner for all Employment and Training programs with the emphasis on
Youth programs. The school districts, as well as higher education, are supportive in developing
sector initiatives, career pathways and training for the talent pipeline. Established partnerships
include the 19th Judicial District, Senate Bill 94, Platte Valley Youth Services Center, Juvenile
Assessment Center, North Range Behavioral Health, Trio Programs, Adult Education, Homeless
and Transitional Shelters, Youth Net, Job Corps, Refugee Serving Agencies, School Resource
Officers, Truancy Liaisons, School to Work Alliance Program (SWAP) and the Department of
Human Services (DHS) to include Chafee, Youth Services, Child Welfare, Compass, Temporary
Assistance for Needy Families (TANF), and Employment First. The partnership with Child
Welfare in enrolling clients into the TIGHT program continues to assist youth in danger of out of
home placement or stop them from becoming a part of the juvenile justice system altogether. The
AmeriCorps program helps low income customers through conservation and service work earn
educational resources and living stipends while in the program.
Page 4 of 8
NFA# WE17-11
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 89950
WIOA, TANF, Employment First and Business Services continue to develop and obtain On -the -
Job Training opportunities. WIOA's ability to serve the financially disadvantaged is proven with
the co -enrollment of low income families in the EF/TANF programs. Additionally, the Disabled
Veterans Outreach Representative, from CDLE, is located at Employment Services allowing him
to literally walk clients to an available case manager for co -enrollment into the programs. The
Board of County Commissioners (BOCC), through DHS, is utilizing Community Service Block
Grant (CSBG) funds to support employment and training efforts for hard to serve target groups.
Lastly ESWC is a significant office for the Migrant and Seasonal Farmworker (MSFW) Program
and has forged relationships with Rocky Mountain Service Employment Redevelopment
(RMSER) and the Community Resources and Housing Development Corporation.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -
based learning, career pathways, Sector partnerships, and other employer services.
Unless there is a direct employer need for a certain program, employer services are primarily
handled by our Business Services Unit. Outside of the Annual Teen Job Fair, ESWC anticipates
that any BSU engagement will primarily be funded through Wagner Peyser funds.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Youth ages 14-24 will be the targeted population for the GSJH with an emphasis on the below
populations:
Veterans and their dependents, especially recently separated Veterans, are encouraged to connect
with, and take advantage of, services in all programs. Additionally, a triage system has been put
into place that has proven to be efficient when working with Veteran's and identifying barriers.
Low income customers will continue to be referred through the TANF and EF programs. The
programs are designed to guide customers in becoming self-sufficient to the point of no longer
needing public assistance. When appropriate, customers are co -enrolled.
School district's SWAP programs and DVR participate on Workforce Development standing
committees and will continue to collaborate on services with all WIOA case managers that have
customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to
DVR, school districts and community agencies so they can review and make referrals to
employment or use the list as a discussion for careers.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here:
Statement of Work
Refer to page numbers: N/A
Budget
Refer to_page numbers: N/A
Performance Outcomes
Refer to page numbers: N/A
Page 5 of 8
NFA# WE17-11
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 89950
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION:
See Section V for the Budget and Projected Quarterly Expenditure Charts.
III. EA MODIFICATION(S): N/A
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
3. The impact of this modification on the following strategies is:
Category
Partnerships.
Businesses
Services/Costs
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
Page 6 of 8
NFA# WE17-11
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 89950
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including, but not limited to,
Federal grant agreements, Federal guidance documents, relevant State -issued Policy Guidance
Letters (PGLs), Program Information and/or specifications identified in the provisions below.
Funding Provisions/Performance Incentive: The Local Area shall refer to United States
Department of Labor -Employment and Training Administration (DOL) Training and
Employment Guidance Letters (TEGLs) issued under the authority of the Workforce Innovation
and Opportunity Act of 2014 (WIOA) for the Adult, Youth, Dislocated Worker, Wagner Peyser
Employment Service, and other core partner programs for guidance on operations, services, and
program requirements for Program Year 2016 (PY2016).
Statutory Reference: Funding is provided under the authority of the Workforce Investment Act
of 1998, Title 1, 20 CFR Part 652 et al., effective August 7, 1998; Wagner-Peyser Act of 1933, as
amended; and the Workforce Innovation and Opportunity Act of 2014 (WIOA) (Public Law
#113-128 enacted 7/22/14)
Purpose of funding: Funds may be used to carry out employment and training and workforce
development activities in the Local Area. Performance Incentive funds shall be used for any
activities allowed under WIOA in support of the Local Area's one -stop services.
Allowable Costs: Costs shall be reasonable and necessary for employment and training activities
and may include: activities of the Local Board; planning for WIOA implementation: training
activities for participants; staff development; developing technology to support delivery of
workforce programs; and other program related costs.
Restrictions on Funding: The funds shall be used only for the state purpose identified in these
funding provisions. Funds may not be used for religious, political, or discriminatory activities
nor to develop or implement education curricula for school systems in the State of Colorado.
Subject
Funding Provisions
Program
Governor's Summer Job Hunt
Date
January -2018
1. FUNDING PURPOSE
Page 7 of 8
NFA# WE17-11
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 89950
Funding is provided for staffing, direct operating costs, and outreach and promotional activities for
Program participation by youth and business. Outreach and promotional activities are subject to the
dollar limit set forth in the PGL.
2. PROGRAM ELEMENTS
A. Youth participation is limited to ages 16-24, however, Local Areas may, are encouraged to
serve youth ages 14-15 in accordance with their Local Area policies.
B. Youth eligibility is not limited by geographic boundaries, income, schooling status (in or out),
or special needs. Registrations should be tracked via www.connectingcolorado.com.
C. Services under the Program shall include: Recuritment of Youth, Recruitment of Businessess,
Partnership Development, Career Exploration, and Workforce Preparation. Group activities
should include items such as job fairs, industry tours, workshops (industry, resume and job
search, etc.)
D. Program staff shall participate regularly in State sponsored meetings, training, teleconferences,
and other activities, including the THINK BIG Youth Conference, when offered.
E. Future funding under the Program is subject to fund availability and participation and
performance outcomes of the Program.
3. EXPENDITURE OF FUNDS
Local Areas are expected to spend at least 75% of their funds by September 30th of the current period of
performance.
4. PROGRAM COORDINATOR
Steve Wright
Governor's Summer Job Hunt Coordinator/Youth Coordinator
steve.wright(&,state.co.us
303-318-8237
B. Additional Services to be provided include:
Category
Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of
services
N/A
Other Internal Financial Resources to support this
initiative
N/A
Other External Financial Resources to support the
initiative
N/A
Cost Sharing/Match Requirements
N/A
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 8 of 8
Section V. Budget and Program Outcomes Charts NFA# WE17-11 Entity Code: 5230
WIOA Programs
Original Allocation:
$48,265
Budget Information Summary Table (BIST)
Performance Incentive
Period of Performance: 1/2/2018 - 9/30/2018
Original Program Budget:
$48,265
Original Admin
Budget:
$0.00
Transfer In (+):
$0.00
From Fund Year and
Name:
Transfer Out (-):
$0.00
To Fund Year and
Name:
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Program/4YW6
$48,265.00
$48,265.00
Total
$48,265.00
$48,265.00
Performance Incentive Projected Quarterly Expenditures - Cumulative
Peformance
4th Quarter
1st Quarter
COSTS CATEGORY
April 1 to June 30,
2018
July 1, 2018 to
September 30, 2018
Program
$32,172
$48,265
Total
$32,172
$48,265
Carry Out
N/A
N/A
Govenor's Summer Job Hunt
Original Allocation:
$ 40,000.00
Line Item Budget
Planned Expenditures
Salaries, Fringe Benefits, Travel
$33,975.00
Equipment
$0.00
Supplies
$25.00
Subcontracting arrangements
$0.00
Operating/Overhead
$6,000.00
Training & Program Related Supportive Services
$0.00
Other Participant Related Services
$0.00
Total Cumulative Expenditures
$40,000.00
Govenor's Summer Job Hunt Projected Quarterly Expenditures - Cumulative
Funding Stream
2nd Quarter
3rd Quarter
4th Quarter
Cost Category/Program Code
April 1 to June 30,
2018
July 1 to September
30, 2018
October 1 to
December 31, 2018
Program/2S57
$ 18,750.00
$ 33,750.00
$ 37,500.00
Outreach/2557
$ 1,250.00
$ 2,500.00
$ 2,500.00
Total
$20,000.00
$36,250.00
$40,000.00
Special Initiative Program Outcomes Chart- Cumulative
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
April 1 to June 30,
2016
July 1 to September
30, 2016
October 1 to
December 31, 2016
Registration Goals: Annual
Participants
1690
2380
2700
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