HomeMy WebLinkAbout20181414.tiffRESOLUTION
RE: APPROVE WORK PLAN EXPENDITURE AUTHORIZATION FOR SECTORS
PARTNERSHIP NATIONAL EMERGENCY GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Work Plan Expenditure Authorization
for Sectors Partnership National Emergency Grant between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Division of Employment Services ,and the Colorado Department
of Labor and Employment, Division of Employment and Training, commencing
November 17, 2017, and ending June 30, 2018, with further terms and conditions being as stated
in said work plan expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said work plan
expenditure authorization, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Work Plan Expenditure Authorization for Sectors Partnership National
Emergency Grant between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Division
of Employment Services, and the Colorado Department of Labor and Employment, Division of
Employment and Training, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of May, A.D., 2018, nunc pro tunc November 17, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datiLeA)w;(A
Weld County Clerk to the Board
BY:
Deputy Clerk to the
APP' • ' I AS T
County Attorney
EXCUSED
Stele Moreno, Chair
arbara Kirkmey'r, Pro -Tern
can P. Co&‘,14-, epeoct (—
nway e
ulie A. Cozad
Mike Freeman
Date of signature: 05-3/--/c'
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2018-1414
HR0089
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: April 10, 2018
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. Sector Partnership National Emergency Grant (NEG) funds
have been utilized to build employer -driven partnerships with industry, education and training, and other
stakeholders that focus on the workforce needs of key industries in our region. The funding provides for
regional sector planning, enhanced career services to dislocated workers, and work -based training opportunities.
Funding for this program was allocated in two sums of $262,094.00, totaling $524,188.00 for a two year period.
Due to ESWC's ability to expend funds quickly, the State allocated an additional $288,103.00 to be spent by
June 30, 2017 which was then extended to June 30, 2018. A fourth round of funding is now being given for
$48,472.00. ESWC initially committed to assisting 80 participants which was increased with the additional
allocation to 1 l 1 projected participants. ESWC has served 144 participants since the grant was awarded.
I do not recommend a Work Session. I recommend approval of this Expenditure Authorization.
Approve
Recommendation Work Session
Schedule
Sean P. Conway
Julie A. Cozad
Mike Freeman
Barbara Kirkmeyer, Pro-Tem
Steve Moreno, Chair
Other/Comments:
2018-1414
b4/Z0cg9
Asommumemonme
Pass -Around Memorandum; April 10, 2018 — CMS ID 1752 Page 1
Weld County
WORK PLAN
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j Chair, BOCC or
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For Workforce DeveloprI eA Progra
I. WORK PLAN SUMMARY
Operatio4r IS Des'
A THIS WORK PLAN IS FOR (INSERT NFA FABLE BELOW)
Does this WORK PLAN include a request for Transfer of Funds. OYES ®NO
If YES, complete Section V
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II, PROGRAM CONTACTS
1. LOCAL AREA COORDINATOR WDP PROGRAM COORDINATOR
Name: CeCe Moreno Name: Courtney Popp
Phone or Email:970-400-6756 Phone or Email:303-318-9439
III. FUNDING PROVISIONS (CHECK ONE)
O No changes to previous provisions.
O Funding provisions included or embedded below:
.; nd highlight new information)
WDP LIAISON
Name: Andrew Galloway
Phone or Email:303-318-8840
Subject
Funding Provisions
Program
SECTOR PARTNERSHIP NEG
Date
ISSUED MAY 2017, _ MARCH -2O18
1. SERVICES PURPOSE
Services for SP NEG purposes to provide reemployment services, career services, short-term training, work -
based learning opportunities, and accelerated skills training that leads to an industry -recognized credential, skill
upgrades, and/or employment for eligible dislocated workers. SP NEG funding provided to the Local Area is
intended to provide new services and flexibilities that can be integrated with WIOA, not simply to supplement or
replenish WIOA Dislocated Worker formula funds. Funds are also intended to support regional sector planning
and to expand and implement new services using career pathways and sector strategies.
2. RESTRICTIONS ON FUNDING
Funds shall be used only for the stated purpose identified in the approved Project Plan and/or as specified in
these funding provisions. Cost per participant shall not exceed $10,000.00 without State review and approval.
3. IMPLEMENTATION CRITERIA
The Local Area shall provide Services in accordance with its current Workforce Development Programs ('WDP')
Grant Agreement or Master Grant Agreement ('Agreement'), Federal training and guidance letters (TEGLs'),
State -issued Policy Guidance Letters ('PGLs') and in accordance with these Funding Provisions. All Services shall
conform to the criteria, processes, and types of services identified below:
• Workforce Investment Act of 1998, (Public Law 105-220), Title 1, 20 CFR Part 652 et al., effective
August 7, 1998 (WIA); WIA Title I, Section 173
• Workforce Innovation and Opportunity Act of 2014 (WIOA), Public Law 113-128, Section 169
(enacted 7/22/14 and effective July 1, 2015)
■ TEGL 31-14, Sector Partnership National Emergency Grants.
• PGL GRT-2015-02
4. EUGIBIUTY AND TARGET POPULATIONS
Dislocated workers are eligible participants in this grant. The Local Area shall serve eligible dislocated workers
with specific emphasis on dislocated workers who may have additional barriers or challenges to reemployment,
such as, long-term unemployed jobseekers (unemployed for at least 27 weeks in aggregate over the past year),
Unemployment Insurance claimants profiled as likely to exhaust their benefits, and foreign -trained workers that
have faced barriers to obtaining employment in their field or profession. Veterans shall receive Priority of
Service for training, services, and job placement.
5. TARGETED INDUSTRIES
Sector industries selected shall be data driven and labor market information for the local area or economic
region shall be reviewed as part of the industry selection process. At least one industry of focus shall be selected
with a minimum involvement of three employers in the local area or region that represent the industry of focus
6. REQUIRED PROGRAM ELEMENTS
Pro ram services shall be provided subject to an approved Project Plan submitted with the Local Area's
for SP NEG funds. The Local Area shall make available, at minimum, the services identified below to
address the needs of targeted populations and industries. These program services are categorized into two (2)
categories:
i. ENHANCED CAREER SERVICES
Individualized and customized services to equip workers with the tools and skills they need to successfully re-
enter the labor market as quickly as possible. A minimum of 20% of total funding shall be spent on enhanced
career services, which may include
a. Short-term prevocational services,
b. Internships,
c. Out -of -area job search assistance,
d. English language acquisition programs,
e. Comprehensive and specialized assessments of skill levels and service needs,
f. Career planning, job coaching, and job matching services,
g. Identification of appropriate training programs,
h. Job development and placement, and/or
i. Provision of referrals to, and coordination with, other programs and services.
ii. TRAINING AND WORK BASED TRAINING MODELS
Training for participants with an emphasis on work -based training models where participants can learn the
desired skills in the workplace and obtain or retain employment utilizing the newly acquired skills and
competencies. Non -work based training must be provided by training providers listed on the State's Eligible
Training Provider List (ETPL). A minimum of 30% of total funding shall be spent on training and/or work -based
models which include:
a. On -the -Job Training opportunities (OJTs),
b. Apprenticeships,
c. Incumbent worker training (requires employer match based on the size of the company),
d. Customized training, and/or
e. Transitional job opportunities.
7. ALLOWABLE COSTS
Funds may be used for, but are not limited to, the following allowable costs:
a. Required program elements, identified in section 6 above,
b. Regional/Local Planning Activities, identified in section 9 below,
c. Staffing costs,
d. Operating and overhead costs, and
e. Administrative costs.
B. REQUIRED PARTNERS AND COORDINATION OF SERVICES
The Local Area shall:
a. Establish partnerships that include representatives from each of the following: the local community
college or vocational/technical education institution, a county department of county human services,
and at least three employers or industry representatives. The employers or industry representatives
must be from the sector identified by the Local Area as its industry of focus.
b. Develop a navigation model with partners that enables participants to move between agencies and
systems and leverage resources to obtain the services that they need to become employed.
c. Connect with other local programs that address the needs of young adults (18-24) transitioning out of
foster care, and or local nonprofit agencies that serve the targeted population.
d. Recruit employers who can provide apprenticeships, internships, and OJT experiences and/or want to
expand existing sector and career pathways strategies.
e. Require employer involvement in regional planning, program design, curriculum development, and
development of work -based learning activities. Employers shall serve on the Local Area's SP NEG
leadership team, help implement program strategies and goals, identify and map the necessary skills
WORK PLAN NI -A #WE 17 I I2(SNeq):
Local Area: WELD COUNTY
and competencies for the industry, and, where appropriate, assist with the design of an assessment or
credential that will address industry skill needs.
f. Coordinate services with partner agencies for the benefit of leveraging resources, participant
referrals, co -enrollment, and joint planning.
g. Identify curriculum that currently exists for Career Pathways in specific industries.
h. Describe in its Project Plan how the delivery of services are coordinated with at least two (2) other
federal, state, or local partners or programs.
9. REGIONAL AND LOCAL PLANNING ACTIVITIES
Recognizing WIOA's emphasis on regional planning and sector strategies, and the benefits these activities
provide in better serving employers and job seekers, including dislocated workers, a portion of the SP NEG
funding shall be used to support regional/local planning. Such planning activities shall occur concurrently with
the delivery of training and other program services. The Local Area, in conjunction with the Local Board, shall
coordinate and lead regional/local planning activities that include development of a regional/local Project Plan
and the advancement of regional sector strategies utilizing career pathways. Planning activities shall focus on
topics, such as.
a. Partnership and program development with stakeholders, employers, apprenticeship programs
b. Acquisition, analysis and utilization of workforce information to identify regional trends,
including but not limited to labor market information and other state or private data.
c. Training for staff in the Local Areas necessary to facilitate regional planning and implement
regional strategies.
d. Asset mapping and identifying necessary skills and competencies for in -demand jobs.
e. Investments in technology enabled tools and innovative strategies, e.g. virtual job shadowing,
to support better skills assessments and job matching.
f. Strategies to better integrate and coordinate programs and services and to address gaps in
service delivery;
g. Development of new career path strategies for specific sectors;
h. Evaluation and modification of existing training programs and competencies; and,
Development and expansion of work -based training or learning experiences, to include
internships, OJTs, transitional work, apprenticeships, and incumbent worker and customized
training opportunities.
10. PERFORMANCE OUTCOMES
The Local Area shall meet the negotiated performance standards for the Dislocated Worker Program as well as
the participant enrollment goal for the SP NEG grant. Only those items with an ASTERISK * above will be
formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing
program delivery strategies.
Performance Measures and Goals
Actual T Standard or %
• Total Participants Served
Entered Employment Rate
*6 Month Retention after Initial Placement
*Average 6 Months Earnings
100%
68%
84%
$17,000.00
Total N of Participants Entering Training Through a Career
Pathways Program
Total # of Participants Completing Training
Total N Participants Receiving a Credential
Total N of Participants Completing Training & Entering
Unsubsidized Employment
Total N of Participants Completing Training & Entering
Unsubsidized Employment in their Field of Training
Average Wage at Placement
H
11. DATA TRACKING AND MIS
The program and sub -code used in Connecting Colorado to track performance is DI -SP. The Program Code DI is
the code used for National Emergency Grants (NEGs) at the State level. The Local Area is required to set-up the
sub -code SP in order to track participants in this SP NEG program
12. REPORTING REQUIREMENTS
The Local Area shall submit Monthly and Quarterly Progress Reports by the - of the following month and of
the ending quarter to the State Project Coordinator, using the required reporting templates provided by the
State.
13. EVALUATION
The Local Area shall make available data and staff for participation in any Federal or State evaluations of this
program
14. REQUIREMENTS FOR CONFERENCE /CONFERENCE SPACE
Conferences sponsored in whole or in part by the recipient of Federal awards are allowable if the conference is
necessary and reasonable for the successful performance of the Federal Award. Recipients are urged to use
discretion and judgment to ensure that all conference costs charged to the grant are appropriate and allowable.
For more information on the requirements and allowability of costs associated with conferences, refer to 2 CFR
200.432.
15. PERSONALLY IDENTIFIABLE INFORMATION
Recipients must recognize and safeguard personally identifiable information (PII) except where disclosure is
allowed by prior written approval of the Grant Officer or by court order. Recipients must meet the requirements
in Training and Employment Guidance letter (TEGL 39-11, Guidance on the Handling and Protection of Personally
Identifiable Information (PII)), (located at http://wdr.doleta.gov/directives/corr doc.cfm?DOCN--=7872).
IV. WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
Annual Compliance Plan is the WORK PLAN and incoporated by reference.
❑Project Plan/Grant proposal is attached as the WORK PLAN.
NWORK PLAN follows in Section IV. B & C below.
Li WORK PLAN modification follows in Section IV, B&C below and/or Section VI.
B WORK PLAN COMPONENTS irf,1
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s.�®
Planning
Outreach
Partnerships 9. ® Career Pathways
Program Integration 10. ❑ Evaluation
Service Delivery 1 11. O Other Ct, le or tap here to enter
® Business Services
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text,
16.
Work Based Learning
C. WORK PLAN COMPONENT NARRATIVE
DATE RANGE 11/1/2017-6/30/201S
rows Wr'r a„,tomotiroiii erL'l+7nti tt; boiler p, inN
recimponent Program/Project Activities Estimated Anticipated Outcome (s)
—UST AS BULLET POINTS- Completion -LIST AS BULLET POINTS -
Date
*if ongoing,
indicate
UOt H
1 Individual Employment Plan OG VV Self-suficency
2 Vocational Assesments OG Determine individuals needs
3 Workshops OG Job readiness
4 Training OG Obtain education/certification for
desired industry
5 Work Based Learning OG Develop/further skilts necessary for job
success
V. TRANSFER REQUEST (check one)
❑ Tier I (Up To 50%) ❑ Tier 2 (Between 51% And 75%) ❑ Tier 3 (Between 76% And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017 01)
N/A
ITintiiH trn.L 11-IATAPPty;)
Olocal Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that Is based on labor market information, Worker Readjustment and Retraining Notification (WARN)
notices, or one -stop center data.
❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
L❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs.
[—TIE* tH?;7Y-AIr.rr 1NrAPFle)
All Tier 1 items and:
❑Local area is on track to meet priority of service requirements for the Adult program;
❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work
Experiences, etc.) as part of the plan; and
❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area
and to those with barriers to employment.
' TIER 3tC7a1-CXAL1 iHATAPDCY)
All Tier 1 and 2 items and:
❑Local area has a documented, significant need to transfer funds;
❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple
funding streams and program referrals; and
❑ Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers.
VI. CHARTS (BUDGET & PERFORMANCE)
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