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Home My WebLink About20180904.tifftAvoroisi• PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: June 20, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Amendment of the Memorandum of Understanding (MOU) with It's My Very Own, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Amendment of the Memorandum of Understanding (MOU) with It's My Very Own, Inc. The Department entered into a new Memorandum of Understanding with It's My Very Own for its project, entitled, "Bags of Love", in January 2018, identified as 2018-0904. It's My Very Own, Inc., provides appropriate toy(s), personal care items, and a handmade blanket for child(ren) who have been removed from their home and placed into the Department's custody by law enforcement and/or the Courts. The bags are free of charge to the Department. The present storage facility utilized for the "Bags of Love" inventory has recently been secured by United Way and they are requesting $50.00 per month for use of the space. Previously, under the prior owner, there was no charge for the storage facility. It's My Very Own, Inc., will pay the storage fees directly and request reimbursement from the Department. The Department is requesting to reimburse It's My Very Own, Inc., up to $300.00, beginning July 1, 2018, for the remainder of the current MOU term, which ends December 31, 2018. All other terms of the agreement remain the same. I do not recommend a Work Session. I recommend approval of this Amendment. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro -Tern Steve Moreno, Chair Approve Schedule Recommendation Work Session Other/Comments: a.cIg_vf Pass -Around Memorandum. June 20, 2018 — ID 1928 6i) Page 1 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND IT'S MY VERY OWN, INC. This Agreement Amendment, made and entered into /.J day of 2018 by and between the Board of Weld County Commissioners, on behalf of the Weld Coun Department of Human Services, hereinafter referred to as the "Department", and It's My Very Own, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for "Bags of Love", a project of It's My Very Own, Inc. (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2018-0904 approved on March 26, 2018. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on December 31, 2018. • The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following changes are hereby made to the Agreement: 1. Responsibilities of It's My Very Own, Inc., shall be added to as follows: 6. Submit annually a receipt to Human Services for reimbursement of monthly rental fees associated with the storage of "Bags of Love" program inventory. Reimbursement shall not exceed $300.00 for the term of the MOU. 2. Responsibilities of Human Services, shall be added to as follows: 5. Reimburse It's My Very Own, Inc., for monthly rental fees associated with storage of the "Bags of Love" program inventory. Reimbursement of rental fees shall not exceed $300.00 for the term of the MOU and shall be reimbursed through Child Welfare funding. • All other terms and conditions of the Original Agreement remain unchanged. 0?.0/g 0 9Oi-7L- IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, end year first above written. tokou • NTYCOMMISSIONERS WELD CO N COLORADO Depu -rk toG �:frry* - � Steve Moreno, Chair ..� . ► _�� AUG 15 2018 it's My Very Own, Inc. 5407 Bobcat Street Frederick, Colorado 80504 By: Carol Freimark Date: 64-2//20/00- 1"1/17";:d...!:/, old !e- 6,90s- RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - IT'S MY VERY OWN, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and It's My Very Own, Inc., commencing January 1, 2018, and ending December 31, 2018, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and It's My Very Own, Inc., be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of March, A.D., 2018, nunc pro tunc January 1, 2018. BOARD OF COUNTY COMMISSIONERS WELD f OUNTY, COLORADO ATTEST: da0014,1) � Xo:el Weld County Clerk to the Board Deputy Clerk to the ounty Attorney Date of signature: Dq-/! '8 St ve Moreno, hair] arbara Kiirkmeye, cc 1-150 i,/q-/t 2018-0904 HR0089 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: January 12, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Memorandum of Understanding (MOU) with It's My Very Own, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Memorandum of Understanding (MOU) with It's My Very Own, Inc. The Department wishes to continue its Memorandum of Understanding with It's My Very Own and its project, entitled, "Bags of Love". It's My Very Own, Inc., will provide age appropriate toy(s), personal care items, and a handmade blanket for child(ren) who have been removed from their home and placed into the Department's custody by law enforcement and/or the Courts. The bags are free of charge to the Department; however, the MOU provides for reimbursement of the rental fee space, located at the Fort Lupton Family Resource Center, at a cost of $25 per month or $300 per year. The term of this MOU is January 1, 2018, through December 31, 2018. I do not recommend a Work Session. I recommend approval of this MOU. Approve Schedule Recommendation Work Session Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro -Tern Steve Moreno. Chair MF Other/Comments: 2018-0904 Pass -Around Memorandum; January 12, 2018 -- ID 1621 Page t MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND IT'S MY VERY OWN, INC. THIS MEMORANDUM OF UNDERSTANDING is entered into this /3 day of January, 2018, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and It's My Very Own, Inc., a public non-profit entity, hereinafter referred to as "It's My Very Own". WITNESSETH WHEREAS, It's My Very Own has developed a project, entitled, "Bags of Love"; and WHEREAS, the purpose of "Bags of Love" was inspired by a growing need of the children of Weld County communities who are displaced due to the poor choices of their parents or guardians; and WHEREAS, these children are innocent victims who are in need; and WHEREAS, It's My Very Own provides "Bags of Love" to children with the immediate needs and through donated items through the generosity of It's My Very Own and other church members of Ft. Lupton, Dacono, Frederick and Firestone; and WHEREAS, Human Services has children who have been placed into their custody by law enforcement and the courts because of safety and protection needs; and WHEREAS, Human Services, on behalf of the children in their custody, appreciates the care and generosity bestowed by It's My Very Own. NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, the Parties agree as follows: Term of this Memorandum of Understanding This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning January 1, 2018and shall end December 31, 2018. Responsibilities of It's My Very Own 1. Furnish Human Services with one "Bags of Love", at no cost, for each child who has been removed from their home by law enforcement or by the Courts and in the custody of Human Services. Each one of "Bags of Love" will be filled with age appropriate toy(s), personal care items, and a handmade blanket. 2. Discuss with Human Services if there is a need for assistance in transporting the "Bags of Love" at least once per month to the Human Services office location or if the "Bags of Love" will be picked -up by Human Services at the It's My Very Own office(s). 3. Maintain an available stock of "Bags of Love" inventory based on Human Services' projected needs. 4. Meet with Human Services staff periodically to assess and/or discuss additional needs or problems that may arise regarding the needs of children. elf-O.?o 5. Ensure the quality and contents of each "Bags of Love", which are consistent with the safety and protective needs of children and as approved by Human Services. Responsibilities of Human Services 1. Disburse each "Bags of Love" to children who are in foster or kinship care and ensure that only one "Bags of Love" is provided to each child. 2. Provide It's My Very Own with an annual estimate of inventory needs of "Bags of Love". 3. Provide a quarterly report of inventory to It's My Very Own to detail stock located at Human Services with the specifically identifying the types of "Bags of Love" by age and gender. 4. Meet with It's My Very Own to discuss needs, problems and other suggestions that may positively affect the "Bags of Love" program. Modifications. This Agreement may be modified in whole or in part upon approval of the signers. Termination. This Agreement may be terminated by any of the signers upon thirty (30) days written notice. Entire Agreement/No Third -Party Beneficiary. This Memorandum of Understanding contains the entire agreement and understanding between the parties to this Memorandum of Understanding and supersedes any other agreements concerning the subject matter of this transaction, whether oral or written. It is the express intention of the parties that any entity other than the undersigned parties receiving services or benefits under this Memorandum of Understating shall be deemed an incidental beneficiary only. No Waiver of Immunity. No portion of this Memorandum of Understanding shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may posses, nor shall any portion of this Memorandum of Understanding be deemed to have created a duty of care that did not previously exist with respect to any person not a party to this Memorandum of Understanding. Severability. If any provision of this Memorandum of Understanding should be held to be invalid, illegal, or unenforceable for any reason, the validity, legality, and enforceability of the remaining provisions shall not in any way be effected or impaired thereby. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: -Atit, BOARD OF COUNTY COMMISSIONERS Weld . n lerk to the WELtL 1 Q JNTY, COLORADO By: Deputy Cler iQi the Board Steve Moreno, Chair CONTRACTOR: MAR 262018 It's My Very Own, Inc. 5407 Bobcat Street Frederick, Colorado 80504 By: Date: I oeP;eazi224 Carol Freimark 020/ 690 Hello