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Home My WebLink About20184163.tiffRESOLUTION RE: APPROVE CONTRACT AMENDMENT #2 PROMOTING SAFE AND STABLE FAMILIES (PSSF) GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Contract Amendment #2 to Promoting Safe and Stable Families (PSSF) Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Early Childhood, commencing October 1, 2018, and ending September 30, 2019, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract Amendment #2 to Promoting Safe and Stable Families (PSSF) Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Human Services, Office of Early Childhood, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 26th day of December, A.D., 2018, nunc pro tunc October 1, 2018. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: � s) jLdo;ei Weld County Clerk to the Board (:).gatTl< to the Board Coun y Attorney Date of signature: 1/23/19 Ste Moreno, Chair ro-Tem 'Barbara Kirkmeyer, Mike Freeman Cc . \AsD, AG-C(ecico) 2/i5/ici 2018-4163 HR0089 PRIVILEGED AND CONFIDENTIAL' MEMORANDUM DATE: December 21, 2018 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Intergovernmental Contract Amendment #2 for the Promoting Safe and Stable Families (PSSF) Grant Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Intergovernmental Contract Amendment #2 for the Promoting Safe and Stable Families (PSSF) Grant. The Department is requesting approval of the State of Colorado Human Services Intergovernmental Contract Amendment #2 for the PSSF grant award. The Department was originally awarded $120,000 annually, with the initial contract approved on Pass -Around April 26, 2017, for the period of April 1, 2017 thru September 30, 2017 (6 months), for the pro -rated amount of $60,000. The initial contract is identified as 2017-2019. The contract was renewed for a full year term, October 1, 2017 thru September 30, 2018, for the full annual award amount of $120,000, identified as 2017- 3163. The State has again renewed the grant for a second full year term, October 1, 2018 thru September 30, 2019, for the full amount of $120,000.00. The PSSF program enables States to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish goals. We will continue to collaborate with Catholic Charities in this effort. This amendment is due to the State by Thursday, December 27, 2018. I do not recommend a Work Session. I recommend approval of this Amendment. Sean P. Conway Julie A. Cozad Mike Freeman Barbara Kirkmeyer, Pro-Tem Steve Moreno, Chair Approve Recommendation Work Session Schedule Other/Comments: Pass -Around Memorandum; December 21, 2018 — ID 2335 (2/26118 Page 1 2018— 141(03 NRo INTERGOVERNMENTAL CONTRACT AMENDMENT #2 SIGNATURE AND COVER PAGE State Agency Colorado Department of Human Services Office of Early Childhood 1575 Sherman Street, 1" Floor Denver, CO 80203 Original Contract Number 17 IHIA 98658 Contractor Weld County Department of Human Services PO BOX A Greeley, CO 80632 Amendment Contract Number 19 IHIA 113085 Current Contract Maximum Amount Initial Term Federal Fiscal Year 2017 $60,000 Extension Terms Federal Fiscal Year 2018 $120,000 Federal Fiscal Year 2019 $120,000 Total for All Federal Fiscal Years $300,000 Contract Performance Beginning Date July 19, 2017 Current Contract Expiration Date September 30, 2019 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Weld County Department of Human Services By: Steve Moreno, Weld County Commissioner Date: DEC 2 6 2018 B STATE OF COLORADO John W. Hickenlooper, Governor Reggie Bicha Executive Director Anne Snyder, Director, Office of Early Childhood Date: _VT II_ In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. By: STATE CONTROLLER Robert Jaros, CPA, MBA, JD Clint Woodruff / is Yoder/ Andrea Eurich Amendment Effective Date: 1""""T Is, 1ot1 2018-4163 (1) Amendment Contract Number 19 1H1A 113085 Page I of 3 1. PARTIES This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or November 1, 2018, whichever is later and shall terminate on the termination of the Contract. 4. PURPOSE To provide resources for the implementation of the Promoting Safe and Stable Families (PSSF) program; which is a part of the Social Security Act Title IVB Subpart 2 federal programming. The purpose of the grant is to help prevent the unnecessary separation of children from their families, improve the quality of care and services to children and their families, and ensure permanency for children by reuniting them with their parents, by adoption or by another permanent living arrangement. Services provided will address: family support, family preservation, time -limited family reunification and adoption promotion and support. This amendment amends Exhibits A, B, and E. 5. MODIFICATIONS The Contract and all prior amendments thereto (Original CMS 17 IHIA 98658; Amendment #1 CMS 18 IHIA 104226; and Option Letter #1 CMS 19 IHIA 113057) are modified as follows: A. Exhibit A — Statement of Work Exhibit A — Amendment #2, which is attached and incorporated into this Amendment, shall be added to Exhibit A of the Original Contract. B. Exhibit B — Budget Exhibit B — Amendment #2, which is attached and incorporated into this Amendment, shall be added to Exhibit B of the Original Contract. Amendment Contract Number 19 MIA 113085 Page 2 of 3 C. Exhibit E — Additional Provisions Exhibit E — Amendment #2, which is attached and incorporated into this Amendment, shall replace Exhibit E — Amendment #1 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Amendment Contract Number: 19 IHIA 113085 Page 3 of 3 EXHIBIT A — Amendment #2 STATEMENT OF WORK (SOW) PROMOTING SAFE AND STABLE FAMILIES CASE MANAGEMENT WELD COUNTY DEPARTMENT OF HUMAN SERVICES 822 7TH STREET, SUITE 150 GREELEY, CO 80632 OCTOBER 1, 2018 - SEPTEMBER 30, 2019 Page l of 9 EXHIBIT A — Amendment #2 INTRODUCTION/BACKGROUND The Promoting Safe and Stable Families (PSSF) program operates within the Child Maltreatment Prevention Unit of the Division of Community and Family Support and is housed in the Office of Early Childhood (OEC). OEC operates under this mission: "We believe all children are valued, healthy and thriving when investment occurs in their early years and they receive access to opportunities where they can learn and grow. We insist on the highest quality early childhood experiences with a firm commitment to family and community." The purpose of this program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. • To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be addressed effectively. • To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the • Adoption and Safe Families Act of 1997. • To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). SCOPE OF WORK The Weld County Department of Human Services and Catholic Charities share the same goals of maintaining the unity of families, advocating for services for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of both preventive services and crisis intervention management, all services are intended to stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy and nurturing environment for children. Through case management utilizing the PSSF Intensive Case Management model (PSSF ICM), families and fathers will demonstrate increased life skills and confidence so that they can better address stressors, self -advocate, become self-sufficient, and increase their knowledge of how to access benefits and resources. Families will be provided resources and training to further develop their skills. Page 2 of 9 EXHIBIT A — Amendment #2 PERIOD OF PERFORMANCE Families will work with a case manager for up to six months. There will a short assessment period in which a service plan and goals will be developed for families utilizing the PSSF ICM model. Families will be provided community and human services resources and be offered family team meetings to further assist in the development of a service plan. They will complete a pre -assessment within the first week on contact and will complete a post -assessment to evaluate their successes with the CFSA tool. WORK PLAN Work Plan OUTCOMES,BENCHMARKS, AND MILESTONES as pw� i1a... fik y ,t, fl The Weld County Department of Human Services in partnership with Catholic Charities shall provide 25 families with intensive case management series utilizing the PSSF Intensive Case Management model. Families will complete a pre- and post -assessment. Weld County Department of Human Services will see a reduced number of families entering the Child Welfare system, as they work with Community Case Managers. This partnership will collaborate in providing community based supportive services to families who are in crisis or at risk of involvement in the Child Welfare system. Through the PSSF Intensive Case Management model, these families will gain skills and knowledge to improve their overall family and housing stabil'ty. Ke Activi A: Famil Assessment/Consultation — Case Management usin. PSSF Intensive Case Mana 'meat Model " �� , Completion of assessment utilizing tools such as the CFSA (Colorado Family Support Assessment) Intake To be completed within the 2"d face to face contact, typically takes 1 — 3 weeks. Community Case Manager will evaluate outcomes of CFSA to have as a focal point for services, which include Engagement, goal setting and action steps for families. CFSA —Pre- and post-test will show improvements in the focused family plan with at a minimum of families showing an improvement in two of the 11 areas of focus. Community Case Manager, Geraldine Romero Catholic Charities Case Manager Monica Ramirez Family Support and Family Preservation for Family Stability Family Engagement Meeting Completed during intake process — l" or 2nd face-to-face contact and continued at a minimum 30-60 days. Initial Plan Development is created with family Review scheduled time frames set for goals monthly Community Case Manager, Geraldine Romero Catholic Charities Case Manager, Monica Ramirez Schedule Family Team Meeting Within 2 - 3 weeks of intake Goal setting plan is established with family and case manager. Family will share progress of their goal setting plan at follow up family team meeting. Community Case Manager, Geraldine Romero Transition stage Completed prior to closer of case typically 3-6 months. Community Case Manager will work with the family to initiate their transition plan. Workers will complete the transition stage with the families served. 45% of families will complete all aspects of the PSSF Intensive Case Management model. Community Case Manager, Geraldine Romero Catholic Charities Case Manager, Monica Ramirez Page 3 of 9 EXHIBIT A — Amendment #2 SCHEDULE/MILESTONES Through the work of case management, we will provide supportive services and training to 25 families on the Guadalupe Campus and at a minimum and reach out to 40 community families by the end of year one. With home and community -based services, the development of service plans and system navigation that could include family team decisions, case planning and community outreach, the goal is to preserve family unity and reduce involvement of the child welfare system. Services would be available to stabilize families and reduce crisis and the deterioration of the family system. Our outcome is to reduce the number of families that will enter or re-enter the child welfare system. Families may continue to outreach to services available through Human Services (e.g., the Family Resource Unit), without having an open child welfare case. Overall less than 3% of all Case Management cases will enter or re-enter the child welfare system by the end of year one. ACCEPTANCE CRITERIA The referral process may be initiated through a Catholic Charities or Child Welfare referral. The Community Case Manager and Catholic Charities case manager will review and track all referrals. They will work together with Department of Human Services Prevention Supervisor and Resource Manager to review and collect data for program evaluation and development. The acceptance of all deliverables will reside with the Office of Early Childhood, Promoting Safe and Stable Families Program Manager. The designated program manager will monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The OEC program manager will either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. Page 4 of 9 EXHIBIT A — Amendment 42 STATEMENT OF WORK (SOW) PROMOTING SAFE AND STABLE FAMILIES KINSHIP/ADOPTION/POST PERMANENCY SUPPORT AND EDUCATION WELD COUNTY DEPARTMENT OF HUMAN SERVICES PO BOX A GREELEY, CO 80632 SUBCONTRACTOR: CATHOLIC CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE OF DENVER, WELD COUNTY REGION 1442 NORTH 11TH AVENUE GREELEY, COLORADO 80631 OCTOBER 1, 2018 - SEPTEMBER 30, 2019 Page 5 of 9 EXHIBIT A — Amendment #2 INTRODUCTION/BACKGROUND The Promoting Safe and Stable Families (PSSF) program operates within the Child Maltreatment Prevention Unit of the Division of Community and Family Support and is housed in the Office of Early Childhood (OEC). OEC operates under this mission: "We believe all children are valued, healthy and thriving when investment occurs in their early years and they receive access to opportunities where they can learn and grow. We insist on the highest quality early childhood experiences with a firm commitment to family and community." The purpose of this program is to enable States to develop and establish, or expand, and to operate coordinated programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. • To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be addressed effectively. • To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the • Adoption and Safe Families Act of 1997. • To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). SCOPE OF WORK The project will continue and enhance a long-term collaboration of support and services provided by Catholic Charities and Weld County DI -IS to relative caregivers/kinship/kinship post permanency/kinship adoptive parents and their children through group support and training. The Kinship/Kinship Adoption/Post Permanency Kinship Support and Education group will meet bi-monthly, providing the Parent Program and the Children's Program. Parent Program: The goal will be to protect children from abuse and neglect, improve stability and safety in kinship/kinship adoptive &post permanency families and enhance parents' ability to meet the emotional, developmental and educational needs of their children. The Round Table will be skill -based and informational but will also help parents reduce social isolation and develop new support systems and social connections. Children's Program: The goal will be to offer a safe and supportive environment where children have the opportunity to learn new ways to cope with conflicts and stress in their lives including the challenges that may arise from being separated from birth parents and may raise in the care of Page 6 of 9 EXHIBIT A — Amendment #2 grandparents, adoptive homes, or other relatives. Fun activities, educational games and play will also enhance children's experience of participating in the group. The children's group will take place while the support group for parents is in session. The Kinship/Kinship Adoption/Post Permanency Kinship Support and Education group will be co -facilitated by staff from Catholic Charities and Weld County DHS. When appropriate, community experts will be brought in to present to the group. Parent needs, involvement and determination will help set the schedule for topics covered in the parent education trainings. The trainings will be drawn from components of evidenced -based parent education and training models. The goal will be to equip kinship/kinship adoptive/post permanency kinship parents with tools to manage children's behavior, understand child development and improve the parent/child relationship. PERIOD OF PERFORMANCE October 1, 2018 - September 30, 2019. Page 7 of 9 EXHIBIT A — Amendment #2 WORK PLAN Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES tte`# �. Pre- and post-test will measure the changes in each parent's expectations and the program will use tools and techniques to help child behavior regulation and enhance the parent/child relationship. A pre-test and assessment will be conducted at the beginning of the new working group and then repeated to determine progress toward goals for the group. Key Activity A: Kinship/Adoption/Post Permanency Parent Education and Support Group oaks Time tirriotF �icCCharites w Up a t Plan and conduct Bimonthly Kinship- Adoption/Post Permanency and Education and Support Groups for families. Twenty to Twenty-four groups will be held -one to two per month during the months of October 2018 -September 2019. Catholic and DHS will plan the focus of each group utilizing internal trainers and when the budget allows contracted trainers with expertise in the fields of trauma, loss, child development, parenting skills etc. to 50 families will be served through these groups during the grant cycle period. 30% will have demonstrated new parenting skills, self -reported better communication and connectedness with other kinship families. Families will have at a minimum of two identified community resources that can further assist them with parenting and support. Enita Kearns -Rout, Catholic Charities Regional Director. Cheri Anderson and CC Facilitator. Weld County DHS Kinship Team, Co -Facilitators: Alyssa Loma, Esther Camacho, Brent Miller, John Killen .°' Family Preservation for Family Stability/Adoption Support services Provide bi monthly children's group during parent support group. Groups will be held one or two times per month. October 2018- September 2019. Support groups for children in a safe and supportive environment where they can learn new ways to cope with conflicts and stress in their lives including the challenges that may arise from being separated from birth parents Up to 50 children will participate in the children's group within the eleven month period. Catholic Charities staff and Weld County DHS Kinship team. Family Preservation for Family Stability/Adoption Support services SCHEDULE/MILESTONES Forty percent of the families will continue participation in the Kinship/Kinship Adoption and Post Permanency Support and Education group for one year. Parents will report they have learned and are utilizing three new tools to regulate self and child behaviors or encourage good behavior and three tools in strengthening the parent/child relationship. Page 8 of 9 EXHIBIT A — Amendment ##2 ACCEPTANCE CRITERIA The acceptance of all deliverables will reside with the Office of Early Childhood, Promoting Safe and Stable Families Program Manager. The designated program manager will monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The OEC program manager will either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. Page 9 of 9 Exhibit B - Amendment e2 COLORADO Contractor Name Weld County Department of Human Services Budget Period October 1, 2018 -September 30, 2019 Project Name ' Promoting Safe and Stable Families Colorado Department of Human Services Office of Early Childhood BUDGET WITH JUSTIFICATION FORM Program Contact Name and Title Phone Email Heather Walker, Child Welfare Division Head (970)400-6218 walkerhdiweldgov,com Fiscal Contact Name and Title Phone - . Email Lennie Bottorff, Fiscal Manager (970)400-6537 bottorllRaweldeov.mm Counties/Areas Served: Weld County - - Expenditure Categories - - - Personnel Services - Salaried Employees FFY 2018-2019 Position Title/ Employee Name Description of Work and What is Included in Fringe Benefits Gross or Annual Salary Fringe Number of Months on Project Cost Based on • Percent of Time ' on ' Administration Cost Based on Percent of. Time- on . -Time-limited . Reunification • (TLR) Cost Based on Percent of Time on Adoption Promotion and Support (APS) Cost Based on Percent of Time _ on Family Preservation for Family Stability Cost eased on Percent of Time on Family Support for Family Stability Total Percent of Time on Project Total Amount Requested from Coils Community Case Manager, Geraldine Romero Provides outreach and case management for at risk families who have been referred from either Child Welfare or Community referral. Provides informaton on available community resources and other Weld County DHS family resource programs to help families in need. Goal is to prevent families from entering or reentering the Child Welfare system. Fringe includes medical, dental & retirement. $68,000 $21,800 12 $ - - $ -.. -. S - $ - - - 5 43,802. - 48.777% $ 43,802 '1 af� .'xrrct5 .exx?»w .. l d '5rry,, w ar •ba Contractors/Consultants :e„ .w .{rls i.d"wL -,64� '`a.kd°spa (payments to third parties '.'y . ` .sex ''u%"',�++' or entities) , 1, «x''c:.:`.rX 1,., rn'`'# :�.<i,.. ... , a .., .: 'F' �.0 .. FFY 2018-2019 Name Description of Item Administration Time -Limited Reunification - (LTA). ' Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support -' for Family - .8tability. Total Amount Requested from CONS Catholic Charities Catholic Chanties will provide Case Management and outreach services to families at risk of entering the Child Welfare system. Case Management will include assistance to stabalize families in order for them to become self-suffient. There will be direct oversight and supervision of staff who are facilitating Kinship Support groups. Kinship Support group discussions will focus on increasing families knowledge base of childhood trauma, emotional development and educational needs of children. Department of Human Services will also facilitate a Kinship Group from families already InvolvedintheChildWelfaresystem Training and support will be focused on educating families on maneuvering Child Welfare system, understaning of trauma, reunification and development of parenting skills to avoid placement disruptions. Please also see Exhibit B- Amendment 02 (Attachment 81) $' - - - - - - $ -. - - - - $ 34,857 $ 35,143 - $ $ 70,000 ew ,r..a-"s.Yai'',>'&.y Travel FFY 2018-2019 Item Description of Item Administration Time -limited Reunification' , (LIR) Adoption Promotion and Support(APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CONS Grantee Meetings and Strengthening Colorado Families and Communities Conference Required training for Community Case Manager- to include registration fee, mileage, lodging, and meals Hotel rates cannot exceed any rate established for conference attendance. Mileage shall not to exceed the Federal mileage rate of $0.545 cents per mile. Per Diem shall not to exceed Federal GSA per diem rates for the area of travel. (https://www.gsa.gov/travel-resources)' Usage of airfare or Out of State Travel requires pre -approval from CDHS. $ -. - $ - $ $ - - $ 1,200 $ 1,200 �'R,v_,�... SiL..=.. Page 1 of 2 Exhibit B - Amendment #2 . - Supplies & Operating Expenses FFY 2018-2019 Time —Limited- Adoption Family FamilySupporti' ' Total Amount Reunification. Promotion and Preservation for for Fealty - Requested from Item Description of Item Administration (LTR). -- - Support (APS) Family Stability Stability • CDHS Licenses for 0ES database Community Case Manger and Kinship Coordinator Geraldine Romero and Alyssa Loma $ - $ - $ $ $... 2�., b f $ 260 Kinship Program Presenters, training materials, location fee, child care, children's group supplies $ $ — $ - $ $;. 3;73S' '-- $ 3,738 Kinship Pg t for families attendingKinship g p $ _ S $ $ $,' .0 $ 1,000 MODIFIED TOTAL DIRECT COSTS(MTDC) $ -'-$ - $ 34,857 $ 35,143 $ 50,000,--$ 130,000; Uniform Guidance 4 200 88 - MTDC means all direct salaries_ and wages, applicable fringe ben, hts, materials and sup'plie's,,services travel, and up to the first $25,000 of each, subaward MTDC eRdudes equipment, capital expenditures, charges for parent care, rental , costs, tuition ressiob, scholarships and fellowships, participant costs and the portion of each subaward n excess m of $25,000. .... - Indirect Costs - [not to exceed 30% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attadwd] FFY 2018-2019 Time -Limited.. Adoption Family Family Suppert Total Amount Reunification Promotion d Preservation for for Family $ ` Requested from Item Description f Item Administration(LTR) Support (APS) Family Stability Stab lity CDHS No ts shall be reimbursed by CONS for this t g y $ $�y;i $ $ $ $ 8.� ar C» f�' y t i'* T,".a'P��yy,� ;� ##yy ak w"' ..tr G 4 �i, t ..t; / '„y`R' ,„, $ ��..+ ` '%S'"`.dX TOTAL ADMINISTRATION $ .; - ,�P �rJ ` i�'e✓ TOTAL TIME -LIMITED REUNIFICATION (LTR) $ TOTAL ADOPTION PROMOTION AND SUPPORT (AN) $ 34,857 '44,', TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ 35,143 TOTAL FAMILY SUPPORT FOR FAM1IILY STABIiRY '' xa PERCENTAGE OF BUDGET BY PROJECT FFY 2018.201.9: `, Administration Time -Limited Reunification (LTR) '- Adoption Promotion and Support (API) Family Preservation for Family Stability Family Support for Family stability ,'i 4 Total Percentage PERCENTAGE OF BUDGET BY PROJECT - 0% 0% 29% z9% p2(5 100% Match Projection./ Required< , Pnssedttiti4 total budget'includding"lnateh. 111. $ -"',^ . •_ . ' •_ $ ,14.9391 $ ' ' 5,•061 $ + B11, S �. '_, . 51.429 TOTAL BUDGET (INCLUDING MATCH) $ - $ $ 49.796 $ 50,204 $.. 71,429''" $' '171,429 •Figures are rounded using basic accounting standards. (0.00-0.49 =0;0.50-D.99 =1.0) Page 2 of 2 Exhibit B - Amendment #2 (Attachment #1) COLORADO OftMeat Bashi Childhood Contractor Name Catholic Charities . 'Budget Period ' October 1, 2018 - September 30, 2019 - Project Name Promoting Safe and Stable Families Colorado Department of Human Services Office of Early Childhood SUBCONTRACTOR BUDGET WITH JUSTIFICATION FORM Program Contact Name and Title ' Phone Email - Veronica Cavazos, Child Welfare Resource Manager Weld County Department of Human Services 970.400.6282; cavazovxAweldRov.coin Fiscal Contact Name and Title Phone Email Amber Smith, CPA, CGMA,Director- Financial Analysis & Grants 720.799.9236 asmithtnocdenvecorg Counties/Areas Served: Weld County - - Expenditure Categories Personnel Services - Salaried Employees FFY 2018-2019' Position Title/ Employee Name Description of Work and What is Included in Fringe Benefits Gross or Annual Salary Fringe Number of Months on Project Cost Based on Percent of Time ' Administration Cost Based on Percent of Time on Time -limited Reunification - (TLR) - Cost Based on Percent of Time on Adoption - Promotion and Support (APS) Cost Based on Percent of Time onon Family Preservation for Family Stability Cost Based on ... Percent of Time' family Support..- for Family - Stability Total Percent of Time on Project Total Amount Requested from CDHS Enita Kearns -Holt, Regional Director Manages and support the program Provides direct supervision to the Director. Coordinates with OHS and will be doing some direct training on Life Books. Fringe Benefits Include: FICA -Social Security, FICA Medicare, Health, Dental, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation, 4036 Contribution & Match. $70,954 $21,813 12 $ - $ --., $ 2,846 - $ 2,846 - $'. 6.1358%$ 5,692 Cheri Anderson, Director, Case Management Manages the PS5F program and supervises the case managers Facilitates the Kinship Support Group. Fringe Benefits l nclude: FICA - Social Security, FICA Medicare, Health, Dental, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation, 4038Contribution &Match. $64,015 $20,595 12 $' $ $ 9,808 $ 9,808 $ 23.184% $ 19,616 Monica Ramirez, Social Case Manager II Provides intensive case management and outreach services to families at the Guadalupe Shelter to improve client stability and self-sufficiency.Fringe Benefits Include: FICA -Social Security, FICA Medicare, Health, Dental, Vision Insurance, Life Insurance, Disability Insurance, Unemployment Insurance, Workers Compensation, 4038 Contribution & Match. $29,438 $4,495 12 $ $ - $ 15,432 - $ 15,432 $ 90.954% $ 30,864 ,„r,# ;y Contractors/Consultants (payments to third parties or entities) FFY 2018.2019 Name Description of Item Administration -Time -Limited Reunification (LIR) Adoption Promotion and Support (APS) Family Preservation for Family Stability -Family Support : for Family Stability Total Amount Requested from CDHS Various Teachers for Kinship g p(4 hours/month) $ $ $ 734 $ 734 $ $ 468 1 ✓. .v -... *°/ �.. p .''zn l''3 P. -. . + r, a0 .r, -$.,-!�tri..�.. F o. �Mt ,. Ate^ .4. ....Gn yo: _t�..f. �. 1 Page 1 oft Exhibit B - Amendment #2 (Attachment #1) - - Travel • . • '. FFY 2018-2019 Time -Limited Adoption Family - ' 'iTtioofSoppof;,'. Total Amount ' ,'Reunification Promotion and Preservation for : ,'for,pArp ly ,. Requested from Item Description of Item Administration (LTR) - - Support (APS) Family Stability • ";' Stability ; CDHS Mileage Driving clients for housing/job search and subm scion of applications, appointment to advocate far clients with a landlord, driving cl entes to needed services in Northern Colorado -could be in Fort Collins, attend tra rings such as mot v at onal inverview model/wrap around services model. Mileage shall not to exceed the Federal mileage rate of $ - - - -$ - - - - $ - 190 $ 189 „$ 5379 $0.545 cents per mile. (https://www.gsa.gov/travel resources) . Usage of airfare or Out of State Travel requires pre- approval from CDHS. Grantee Meetings and Strengthening Colorado Required training for Community Case Manager to include reg .trot on fee, mileage lodging, and meals Mileage shall not to exceed the Federal mileage rate of $0545 cents per mile. Per Diem shall not to exceed Federal - $ , 9 _ - $ 600 $ 600 $' $ 1,200 Families and Communities Conference GSA per diem rates for the area of travel. (httpsi//www.gsa.gov/Mavel-resources) Hotel rates cannot exceed any rate established for conference attendance.' Usage of airfare or Out of State Travel requires pre approval from [OHS_ g -r+ • Supplies i&, Operating Expenses �$. `":: ',: FFY 2018-2019 Time -limited - fl unifination' Adoption Promotion and Family • Preservation for .•F'amllySsappo �:'forFamily : Am Total Aount ount, Requested from Item Description of Item Administration: : (LTR)- • .: Support (APS) - Family Stability :'':.9t4b)Oty CDHS Licenses for 0ES database Lcense purchase for required database $ 5 $ - $ 130 '$:' ': $ 130 Staff cell phone Reimbursement for part of staff cell phones $ - - $ - - $ 210 0 210 $'"- lµ o;: $ 420 Kinship supplies Handouts, generalg p supplies andt g $ - $ $ 1868 2000=' "$ fib �@_��L.'�'�4'R�4�',2:J k ?.'�rs, ,.Y.,f .'�u��b?f �¢,?',� � �xv_n:� ,�'"ra`r�..w, �h519'AMJ�4Xba`SA!�?.T.?Jt-.-.N..t}*,�1'n}F!'�flt>N4et'5:✓i'.s�"-' ,. ,F. ., : . - MODIEIEO TOTAL DIRECT COSTS (MTDC) $ - $- - $ ' 31;688 $ - 31,949 $ $ " 63,637 -Uniform Gb dance i 200.60 MTDC means all, direct sz-aric- and wages; 0.ppitcable fringe h n f ts, materials and suppt e,s„s -',ices, travel, and up to, - - - - - - - the nrst t25,000oI ach subaivard. MTDC eircludes equipment, capital xpenditure , charges for pat t carer'rental costs tuition remission. - - - - •- - _ s-holarships and fellowships, participant "support costs and.the portion of each sub -award in excess of $25,000. - - Indirect Costs - [not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated Stale Indirect Cost rate is attached] " FFY 2018.2019: Time Limned Adoption Family Fonhflly'Support Total Amount Reunification Promotion and Preservation f '",for Famly Requested from Item Description of Item Administration (LTR) Support (APS) Family Stability,;',..',i.:1.41*.CONS r Indirect rate: 10%d rate of Mdf dTotal Dt Ct $ $ _ $ '3169 3194 }s - � $ 6,363 $YY ;ry{us ✓� u... Ye .:r*,+'�"'�°^3�� :3`�,.:.. aid'• �".far,�,:. :'"�C�+A2`i"�:tflAtt��:s toun,. ,a�44 - - - - - TOTAL ADMINISTRATION $ - TOTAL TIME-LIM[IEDJtEUNIF[CAT[ON tLTit)n- $ - - - _ - - TOTAL ADOPTION PROMOTION AND SUPPORT,(APS) $ 34,857 TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ 35143, ay 2 : ." TOTAL FAMILY: SUPPORT FOR FAIVOI, STABILITY PERCENTAGE OF. BUDGET BY PROJECT - - - FFYt2018.,2019 Time -Limited Adoption Family Family ' Reunification Promotion and - Preservation for " "; for Family 1 Administration ' . (Lill). Support (APS). Family Stability,,Stability `.','.; Total Percentage PERCENTAGE OF BUDGET BY PROJECT • 0% - - : 0% - 50% 50% :,;:.,, o%,,.' 100% n, .i , :Match Prom oti n'/(ft*gnlrod x;;:-.' ,. , _i,:".. Percentage oitotaT bpdget)oclusfigmatch. � :3096, A,';="'r"'"� ,. � $ '1,#;48,9.€- ,-.:}8-'061' 4 •.: r'„;- ,.'>$p':'_ `30r'DOD,:,`: TOTAL BUDGET (INCLUDING MATCH) $ .$ $ 49.796 $ 00,204 $ , $ 100,000 igures are rounded using basic eaountlng standards. (0.00-0.49 = 0; 0.50-0.99 =1.0) Page 2 of 2 Exhibit E — Amendment #2 ADDITIONAL PROVISIONS 1. SERVICE PROVISIONS The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this contract shall control over the Statement of Work.. Any significant changes to the Statement of Work (SOW) require an amendment to the contract. 2. GOALS AND OBJECTIVES The Contractor shall be responsible for the achievement of any goals and objectives as specified within the Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by the State to the Contractor allowing adequate time for compliance during the term of this contract. 3. COPY OF SUBCONTRACT The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract Representative upon execution. 4. PAYMENT In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract. A. The Contractor shall submit requests for payment to CDHS OEC Invoicing@state.co.us no less than monthly on forms prescribed and provided by the State. B. Payment shall be made on a cost reimbursement basis for services rendered. Advances will not be approved except in documented situations of cash flow emergency, for a specified term, with the prior written approval of the State, and in accordance with State fiscal rules and procedures. C. Timely Invoicing - Invoices shall be submitted no later than 45 days following the last day of the month. End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to CDHS OEC Invoicing@state.co.us. Final invoices for services prior to June 30th shall be submitted by September 14th. Invoices received after September 14th may not be paid. Final invoices for services provided July through September shall be submitted no later than 45 days following the last day of the month. D. The Contractor shall maintain source documentation to support all payment requested pursuant to this contract. All source documentation shall be provided to the State by the Contractor upon request. E. It is understood that the State reserves the right to offset funds pursuant to this contract based on the discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation Page 1 of 3 Revision Date April 26, 2018 Exhibit E — Amendment #2 requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes. 5. PARTICIPATION The Contractor representative(s) is required to participate in any Office of Early Childhood sponsored meetings related to this contract. 6. SUPPLANTING Payments made to the Contractor under this contract will supplement and not supplant other state, local or federal expenditures for services associated with this contract. 7. BUDGET CHANGES Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the contract budget cannot be changed as a result of the budget revision request. Any change to the "Gross or Annual Salary" on the Budget shall be considered a rate change and shall require a formal amendment. Budget adjustment requests over 10% and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment. 8. DATA COLLECTION The Contractor will participate in reporting designated outcome measures. The required data will be entered into an approved CDHS database no later than five (5) working days after completion of task/service or activity supported by PSSF funds. 9. REPORTING REQUIREMENTS The Contractor is required to submit quarterly programmatic reports and year end progress reports. Reports must be submitted to CHDS four times per year on the federal fiscal year calendar. The first report is due on the last business day of July. The second report is due on the last business day of October. The third report is due on the last business day of January and the final report is due on the last business day of April each year. 10. SUBRECIPIENT Contractors determined to be a Sub -recipient of federal funds shall complete the sub -recipient performance report and assessment survey at: http://eepurl.com/ccRiDP upon contract execution. Failure to complete the performance report and assessment survey shall delay payment to the Contractor. 11. CRITICAL INCIDENT REPORTING Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency staff member of any family support program staff funded through the Office of Early Childhood (OEC), the agency must report in writing the details of the critical incident to the OEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staff's employment; criminal allegations involving program staff and related to his/her employment; negative media attention about the family Page 2 of 3 Revision Date April 26, 2018 Exhibit E — Amendment #2 support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family. 12. MANDATED REPORTING A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844- 264-5437). B. All program staff are required to take the online mandatory reporter training on the CDHS Child Welfare Training System: https://www.coloradocwts.com/mandated-reporter-training. Page 3 of 3 Revision Date April 26, 2018 Hello